Youth Advisory Commission (2024-09-12)

CITY OF MILPITAS Youth Advisory Commission September 12, 2024 Youth Advisory Commission Minutes Page 1 MEETING MINUTES 6:15 pm Thursday, September 12, 2024 40 N. Milpitas Blvd. Milpitas, CA 95035 CALL TO ORDER Chair Huang called the meeting to order at 6:15 p.m. Chair Huang called roll. ROLL CALL PRESENT: Chair Crystal Huang, Vice Chair Nia Gupte, Commissioners Ashton Chen, Nitya Kaki, Srinand Mudunuri, Parnika Sadhu and Vienna Sun ABSENT: Commissioner Ayanna Medina-Ashby City Liaison: None City Staff: Ruby General – Recreation Supervisor Vince Collantes – Program Coordinator Ming Chen – Public Service Assistant PLEDGE OF ALLEGIANCE Chair Huang led the pledge of allegiance. ALTERNATE SEATING Commissioner Chen and Sadhu was seated as a voting member. APPROVAL OF AGENDA MOTION to approve the Agenda for September 12, 2024. M/S: Huang/Gupte AYES: All APPROVAL OF MINUTES MOTION to approve the Minutes for August 8, 2024. M/S: Huang/Kaki AYES: All ABSTAIN: Mudunuri PUBLIC FORUM No comments were made from the public. ANNOUNCEMENTS There were no announcements made. BUSINESS ITEMS A. Measure J: Milpitas Public Services Reauthorization Measure Recommendation: Receive educated staff report on Measure J. The Commission received the Measure J report from City Liaison. B. Commissioner Handbook and Commissioner By-Laws Recommendation: Review the Commissioner Handbook, Commission By- Laws and Roberts Rules of Order. The Commission received a presentation of the Commissioner Handbook, Commission By-Laws, and the Robert Rules of Order from staff.

September 12, 2024 Youth Advisory Commission Minutes Page 2 C. Elections: Chair and Vice Chair Recommendation: Nominate and elect position of Chair and Vice Chair to serve through June 2025. The Commission nominated and voted for Chair and Vice Chair. MOTION to approve Crystal Huang for Chair and Nitya Kaki as Vice Chair to serve through June 2025. M/S: Huang/Kaki AYES: All D. Youth Advisory Commission Work Plan Recommendation: Finalize 2024/25 Work Plan. Discuss ideas and assign Commissioner to research any proposed Work Plan items needing additional follow up. Work Plan 2024/25 November/December 2024 – College Workshop December 2024/January 2025 – Clothing Donation Drive March 2025 – Youth Spelling Bee May 2025 – Volleyball Tournament January to April 2025 – Promote Milpitas Youth Force April/June 2025 – Promote the Youth Advisory Commission Community Service Scholarship Ongoing – Advise City Council and City staff on youth and teen issues Ongoing – Promote Milpitas Teen Center Ongoing – Cultural Diversity Tabling at City events Ongoing – Volunteer at City events, Teen Center events, and local events within the City MOTION to recommend the 2024/25 Work Plan to City Council for approval. M/S: Huang/Nitya AYES: All LIAISON REPORT A. Report from City Staff City Staff shared with the Commission of upcoming Teen Center and City events. B. Report from City Liaison There were no reports from the City Liaison. UPCOMING AGENDA Work Plan ADJOURNMENT Chair Huang adjourn the meeting at 7:07 p.m.