Arts and Culture Commission Special Meeting

MINUTES OF THE ARTS AND CULTURE COMMISSION MEETING AGENDA November 6, 2025 1. CALL TO ORDER Chairperson Hekmat called meeting to order at 6:00 pm. 2. ROLL CALL Present: Chairperson Hekmat Commissioner Lopez-Giambastiani Commissioner Dunlap Commissioner Lewis Commissioner Tover Commissioner Wilson Commissioner Nervis Staff Present: Ann Dunleavy – Community Services Director Absent: 3. PLEDGE OF ALLEGIANCE 4. REFERENCE TO THE FUNDAMENTAL RIGHTS 5. ADOPTION OF THE AGENDA On a motion Commissioner Lewis , seconded by Commissioner Tover the Arts & Culture Commission approved the Adoption of the Agenda, as presented, on a roll call by the following vote: Ayes: Chairperson Hekmat Commissioner Lopez-Giambastiani Commissioner Dunlap Commissioner Lewis City Council Chambers, City Hall, 250 East L Street, complete proceedings of which are recorded. These are action minutes; a full video is available online at www.ci.benicia.ca.us/agenda

Commissioner Tover Commissioner Wilson Commissioner Nervis Noes: 6. OPPORTUNITY FOR PUBLIC COMMENT Vickie Marchand owner of NY2CA Gallery and CEO Art Gallery Alliance spoke about the Benicia Arts Festival on 06/06/2026. 7. INFORMATION AND PRESENTATIONS None. 8. CONSENT CALENDAR 8.A MINUTES FROM THE SEPTEMBER 4, 2025 ART & CULTURE COMMISSION MEETING On a motion Commissioner Lewis, seconded by Commissioner Dunlap the Arts & Culture Commission approved the Consent Calendar, as presented, on a roll call by the following vote: Ayes: Chairperson Hekmat Commissioner Lopez-Giambastiani Commissioner Dunlap Commissioner Lewis Commissioner Tover Commissioner Wilson Commissioner Nervis Noes: 9. ACTION AND DISCUSSION 9. PRESENTATIONS TO THE COMMISSION BY THE GRANTEES

RECOMMENDED ACTION: The Commission discussed and voted on what should be included in the presentations by the grantees and the length of the presentations. The ACC decided to have grantees answer the questions and submit to commissioners before presentations. Presentations will be a high- level summary of the report. On a motion by a Commissioner Lewis, seconded by Commissioner Tover the Art & Culture Commission approved the 9A, as presented, on a roll call by the following vote: Ayes: Chairperson Hekmat Commissioner Lopez-Giambastiani Commissioner Dunlap Commissioner Lewis Commissioner Tover Commissioner Wilson Commissioner Nervis Noes: 9.B Public Art Maintenance Plan RECOMMENDED ACTION: The Commission agreed with city staff recommendation the high priority items and suggested that funding should be allocated to the Barrack Tiles on First Street. 9.C PUBLIC ART PIANO EVENT RECOMMENDED ACTION: Commissioners Hekmat and Lewis reported to the Commission regarding the recent Piano Closing concert. 9.D 2026 MEETING CALENDAR RECOMMENDED ACTION: City staff proposed a new meeting scheduled that did not work for the commissioners. Commissioners recommended keeping the current schedule. City staff will bring it back to the ACC the first meeting in January 2026.

10. BOARD MEMBER COMMENTS AND STAFF ANNOUNCEMENTS 10.A JAZZ O'CLOCK RECOMMENDED ACTION: Director Dunleavy reported another successful event produced by the Benicia Performing Arts Foundation. 10.B ELECTION OF OFFICERS RECOMMENDED ACTION: Director Dunleavy reported elections will take place at the first meeting of 2026. Commissioner Dunlap shared with the Commissioners about a Thrift Shop Idea for fundraising and volunteerism. Commissioner Wilson and Lewis both attended the performance from the Benicia Old Town Theatre Group. Commissioner Tover shared information about fundraising events for the Art Event in June. Commissioner Nervis suggested that we add an item to the next agenda introductions about introductions of commissioners. Chair Hekmat suggested introductions during grant presentations. 11. ADJOURN Meeting adjourned at 7:46 pm. 12. NEXT MEETING January 8, 2026

BENICIA ARTS AND CULTURE COMMISSION SPECIAL MEETING ARTS AND CULTURE COMMISSION SPECIAL MEETING AGENDA November 6, 2025 6:00 PM 250 East L Street Council Chambers 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. REFERENCE TO THE FUNDAMENTAL RIGHTS The fundamental rights of each member of the public can be found in the municipal code posted on the City’s website and on a plaque that is posted at the entrance to this meeting per section 4.04.030 of the City of Benicia’s Open Government Ordinance. 5. ADOPTION OF THE AGENDA 6. OPPORTUNITY FOR PUBLIC COMMENT This portion of the meeting is reserved for persons wishing to address the Commission on any matter not on the agenda that is within the subject jurisdiction of the Arts and Culture Commission. State law prohibits the Arts and Culture Commission from responding to or acting upon matters not listed on the agenda. Each Speaker has a maximum of three minutes for public comment. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If applicable, a spokesperson may present the views of your entire group. Speakers may not make personal attacks on commission members, staff or members of the public or make comments which are slanderous or which may invade an individual's personal privacy. A. Public Comment B. Written 7. INFORMATION AND PRESENTATIONS 8. CONSENT CALENDAR 8.A MINUTES COURTESY ZOOM PARTICIPATION https://us02web.zoom.us/j/88913426301?pwd=xdX0etWyIagMSUKmArmLAq0NaBWFaV.1 Meeting ID: 889 1342 6301 Password: 306035 Phone: 1 669 900 9128 1

RECOMMENDED ACTION: The Commission will review and vote on the minutes from the September 4, 2025 meeting 9. ACTION AND DISCUSSION 9.A PRESENTATIONS TO THE COMMISSION BY THE GRANTEES RECOMMENDED ACTION: The Commission shall discuss and vote on what should be included in the presentations by the grantees and the length of the presentations 9.B PUBLIC ART MAINTENANCE PLAN RECOMMENDED ACTION: Review the findings of the Ad Hoc Committee and decide on which items should be allocated funds for yearly maintenance in the upcoming fiscal year. 9.C PUBLIC ART PIANO EVENT RECOMMENDED ACTION: Commissioners Hekmat and Lewis will provide a detailed report to the Commission regarding the recent Piano Closing concert. The floor will then be opened for discussion, allowing commissioners to share suggestions and ideas for future events. 9.D 2026 MEETING CALENDAR RECOMMENDED ACTION: The Commission shall review and vote on the meeting calendar for 2026 10. COMMUNICATIONS FROM STAFF AND MEMBERS 10.A JAZZ O'CLOCK RECOMMENDED ACTION: Director Dunleavy will report to the Commission on the Jazz O'clock event that was held in September. 10.B ELECTION OF OFFICERS RECOMMENDED ACTION: Director Dunleavy shall report to the Board regarding the election of officers for 2026 11. ADJOURNMENT Minutes September 4, 2025 Staff Report Community Grant Guideline Mid Year Staff Report.pdf ACC Community Grant Mid Year questions attachment 1.pdf Art Inventory Maintenance Report.pdf Attachment Art Inventory 2026.pdf Piano closing concert Staff Report.pdf Attachment Piano Program.pdf Staff Report - Adoption of 2026 Meeting Calendar.pdf 2

12. NEXT MEETING 12.A TO BE DETERMINED 3

Public Participation The City of Benicia welcomes your interest and involvement in the City's legislative process. Persons wishing to address the Council, Board, Commission or Committee (CBCC) are asked to voluntarily complete a speaker request form, available at the entrance of Council Chambers, and submit it to the meeting Secretary/City Clerk. Speakers, addressing the CBCC at the time the item is considered, are requested to restrict their comments to the item as it appears on the agenda and stay within the three-minute time limit. The Brown Act does not permit the CBCC to take action on items brought up during the Public Comment period. As a courtesy, and technology permitting, members of the public may participate remotely. Please be advised that those participating in the meeting remotely via Zoom do so at their own risk. Meetings will not be cancelled due to technical difficulties. The meeting can also be observed on Cable T.V. Broadcast - Check with your cable provider for your local government broadcast channel, or livestream online at www.ci.benicia.ca.us/agendas. Americans with Disabilities Acts The City of Benicia is committed to providing meeting facilities that are accessible to persons with disabilities. Meeting materials in alternative formats, a sign language interpreter, real-time captioning, assistive listening devices or other accommodations can be requested by calling (707) 746-4200 or by emailing ADACoordinator@ci.benicia.ca.us, at least four working days prior to a meeting. Assistive listening devices may be obtained at the meeting. Meeting Procedures Pursuant to Government Code Section 65009, if you challenge a decision of the CBCC in court, you may be limited to the issues raised during the meeting or in written correspondence delivered to the CBCC by the meeting. You may also be limited to a ninety (90) day statute of limitations when challenging certain administrative decisions, including any final decisions regarding planning or zoning. The decision of the CBCC is final as of the date of its decision unless judicial review is initiated pursuant to Code of Civil Procedure Section 1094.5. Any such petition for judicial review is subject to the provisions of Code of Civil Procedure Section 1094.6 Public Records and Writings Received After Agenda Posting A printed version of the agenda packet for this meeting is available at the Benicia Public Library during regular working hours. To the extent feasible, the agenda packet and any writing or documents related to an agenda item for this meeting provided to the CBCC, will be made available for public inspection on the City's web page at www.ci.benicia.ca.us under the heading "Agendas and Minutes." A complete recording of each meeting is available online at www.ci.benicia.ca.us/agendas. Contact Your Council Members Voicemail for Mayor and Council Members: (707) 746-4213 Mayor Steve Young: SYoung@ci.benicia.ca.us Vice Mayor Trevor Macenski: TMacenski@ci.benicia.ca.us Council Member Kari Birdseye: KBirdseye@ci.benicia.ca.us Council Member Lionel Largaespada: LLargaespada@ci.benicia.ca.us Council Member Terry Scott: TScott@ci.benicia.ca.us 4