Special Council Meeting January 28, 2025

Village Council Joe I. Rasco, Mayor Oscar Sardinas, Vice Mayor Michael F. Bracken Franklin H. Caplan Edward London Nancy Stoner Fernando A. Vazquez 1. CALL TO ORDER/ROLL CALL OF MEMBERS 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENTS: 4. DISCUSSION: 4.A. RESILIENT INFRASTRUCTURE ADAPTATION PROGRAM (RIAP) ZONE 1 - INFORMATION AND CRITICAL DECISIONS (VILLAGE MANAGER) 5. ORDINANCE: 5.A. A CAPITAL PROJECT AUTHORIZING ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, SELECTING CSR HEAVY CONSTRUCTION, INC. FOR DESIGN-BUILD SERVICES RELATING TO THE INSTALLATION OF ARTIFICIAL TURF AT THE ST. AGNES ATHLETIC FIELD PROJECT IN AN AMOUNT NOT TO EXCEED $1,768,827; PROVIDING FOR AUTHORIZATION; SPECIAL COUNCIL MEETING TUESDAY, JANUARY 28, 2025 6:00 PM If you would like to speak during public comments, please fill out a blue request form available at the Council Chamber entrance and submit it to the Village Clerk prior to the start of the meeting. When your name is called, please come forward to the podium and state your name and address. (If applicable, please state if you are a hired consultant or Village employee and/or engaged in lobbying activities and/or representing an organization.) Unless otherwise provided by Council, members of the public will have three (3) minutes to speak. PRESENTATION January 28, 2025 www.keybiscayne.fl.gov MISSION: TO PROVIDE A SAFE, QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT. 1

PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. (PARKS, RECREATION AND OPEN SPACES DIRECTOR TODD HOFFERBERTH) FIRST READING 6. RESOLUTION: 6.A. A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING A FIFTH AMENDMENT TO THE AGREEMENT FOR USE OF ST. AGNES CATHOLIC CHURCH ATHLETIC FIELD WITH THE ARCHDIOCESE OF MIAMI; PROVIDING FOR AUTHORIZATION; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. (PARKS, RECREATION AND OPEN SPACES DIRECTOR TODD HOFFERBERTH) 7. OTHER BUSINESS/GENERAL DISCUSSION 8. SCHEDULE OF FUTURE MEETINGS/EVENTS: 9. ADJOURNMENT RECOMMENDATION: APPROVAL TAB 1 RECOMMENDATION: APPROVAL TAB 2 NONE STATE OF THE VILLAGE ADDRESS WEDNESDAY, FEBRUARY 5, 2025, 6:00 P.M., ISLAND ROOM KEY BISCAYNE COMMUNITY CENTER REGULAR COUNCIL MEETING TUESDAY, FEBRUARY 11, 2025, 6:30 P.M., COUNCIL CHAMBER REGULAR COUNCIL MEETING TUESDAY, MARCH 18, 2025, 6:30 P.M., COUNCIL CHAMBER REGULAR COUNCIL MEETING TUESDAY, APRIL 8, 2025, 6:30 P.M., COUNCIL CHAMBER I. ANY PERSON WISHING TO ADDRESS THE VILLAGE COUNCIL ON AN ITEM ON THIS AGENDA IS ASKED TO REGISTER WITH THE VILLAGE CLERK PRIOR TO THAT ITEM BEING HEARD. PRIOR TO MAKING A STATEMENT, PLEASE STATE YOUR NAME AND ADDRESS FOR THE RECORD. January 28, 2025 www.keybiscayne.fl.gov MISSION: TO PROVIDE A SAFE, QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT. 2

II. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS WHO ARE DISABLED AND WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS PROCEEDING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE VILLAGE CLERK, 88 WEST MCINTYRE STREET, KEY BISCAYNE, FLORIDA 33149, TELEPHONE NUMBER (305) 365-5506, NOT LATER THAN TWO BUSINESS DAYS PRIOR TO SUCH PROCEEDINGS. III. IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED (F.S.286.0105). IV. IN ACCORDANCE WITH VILLAGE CODE SECTION 2-161, ADOPTING SECTION 2- 11.1(s) OF THE MIAMI-DADE COUNTY CODE, ANY PERSON ENGAGING IN LOBBYING ACTIVITIES, AS DEFINED THEREIN, MUST REGISTER AT THE VILLAGE CLERK’S OFFICE BEFORE ADDRESSING THE COUNCIL ON THE ABOVE MATTERS OR ENGAGING IN LOBBYING ACTIVITIES. THE ABOVE MEETINGS ARE HELD IN THE COUNCIL CHAMBER, 560 CRANDON BOULEVARD AND ARE SUBJECT TO CHANGE. ZONING MEETINGS AND SPECIAL COUNCIL MEETINGS WILL BE SCHEDULED ON AN AS NEEDED BASIS. PLEASE VISIT www.keybiscayne.fl.gov TO VIEW THE MEETING SCHEDULE. January 28, 2025 www.keybiscayne.fl.gov MISSION: TO PROVIDE A SAFE, QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT. 3

Resilient Infrastructure and Adaptation Program Zone 1 60% Design Update Special Council Meeting January 28th, 2025 4

Presentation Purpose • Present Zone 1 60% Design, Milestones, and Financing Plan • Make Critical Program and Zone 1 Decisions 5

The Village of Key Biscayne is 1.25 square miles, sits prominently on a barrier island off the coast of Miami, and is a thriving and vibrant community minutes from downtown Miami. With more than 14,890 residents, our international community treasures our roots as a haven for those seeking an island lifestyle. Incorporated in 1991, the community purposefully created a local government to give voice to our residents, to guide our collective future, and to collaborate with neighboring municipalities and agency partners. Median household income of $167,990 6,000 condominium units 15,000 residents - 25% growth from 2010-2023 1,000+ business and professional licenses 1,400 single-family homes or duplexes 7,000,000+ visitors per year Who We Are 6

What We Cherish 7

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Program Decision Points SlideCost ImplicationsImplication Decision Date Decisions 14Reduces $1.6MProgressive Level of Service Mar 18thNumber of Outfalls 16Reduces $2MProgressive Level of Service Mar 18thNumber of Pumps 23Increase $726KType of Replacement Materials Jan 28thDriveway Harmonization Materials 24Increase $12MUnderground Utilities Beyond Zone 1 BoundariesFeb 11th Add Entire Phase 1 Undergrounding to Zone 1 Project 25TBDLocation of Transformers/SwitchesFeb 11thFPL ROW Agreement 26Increase $15MUnderground Utilities in North of VillageMar 18thPhase 2 Undergrounding 27Increase $500KVillage or Resident ResponsibilityMar 18thResidential Utility Connections 28TBD cost increase and redesign delay Transform Telecom with Conditions Mar 18th5G Telecom Conversion 29Decrease TBDCost SharingFeb 11thDesign JPA with WASD 29Decrease $2 -$4MCost SharingJul ‘25Construction JPA with WASD 7 10

Shoreline Protection USACE CSRM • Feasibility Study • Pre-Engineering and Design • Construction Stormwater, Roadways & Utilities Zone 1 • Modelling • Design • Construction Orient Decide Act Observe Act Alt 1 Alt 2 Alt 3 DECISION CRITERIA 1.Requirements 2.Cost 3.Value – Cost/Benefit 4.Funding Availability 5.Resource Availability 6. Environmental Considerations 7. Dependency 8. Target of Opportunity 9. Community Disruption Right of way/private property harmonization responsibilities Utility connection responsibilities Bond repayment authorization County flood criteria adoption Freeboard | Building height | Lot elevation standards Impervious materials requirements Seawalls/bulkhead guidelines Single family home incentives ON TIME COMPLETECOMPLETE ISSUESISSUES NOT STARTEDNOT STARTED PROBLEMSPROBLEMSON TIME COMPLETE ISSUES NOT STARTED PROBLEMS Garden District (Zone 8) Intermediate Stormwater Improvements Zone 8 Utility Undergrounding Stormwater Pump Generators Streetlight Coverage Expansion Holiday Colony (Zone 6) Flood Reduction Improvements Permitting: • Multiple Agencies • Pre-Permitting • Design Permitting • Construction Permitting Policies and Legislation: Agreements: • Easements – Outfalls, pump stations, transformers • Joint Powers Authority – WASD water & sewer lines and DERM/DTPW Crandon Blvd stormwater lines Shaping Efforts Main Effort Supporting Efforts Projects: Programs: • Annual Stormwater Systems Inspection, Maintenance & Repair • Periodic Beach Renourishments Studies: • Off-Shore Barrier Reef Feasibility Study Financing Communications & Engagement RIAP Zones & Projects 11

Zone 1 Existing vs Proposed  Existing System • Gravity drainage to wells and outfalls • Low lying roads • No water quality treatment • Overhead power and telecom lines  Proposed Design • Pump station to upsized outfalls • New road design and curbing • Inlet filtration and stormwater treatment unit • Undergrounded power and telecom 9 12

Components: • Outfalls • Pump Station in Harbor Park • Stormwater System • Roadway Improvements • Electrical Lines • Communications • Water / Sewer Pipes • Fire Hydrants Zone 1 Integrated Project Purpose: To reduce roadway and property flooding to enable freedom of movement and improve safety, and to underground electrical and communication utilities to enhance user reliability. Outcomes: • Reduces frequency, depth, and duration of flooding • Keeps roads passable for emergency vehicles • Reduces potential damage to property • Reduces resident and school disruption • Improves electrical and communications utility reliability 10 W McIntyre St W Enid Dr Harbor Dr Ridgewood Rd 13

Zone 1 Design Criteria  Interim Level of Service*: • Depth: Maximum 12.5 inches • Location: Over low crown of road • Duration: No longer than 3.5 hours  Design Storm*: SFWMD 10-year storm at 7 inches per 24 hours^  Follow Local Trends of More Frequent Rainstorms that are Shorter in Duration and Higher in Intensity  Sea-Level Rise Projections*: NOAA Intermediate High in 2070 with 27 inches increase from a 2020 baseline+  Final Level of Service*: • Depth: Maximum 9 inches • Location: Over low crown of road • Duration: No longer than 1.25 hours * Council Resolution on April 9th, 2024 ^ Below Recommended Standard + Follows Recommended Standard11  Pumping Capacity*: Initially 1 inch per hour with built-in ability to go to 2 inches per hour^  Ensure Water Quality Improvements Meet Federal, State and County Regulations  Account for Stormwater Run-off from 100 Feet of Adjacent Property  Build for a 40 Year Design Life Accounting for Locally Projected Rising Sea-Level/Ground Water, Tidal Influence, and Low-lying Topography  Integrate Roadway Improvements and Utility Undergrounding with Stormwater System across 77 acres 14

Zone 1 Timeline Slide 20282027202620252024 SepJunMarJanSepJunMarJanSepJunMarJanSepJunMarJanSepJunMarJan Design Permitting Procurement Construction 54321 6 7 8 9 MILESTONES FINISHSTARTNAME STATU S Jul ’24Apr ’2430% Project Design1 Jan ’25Aug ’2460% Project Design2 Feb ’25Jul ’24Design WASD JPA Signed3 Mar ’25Jan ’2590% Project Design4 May ’25Mar ’25 100% Design / Construction Documents 5 Jun ’25Feb ’25Permit Approval6 Jun ’25May ‘25Clean Water SRF Application7 Aug ’25Feb ’25 Procurement Documents Development 8 Oct ‘25Jul ’25GOB Tranche 19 Dec ’25Aug ’25Procurement Process10 Jan ’26Aug ’25Construction WASD JPA Signed11 Dec ’26Jan ‘26Outfalls Built12 Feb ’27Jan ’26Pump Station Built13 Jul ’28Aug ’26Utilities Undergrounded14 Aug ’28Aug ‘26Stormwater System Built15 ON TIMEON TIME COMPLETECOMPLETE ISSUESISSUES NOT STARTEDNOT STARTED PROBLEMSPROBLEMSON TIME COMPLETE ISSUES NOT STARTED PROBLEMS 12 13 14 15 12 10 • Missing SRF deadline delays project by greater than one year • To keep on schedule, would require funding stormwater portion through GOB Tranche 1 • Would be higher interest, increased fees, and worse payback terms. • Would expend available GOB funding faster. 11 15

Zone 1 Design Overview 13 Outfalls Force Main Pump Station Trunk Lines Lateral Lines 16

115-130 CFS (1&2 Harbor Pt) 37 CFS (540/550 Harbor Dr) 16-20 CFS (640 Sunset Cir) Zone 1 Outfall Status Discharge Requirement: 1”: 77 CFS 2”: 155 CFS 14 Decision Point: Construct only outfalls besides 1 & 2 Harbor? Cost Impact: Reduces $1.6M Upfront 17

Zone 1 Outfall Visual 15 18

Zone 1 Pump Station Harbor Park 16 Key Points • Footprint: • 1130 sqft • Building Height: 23’ • 800kw Generator • (4) to (6) Pumps • Stormwater Treatment Unit • Underground Wet Well • FPL Vault with Vista Switch and Transformers • Opportunity for Recreational Equipment Decision Point: Construct 4 pumps or 6 pump? Cost Impact: Reduces $2M Upfront 19

Zone 1 Pump Station Visual 17 20

Zone 1 Stormwater System Components INLET FILTERS Remove trash and large debris. HYDRONAMIC WATER QUALITY TREATMENT Remove sediment grease and oils. PUMP STATION Move stormwater from lower to higher elevations within the drainage system. INLETS Allows stormwater to enter the drainage system from the surface. FORCE MAIN A pressurized pipe that conveys stormwater from a pump station to a discharge point. LATERAL TO TRUNK LINE CONVEYANCE: Pipes that transport stormwater using gravity from smaller lateral lines to larger trunk lines. OUTFALL The point where stormwater is discharged from the drainage system into a body of water. 18 STREET SWEEPING Remove accumulated pollutants from paved surfaces before they can be washed into drainage system. 21

Zone 1 Roadways Key Points • Average Road Raised 6”-12” except for intersections and school area • No encroachment on residential private property • Driveway grade less than 12% to prevent bottoming out • Black Base: • Protects road from ground water • Reduces crown of road by equivalent of 4" • Reduces cost of repaving for future maintenance 19 22

Zone 1 Roadway Typical Curbs Key Points • Reduces number of inlets needed • Reduce impact on existing trees 20 23

Street Cross Sections 21 24

Street Cross Sections 22 25

Zone 1 Private Property Harmonization Before After Key Points All harmonization can be completed within the right-of-way 288 Total residential properties within Zone 1 432 Total driveway will need to be harmonized Cost Like for Like: $1,534,578 Cost standard driveways $808,623 Harmonization: Providing a smooth transition between the new raised roadway and private property Decision Point: Like for Like or Standard Materials Cost Impact: Like for Like increases $726K 23 Decision Point: If standard materials, select materials Cost Impact: $TBD 26

Zone 1 Phase vs Zone Undergrounding Key Points • $10.6Mil included in existing 60% budget for Zone 1. • Conflict costs to be incurred if undergrounding before stormwater $9.2M $2.8M Decision Point: Underground Entire Phase 1 Cost Impact: Increase Approx $12M $10.6M 24 Street Identified for Zone 1 Stormwater Improvements FPL Utility Undergrounding Phases 27

Zone 1 Electrical Equipment Key Points • Transformer/switches will need to be installed above ground around the Village. Decision Point: Install the Electrical Transformers in ROW? Cost Impact: Relocate to Private Property with Easements 25 Transformer Vista Switch Private Property 28

Phase 2 Utility Undergrounding Purpose: Undergrounding of power and telecom for increased resilience and reliability Tasks: Install power and telecom lines underground and remove existing above ground poles and cables Benefit: Increased efficiency and reliability for residents Status: Preliminary budgeting and feasibility Funding: GOB Bond 26 Decision Point: Proceed with estimate and engineering for Phase 2 Cost Impact: Increase $15M Total 29

Zone 1 Electrical Key Points • Overhead can NOT be dismantled until residents are connected to the new telecom system. • The cost of a residential connection range between $1000 - $2400. Decision Point: Electrical Connections Village or Resident Responsibility? Cost Impact: Increase Approx $500K 27 30

Zone 1 Telecom Undergrounding Key Points • Individual residential connection agreements required for overhead wire and pole removal. • 5G Wireless requires additional hardwiring to antennas • Currently, AT&T and Comcast do not have wireless residential cable/internet Decision Point: 5G Conversion Exploration? Cost Impact: Increase in cost, design and schedule 28 31

Zone 1 Water & Sewer Key Points • Upgrade of existing water mains and sewer gravity pipes • Replace water pipes in conflict of stormwater • Install new fire hydrant to improve fire protection Decision Point: Design and Construction WASD JPAs Cost Impact: Transfer Costs to WASD ($2M-$4M) 29 32

Zone 1 Permitting Status Responsibility for Permit Application Process Issuing AgencyPermit Not StartedEORM-DC DERMSanitary Sewer Extension Permit Not StartedEORFDEPSanitary Sewer Extension Permit Internal ReviewEORMiami-Dade WASDWater and Sewer Existing Permit Revision Internal ReviewEORVKB Public WorkROW Permit Not StartedEORM-DC DERMWater Main Extension Internal ReviewEORVKB BZP / PWAs needed Internal ReviewEORUSACESection 404/10 (Clean Harbors & Rivers) Internal ReviewEORSFWMDEnvironmental Resource Permit Internal ReviewEORM-DC DERMClass I Costal Construction Permit Internal ReviewEORM-DC DERMClass II Costal Construction Permit For ConstructionContractorM-DC DERMClass V Dewatering For ConstructionContractorFDEPNPDES SWPPP For ConstructionContractorVKB Public WorksPavement Marking, signalization For ConstructionContractorVKB BZPLandscaping/Tree permitting Key Points • Permit applications have been reviewed by Black & Veatch to ensure compliance. • Acquiring permits is essential to secure a spot on the SRF funding list in August 2025. 30 33

Zone 1 Procurement Procurement Timeline and Considerations • Procurement Development • Industry Forum (Feb / Mar) • 90% Construction Drawings (Mar / Apr) • Engineered Technical Specifications (Mar / Apr) • Village Specific Technical Specifications (Mar / Apr) • Construction Management Plan • Material Staging • Sequence of Construction • Dewatering and Stormwater Flood Mitigation Plan • MOT and Residential Access Requirements • Plans Field Review • WASD Technical Specifications • Contractor Requirements • Grant and Loan Bid Requirements • Work Packages • Risk Transfer Analysis • Permit Approvals • Procurement • Contract Award Following SRF Loan Approval • Bid Approval within 90 days of opening • Bid Release Tentative for August ‘25 • Tentative Council Approval for December ‘25 31 34

Program Decision Points SlideCost ImplicationsImplication Decision Date Decisions 14Reduces $1.6MProgressive Level of Service Mar 18thNumber of Outfalls 16Reduces $2MProgressive Level of Service Mar 18thNumber of Pumps 23Increase $726KType of Replacement Materials Jan 28thDriveway Harmonization Materials 24Increase $12MUnderground Utilities Beyond Zone 1 BoundariesFeb 11th Add Entire Phase 1 Undergrounding to Zone 1 Project 25TBDLocation of Transformers/SwitchesFeb 11thFPL ROW Agreement 26Increase $15MUnderground Utilities in North of VillageMar 18thPhase 2 Undergrounding 27Increase $500KVillage or Resident ResponsibilityMar 18thResidential Utility Connections 28TBD cost increase and redesign delay Transform Telecom with Conditions Mar 18th5G Telecom Conversion 29Decrease TBDCost SharingFeb 11thDesign JPA with WASD 29Decrease $2 -$4MCost SharingJul ‘25Construction JPA with WASD 32 35

Funding Strategy – Cost/Funding/Payment 33 Leveraging…. Secured Obligations • State Revolving Fund • General Obligation Bond Grants & Appropriations • Hazard Mitigation Grant Program • Resilient Florida Grants • Biscayne Bay Water Quality • Target of Opportunities • State and Federal Appropriations Village Funding • Stormwater Fund • GOB Millage • Capital Improvement Program Partnerships • Joint Participation Agreements • WASD / DTPW / FPL • State & Federal Representatives GOB SRF Grants WASD 36

Zone 1 - 60% Design Budget 34 $ 6,341,768Pre-Construction & Design $ 6,810,840Mobilization & Traffic Control $ 500,000Easement & Land Acquisition $ 3,300,043Project Support $ 44,241,819Stormwater $ 22,602,303Pump Station & Water Treatment $ 3,600,0001/2 Harbor Point $ 1,675,265540/500 Harbor and 640 Sunset $ 15,359,287Conveyance System $ 1,004,964Inlet Filtration $ 11,859,441Roadways $ 7,523,337Pavement & Road Materials $ 1,335,722Blackbase $ 3,000,382Landscaping $ 4,466,465Water & Sewer $ 1,655,646WASD Requests $ 2,810,819Conflicts $ 10,555,726FPL/Telecom Undergrounding $ 4,597,442FPL $ 2,832,024AT&T $ 3,126,260Comcast $ 88,076,102Total Stormwater & Roadways: CWSRF: $58,912,079 WASD: $1,655,646 Grants: TBD Pre-Construction / Project Support CWSRF: $4,579,921 GOB: $9,364,694 Grants: $1,885,626 Village CIP: $500,000 WASD: $622,410 Funding Sources Utility Undergrounding GOB: $10,555,726 $ 37

Stormwater Fee $0.1218 per square foot of impervious area on property Millage Rate 0.1209 mills per $1,000 in assessed property value in 2025 *Condo Stormwater fees based on multi-family property total impervious area, divided proportionately based on condo unit livable area. Costs in 2026 dollars, not adjusted for inflation or increase in property values over time. Assumes $10B in taxable value each year. Percent of Total Annual Stormwater Fee Collected by Property Type Single Family Multi-Family Commercial 40% 40% 20% 5,000 SF Impervious 7,500 SF Impervious 500 SF Impervious 1,000 SF Impervious 1,500 SF Impervious SMALLMEDIUMLARGE Avg SW Fee: $484/yr Avg Taxes: $302/yr Avg YR: $786/yr Total 30YR: $23,592 SINGLE FAMILY MULTI-FAMILY* Avg SW Fee: $765/yr Avg Taxes: $604/yr Avg YR: $1,370/yr Total 30YR: $41,090 Avg SW Fee: $1,117/yr Avg Taxes: $1,209/yr Avg YR: $2,325/yr Total 30YR: $69,761 Avg SW Fee: $100/yr Avg Taxes: $181/yr Avg YR: $282/yr Total 30YR: $8,452 Avg SW Fee: $171/yr Avg Taxes: $423/yr Avg YR: $594/yr Total 30YR: $17,812 Avg SW Fee: $241/yr Avg Taxes: $665/yr Avg YR: $906/yr Total 30YR: $27,173 Zone 1 - Estimated Annual Incremental Taxpayer Payments 35 3,000 SF impervious 38

36 Key Points • Retain Sufficient Reserve Amounts • Streamlined Payment & Reimbursement Process 39

Submits reimbursement Reimburses with loan dollarsPays contractor with reserves Submits invoice VILLAGE Contractor SRF SRF & Grants Payment Cycle 40