The School Board of Nassau County, Florida

3 Thursday, January 14, 2021 The School Board of Nassau County, Florida “Empowering Others Through A Commitment to Excellence” 1201 Atlantic Avenue Fernandina Bch., Florida 32034 (904) 491-9900 6:30 p.m. A. Meeting Opening Subject 1. Call to Order, Invocation and Pledge Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category A. Meeting Opening Type Information, Procedural Invocation - Pledge - File Attachments B. Agenda Subject 1. Adoption of the Agenda Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category B. Agenda Type Action Recommended Action Adopt the agenda. File Attachments Motion & Voting Adopt the agenda. Motion by Jamie Deonas, second by Gail Cook. Final Resolution: Motion Carries Yes: Donna Martin, Gail Cook, Jamie Deonas, Cynthia Grooms C. Superintendent's Spotlight Subject 1. Teacher of the Year Representatives Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category C. Superintendent's Spotlight Type Recognition File Attachments D. Presenters or Special Order Subject 1. Presenters or Special Order Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category D. Presenters or Special Order Type File Attachments E. Consent Agenda Subject 1. Minutes - Regular Board Meeting 12/10/2020 Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent), Minutes Recommended Action Approve the minutes of the Regular Board Meeting held on December 10, 2020. Minutes View Minutes for Dec 10, 2020 - The School Board of Nassau County, Florida File Attachments All items on consent agenda will be with one vote. Motion & Voting Recommend approval of the consent agenda as presented. Motion by Gail Cook, second by Cynthia Grooms. Final Resolution: Motion Carries Yes: Donna Martin, Gail Cook, Jamie Deonas, Cynthia Grooms Subject 2. Personnel Agenda and Addendum Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Approve Personnel Agenda and Addendum. File Attachments 20210114-Hodges-Personnel Agenda.pdf (140 KB) 20210114-Hodges-Personnel Addendum.pdf (113 KB) All items on consent agenda will be with one vote. Motion & Voting Recommend approval of the consent agenda as presented. Motion by Gail Cook, second by Cynthia Grooms. Final Resolution: Motion Carries Yes: Donna Martin, Gail Cook, Jamie Deonas, Cynthia Grooms Subject 3. Monthly Financial Report Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Approve monthly financial report for November 2020. Goals Growth Management and Operations - Strategy 1 - Create community buy-in for support of alternative revenue sources to support capital projects. Human Resources - Strategy 2 - Competitive salaries, affordable health insurance, incentives, and positive working conditions to retain quality teachers and staff within the school system. AGENDA STATEMENT: Approve monthly financial report for November 2020. ISSUE: Florida State Board of Education Administrative Rule 6A-1.006 requires that the superintendent of schools shall submit for use and consideration of the School Board, a financial statement prescribed by the School Board. ALTERNATIVES: 1. Approve the monthly financial reports. 2. Disapprove the monthly financial reports. RECOMMENDATIONS: The Superintendent recommends approval of the monthly financial reports. RATIONALE: The financial records and accounts of the School Board are maintained under the direction of the Superintendent with the approval of the Board. IMPACT STATEMENT: There is no direct financial effect on schools or budgets by the approval of the monthly financial report. DATA SOURCE: Ellen Harper , Accounting Manager SUBMITTED BY: Chris Lacambra , Executive Director of Business Services, 904-491-9861 File Attachments 20210114-LACAMBRA-NOVEMBER 2020 FINANCIAL REPORT.pdf (1,035 KB) All items on consent agenda will be with one vote. Motion & Voting Recommend approval of the consent agenda as presented. Motion by Gail Cook, second by Cynthia Grooms. Final Resolution: Motion Carries Yes: Donna Martin, Gail Cook, Jamie Deonas, Cynthia Grooms Subject 4. Budget Amendments Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Approve 2020-2021 budget amendments for the month of November 2020 Goals Growth Management and Operations - Strategy 1 - Create community buy-in for support of alternative revenue sources to support capital projects. Human Resources - Strategy 2 - Competitive salaries, affordable health insurance, incentives, and positive working conditions to retain quality teachers and staff within the school system. AGENDA STATEMENT: Approve 2020-2021 budget amendments for the month of November 2020. ISSUE: Florida State Board of Administrative Rule 6A-1.006 requires that the School Board approve amendments to the district school budget whenever the function and object amounts change from the original budget approved by the School Board. ALTERNATIVES: 1. Approve the amendments as presented. 2. Revise the amendments as presented. 3. Disapprove the amendments as presented. RECOMMENDATIONS: The Superintendent recommends the approval of the Budget Amendments as presented. RATIONALE: The Budget Amendments are procedurally necessary to update our budget to reflect changes outline in the attached impact statements. IMPACT STATEMENT: See the cover memorandum for explanation of the effect of fund balance. DATA SOURCE: Ellen Harper, Chief Accountant SUBMITTED BY: Chris Lacambra, Executive Director of Business Services, 904-491-9861 File Attachments 20200114-Lacambra-Budget Amendments November 2020.pdf (1,487 KB) All items on consent agenda will be with one vote. Motion & Voting Recommend approval of the consent agenda as presented. Motion by Gail Cook, second by Cynthia Grooms. Final Resolution: Motion Carries Yes: Donna Martin, Gail Cook, Jamie Deonas, Cynthia Grooms Subject 5. Voucher and Warrant Report Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Approve Vouchers and Warrants (Expenditures) for November 2020. Goals Growth Management and Operations - Strategy 1 - Create community buy-in for support of alternative revenue sources to support capital projects. Human Resources - Strategy 2 - Competitive salaries, affordable health insurance, incentives, and positive working conditions to retain quality teachers and staff within the school system. AGENDA STATEMENT: Approve the Vouchers and Warrants Report (Expenditures) for November 2020. ISSUE: The vouchers and warrants are a summary of the financial activities of the School Board. They provide a District-wide view of the flow of funds. ALTERNATIVES:1. Approve the request for approval. 2. Disapprove the request for approval. RECOMMENDATIONS: The Superintendent recommends approval of this request. RATIONALE: The Financial records and accounts of the School Board are maintained under the direction of the Superintendent with approval of the Board. IMPACT STATEMENT: This is no direct financial impact. DATA SOURCE: Kim Bernhart, Accounts Payable Accountant SUBMITTED BY: Chris Lacambra, Executive Director of Business Services, 904-491-9861 File Attachments 20210114-Lacambra-Vouchers and Warrant Report Nov 2020.pdf (1,255 KB) All items on consent agenda will be with one vote. Motion & Voting Recommend approval of the consent agenda as presented. Motion by Gail Cook, second by Cynthia Grooms. Final Resolution: Motion Carries Yes: Donna Martin, Gail Cook, Jamie Deonas, Cynthia Grooms Subject 6. Disposal of Surplus Property Equipment Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Authorize the disposal of surplus property equipment for January 14th 2021. Goals Growth Management and Operations - Strategy 1 - Create community buy-in for support of alternative revenue sources to support capital projects. Human Resources - Strategy 2 - Competitive salaries, affordable health insurance, incentives, and positive working conditions to retain quality teachers and staff within the school system. AGENDA STATEMENT: Authorize the disposal of surplus/cannibalized equipment currently valued at $109,922.21 for January 14, 2021. ISSUE: Florida Statutes 274.01"Authorizing and recording of the disposal of property" states that the authority for the disposal of property shall be recorded in the minutes of the governmental unit. ALTERNATIVES: The Board's alternatives are: 1. Approve the request for approval of changes to Property Inventory. 2. Disapprove the request for approval of changes to Property Inventory. RECOMMENDATIONS: The Superintendent recommends approval of changes to Property Inventory. RATIONALE: The property records of the School Board are maintained under the direction of the Superintendent with approval of the Board. The District's current practice for computer refresh is every five years. IMPACT STATEMENT: Assets for the School District will be reduced and/or increased by the amounts stated above. The missing/stolen property items are deducted from the site balance, but will be maintained in the system to be reinstated as found. DATA SOURCE: Stephanie Browning, Fixed Assets Accountant SUBMITTED BY: Christopher Lacambra, Executive Director of Business Services, 904-491-9861 File Attachments 20210114-LACAMBRA-SURPLUS PROPERTY.pdf (625 KB) All items on consent agenda will be with one vote. Motion & Voting Recommend approval of the consent agenda as presented. Motion by Gail Cook, second by Cynthia Grooms. Final Resolution: Motion Carries Yes: Donna Martin, Gail Cook, Jamie Deonas, Cynthia Grooms Subject 7. Donations Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Accept the following donations to Fernandina Beach High School, Southside Elementary, Wildlight Elementary, Yulee Middle School and the FIT Program. File Attachments 12 03 20 FBHS Board Agenda Donations.pdf (57 KB) 12 7 2020 FBHS Board Agenda Donations.pdf (57 KB) 20201210-YMS-Donation.pdf (378 KB) Board Agenda Donation request 1-14-2021.pdf (499 KB) 2020-12-15-WES-Donation.pdf (435 KB) FIT Donations December 2020 letter.pdf (239 KB) All items on consent agenda will be with one vote. Motion & Voting Recommend approval of the consent agenda as presented. Motion by Gail Cook, second by Cynthia Grooms. Final Resolution: Motion Carries Yes: Donna Martin, Gail Cook, Jamie Deonas, Cynthia Grooms Subject 8. Student Transfers Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Recommend approval of the student transfers for 2020-2021. NAME FROM CITY TO SCHOOL REASON IN/OUT SCHOOL YEAR Gatti, Bo YMS FBHS Parent Preference IN 20-21 Mosley, Anna WES CIS Parent Preference IN 20-21 Quinones, Gabriel FBHS YHS Parent Preference IN 20-21 Tanner, Ryan Duval - 32218 YES Parent works at YHS OUT 20-21 Thornton, Rylee Duval - 32218 YPS Parent works at YHS OUT 20-21 Thompson, Grace YMS CMS Parent works at CIS IN 20-21 File Attachments All items on consent agenda will be with one vote. Motion & Voting Recommend approval of the consent agenda as presented. Motion by Gail Cook, second by Cynthia Grooms. Final Resolution: Motion Carries Yes: Donna Martin, Gail Cook, Jamie Deonas, Cynthia Grooms Subject 9. Volunteers Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Recommend approval of volunteers for the 2020-2021 school year. File Attachments Board Volunteer letter.docx (13 KB) CIS 11290105.xlsx (10 KB) All items on consent agenda will be with one vote. Motion & Voting Recommend approval of the consent agenda as presented. Motion by Gail Cook, second by Cynthia Grooms. Final Resolution: Motion Carries Yes: Donna Martin, Gail Cook, Jamie Deonas, Cynthia Grooms Subject 10. Extension of COVID-19 Leave Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Approval of the MOU between NCSD and NTA regarding the extension of COVID-19 related leave. Goals Human Resources - Strategy 2 - Competitive salaries, affordable health insurance, incentives, and positive working conditions to retain quality teachers and staff within the school system. AGENDA STATEMENT: District leadership and NTA leadership have reached an agreement to extend the portion of FFCRA (Families First Coronavirus Act) dealing with COVID-19 related leave. ISSUE: The leave provided under FFCRA expired on December 31, 2020. With COVID-19 remaining an issue the District believes it would be in the best interest of our employees and the District to extend this leave through June 30, 2021 for employees that have not previously used the 10 days allowed under the original act. Full terms are included in the MOU. ALTERNATIVES: Any employee required to quarantine or isolate due to COVID-19 would be required to take another form of accrued leave (sick, personal, vacation) or unpaid leave. RECOMMENDATIONS: Approval of the MOU between NCSD and NTA. RATIONALE: IMPACT STATEMENT: minimal DATA SOURCE: SUBMITTED BY: Mark Durham File Attachments MOU between NCSD and NTA - COVID Leave (Jan. 8, 2021).pdf (729 KB) All items on consent agenda will be with one vote. Motion & Voting Recommend approval of the consent agenda as presented. Motion by Gail Cook, second by Cynthia Grooms. Final Resolution: Motion Carries Yes: Donna Martin, Gail Cook, Jamie Deonas, Cynthia Grooms Subject 11. Extension of COVID-19 Leave (Support Personnel) Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Approval of the MOU between NCSD and NESPA regarding the extension of COVID-19 related leave Goals Human Resources - Strategy 2 - Competitive salaries, affordable health insurance, incentives, and positive working conditions to retain quality teachers and staff within the school system. AGENDA STATEMENT: District leadership a nd NESPA leadership have reached an agreement to extend the portion of FFCRA (Families First Coronavirus Act) dealing with COVID-19 related leave. ISSUE: The leave provided under FFCRA expired on December 31, 2020. With COVID-19 remaining an issue the District believes it would be in the best interest of our employees and the District to extend this leave through June 30, 2021 for employees that have not previously used the 10 days allowed under the original act. Full terms are included in the MOU. ALTERNATIVES: Any employee required to quarantine or isolate due to COVID-19 would be required to take another form of accrued leave (sick, personal, vacation) or unpaid leave. RECOMMENDATIONS: Approval of the MOU between NCSD and NESPA RATIONALE: IMPACT STATEMENT: minimal DATA SOURCE: SUBMITTED BY: Mark Durham File Attachments MOU between NCSD and NESPA - COVID Leave (Jan. 8, 2021).pdf (750 KB) All items on consent agenda will be with one vote. Motion & Voting Recommend approval of the consent agenda as presented. Motion by Gail Cook, second by Cynthia Grooms. Final Resolution: Motion Carries Yes: Donna Martin, Gail Cook, Jamie Deonas, Cynthia Grooms Subject 12. Consent Vote Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Recommend approval of the consent agenda as presented. File Attachments All items on consent agenda will be with one vote. Motion & Voting Recommend approval of the consent agenda as presented. Motion by Gail Cook, second by Cynthia Grooms. Final Resolution: Motion Carries Yes: Donna Martin, Gail Cook, Jamie Deonas, Cynthia Grooms F. Action Items Subject 1. 2020-2021 NESPA Contract Ratification Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category F. Action Items Type Action Recommended Action Ratify the Nassau Educational Support Personnel Association contract for 2020-21. The ratification of the 2020-2021 NESPA contract has taken place. Voting took place from December 8, 2020 through December 11, 2020 The results of the ratification are as follows: 305 YES with 160 NO The contract ratified by 65.6% We had a 78.5% voter turnout of our non-instructional unit. File Attachments Motion & Voting Ratify the Nassau Educational Support Personnel Association contract for 2020-21. Motion by Jamie Deonas, second by Gail Cook. Final Resolution: Motion Carries Yes: Donna Martin, Gail Cook, Jamie Deonas, Cynthia Grooms Subject 2. Adoption of Proposed Secondary Dress Code Guidelines Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category F. Action Items Type Action Recommended Action Recommend adoption of the proposed Secondary Dress Code Guidelines. Goals Academic and Student Services - Strategy 3 - Promote active engagement to inspire learners and to lead to higher academic achievement. AGENDA STATEMENT: Recommend adoption of the proposed Secondary Dress Code Guidelines. ISSUE: Secondary Dress Code. ALTERNATIVES: RECOMMENDATIONS: Recommend adoption of the proposed Secondary Dress Code Guidelines. RATIONALE: IMPACT STATEMENT: DATA SOURCE: SUBMITTED BY: Natasha Drake File Attachments Secondary Proposed Dress Code 12 11 20 1.pdf (84 KB) Motion & Voting Recommend adoption of the proposed Secondary Dress Code Guidelines. Motion by Jamie Deonas, second by Cynthia Grooms. Final Resolution: Motion Carries Yes: Donna Martin, Gail Cook, Jamie Deonas, Cynthia Grooms Subject 3. Alternate VAB Member Recommendation Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category F. Action Items Type Action Recommended Action Recommend approval of Bobby Ferreira to serve as the alternate on the Value Adjustment Board. SUBMITTED BY: Kathy K. Burns File Attachments Motion & Voting Recommend approval of Bobby Ferreira to serve as the alternate on the Value Adjustment Board. Motion by Gail Cook, second by Jamie Deonas. Final Resolution: Motion Carries Yes: Donna Martin, Gail Cook, Jamie Deonas, Cynthia Grooms Subject 4. Wildlight 1C2 Concurrency Agreement Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category F. Action Items Type Action Recommended Action Request approval of the School Concurrency Proportionate Share Mitigation Agreement with Wildlight 1C2. File Attachments East Nassau Wildlight Phase 1C2 - School Mitigation Agreement - RYN Executed 12.9.20.pdf (776 KB) Motion & Voting Request approval of the School Concurrency Proportionate Share Mitigation Agreement with Wildlight 1C2. Motion by Jamie Deonas, second by Gail Cook. Final Resolution: Motion Carries Yes: Donna Martin, Gail Cook, Jamie Deonas, Cynthia Grooms Subject 5. Miner Road Concurrency Agreement Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category F. Action Items Type Action Recommended Action Request approval of the School Concurrency Proportionate Share Mitigation Agreement with Miner Road. File Attachments 20210105_Miner Road Mit Agreement Signed.pdf (9,488 KB) Motion & Voting Request approval of the School Concurrency Proportionate Share Mitigation Agreement with Miner Road. Motion by Jamie Deonas, second by Gail Cook. Final Resolution: Motion Carries Yes: Donna Martin, Gail Cook, Jamie Deonas, Cynthia Grooms G. Discussion Items Subject 1. SACS Accreditation and Strategic Plan Workshop Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category G. Discussion Items Type Discussion SUBMITTED BY: Kathy Burns File Attachments Subject 2. Land/Growth Committee Update Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category G. Discussion Items Type Discussion SUBMITTED BY: Kathy K. Burns File Attachments Subject 3. February 11 Board Meeting at Yulee Primary School Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category G. Discussion Items Type Discussion File Attachments H. Staff Reports Subject 1. Presentation of ELA 20-21 Instructional Materials Adoption Timeline Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category H. Staff Reports Type Information Goals Academic and Student Services - Strategy 3 - Promote active engagement to inspire learners and to lead to higher academic achievement. Academic and Student Services - Strategy 2 -Provide a continuum of intensive, strategic differentiated instruction with a focus on Reading strategies and integration of related subjects, including a strong foundation in mathematics. AGENDA STATEMENT: Recommendation of IM Adoption Plan for ELA 20-21. Information only. ISSUE: ALTERNATIVES: RECOMMENDATIONS:Recommendation of IM Adoption Plan for ELA 20-21. Information only. RATIONALE: IMPACT STATEMENT: DATA SOURCE: SUBMITTED BY:Natasha Drake, Director of Secondary Education File Attachments ELA Textbook Adoption - Nassau County timeline.docx (14 KB) I. Old Business Subject 1. Old Business Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category I. Old Business Type Information File Attachments J. Public Presentations Subject 1. Public Presentations Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category J. Public Presentations Type Information (The School Board cannot take action on input/request(s), but may place an item on the agenda of a subsequent meeting for action). Presentations to the Board are limited to three (3) minutes. ADDRESSING THE BOARD: Individuals or groups may address comments to the School Board at any Regular Meeting by following established procedures. The maximum allotted time for a presentation is three (3) minutes per person. A speaker's time may not be allocated to others. The Board will permit individuals' comments on agenda items at the time the item is under consideration. Individuals must complete a form located on a table near the rear wall of the Board Room. Thirty minutes will be set aside at the end of the meeting for public discussion on non-agenda items. File Attachments K. Superintendent's Comments Subject 1. Superintendent's Comments Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category K. Superintendent's Comments Type Information File Attachments L. Board Comments Subject 1. Dr. Groom's comments Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category L. Board Comments Type Information File Attachments Subject 2. Mr. Deonas's comments Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category L. Board Comments Type Information File Attachments Subject 3. Ms. Cook's comments Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category L. Board Comments Type Information File Attachments Subject 4. Mrs. Martin's comments Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category L. Board Comments Type Information File Attachments M. Attorney's Comments Subject 1. Attorney's comments Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category M. Attorney's Comments Type Information File Attachments N. Adjournment Subject 1. Adjournment Meeting Jan 14, 2021 - The School Board of Nassau County, Florida Category N. Adjournment Type Information Time adjourned - File Attachments