Finance Board

901 Ponce de Leon Blvd. Belleair, FL 33756Town of Belleair Meeting Minutes Finance Board 4:00 PM Town HallWednesday, July 12, 2023 Meeting was called to order at 4:03 PM with Chairman Piccaretto presiding. ROLL CALL Chairman Kevin Piccarreto, John Hail, and Kathleen PerrottPresent 3 - Patrick MaguireAbsent 1 - Lawrence CoppExcused 1 - CITIZENS COMMENTS None to be heard APPROVAL OF MINUTES 23-0095 Approval of February 15, 2023 Meeting Minutes Ms.Perrott moved approval of the minutes. Seconded by Mr. Hail. Aye: Chairman Piccarreto, Hail, and Perrott3 - Absent: Fisher, Maguire, Steinberg, and Copp4 - GENERAL AGENDA 23-0097 Proposed Budget FYE 9-30-24 - General Fund Gay Lancaster-Town Manager-spoke on aligning with government standards manual; more reconciliations are underway; audit is also underway, realigning budgetary categories more appropriately; Tina Porter will provide presentation. Ms. Perrott questioned reasoning for changes. Tina Porter-Finance Director-stated it was a different thought process; set up and alignment were not the same as the Uniform Accounting Manual put out by Government Financial Services of Florida. Mr. Piccaretto questioned budget process timeline; Ms. Porter provided information; Ms. Lancaster stated the board may meet again if they'd like. Ms. Porter provided a high level overview of accounts; comprehensive planning is a new element according to UAS requirements; received the anticipated tax Page 1Town of Belleair Printed on 11/2/2023

July 12, 2023Finance Board Meeting Minutes revenues n July 1st; spoke on enterprise funds; a debt service fund was created as well; spoke on each department; addressed questions regarding reductions, positions moved appropriately; revenue not specifically assigned to another department was assigned to finance; spoke on significant increase to fire services contract and liability insurance. Ms. Porter addressed question related to software being consolidated; money set aside for special magistrate hearings, Ms. Lancaster commented on few hearings. Ms. Porter continued presentation by speaking on consolidation of building maintenance. Ms. Lancaster stated that reserves may need to be used if unexpected repairs come up; does not want to increase taxes. Ms. Porter provided overview of Police Department; will promote two positions to assist in supervising; no vehicles to be purchased; increase to SO services contract. Recreation Department was reorganized to track how dollars are spent by program; sponsorships have increased. Parks and Streets Department now includes capital project management and Construction Project Supervisor position; reviewed equipment replacement fund; healthy fund balance; addressed questions regarding purchasing equipment and not leasing. Ms. Lancaster spoke on ability to handle some previously contracted items in-house such as small concrete work and pipe replacement; Winston Dr. pipe replacement to be done by contractor. Adam Klinstiver-Consulting Engineer, Consor-provided additional information on Winston pipe project. Ms. Porter discussed capital improvement plan fund; anticipated grant funds included; staff seeking additional funding; BCC lease should cover general park improvements. Mr. Piccarreto questioned bluff plan. Ms Lancaster stated research in underway but will take 1-2 years to complete; will need APTIM's recommendation to be able to make a plan; addressed questions on Harold's Lake, believes funding is available for it. Ms. Porter next spoke on solid waste fund; moved from City of Clearwater recycling to WastePro; proposing a flat rate for recycling of $8.30 per month versus a 24% overall rate increase. Prior solid waste rate increase ending after this year, now is the time to make a decision. Discussion ensued regarding rate options; reasons for changing vendors; Board would like to see recycling charge separate so cost is clear; new containers; pick up schedule; consensus to add $8.30 as line item. Ms. Perrott moved that we recommend establishing a seperate line item for the recycling. Seconded by Mr. Hail. Aye: Chairman Piccarreto, Hail, and Perrott3 - Ms. Porter spoke on county rates and increase to dumping fees; Ms. Lancaster spoke on previous Commission action regarding annual 6% increase expiring Page 2Town of Belleair Printed on 11/2/2023

July 12, 2023Finance Board Meeting Minutes this year; requests board make a recommendation regarding rates; board recommendation made to increase solid waste rates by 6%. Ms. Perrott moved that we recommend increasing the solid waste rates by 6% for the coming budget year. Seconded by Mr. Hail. Aye: Chairman Piccarreto, Hail, and Perrott3 - Ms. Lancaster spoke on water rate agreement with Pinellas County for wholesale water; initial rate has increased to $4.51 per 1,000 gallons; spoke on prior discussions to have enterprise fund fees cover operational costs; maintenance work on pipes and distribution system still needed; addressed question regarding employees; still in charge of distribution; cannot switch over until interconnect is completed. Mr. Klinstive spoke on replacing existing interconnect; water will still be stored at the tanks as a back-up in event of an emergency; Ms. Lancaster stated an above ground appurtenance needed in Magnolia Park. Mr. Klinstiver addressed questions regarding Indian Rocks Road project; next phases won't start until 2025. Ms. Porter spoke on water fund; all associated operational costs captured; anticipating use of $150,000 of reserves to offset cost of interconnect. Ashley Bernal-Assistant to the Town Manager-spoke on options for water rate increase; option of a 48% increase presented in May; narrowed down based on user type, consumption, etc.; rate needed is actually 55% to balance water budget; provided example of increase. Ms. Lancaster spoke on county rate increases over upcoming years; ability to investigate other options and have a cost savings; research needed; Tampa Bay Water exploring expensive treatment options that will continue to increase rates. Mr. Hail commented on demand for water; Ms. Lancaster spoke on 50% of potable water being used for irrigation; staff investigating options for reducing potable water use. Discussion ensued regarding looking into reclaimed options. Ms. Lancaster spoke on increasing rate versus using reserve to reduce impact; no recommendation to increase millage; requested board recommendation. Ms. Perrott moved to recommend the proposed 55% increase to the water rates. Seconded by Mr. Hail. Aye: Chairman Piccarreto, Hail, and Perrott3 - OTHER BUSINESS No further business. Ms. Lancaster stated the budget is pretty much set, board Page 3Town of Belleair Printed on 11/2/2023

July 12, 2023Finance Board Meeting Minutes may meet again if they'd like; requested board reach out with any additional questions. ADJOURNMENT No further business, meeting adjourned in due form at 5:40 PM. APPROVED: ________________________________ Chairman Page 4Town of Belleair Printed on 11/2/2023

Finance Board

Town of Belleair

Meeting Agenda

901 Ponce de Leon Blvd.

Belleair, FL 33756

Town Hall4:00 PMWednesday, July 12, 2023

Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then

step to the podium and state your name and address. We also ask that you please turn-off all cell

phones.

ROLL CALL

CITIZENS COMMENTS

(Discussion of items not on the agenda. Each speaker will be allowed 3 minutes to speak.)

APPROVAL OF MINUTES

Approval of February 15, 2023 Meeting Minutes23-0095

FB - 02-15-2023Attachments:

GENERAL AGENDA

Proposed Budget FYE 9-30-24 - General Fund23-0097

Proposed Budget FY23-24Attachments:

OTHER BUSINESS

ADJOURNMENT

ANY PERSON WITH A DISABILITY REQUIRING REASONABLE ACCOMMODATIONS IN ORDER TO PARTICIPATE IN

THIS MEETING, SHOULD CALL (727) 588-3769 OR FAX A WRITTEN REQUEST TO (727) 588-3767.

Page 1 Printed on 7/7/2023