Main Governing Board

2 Wednesday, April 2, 2025 Fontana Unified School District Board of Education Regular Meeting Agenda View live at https://www.fusd.net/Page/11575 John D. Piazza Education Center District Office Complex 9680 Citrus Avenue Fontana, California 92335 ----- (909) 357-5000 ----- 4:30 PM - Closed Session 6:00 PM - Open Session ----- BOARD OF EDUCATION Danielle Holley Adam P Perez Angel Ramirez Mary B Sandoval Marcelino "Mars" J Serna ----- SUPERINTENDENT/BOARD SECRETARY Miki R. Inbody ----- NOTICE TO THE PUBLIC: Public comments will be made in person in Board Chambers during the Board of Education meeting at the Fontana Unified School District John D. Piazza (JDP) Education Center, located at 9680 Citrus Avenue, Fontana CA 92335. Please arrive prior to 4:30 pm if you would like to speak on Closed Session Items and/or prior to 6:00 pm if you would like to speak on Open Session Items. Individual speakers shall be allowed three (3) minutes to address the Board on agenda or non-agenda items. For Special meetings of the Board, public comments are limited to agenda items only (Board Bylaw 9323; Gov't Code 54954.3(a)). The Board shall limit the total time for public input on each item to 20 minutes. With Board consent, the President may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard (Board Bylaw 9323). Members of the public are cautioned not to approach the dais or any Board Member during the meeting or while making a public comment, and to remain behind the podium while speaking. Speakers are encouraged to contact the District's administrative office and use established complaint procedures if they wish to have any complaint investigated and addressed. Members of the public are further cautioned to refrain from the use of profanity, threats, or any comments or actions that actually disrupt, disturb, impede, or render infeasible, the orderly conduct of the meeting. ---- Comments and particular viewpoints expressed by members of the public during public comment are the statements and viewpoints of those users and do not necessarily reflect or represent the views of the Board or District. ---- Individuals who require disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the Board meeting should contact the Superintendent or designee in writing at least two days before the meeting date. (Board Bylaw 9320) ----- NOTICE REGARDING DOCUMENTS DISTRIBUTED TO THE BOARD OF EDUCATION AT OR PRIOR TO MEETINGS: In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the Office of the Superintendent at the District Administration Office during normal business hours at the address listed above. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. This means that documents presented to the Board at the meeting may become public records subject to disclosure under the California Public Records Act. 1. Call to Order - Closed Session, 4:30 p.m. Subject 1.1 Roll Call Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 1. Call to Order - Closed Session, 4:30 p.m. Type Procedural File Attachments Subject 1.2 Adopt Agenda Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 1. Call to Order - Closed Session, 4:30 p.m. Type Discussion/Action Recommended Action Adopt agenda as posted File Attachments Motion & Voting Adopt agenda as posted Motion by Mars J Serna, second by Danielle Holley. Final Resolution: Motion Carried Aye: Mars J Serna, Adam P Perez, Angel A Ramirez, Danielle Holley Subject 1.3 Public Comment - Closed Session Agenda Items Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 1. Call to Order - Closed Session, 4:30 p.m. Type Procedural The Fontana Unified School District Board of Education welcomes comments from our community and stakeholders. Individual speakers will be allowed three (3) minutes to address the Board on closed session agenda items. For Special meetings of the Board, public comments are limited to agenda items only. The Board shall limit the total time for public input on each item to 20 minutes. With Board consent, the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to be heard. Members of the public are further cautioned not to approach the dais or any Board member during the meeting or while making a public comment, and to remain behind the podium while speaking. Speakers are encouraged to contact the district’s administrative office and use established complaint procedures if they wish to have any complaint investigated and addressed. Pursuant to Education Code section 7054, the public comment process shall not be used to show support or opposition for any ballot measure or candidate for political office, including candidates for the District’s Board of Education. Government Code Section 54954.2 prohibits the Governing Board from discussing or acting on any matter that is not on the published agenda. Board members may ask questions for clarification on comments made and, if appropriate, may refer the matter to the Superintendent or designee for future follow-up . File Attachments 2. Closed Session Subject 2.1 Student Matters (Education Code Sections 35146, 48900 et seq., 48912(b) and 49060 et seq., and 20 U.S.C. Section 1232g) Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 2. Closed Session Type Discussion, Information Student Discipline or Other Confidential Student Matters Recommendations for Expulsion (EC 48918(c)) Two (2) High School Student(s) File Attachments Subject 2.2 Labor Relations (Government Code Section 54957.6) Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 2. Closed Session Type Discussion, Information Conference with Labor Negotiator Agency Designated Representative: Douglas F. Staine, Ed.D. Employee Organization(s): Fontana Teachers Association, School Police Officers Association, United Steelworkers Local 8599 File Attachments Subject 2.3 Personnel Matters (Government Code Section 54957) Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 2. Closed Session Type Discussion, Information Public Employee Discipline/Dismissal/Release Public Employee Employment/Appointment Title: Principal, High School File Attachments Subject 2.4 Conference with Legal Counsel - Anticipated Litigation (Government Code Section 54956.9) Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 2. Closed Session Type Discussion, Information Significant Exposure to Litigation Pursuant to Paragraph (2) or (3) of Subdivision (d) or Section 54956.9 Two (2) Potential Cases File Attachments Subject 2.5 Threat to Public Services or Facilities (Government Code Section 54957) Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 2. Closed Session Type Discussion, Information Consultation With Agency Designated Representative: Miki R. Inbody, Superintendent File Attachments 3. Call to Order - Open Session, 6:00 p.m. Subject 3.1 Roll Call Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Call to Order - Open Session, 6:00 p.m. Type Procedural File Attachments Subject 3.2 Pledge of Allegiance/Moment of Silence Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Call to Order - Open Session, 6:00 p.m. Type Procedural Following the Pledge of Allegiance, a moment of silence is observed as part of Board meeting practice. A moment of silence allows attendees to pause for meditation, prayer, reflection, or any other silent activity that would support those that are in this public setting to move work forward collectively. File Attachments Subject 3.3 Report from Closed Session Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Call to Order - Open Session, 6:00 p.m. Type Procedural File Attachments Subject 3.4 Special Recognition/Presentations/Resolutions Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Call to Order - Open Session, 6:00 p.m. Type RECOGNITION : Winter Sports CIF Champions PRESENTATION : Ruble Middle School File Attachments Subject 3.5 Admin Reports/Presentations Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Call to Order - Open Session, 6:00 p.m. Type Presentation/Report PRESENTATION: FUSD Learner Profile File Attachments Board Presentation - Learner Profile 4.2.25.pdf (1,211 KB) Subject 3.6 Student Board Member Comments Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Call to Order - Open Session, 6:00 p.m. Type Procedural File Attachments Subject 3.7 Superintendent Comments Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Call to Order - Open Session, 6:00 p.m. Type Procedural File Attachments Subject 3.8 Public Comment - Agenda Items Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Call to Order - Open Session, 6:00 p.m. Type Procedural The Fontana Unified School District Board of Education welcomes comments from our community and stakeholders. Individual speakers will be allowed three (3) minutes to address the Board on agenda items. For Special meetings of the Board, public comments are limited to agenda items only. The Board shall limit the total time for public input on each item to 20 minutes. With Board consent, the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to be heard. Members of the public are further cautioned not to approach the dais or any Board member during the meeting or while making a public comment, and to remain behind the podium while speaking. Speakers are encouraged to contact the district’s administrative office and use established complaint procedures if they wish to have any complaint investigated and addressed. Pursuant to Education Code section 7054, the public comment process shall not be used to show support or opposition for any ballot measure or candidate for political office, including candidates for the District’s Board of Education. Government Code Section 54954.2 prohibits the Governing Board from discussing or acting on any matter that is not on the published agenda. Board members may ask questions for clarification on comments made and, if appropriate, may refer the matter to the Superintendent or designee for future follow-up . File Attachments 4. Consent Calendar Section Subject 4.1 Consent Calendar Action (Single Motion and Vote) Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Recommended Action Approve Consent Calendar Agenda Items 4.2 through 4.34: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.3, 4.5-4.21, and 4.23-4.34: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Mary B Sandoval, second by Danielle Holley. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Angel A Ramirez, Danielle Holley Subject 4.2 Business Services - Agreement: Lionakis Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $166,260.00 Budgeted Yes Budget Source Child Development Fund (12) - Restricted Recommended Action Approve entering into an agreement with Lionakis to provide professional services related to the installation of a pre-check approved shade structure at four elementary school sites throughout the District in the estimated amount of $166,260.00, effective March 3, 2025 through June 30, 2025. BACKGROUND: In accordance with Administrative Regulation 3310, all contracts with a dollar amount of $75,000 or more require Board approval. The Early Education has received grant funding to provide shade structures over the play equipment at Beech, Canyon Crest, Locust and Mango this summer. This agenda item is to contract with Lionakis Architects to design the playground shade structures at the four sites. SUBMITTED BY: Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.3, 4.5-4.21, and 4.23-4.34: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Mary B Sandoval, second by Danielle Holley. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Angel A Ramirez, Danielle Holley Subject 4.3 Business Services - Agreement Amendment: N. Harris Computer Corporation Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Dollar Amount $26,843.45 Budgeted Yes Budget Source Cafeteria Fund (13) - Restricted Recommended Action Approve Amendment No. 1 to the Agreement with N. Harris Computer Corporation to provide eTrition point-of-sale professional and software services with a decrease of $26,843.45 for a new total estimated amount of $243,862.15, and correct service term to February 1, 2024 through January 31, 2029. BACKGROUND : In accordance with Public Contract Code Section 20118.4, changes to existing contracts must be Board approved. On December 13, 2023, the Board of Education approved entering into an agreement with N. Harris Computer Corporation to provide eTrition point-of-sale professional and software services for Food Services with a total estimated amount of $270,705.60. It is necessary to amend the contract to reflect the changes to the software licenses, resulting in an overall decrease in the total estimated contract amount. Original Estimated Amount: $270,705.60 Decrease: ($26,843.45) New Estimated Total: $243,862.15 SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.3, 4.5-4.21, and 4.23-4.34: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Mary B Sandoval, second by Danielle Holley. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Angel A Ramirez, Danielle Holley Subject 4.4 ***TABLED ITEM***Business Services - Approval and Appointment of Members: Citizens' Bond Oversight Committee Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Discussion/Action Recommended Action Approve selected members and appoint to the Citizens' Bond Oversight Committee as provided. BACKGROUND : In accordance with Proposition 39 and Section 15278 of the Education Code, the District is required to establish a citizen oversight committee to satisfy the accountability requirement for the Measure C and Measure I General Obligation Bonds. On February 5, 2025, the Board of Education adopted Resolution No. 25-02, establishing a Citizens' Bond Oversight Committee (CBOC) for the Measure I bond, adopting bylaws for the committee and appointing committee members that will also provide oversight for the Measure C bonds. Districts are minimally required to have seven voting members on the CBOC, with a quorum being four members. As stated during the Board meeting of February 5, 2025, it is staff's intention to seek 14 members for the committee. There will be seven voting members and seven alternates, who can vote in the absence of a voting member. This will allow the quorum to remain at four. The recommendation for CBOC membership and the categories represented are as follows : Parent or guardian of a child enrolled in the District Magdelena Aguilar (voting member) Katrina Mendoza (alternate) Guadalupe Aguiluz (alternate) Parent or guardian of a child enrolled in the District and active in a parent-teacher organization such as PTA or a School Site Council Christal Miller (voting member) Karla Guttierrez (alternate) Erma Grijalva-Resendez (alternate) Member active in a business organization representing the business community located in the District Phil Cothran (voting member) Eduardo Campos (voting member) Armando Valles (alternate) Jason Zara (alternate) Member active in a senior citizen's organization Linda Dykes (voting member) Karen Contreras (alternate) Member active in a bona-fide taxpayers association No applications Member of the community at-large Richard Granados (voting member) R. Dale Evans (voting member) SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.3 and 4.5-4.34: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Mary B Sandoval, second by Danielle Holley. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Angel A Ramirez, Danielle Holley Subject 4.5 Business Services - Bid Renewal: Genesis Floor Covering Inc. Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $500,000.00 Budgeted Yes Budget Source Various Funds - Restricted/Unrestricted Recommended Action Approve amendment to the agreement with Genesis Floor Covering Inc., under Bid No. 23/24-1676, Unit Price Construction Related Services For Flooring Installation, Repairs and Replacement (Owner Furnished Material), to extend the contract term through May 1, 2026, with no increase in rates, for an estimated total amount of $500,000.00. BACKGROUND : In accordance with Public Contract Code Section 20118.4, all changes to existing contracts must be approved by the Board of Education. On May 1, 2024, Bid No. 23/24-1676 was awarded to Genesis Floor Covering Inc., for the replacement and installation of flooring at various locations throughout the District with an option to extend the contract for two (2) additional years, in one (1) year increments. It is recommended that the Board of Education approve the renewal of Bid No. 23/24-1676 and extend the contract with Genesis Floor Covering Inc., with no rate increase, extending the term to May 1, 2026, (Year 2). The bid terms and conditions to remain the same. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.3, 4.5-4.21, and 4.23-4.34: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Mary B Sandoval, second by Danielle Holley. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Angel A Ramirez, Danielle Holley Subject 4.6 Business Services - Bid Renewal: Veterans Communication Services, Inc. Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $2,000,000.00 Budgeted Yes Budget Source Various Funds - Restricted/Unrestricted Recommended Action Approve amendment to the agreement with Veterans Communication Services, Inc., under Bid No. 23/24-1653, Removal and Installation of Structured Data Cabling and District Furnished Network Connected Equipment Districtwide (Time and Material Bid) and extend the contract term through March 13, 2026, with no increase in rates, for an estimated total amount of $2,000,000.00. BACKGROUND : In accordance with Public Contract Code Section 20118.4, all changes to existing contracts must be approved by the Board of Education. On March 13, 2024, a bid was awarded to Veterans Communication Services, Inc., for the removal and installation of structured data cabling and district-furnished network connected equipment at various locations throughout the District , with an option to renew for two (2) additional years, in one (1) year increments. It is recommended that the Board of Education approve the renewal of Bid No. 23/24-1653 and extend the contract with Veterans Communication Services, Inc. with no price increase. The term will be extended through March 13, 2026 (Year 2), with the bid terms and conditions remaining unchanged. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.3, 4.5-4.21, and 4.23-4.34: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Mary B Sandoval, second by Danielle Holley. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Angel A Ramirez, Danielle Holley Subject 4.7 Business Services - Contract Amendment: Federal Technology Solutions, Inc. Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Budgeted Yes Budget Source Various Funds - Restricted and/or Unrestricted Recommended Action Approve amendment to the agreement with Federal Technology Solutions, Inc., under Bid No. 22/23-1623, Installation of TV Displays Districtwide, to extend the contract term through March 9, 2026, with an increase to labor rates effective July 1, 2025. BACKGROUND : In accordance with Public Contract Code Section 20118.4, all changes to existing contracts must be approved by the Board of Education. On April 5, 2023, a bid was awarded to Federal Technology Solutions, Inc., for the installation of TV displays at various locations throughout the District . To facilitate the completion of the remaining projects as planned and avoid any disruptions, an extension of the contract is necessary. it is recommended that the Board of Education approve the extension of Bid No. 22/23-1623 with Federal Technology Solutions, Inc., including an increase in labor rates effective July 1, 2025, due to recent prevailing wage adjustments. The extension would remain in effect through March 9, 2026, with all other bid terms and conditions remaining unchanged. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.3, 4.5-4.21, and 4.23-4.34: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Mary B Sandoval, second by Danielle Holley. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Angel A Ramirez, Danielle Holley Subject 4.8 Business Services - Establish New Resource Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Budget Source School Facilities Fund (35) - Restricted Recommended Action Approve the establishment of new resource number 9703 in Fund 35 (School Facilities Fund) for the Modernization at Locust Elementary School and authorize the Associate Superintendent of Business Services to sign any and all necessary documents. BACKGROUND : San Bernardino County Department of Financial Services requires school districts to obtain Board of Education approval to establish new resource codes for Fund 35 - School Facilities Fund. New resource codes are required to monitor funds received from the Office of Public School Construction (OPSC) for new construction or modernization projects. In 2019-20 a project to upgrade the fire alarm system at Locust Elementary School was completed and the project was submitted for reimbursement through the State School Building Program. The funds are now being received by the District from the State. In order to keep detailed records of the transaction a new resource code in Fund 35 must be created. PROJECT: Modernization at Locust Elementary School OPSC NO.: 57/67710-00-027 NEW RESOURCE: 35-9703 SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.3, 4.5-4.21, and 4.23-4.34: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Mary B Sandoval, second by Danielle Holley. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Angel A Ramirez, Danielle Holley Subject 4.9 Business Services - Notice of Completion: Federal Technology Solutions, Inc. Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Dollar Amount $679.89 Budgeted Yes Budget Source General Fund (01) - Unrestricted/Restricted Recommended Action Accept a Notice of Completion and release the associated retention for Purchase Order Numbers 254391, 254569 and 255604 under Bid No. 22/23-1623, completed by Federal Technology Solutions, Inc., for a total cost of $13,597.71. BACKGROUND : On April 5, 2023, Bid No. 22/23-1623 was awarded to Federal Technology Solutions, Inc., for the installation of TV Displays at various locations throughout the District. The purchase order numbers below are now complete. In order to close these projects and release retention, a Notice of Completion must be accepted by the Board of Education. The District withholds a percentage of the original contract amount to ensure completion of a project. The remaining portion of the contract is released upon the acceptance of the Notice of Completion. The total amount to be released with this item is $679.89, 5% of $13,597.71. PO No. Site Amount Completion Date 254391 Date Elementary School $3,799.72 3/6/25 254569 Date Elementary School $7,261.32 2/28/25 255604 School Police Services $2,536.67 3/6/25 SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.3, 4.5-4.21, and 4.23-4.34: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Mary B Sandoval, second by Danielle Holley. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Angel A Ramirez, Danielle Holley Subject 4.10 Business Services - Notice of Completion: Genesis Floor Covering Inc. Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Dollar Amount $339.60 Budgeted Yes Budget Source General Fund (01) - Restricted (RMA) Recommended Action Accept a Notice of Completion and release the associated retention for Purchase Order Number 254334 under Bid No. 23/24-1676, completed by Genesis Floor Covering Inc. on November 8, 2024, for a total cost of $6,791.97. BACKGROUND : On May 1, 2024, Bid No. 23/24-1676 was awarded to Genesis Floor Covering Inc., for the replacement and installation of flooring at various locations throughout the District. Purchase Order No. 254334 is now complete. In order to close this project and release retention, a Notice of Completion must be accepted by the Board of Education. The District withholds a percentage of the original contract amount to ensure the completion of a project. The remaining portion of the contract is released upon the acceptance of the Notice of Completion. The total amount to be released with this item is $339.60, 5% of $6,791.97. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.3, 4.5-4.21, and 4.23-4.34: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Mary B Sandoval, second by Danielle Holley. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Angel A Ramirez, Danielle Holley Subject 4.11 Business Services - Notice of Completion: NIC Partners, Inc. Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Dollar Amount $1,901.77 Budgeted Yes Budget Source General Fund (01) - Unrestricted Recommended Action Accept a Notice of Completion and release the associated retention for Purchase Order Number 254538, completed by NIC Partners, Inc., on November 27, 2024, for a total cost of $38,035.50. BACKGROUND : On October 17, 2024, a contract was entered with NIC Partners, Inc., for the installation of visual notification devices for the Centegix pilot program at (Fontana) A.B. Miller High, Almeria Middle, Canyon Crest Elementary, and Sierra Lakes Elementary Schools. This project is now complete. In order to close this project and release retention, a Notice of Completion must be accepted by the Board of Education. The District withholds a percentage of the original contract amount to ensure completion of a project. The remaining portion of the contract is released upon the acceptance of the Notice of Completion. The total amount to be released with this item is $1,901.77, 5% of $38,035.50. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.3, 4.5-4.21, and 4.23-4.34: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Mary B Sandoval, second by Danielle Holley. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Angel A Ramirez, Danielle Holley Subject 4.12 Business Services - Notice of Completion: Universal Asphalt Co, Inc., Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Dollar Amount $820.00 Budgeted Yes Budget Source General Fund (01) - Restricted (RMA) Recommended Action Accept a Notice of Completion and release the associated retention for Purchase Order Number 257805 under Bid No. 23/24-1675, completed by Universal Asphalt co, Inc. on March 1, 2025, for a total cost of $16,400.00. BACKGROUND : On August 7, 2024, Bid No. 23/24-1675 was a warded to Universal Asphalt Co, Inc. for the replacement and installation of asphalt and concrete at various locations throughout the District. Purchase Order Number 257805 is now complete. In order to close this project and release retention, a Notice of Completion must be accepted by the Board of Education. The District withholds a percentage of the original contract amount to ensure the completion of a project. The remaining portion of the contract is released upon the acceptance of the Notice of Completion. The total amount to be released with this item is $820.00, 5% of $16,400.00. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.3, 4.5-4.21, and 4.23-4.34: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Mary B Sandoval, second by Danielle Holley. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Angel A Ramirez, Danielle Holley Subject 4.13 Business Services - Notice of Completion: Veterans Communication Services, Inc. Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Dollar Amount $2,105.94 Budgeted Yes Budget Source Various Funds - Restricted/Unrestricted Recommended Action Accept a Notice of Completion and release the associated retention for Purchase Order Numbers 254892, 255612 and 255613 under Bid No. 23/24-1653, completed by Veterans Communication Services, Inc., for a total cost of $42,118.81. BACKGROUND : On March 13, 2024, Bid No. 23/24-1653 was awarded to Veterans Communication Services, Inc., for the removal and installation of structured data cabling and District furnished network connected equipment at various locations throughout the District. The purchase order numbers below are now complete. In order to close these projects and release retention, a Notice of Completion must be accepted by the Board of Education. The District withholds a percentage of the original contract amount to ensure completion of a project. The remaining portion of the contract is released upon the acceptance of the Notice of Completion. The total amount to be released with this item is $2,105.94, 5% of $42,118.81. Purchase Order No. Site Total Amount Completion Date 254892 Citrus High School $14,300.94 3/10/25 255612 Fontana High School $22,971.67 1/17/25 255613 Jurupa Hills High School $4,846.20 3/11/25 SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.3, 4.5-4.21, and 4.23-4.34: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Mary B Sandoval, second by Danielle Holley. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Angel A Ramirez, Danielle Holley Subject 4.14 Business Services - Payment Registers Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $25,869,508.17 Budgeted Yes Recommended Action Ratify payment registers for fiscal year 2024-25 as submitted. General Fund (01) Unrestricted and Restricted 25007747 25007748 25007749 25007750 25007751 25007752 25007753 25007754 25007755 25007756 25007757 25007758 25007759 25007760 25007761 25007762 25007763 25007764 25007765 25007766 25007767 25007768 25007769 25007770 25007771 25007772 25007773 25007774 25007775 25007776 25007777 25007778 25007779 25007780 25007781 25007782 25007783 25007784 25007785 25007786 25007787 25007788 25007789 25007790 25007791 25007792 25007793 25007794 25007795 25007796 25007797 25007798 25007799 25007800 25007801 25007802 25007803 25007804 25007805 25007806 25007807 25007808 25007809 25007810 25007811 25007812 25007813 25007814 25007815 25007816 25007817 25007818 25007819 25007820 25007821 25007822 25007823 25007824 25007825 25007826 25007827 25007828 25007829 25007830 25007831 25007832 25007833 25007834 25007835 25007836 25007837 25007838 25007839 25007840 25007841 25007842 25007843 25007844 25007845 25007846 25007847 25007848 25007849 25007850 25007851 25007852 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25008741 25008742 25008743 25008744 25008745 25008746 25008747 25008748 25008749 25008750 25008751 25008752 25008753 25008754 25008755 25008756 25008757 25008758 25008759 25008760 25008761 25008762 25008763 25008764 25008765 25008766 25008767 25008768 25008769 25008770 25008771 25008772 25008773 25008774 25008775 25008776 25008777 25008778 25008779 25008780 25008781 25008782 25008783 25008784 25008785 25008786 25008787 25008788 25008789 25008790 25008791 25008792 25008793 25008794 25008795 25008796 25008797 25008798 25008799 25008800 25008801 25008802 25008803 25008804 25008805 25008806 25008807 25008808 25008809 25008810 25008811 25008812 25008813 25008814 25008815 25008816 25008817 25008818 25008819 25008820 25008821 25008822 25008823 25008824 Adult Education Fund (11) Unrestricted and Restricted 25007791 25007890 25008032 25008035 25008054 25008179 25008271 25008278 25008279 25008286 25008325 25008370 25008414 25008432 25008494 25008505 25008588 25008608 25008624 25008718 25008732 Child Development Fund (12) Restricted 25007749 25007755 25007815 25007908 25007933 25007951 25007975 25007983 25008054 25008088 25008109 25008180 25008182 25008355 25008421 25008422 25008423 25008424 25008425 25008548 25008558 25008592 25008608 25008633 25008635 25008671 25008672 25008710 25008711 25008712 25008713 25008749 25008754 25008755 25008756 25008759 25008810 25008812 25008938 25008939 25008940 25008942 25008946 25008948 25008950 25008951 Child Nutrition Fund (13) Restricted 25007789 25007808 25007867 25007868 25007869 25007870 25007871 25007922 25007938 25007939 25007942 25007943 25007947 25007948 25007949 25007950 25008042 25008101 25008108 25008111 25008112 25008222 25008251 25008286 25008288 25008289 25008290 25008291 25008294 25008349 25008364 25008394 25008432 25008433 25008576 25008595 25008744 25008917 Building Fund (21) Restricted 25007906 25008076 25008079 25008383 25008385 25008531 25008741 25008843 Capital Facilities Fund (25) Restricted 25007873 25008074 25008077 25008081 25008089 25008264 25008382 25008831 25008832 25008837 25008840 25008858 25008945 Special Reserve Fund (40) Restricted 25007945 25007946 25007947 25007948 25008078 25008830 25008838 25008841 25008842 25008849 25008857 25008861 25008862 25008907 Cash for Component Units Fund (48) Restricted 25007820 25008081 Worker's Compensation Fund (67) Restricted 25007757 25007801 25007817 25007818 25007819 25007859 25007872 25007909 25007958 25007980 25007981 25007982 25007984 25008056 25008058 25008117 25008164 25008250 25008267 25008268 25008274 25008283 25008334 25008348 25008367 25008492 25008514 25008559 25008560 25008561 25008589 25008628 25008734 25008735 25008738 25008739 25008740 25008758 25008759 25008919 25008920 25008921 BACKGROUND : Payments are made to vendors for the purchase of goods and services received throughout the fiscal year. Board of Education approval is required for these payments. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.3, 4.5-4.21, and 4.23-4.34: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Mary B Sandoval, second by Danielle Holley. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Angel A Ramirez, Danielle Holley Subject 4.15 Business Services - Project Authorization Amendment: Ruhnau Clarke Architects Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $1,091,519.20 Budgeted Yes Budget Source Capital Facilities Fund (25) - Restricted Recommended Action Approve Amendment No. 3 to Project Authorization No. RC.SS.2018 with Ruhnau Clarke Architects to reflect actual construction costs for the secondary school/academy project (School #46, located at the northeast corner of Citrus Avenue and Casa Grande Road), in the estimated amount of $1,091,519.20, for an estimated contract total of $7,109,383.20. BACKGROUND : In accordance with Public Contract Code Section 20118.4, changes to existing contracts must be Board approved. On October 24, 2018, the Board of Education approved entering into a project authorization contract with Ruhnau Clarke Architects to provide architectural design and engineering services for a new secondary school/academy (School #46; located at the northeast corner of Citrus Avenue/Casa Grande Road), in the estimated amount of $2,995,200.00. At this time, it is necessary to adjust the architect fees to align with construction costs. Per the terms of the approved master agreement and industry standards, architect fees are calculated based on a percentage of estimated construction costs. On January 22, 2025, the Board of Education approved the revised Guaranteed Maximum Price (GMP) for Balfour Beatty Construction, LLC, and as per contract, the architect's fees must be aligned to match these construction costs. Approval of Amendment No. 3 will align the architect's fees with the revised construction costs. Original Contract Amount $2,995,200.00 Amendment No. 1 $2,273,900.00 Amendment No. 2 $748,764.00 Amendment No. 3 (Pending Board Approval) $1,091,519.20 Total Contract Amount $7,109,383.20 SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.3, 4.5-4.21, and 4.23-4.34: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Mary B Sandoval, second by Danielle Holley. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Angel A Ramirez, Danielle Holley Subject 4.16 Business Services - Purchase Order Report: February 2025 Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $4,090,492.64 Budgeted Yes Budget Source Various Recommended Action Approve ratification of the Purchase Order Report for the month of February 2025 as provided. BACKGROUND : Purchase orders and change orders have been processed pursuant to the authority granted in accordance with Education Code 17605 and Board Policy 3300 which authorizes the Superintendent or designee to purchase supplies, materials, equipment, services and public works projects up to the amounts specified in Public Contract Code 20111 and 22032. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments FEBRUARY 2025 PO REPORT.pdf (232 KB) Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.3, 4.5-4.21, and 4.23-4.34: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Mary B Sandoval, second by Danielle Holley. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Angel A Ramirez, Danielle Holley Subject 4.17 Business Services - Resolution No. 25-11: Delegation of Authority Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Recommended Action Adopt Resolution No. 25-11, approving delegation of authority to the Senior Director of Facilities to approve, execute, and deliver change orders to construction contracts up to the limits set forth in Public Contract Code section 20118.4, subject to ratification by the Board. BACKGROUND : As the District performs various construction and maintenance projects, changes will likely occur as the contractor performs work due to various factors, including but not limited to, unforeseen conditions, changes in the scope of work, claims, etc., resulting in change orders and the processing of additional payments to the contractor. Approval of such change orders and other decisions needs to be made on behalf of the District so as not to delay the project and to ensure contractors are timely paid. At times, the need for timely approvals for changes does not coincide with the District's schedule of Board meetings, resulting in unnecessary delays. In order to mitigate any delays, Resolution No. 25-11 delegates authority to the Senior Director, Facilities, to approve changes up to the statutory limit set forth in the Public Contract Code section 20118.4, and to take related action, all subject to ratification by the Board. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Resolution No. 25-11 - Delegation of Authority.pdf (83 KB) Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.3, 4.5-4.21, and 4.23-4.34: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Mary B Sandoval, second by Danielle Holley. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Angel A Ramirez, Danielle Holley Subject 4.18 Business Services - RFQ Award: Pool of Architectural Firms Meeting Apr 2, 2025 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Budget Source Various Funds - Restricted/Unrestricted Recommended Action Award RFQ No. 24/25-0019, Full Service Architectural and Engineering Services for FUSD Modernization and New Construction Program, and approve PCH Architects, HMC Architects, SGH Architects, Ruhnau Clarke Architects, Architecture 9 PLLP, Architecture for Education, Inc., HPI Architecture and LPA Inc., to be included in the District's pool of architectural firms for future projects. BACKGROUND : In accordance with Public Contract Code Section 20111 (c), a formal bid is not required for professional services. In order to maintain compliance with various funding sources the District is establishing a pool of architectural firms to provide architectural and engineering services for modernization and new construction projects. The District will select eight (8) firms, which will be utilized at its discretion. These firms will be required to participate in a Request for Proposal (RFP) process for each individual project, with each project being brought forth for approval by the Board of Education. A Request for Qualifications (RFQ), RFQ No. 24/25-0019, was advertised on October 29, 2024, and November 5, 2024, with The San Bernardino Sun newspaper and on the District's website, with proposals due by 2:00 p.m. on January 13, 2025. A total of twenty-one (21) firms submitted proposals. Afte