Parks and Community Events Commission

CITY COUNCIL CHAMBERS 68-700 AVENIDA LALO GUERRERO CATHEDRAL CITY, CA 92234 PARKS AND COMMUNITY EVENTS COMMISSION MINUTES Monday, May 22, 2017 REGULAR MEETING 5:30 PM CALL TO ORDER The Parks and Community Events Commission Meeting was call to order at 5:31 p.m. ROLL CALL Present - Commissioner Paul Thompson, Commissioner Sarah Clapp, Chairperson Jerid Seeba, Commissioner Valerie Schechter. Excused Absent - Commissioner Diane Hines, Commissioner Karyn Barnes, Vice Chairperson Johnny Huynh-Simmonds PUBLIC COMMENTS AGENDA FINALIZATION URGENCY ITEMS APPROVAL OF MINUTES Commissioner Sarah Clapp motion to add Commissioner Karyn Barnes to the April 24, 2017 meeting. Motion seconded by Valerie Schechter. Motion carried 5/0. Commissioner Paul Thompson motion to add the discussion Chris Parman had regarding the Snow Festival. Seconded by Chairperson Jerid Seeba. Motion carried 5/0. Commissioner Sarah Clapp motion to approve with the ameded action to the April 24, 2017 meeting. Seconded by Valerie Schechter. Motion carried 5/0. AGENDA 1. MARY PICKFORD SUMMER MOVIES Sponsor: Valerie Schechter, Diane Hines Background: Update on the progress of meeting with the manager of Mary Pickford. Volunteers needing to be decided by commission. Commissioner Valerie Schechter updated the commissioners regarding the Mary Pickford Summer Movies. Page 1Cathedral City Printed on 6/19/2018

May 22, 2017Parks and Community Events Commission REGULAR MEETING 2. FAMILY FUN DAY Sponsor: Valerie Schechter, Diane Hines Background: Once a month event for families. Looking to form a subcommittee to pursue the possibilities of this event in the fall. Commissioner Valerie Schechter gave an update on the Family Fun Day. 3. Reserving Festival Lawn as a Park Sponsor: Staff Background: Members of the community have approached staff wanting to reserve the Festival Lawn in the same manner as they would reserve a shelter at one of our parks. Although the Festival Lawn does not have a shelter, it does provide ample space for picnics, exercise groups, birthday parties, and family get togethers. The Park Commission will evaluate the types of events, crowd size, equipment to be brought to the Festival Lawn, conditions of use including the idea of not being able to reserve the Festival Lawn more than 29 calendar days out from the date of the reservation. Chris Parman discussed the possibility of residents who would like to reserve the Festival Lawn for picnics, exercise groups, birthday party, etc. Commissioner Valerie Schecter would like to keep it a Festival Lawn since there are other parks in the city that can be used for parties. Chairperson Jerid Seeba would like to wait for more resources for bathroom issue, Commissiioner Sarah Clapp agrees. Chairperson Jerid Seeba makes recondemenation for the use of Festival lawn until the Common Lawn is designed. Commissioner Sarah Clapp seconded the motion. Commissioner Paul Thompson would like to bring this item back before making a decision. Chairperson Jerid Seeba motion to table for the next meeting. Seconded by Commissioner Sarah Clapp. Motion carried 4/1. STAFF COMMENTS COMMISSIONER COMMENTS ADJOURNMENT The Parks and Community Events Commission meeting was adjourned at 6:29 p.m. Page 2Cathedral City Printed on 6/19/2018

PARKS AND COMMUNITY EVENTS COMMISSION CITY COUNCIL CHAMBERS 68-700 AVENIDA LALO GUERRERO CATHEDRAL CITY, CA 92234 AGENDA 5:30 PMMonday, May 22, 2017 REGULAR MEETING CALL TO ORDER ROLL CALL PUBLIC COMMENTS Members of the public may address the Commission on any matter not listed on the Agenda. Please complete a ‘Request to Speak’ form and limit your comments to three minutes. When you are called to speak, please come forward and state your name and city of residence for the record. In response to Government Code Section 54954.2, members of the Commission may only: 1) respond briefly to statements made or questions posed by the public; 2) ask a question for clarification; 3) make a brief report on his or her own activities; 4) provide a reference to staff or other resources for factual information; 5) request staff to report back to the Commission at a subsequent meeting concerning any matter raised by the public; or, 6) direct staff to place a matter of business on a future agenda. Unless otherwise authorized by the Commission, public comments shall be limited to three minutes. AGENDA FINALIZATION At this time the Parks and Community Events Commission may announce any items being pulled from the agenda or continued to another date. URGENCY ITEMS Urgency Items (“Added Starters”): The Brown Act, which governs public meetings, permits the Commission to take action on any item that does not appear on the agenda only if 2/3rds of the Commission (if all are present) or all members of the Commission (fewer than all members are present) determine there is a need to take immediate action on the item and the need to take immediate action came to the Commission’s attention after the agenda was posted. APPROVAL OF MINUTES Review of meeting minutes from previous meeting. AGENDA Page 1Cathedral City

1. MARY PICKFORD SUMMER MOVIES Sponsor: Valerie Schechter, Diane Hines Background: Update on the progress of meeting with the manager of Mary Pickford. Volunteers needing to be decided by commission. 2. FAMILY FUN DAY Sponsor: Valerie Schechter, Diane Hines Background: Once a month event for families. Looking to form a subcommittee to pursue the possibilities of this event in the fall. 3. Reserving Festival Lawn as a Park Sponsor: Staff Background: Members of the community have approached staff wanting to reserve the Festival Lawn in the same manner as they would reserve a shelter at one of our parks. Although the Festival Lawn does not have a shelter, it does provide ample space for picnics, exercise groups, birthday parties, and family get togethers. The Park Commission will evaluate the types of events, crowd size, equipment to be brought to the Festival Lawn, conditions of use including the idea of not being able to reserve the Festival Lawn more than 29 calendar days out from the date of the reservation. STAFF COMMENTS Future agenda items COMMISSIONER COMMENTS ADJOURNMENT NOTES TO THE PUBLIC Agendas for Commission meetings are posted at City Hall at least 72 hours before the meeting and on the Cathedral City website, www.cathedralcity.gov. The agenda is available for public inspection in the City Hall lobby or the City Clerk’s office the Thursday preceding the meeting. Any document or writing that relates to an item on the Parks and Community Events Commission Meeting Agenda that is not distributed at least 72 hours prior to the meeting is also available for public inspection in the City Hall lobby of the City Clerk’s office. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a Parks and Community Events Commission meeting or other services offered by the City, please contact the City Clerk’s Office at (760)770-0322. Assisted-listening devices are available at this meeting. Ask the City Clerk if you desire to use this device. Notification at least 48 hours prior to the meeting or at the time when services are needed will assist city staff in assuring reasonable arrangements can be made to provide accessibility to the meeting or service. Page 2Cathedral City