Work Session 12:30PM

3 Tuesday, February 28, 2023 Work Session 12:30PM Address: The School Board of Polk County, Florida 1915 S. Floral Ave Bartow, FL 33830 A. Superintendent's Report Subject 1. 12:30PM-12:45PM The Lakeland Rotary Club Meeting Feb 28, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: CONTACT: Nate Dunham, Past President ndunham@corewealth.com / 863.904.4745 POWERPOINT Presentation: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Know and Grow Presentation Lakeland Rotary Club.pdf (772 KB) Subject 2. 12:45PM-1:00PM Top Buttons Meeting Feb 28, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: CONTACT: Sarah Powers, Founder & President sarah@topbuttons.org / 863.220.2464 POWERPOINT Presentation: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 2023 Presentation Top Buttons.pdf (1,567 KB) Subject 3. 1:00PM-1:15PM Polk State Lakeland Gateway to High School-Renewal update Meeting Feb 28, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: In accordance with Florida Charter Law, a charter may be renewed provided that a program review demonstrates that the criteria in paragraph (a) have been successfully accomplished and that none of the grounds for nonrenewal established by paragraph (8)(a) has been documented pursuant to Section1002.33 (7)(19)(c)(1), F.S. The contractual agreement expires on June 30, 2023. Polk State Lakeland Gateway to High School OBJECTIVE: To conduct a comprehensive programmatic and organizational review by the Charter Review Team, evaluating the success of a charter school program using the proposed charter renewal application, evaluation instrument, site visits, and other relevant data under the following subject criteria: Academic performance Financial performance Organizational performance UPDATED Information: Priority Categories: 1. Has been out of school for a minimum of three months 2. Is a custodial parent or a parent participating in financial support of a child 3. Can demonstrate that he or she is the primary caretaker for family members during traditional school hours 4. Is considered to be over age 5. Is homeless 6. Can provide any other documentation acceptable to GHS administration to show that he or she has significant difficulty participating in a traditional high school setting and will benefit from enrollment at GHS (Examples include the following: has been administratively placed at least once, had demonstrated excessive absences, or has been enrolled in BEST, Bill Duncan or another alternative education site, Home School, Hospital Homebound, Migrant Education, PACE, Polk Acceleration, multiple high schools, or Polk Sheriff’s Detention Center) Wrap-Around Services To assist our priority students, we provide them with wrap-around services. Our wrap-around support model provides our students with a school counselor and a student resource specialist who work one-to-one with our students. These two professionals also work with the instructors to ensure that we are adequately meeting the individual needs of each student both academically and personally. We provide tutoring, mental health counseling, food from our food pantry as well as other resources that our students and their families may need. Recruitment Polk State Lakeland Gateway recruits twice per year. Our initial recruitment begins in December and ends in March for the Fall semester. Our second recruitment begins in October and ends in December for the Spring. RECOMMENDATION: To review the recommendation and final evaluation instrument submitted by the Charter Review Team. CONTACT: Candy Amato, Sr. Director Charter Schools 863-534-0625 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments FINAL PS Gateway Renewal Evaluation Instrument.pdf (502 KB) PSC_Gateway.pdf (164 KB) Subject 4. 1:15PM-1:30PM Ridge Community High School /Workforce Education/Rosen College of Hospitality Proposal Meeting Feb 28, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: This is a proposal to develop an Institute of Service Leadership (ISL) at Ridge Community High School in collaboration with the Rosen College of Hospitality (UCF). The proposal includes Ridge Community High School, the department of Workforce Education and the Rosen College of Hospitality working together to create a curriculum based on service leadership that would act as a theme throughout the entire high school including CTE programs and the Fine Arts. CONTACT: Steven Cochran 863-519-8438 Ext 806 Sr. Director, Workforce Education Angela Clark 863-419-3315 Principal, Ridge Community High School POWERPOINT Presentation: Yes FINANCIAL IMPACT: Undetermined: We have not determined what if any expense will or could be encumbered. We could answer, “Cost are expected to be minimal and will be covered under workforce funds. No additional position are required nor special equipment need.” Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments CTE Project Proposal v9 20230208 (002).pdf (4,412 KB) Subject 5. 1:30PM-1:45PM Proposed Charter School Applicant Presentation - Patterson Preparatory Academy Meeting Feb 28, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: This presentation allows charter school applicants the opportunity to provide the Polk County School Board with an initial overview of their charter proposal at the beginning of the 2023 charter application review cycle. A representative from the proposed charter school listed below has elected to appear at today’s work session and will have 5 minutes to conduct their presentation. Patterson Preparatory Academy CONTACT: Candy Amato Senior Director, Charter Schools 863-534-0625 POWERPOINT Presentation: Yes FINANCIAL IMPACT: The FTE and categorical funds allocated to charter schools by Florida Statute. File Attachments PPA WORK SESSION PRESENTATION.pdf (5,258 KB) Subject 6. 1:45PM-2:00PM Recruitment & Engagement Staffing Updates Meeting Feb 28, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Staffing updates Recruitment & Engagement - Job Description B #1 CONTACT: Brian Warren, Associate Superintendent, Human Resource Services (863) 534-0781 Jenna Short, Director, Personnel (863) 534-0781 POWERPOINT Presentation: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Staffing Updates Recruiting_Engagement.pdf (246 KB) Subject 7. 2:00PM-2:15PM Settlement of 2023-2024 Polk Education Association Contract Language-WS Meeting Feb 28, 2023 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The Superintendent and District staff are pleased to recommend approval of the attached collectively bargained teacher, paraeducator and educational support (clerical) personnel (ESP) signed tentative agreements pending ratification by the three Polk Education Association (PEA) employee groups. In order to meet established School Board Agenda timelines, this recommendation is presented for review prior to the union’s ratification results. The results of the PEA unit ratification vote are expected the evening of February 21, 2023 and will be provided to the Board after that date, as well as during the February 28, 2023 Work Session. CONTACT: Jason Pitts, Chief of Staff Brian Warren, Associate Superintendent, Human Resource Services POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 2-28-23 Exec Summary PEA Collective Bargaining Language 3 Groups - Ratification.pdf (138 KB) 2-28-23 Tentative Agreements-Educational Support Personnel CBA.pdf (1,359 KB) 2-28-23 Tentative Agreements-Teacher CBA.pdf (2,593 KB) 2-28-23 Tentative Agreements-Paraeducator CBA.pdf (1,486 KB) B. Budget & Staffing Subject 1. 2:15PM-3:15PM FY 23-24 Budget and Staffing Meeting Feb 28, 2023 - Work Session 12:30PM Category B. Budget & Staffing Type Budget & Staffing DESCRIPTION: Discussion regarding Fiscal Year 2023-24 Budget and Staffing Allocations. Job description modification. CONTACT: Jason Pitts, Chief of Staff, 863-534-0521 Heather Jenkins, Chief Financial Officer, 863-534-0521 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments District Staffing Plan Proposal Internal Audit 22.23.pdf (185 KB) District Staffing Plan 23.24 Learning Support.pdf (19,204 KB) LS Division Workshop (2-28-23).pdf (160 KB) Summary of District Staffing & Reorganization Plan Workshop & Board Meeting 2.28.23.pdf (21,908 KB) Job Decriptions.pdf (304 KB) C. Information Items Subject 1. Donation Report Meeting Feb 28, 2023 - Work Session 12:30PM Category C. Information Items Type Information DESCRIPTION: CONTACT: Frederick Heid, Superintendent, 863-534-0521 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Donations January 2023.pdf (89 KB) Subject 2. Head Start Services Report Meeting Feb 28, 2023 - Work Session 12:30PM Category C. Information Items Type Information DESCRIPTION: This administrative update meets federal regulations that require Polk County School Board to be provided with monthly program updates to include: fiscal, staffing, enrollment, ESE requirement, meal services, and highlight of site-specific activities. CONTACT: Karie Barquin, Director Preschool Programs, 863-648-3051 x 417 POWERPOINT Presentation: No FINANCIAL IMPACT: N/A Amount: N/A Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Board Executive Summary January 2023.pdf (290 KB) 22HSA - Head Start Financial report as of 01-31-2023.pdf (197 KB) Subject 3. September 2022 Financial Analysis Meeting Feb 28, 2023 - Work Session 12:30PM Category C. Information Items Type Information DESCRIPTION: Financial Analysis for period ending September 30, 2022. CONTACT: Alain Nunez, Senior Director of Accounting, 863.457.4710 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments SEP 2022 Financial Analysis.pdf (2,656 KB) Subject 4. October 2022 Financial Analysis Meeting Feb 28, 2023 - Work Session 12:30PM Category C. Information Items Type Information DESCRIPTION: Financial Analysis for period ending October 31, 2022. CONTACT: Alain Nunez, Senior Director of Accounting, 863.457.4710 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments OCT 2022 Financial Analysis.pdf (2,661 KB) Subject 5. November 2022 Financial Analysis Meeting Feb 28, 2023 - Work Session 12:30PM Category C. Information Items Type Information DESCRIPTION: Financial Analysis report for period ending November 30, 2022. CONTACT: Alain Nunez, Senior Director of Accounting, 863.457.4710 Heather Jenkins, CFO, 863.457.4710 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments NOV 2022 Financial Analysis.pdf (2,625 KB) D. Board Agenda Review Subject 1. Board Meeting Agenda Meeting Feb 28, 2023 - Work Session 12:30PM Category D. Board Agenda Review Type Information DESCRIPTION: CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 2.28.23 Board Meeting Agenda.pdf (145 KB) E. Old Business F. New Business G. Board Comments Subject 1. Board Member Comments Meeting Feb 28, 2023 - Work Session 12:30PM Category G. Board Comments Type Information DESCRIPTION: CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments