Mass Transit Department Board on 2025-11-04 11:30 AM

AGENDA FOR THE MASS TRANSIT DEPARTMENT BOARD MEETING November 04, 2025 COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY 11:30 AM Teleconference phone number: 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 832-249-656# Members of the public may view the meeting via the following means: Via the City’s website. http://www.elpasotexas.gov/videos Via television on City15, YouTube: https://www.youtube.com/user/cityofelpasotx/videos In compliance with the requirement that the City provide two-way communication for members of the public, members of the public may communicate with Council during public comment, and regarding agenda items by calling either of the numbers listed above and entering the corresponding conference ID. The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting on the following links: https://www.elpasotexas.gov/city-clerk/forms/ https://app.smartsheet.com/b/form/7086be5f4ed44a239290caa6185d0bdb A quorum of the Mass Transit Department Board must participate in the meeting. ROLL CALL CALL TO THE PUBLIC – PUBLIC COMMENT: This time is reserved for members of the public who would like to address the Mass Transit Department Board on items that are not on the Mass Transit Department Board Agenda. Members of the public may communicate with Board Members during public comment, and Page 1 of 4

regarding agenda items by calling 1-915-213-4096 or toll free number 1-833-664-9267 at the prompt please enter the following Conference ID: 832-249-656# A sign-up form is available on line at: https://app.smartsheet.com/b/form/dfad29e838da41fd86052bb264abd397 for those who wish to sign up in advance of the meeting date. Requests to speak must be received by 9:00 a.m. on the date of the meeting. Thirty minutes in total is allotted for speakers. NOTICE TO THE PUBLIC: All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by Mass Transit Department Board to be routine and will be enacted by one motion unless separate discussion is requested by Board Members. Prior to the vote, members of the audience may ask questions regarding items on the consent agenda. When the vote has been taken, if an item has not been called out for separate discussion, the item has been approved. The Mass Transit Department Board may, however, reconsider any item at any time during the meeting. CONSENT AGENDA - APPROVAL OF MINUTES: 1. Approval of minutes of the Regular Mass Transit Department Board Meeting of October 14, 2025. 25-1316 All Districts Sun Metro Mass Transit, Anthony R. DeKeyzer, (915) 212-3306 CONSENT AGENDA – REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS 2. Request to excuse absent Mass Transit Board Members. 25-159 REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS: 3. Discussion and action on the request that the Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2026-0092 Cummins CNG Engines and Generator Parts and Service to Cummins Sales and Services dba Cummins Inc. the sole authorized distributor for a term of three (3) years for an estimated amount of $4,485,000.00. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will provide Sun Metro with essential support to maintain both vehicle propulsion systems and CNG power generation equipment, ensuring reliable fueling operations and continuous transit service. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $1,395,000.00 for the initial term, which represents a 45.15% increase due to an increase in prices for parts and services for Sun Metro's 25-1322 Page 2 of 4

fleet. Department: Mass Transit- Sun Metro Award to: Cummins Sales and Services dba Cummins Inc. City & State: Columbus, IN Item(s): All Initial Term: 3 Years Option Term: N/A Total Contract Time: 3 Years Annual Estimated Award: $1,495,000.00 Initial Term Estimated Award: $4,485,000.00 Option Term Estimated Award: N/A Total Estimated Award: $4,485,000.00 Account(s): 560-3215-531180-60050- P6017-P60FTA117-G60235307 Funding Source(s): FTA Formula 5307 District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022 - (7) a procurement of items that are available from only one source - (D) captive replacement parts or components for equipment. The Purchasing & Strategic Sourcing and Sun Metro departments recommend award as indicated to Cummins Sales and Services dba Cummins Inc. under the exemption listed above. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. All Districts Sun Metro Mass Transit, Anthony R. DeKeyzer, (915) 212-3306 Purchasing and Strategic Sourcing, Claudia A. Garcia, (915) 212-0043 EXECUTIVE SESSION The Mass Transit Department Board of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the Mass Transit Department Board of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act.) The Mass Transit Department Board will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate. Section 551.071 CONSULTATION WITH ATTORNEY Section 551.072 DELIBERATION REGARDING REAL PROPERTY Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS Page 3 of 4

Section 551.074 PERSONNEL MATTERS Section 551.076 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS Section 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS Section 551.089 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING ADJOURN NOTICE TO THE PUBLIC: Sign Language interpreters are provided for meetings. If you need Spanish Interpretation Services, please email CityClerk@elpasotexas.gov by 12:00 p.m. on the Friday before the meeting. Si usted necesita servicios de interpretación en español, favor de enviar un correo electrónico a CityClerk@elpasotexas.gov a mas tardar a las 12:00 p.m. del viernes previo a la fecha de la junta. MASS TRANSIT BOARD AGENDAS ARE PLACED ON THE INTERNET THE THURSDAY PRIOR TO EACH MEETING AT THE FOLLOWING ADDRESS: http://www.elpasotexas.gov/ Page 4 of 4