City Council

# REGULAR CITY COUNCIL MEETING MINUTES COUNCIL CHAMBERS – CITY HALL 1000 CITY CENTER CIRCLE PORT ORANGE, FLORIDA OCTOBER 20, 2026

THE REGULAR CITY COUNCIL MEETING of the City of Port Orange was called to order by Mayor Scott Stiltner at 6:30 p.m.

## OPENING

Silent Invocation

Pledge of Allegiance

Roll Call Present: Councilman Jonathan Foley Vice Mayor Tracy Grubbs Councilman Shawn Goepfert Councilman Lance Green Mayor Scott Stiltner

Also Present: City Manager Wayne Clark City Attorney Matt Jones Deputy City Clerk, Amanda Bonin

4. Public Comments on Consent Agenda Items Only

There were none.

## CONSENT AGENDA

5. Approval of Minutes a. Regular City Council Meeting - October 6, 2026 6. Bid Awards and Contract Items a. Intent to Award ITB #26-06 to Gregori Construction Inc. for Cambridge Pump Station Upgrades b. Approval of Task Authorization No. 2 with Kimley-Horn & Associates, Inc. for the Cambridge Pump Station Upgrades Construction Phase Services c. Approval of Amendment No. 3 to the Amended and Restated Agreement with FCC Recycling Florida, LLC to provide Recyclable Materials Processing and Marketing Services (CA000674) d. Approval of the Amendment and Renewal of the Standard Contract for Services (CA7306) with Waste Pro of Florida, Inc. for Residential and Commercial City Solid Waste Services e. Approval to Submit Application for Federal Fiscal Year 2026 United States Department of Justice Patrick Leahy Bulletproof Vest Partnership (BVP) Program f. Approval of FIND VO-PO-23-142 Day Dock at Riverwalk Park Phase I, Project Agreement Amendment for a 1-Year Extension

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Regular City Council Meeting October 20, 2026 Page 2 of 6

g. Approval of FIND VO-PO-24-150E Causeway Park South Boat Ramp Improvements, Project Agreement Amendment for a 1-Year Extension h. Request to Waive Formal Bidding Requirements and authorize use of Volusia County Professional Land Management Services Contracts for needed services for City Forest lands i. Approval of Task Authorization No. 5 with CPH, Inc. for Gopher Tortoise Recipient Site Management Activities

Motion to approve the Consent Agenda as presented was made by Councilman Jonathan Foley and Seconded by Vice Mayor Tracy Grubbs. Motion carried unanimously by roll call vote.

## PUBLIC PARTICIPATION (Non-Agenda – 20 minutes)

Kristin Johansson, representing the Port Orange South Daytona Chamber of Commerce, expressed her appreciation for the Council's continued support and highlighted a recent panel discussion held at the Chamber regarding Amendment 3 on the upcoming ballot in November. She also advised the Chamber is on week seven of their Leadership class and noted the Chamber's Annual Banquet is coming up on December 3.

## COMMENTS AND ADDITIONAL ITEMS

## 7. Council Members

Vice Mayor Tracy Grubbs commented on the ArtHaus Festival and noted its success despite the rainy weather and invited the public to come view the artwork around City Hall. He also highlighted the Trunk or Treat event coming up on October 30 at City Center, and the Haunted House at the REC Center from October 27-29.

Mayor Scott Stiltner encouraged those interested in participating in the trunk or treat and Haunted House events to visit the Parks and Recreation website for additional information. He also commented on the success of the ArtHaus event, noting that the artwork, created by the participants, represents a gift back to the community. Lastly, Mayor Scott Stiltner announced that early voting has begun at Lakeside Community Center.

Councilman Shawn Goepfert commented on Consent Agenda item #6d for the Waste Pro contract, stating this is something that is needed, and the City was able to renew the contract without having to increase the cost to the citizens.

Mayor Scott Stiltner expressed his appreciation for the Waste Pro team as they are very responsive and when something goes wrong, they always have a plan to get it fixed.

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Regular City Council Meeting October 20, 2026 Page 3 of 6

8. City Attorney

There was nothing further.

## 9. City Manager a. Riverwalk Update b. Stormwater Projects Update c. Parks and Recreation Bond Projects Update

Wayne Clark, City Manager, provided an update on the above items to include the Cambridge Pump Station Upgrade project, Transform386, Sugar Forest project, Wastewater Treatment Plant Upgrades, and answered Council Members’ questions.

Mayor Scott Stiltner stated that he had asked Mr. Clark to keep Council informed regarding stormwater projects north of the City that may impact the City. Councilman Lance Green added that he had also asked Mr. Clark about drainage concerns related to the new development on Williamson Boulevard, specifically which drainage basin would receive the runoff and whether it would flow into the B-19 Canal. Councilman Green reported that Mr. Clark advised the runoff would be directed west and north and would not be routed to the B-19 Canal.

Mr. Clark further reported on the City Center Park Expansion and the Parks Bonds Trail project.

## BOARD APPOINTMENTS, INTERVIEWS, AND REPORTS

## 10. Citizen Advisory Committee for TPO

Mayor Scott Stiltner advised Bobby Ball was unable to attend the meeting. Therefore, there is no report.

## 11. Parks and Recreation Advisory Board Report

Mayor Scott Stiltner reported that a quorum was not present; therefore, the members were unable to meet, and there is no report. He also advised that the Advisory Board has been trying to discuss a proposed reduction in board membership from seven members to five but have been unable to obtain a quorum. Staff will bring that amendment forward.

## PUBLIC HEARING

## 12. Police Pension Modifications

a. Second Reading - Ordinance No. 2026-14 - Amending Chapter 54, Article V, Police Pension Fund, Amending Section 54-130, Benefit Level, Supplemental Benefit Eligibility and Maximum Total Benefit Amount for Certain Members

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REGULAR CITY COUNCIL MEETING 6:30 PM – COUNCIL CHAMBERS – CITY HALL OCTOBER 20, 2026 AGENDA ALL CITIZENS DESIRING TO ADDRESS THE PORT ORANGE CITY COUNCIL DURING PUBLIC PARTICIPATION SHOULD COMPLETE THE SPEAKER CARD WHICH IS LOCATED ON THE STANDS OUTSIDE COUNCIL CHAMBERS. AFTER COMPLETING THE SPEAKER CARD, PRESENT IT TO THE CLERK. A. OPENING 1. Silent Invocation 2. Pledge of Allegiance 3. Roll Call 4. Public Comments on Consent Agenda Items Only B. CONSENT AGENDA 5. Approval of Minutes a. Regular City Council Meeting - October 6, 2026 6. Bid Awards and Contract Items a. Intent to Award ITB #26-06 to Gregori Construction Inc. for Cambridge Pump Station Upgrades b. Approval of Task Authorization No. 2 with Kimley-Horn & Associates, Inc. for the Cambridge Pump Station Upgrades Construction Phase Services c. Approval of Amendment No. 3 to the Amended and Restated Agreement with FCC Recycling Florida, LLC to provide Recyclable Materials Processing and Marketing Services (CA000674) d. Approval of the Amendment and Renewal of the Standard Contract for Services (CA7306) with Waste Pro of Florida, Inc. for Residential and Commercial City Solid Waste Services e. Approval to Submit Application for Federal Fiscal Year 2026 United States Department of Justice Patrick Leahy Bulletproof Vest Partnership (BVP) Program

Regular City Council Meeting 10/20/2026 Page 2 of 3 f. Approval of FIND VO-PO-23-142 Day Dock at Riverwalk Park Phase I, Project Agreement Amendment for a 1-Year Extension g. Approval of FIND VO-PO-24-150E Causeway Park South Boat Ramp Improvements, Project Agreement Amendment for a 1-Year Extension h. Request to Waive Formal Bidding Requirements and authorize use of Volusia County Professional Land Management Services Contracts for needed services for City Forest lands i. Approval of Task Authorization No. 5 with CPH, Inc. for Gopher Tortoise Recipient Site Management Activities C. PUBLIC PARTICIPATION (Non-Agenda – 20 minutes) D. COMMENTS AND ADDITIONAL ITEMS 7. Council Members 8. City Attorney 9. City Manager a. Riverwalk Update b. Stormwater Projects Update c. Parks and Recreation Bond Projects Update E. BOARD APPOINTMENTS, INTERVIEWS, AND REPORTS 10. Citizen Advisory Committee for TPO 11. Parks and Recreation Advisory Board Report F. PUBLIC HEARING 12. Police Pension Modifications a. Second Reading - Ordinance No. 2026-14 - Amending Chapter 54, Article V, Police Pension Fund, Amending Section 54-130, Benefit Level, Supplemental Benefit Eligibility and Maximum Total Benefit Amount for Certain Members b. Approval of a Memorandum of Understanding with the International Union of Police Associations (IUPA) Regarding an Amendment to the 2026–2027 Collective Bargaining Agreement to Increase the Regular Pension Contribution Rate for Tier 1 Participants c. Approval of a Memorandum of Understanding with the Coastal Florida Police Benevolent Association Lieutenants (PBA Lts) Regarding an Amendment to the 2026–2027 Collective Bargaining Agreement to Increase the Regular Pension Contribution Rate for Tier 1 Participants G. REGULAR AGENDA

Regular City Council Meeting 10/20/2026 Page 3 of 3 13. Approval of the Contract for Sale and Purchase of real property located at 1201 Reed Canal Road to Daytona RV, Inc. H. COUNCIL COMMITTEE REPORTS 14. City Council Committee Reports a. First Step Shelter - Councilman Shawn Goepfert b. Port Orange South Daytona Chamber of Commerce - Councilman Shawn Goepfert I. ADJOURNMENT NOTICES – PURSUANT TO SECTION 286.0105 OF THE FLORIDA STATUTES, IF ANY PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS PUBLIC MEETING OR HEARING, SUCH PERSON WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT, FOR SUCH PURPOSE, SUCH PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THE CITY DOES NOT PREPARE OR PROVIDE SUCH A RECORD. FOR SPECIAL ACCOMMODATIONS, PLEASE NOTIFY THE CITY CLERK’S OFFICE (PHONE: 386-506-5563) AS FAR IN ADVANCE AS POSSIBLE, BUT PREFERABLY WITHIN 2 WORKING DAYS OF YOUR RECEIPT OF THIS NOTICE OR 5 DAYS PRIOR TO THE MEETING OR HEARING DATE. HELP FOR THE HEARING IMPAIRED IS AVAILABLE THROUGH THE ASSISTIVE LISTENING SYSTEM RECEIVERS CAN BE OBTAINED FROM THE CITY CLERKS’ OFFICE. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS PROCEEDING, YOU ARE ENTITLED, AT NO COST TO YOU, THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE CITY CLERK FOR THE CITY OF PORT ORANGE, 1000 CITY CENTER CIRCLE, PORT ORANGE, FLORIDA 32129, TELEPHONE NUMBER 386-506-5563, CITYCLERK@PORT-ORANGE.ORG, AS FAR IN ADVANCE AS POSSIBLE, BUT PREFERABLY WITHIN 2 WORKING DAYS OF YOUR RECEIPT OF THIS NOTICE OR 5 DAYS PRIOR TO THE MEETING OR HEARING DATE. IF YOU ARE HEARING OR VOICE IMPAIRED, CONTACT THE RELAY OPERATOR AT 7-1-1 or 1-800-955-8771. UPON REQUEST BY A QUALIFIED INDIVIDUAL WITH A DISABILITY, THIS DOCUMENT WILL BE MADE AVAILABLE IN AN ALTERNATE FORMAT. IF YOU NEED TO REQUEST THIS DOCUMENT IN AN ALTERNATE FORMAT, PLEASE CONTACT THE CITY CLERK WHOSE CONTACT INFORMATION IS PROVIDED ABOVE. ANY INVOCATION THAT IS OFFERED BEFORE THE OFFICIAL START OF THE CITY COUNCIL MEETING SHALL BE THE VOLUNTARY OFFERING OF A PRIVATE PERSON, TO AND FOR THE BENEFIT OF THE CITY COUNCIL. THE VIEWS OR BELIEFS EXPRESSED BY THE INVOCATION SPEAKER HAVE NOT BEEN PREVIOUSLY REVIEWED OR APPROVED BY THE CITY COUNCIL OR THE CITY STAFF, AND THE CITY IS NOT ALLOWED BY LAW TO ENDORSE THE RELIGIOUS BELIEFS OR VIEWS OF THIS, OR ANY OTHER SPEAKER. PERSONS IN ATTENDANCE AT THE CITY COUNCIL MEETING ARE INVITED TO STAND DURING THE OPENING INVOCATION AND PLEDGE OF ALLEGIANCE. HOWEVER, SUCH INVITATION SHALL NOT BE CONSTRUED AS A DEMAND, ORDER, OR ANY OTHER TYPE OF COMMAND. NO PERSON IN ATTENDANCE AT THE MEETING SHALL BE REQUIRED TO PARTICIPATE IN ANY OPENING INVOCATION THAT IS OFFERED. A PERSON MAY EXIT THE CITY COUNCIL CHAMBERS AND RETURN UPON COMPLETION OF THE OPENING INVOCATION IF A PERSON DOES NOT WISH TO PARTICIPATE IN OR WITNESS THE OPENING INVOCATION.