2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom

0 Wednesday, May 10, 2023 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom This meeting is open to the public. Agenda Topic and Non-Agenda Topic speakers are heard at this meeting. Please call the Board Office at 561-434-8136, 561-434-8139, 561-434-8038 or 561-434-7481 or email boardoffice@palmbeachschools.org to sign up by noon the day of the meeting to be added to the speaker's list in advance. If the deadline has passed, speakers may obtain a blue "Comments by Public" card located just inside the Board Room and submit it to the Board Clerk prior to the meeting being called to order. Once the meeting has been called to order, no additional speakers or comments cards will be accepted. If you have signs, flags, placards, posters, banners and/or other objects as part of your presentation, a copy must be submitted to the Board Clerk by noon on the day of the meeting for approval if compliant with the standard stated in this Policy for public comment and decorum. Speakers note that the microphone will be turned off when the time limit has been reached. However, if arrangements are made by 12:00 p.m., noon on the day of the meeting with the Board Clerk, if the speaker has an interpreter or needs ADA accommodations, reasonable additional time will be provided by the Chair if needed. You can also send written comments of up to 400 words and if they address an agenda topic, the must clearly identify what agenda item(s) they pertain to. Non-agenda item written comments are accepted for regular meetings only. Written comments must be received by the Board Office no later than 12:00 p.m. noon of the day before the meeting and these can be hand-delivered, mailed, or sent to boardoffice@palmbeachschools.org. See newly revised School Board Policy 1.03 under Public Comments, which includes the amount of time to speak and other details, under Civility and Decorum to Prevent Disruption. For more information, please contact Toni Bilotta, Clerk of the School Board, 561-434-8136. 1. Call To Order Subject Chairman Opens Meeting - Board Clerk Takes Attendance - Pledge of Allegiance & National Anthem Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 1. Call To Order Type Procedural File Attachments 2. Review and Approve Minutes Subject Approve Minutes Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 2. Review and Approve Minutes Type Action Recommended Action Motion to approve minutes as submitted. DESCRIPTION: Approval of previous meeting minutes. CONTACT: Toni Bilotta, Clerk of the School Board, tonilynn.bilotta@palmbeachschools.org File Attachments 3. Chairman Adds Items for Good Cause Subject Items Added: P2 Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 3. Chairman Adds Items for Good Cause Type Procedural Item Added : P2 Personnel Addendum Good Cause Statement : Good Cause exists for adding this item so that employees can begin in their new positions as soon as possible. File Attachments 4. Superintendent Withdraws Items Subject FMPO5 Consultant Agreement with First Student, Inc. Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 4. Superintendent Withdraws Items Type Action (Consent) Recommended Action I recommend the Board approve the Consultant Agreement with First Student, Inc. and authorize the Superintendent and Board Chair to finalize and sign all necessary documents. DESCRIPTION: Approve the Consultant Agreement with First Student, Inc. commencing May 15, 2023 through July 3, 2023. First Student, Inc. will provide a transportation assessment study to evaluate safety and compliance, staffing, fleet health and other categories in the Transportation Department operations. At the conclusion of the review, First Student, Inc. will provide recommendations for improved efficiency and effectiveness based on their findings. The assessment will serve as a guide to provide solutions for current and future decisions that affect the District’s Transportation Department. This purchase is considered a Professional Service as defined in Section 1010.04(4)(a)FS and Board Policy 6.14; therefore, the purchase is exempt from competition requirements based on the specialized qualifications required to perform these services. CONTACTS: Joseph M. Sanches, Chief Operating Officer (joseph.sanches@palmbeachschools.org) Heather Frederick, CPA, Chief Financial Officer (heather.frederick@palmbeachschools.org) FINANCIAL IMPACT: The financial impact to the District budget is not to exceed $146,255. The source of funds is ESSER Funds. Strategic Themes (choose all that apply): □ A. Academic Excellence and Growth □ B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): □ Educate □ Affirm □ Inspire File Attachments First Student - Consultant Contract.pdf (1,588 KB) Legal Checklist.pdf (865 KB) 5. Board Pulls Items From Consent Agenda Subject Items Pulled: Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 5. Board Pulls Items From Consent Agenda Type Procedural File Attachments 6. Review and Approve Agenda Subject Approve Agenda Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 6. Review and Approve Agenda Type Action Recommended Action Motion to approve the agenda as presented or amended. File Attachments Motion & Voting 7. Disclosures and Abstentions Subject Disclosures and Abstentions Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 7. Disclosures and Abstentions Type Procedural File Attachments 8. Superintendent and Board Comments Subject Superintendent Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 8. Superintendent and Board Comments Type Information File Attachments Subject Board Members Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 8. Superintendent and Board Comments Type DESCRIPTION: CONTACT: FINANCIAL IMPACT: SCHOOL BOARD GOALS: (Check all that apply.) □ 1. Student First Philosophy □ 2. Family Matters □ 3. Qualified and Highly Effective Workforce □ 4. Efficiency and Accountability □ 5. Community Engagement □ 6. Communication File Attachments 9. Presentations Subject COM1 inSIGHT Through Education Donation of $200,000 to Support Holocaust Education in the District Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 9. Presentations Type Presentation, Recognition DESCRIPTION: During the current 2022-2023 school year, inSIGHT Through Education donated $200,000 in grants to the School District of Palm Beach County to support Holocaust Education and other activities that fulfill their mission of reducing prejudice of any kind. The organization has funded books, field trips, professional development for teachers, and more. inSIGHT's mission is to fund educational grants and programming for teachers and students of the District to inspire and teach about the Holocaust and genocides worldwide, to recognize and oppose hatred and bigotry, and to encourage acceptance and respect for all. Recognition will be given to Kelly Warsaw and Judy Karp, co-presidents of inSIGHT Through Education. CONTACT: Michael J. Burke, Superintendent (superintendent@palmbeachschools.org) Jay Boggess, Chief of Staff (jay.boggess@palmbeachschools.org) Nneka Nnolim, Executive Communications Specialist (nneka.nnolim@palmbeachschools.org) FINANCIAL IMPACT: $200,000 Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Subject COM2 Two Middle School Science Teachers Received Outstanding Educator Award Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 9. Presentations Type Presentation, Recognition DESCRIPTION: The University of Florida's Thompson Earth Systems Institute honored two District teachers with the Outstanding Educator Award for their stellar contributions and participation in the Scientist in Every Florida School program: • Susan Hahn – Science Teacher, Eagles Landing Middle • Melissa Atkins – ESE Science Teacher, Tradewinds Middle They were selected from a pool of more than 1,000 K-12 teachers in Florida. Both teachers have been active in the program over the past few years and have participated in professional development workshops in which they wrote and developed lessons highlighting current research at the University of Florida that connects to the middle school science standards that they teach. Both teachers have had numerous scientist interactions in the classroom and have been innovative in providing their students with enriching experiences. They have been leaders and role models as well as mentors to teachers around the state. Through long-term collaborations with Florida scientists, Ms. Hahn and Ms. Atkins continue to be integral to the Scientist in Every Florida School program and key to the efforts to spread the word about this free program. CONTACT: Michael J. Burke, Superintendent (superintendent@palmbeachschools.org) Jay Boggess, Chief of Staff (jay.boggess@palmbeachschools.org) Nneka Nnolim, Executive Communications Specialist (nneka.nnolim@palmbeachschools.org) FINANCIAL IMPACT: n/a Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture □ C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate □ Affirm □ Inspire File Attachments Subject COM3 Career and Technical Education Students Who Signed Teacher First Priority Promissory Letters Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 9. Presentations Type Presentation, Recognition DESCRIPTION: Teacher First Priority Promissory Letter is for 2023 graduating seniors embarking on a career in education. The School District will offer a first priority letter for those students to come back and teach in the District. The students who are signing these Letters as agreeing to teach in the District are being recognized. Teacher First Priority Promissory Letter is part of the District’s "Grow Our Own" Initiative. Upon graduating from an accredited college with a bachelor's degree, provided they meet state certification requirements, they will be first priority in being offered a teaching position in the District. CONTACT: Michael J. Burke, Superintendent (superintendent@palmbeachschools.org) Jay Boggess, Chief of Staff (jay.boggess@palmbeachschools.org) Nneka Nnolim, Executive Communications Specialist (nneka.nnolim@palmbeachschools.org) FINANCIAL IMPACT: n/a Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture □ C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Subject COM4 West Tech Receives Centers for Occupational Education Accreditation and Certification as a CDL Testing Center Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 9. Presentations Type Presentation, Recognition DESCRIPTION: West Technical Education Center is one of only two sites currently accredited in Palm Beach County. During this rigorous two-year process, the institution underwent an extensive self-study and team review process and has been judged by the Commission as meeting its Standards and Conditions for Centers for Occupational Education (COE) accreditation. This is the first time in 25 years that West Tech will have accredited Adult Education sites. The accreditation applies to the medical programs at West Tech. West Tech is also certified as a CDL Testing Center. CONTACT: Michael J. Burke, Superintendent (superintendent@palmbeachschools.org) Jay Boggess, Chief of Staff (jay.boggess@palmbeachschools.org) Nneka Nnolim, Executive Communications Specialist (nneka.nnolim@palmbeachschools.org) FINANCIAL IMPACT: n/a Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture □ C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate □ Affirm □ Inspire File Attachments Subject COM5 Student Recipients of Andrea Peppers School Administrators Association Scholarships Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 9. Presentations Type Presentation, Recognition DESCRIPTION: Each year the Palm Beach School Administrators Association awards scholarships (founded by Andrea Peppers), to graduating seniors whose parents are school-based administrators in the District. Each scholarship applicant has to be graduating from a District high school, be academically focused, and ready to enter college/technical school. Students must write an essay reflecting on their experiences that have brought them to where they are today, what they are passionate about, and their dreams for the future. This year's recipients are listed below: • Ebonie Allen – Atlantic Community High • Jahzara Brooks – Santaluces Community High • Savannah Burke – Alexander W. Dreyfoos School of the Arts • Laila Dixon – Santaluces Community High • Thomas Karbowski – Seminole Ridge Community High • Brooke Mears – Palm Beach Central High • Taylor Nance – Suncoast Community High • Lily North – Forest Hill Community High • Joseph Sarnelli – West Boca Community High • Timothy Tomas-Andres – Atlantic Community High CONTACT: Michael J. Burke, Superintendent (superintendent@palmbeachschools.org) Jay Boggess, Chief of Staff (jay.boggess@palmbeachschools.org) Nneka Nnolim, Executive Communications Specialist (nneka.nnolim@palmbeachschools.org) FINANCIAL IMPACT: n/a Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm □ Inspire File Attachments 10. Student Government Report Subject Student Government Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 10. Student Government Report Type Report File Attachments 11. Committee Reports Subject Academic Advisory Committee - Charman Postel (Chair) Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 11. Committee Reports Type Information Written report from April 10 meeting attached. File Attachments Board Report- AAC - April 10, 2023.pdf (54 KB) Subject Audit Committee - Report Attached Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 11. Committee Reports Type Information Written report attached. File Attachments Audit Report 4.21.2023.pdf (137 KB) Subject Construction Oversight Review Committee - Report attached Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 11. Committee Reports Type Information Written report attached. File Attachments SDPBC CORC MAY 10LLJ 2023.pdf (179 KB) Subject District Diversity and Equity Committee - Juan Pagan (Chair) Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 11. Committee Reports Type Information Written report attached. File Attachments DDEC Board Report April DDEC 2023.pdf (61 KB) Subject General Counsel Report Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 11. Committee Reports Type Information File Attachments Subject Inspector General Report Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 11. Committee Reports Type Information File Attachments 12. Speakers: Elected Officials and Delegates Subject Elected Officials and Delegates Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 12. Speakers: Elected Officials and Delegates Type Information File Attachments 13. Speakers: Agenda Topics Subject Agenda Topic Speakers Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 13. Speakers: Agenda Topics Type Information File Attachments 14. Consent Agenda Subject B1 Budget Amendments - March 2023 Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve the budget amendments for month-end March 31, 2023. DESCRIPTION: These amendments reflect all budget adjustments for the month of March month-end. General Fund Debt Service Fund Capital Projects Fund Special Revenue Fund - Food Service Special Revenue Fund - Other Federal Programs Special Revenue Fund - Elementary and Secondary School Emergency Relief Internal Service Fund CONTACT: Heather Frederick, CPA, Chief Financial Officer (heather.frederick@palmbeachschools.org) FINANCIAL IMPACT: The financial impact to the General Fund is an increase of $12,840,269; an American Rescue Plan Act (ARPA) sub-grant disbursement from the Early Childhood Coalition ($6.5M), increase in transfers in from capital projects ($6.2M contracted transportation, $165K charter school capital outlay), ARPA childcare stabilization sub-grant ($37K), and the reversal of $143K of reclassified fingerprint revenue. The financial impact to the Capital Projects Fund is an increase of $834,546 related to donations of $655K for Jupiter HS Field House and $12K for Equestrian Trails ES marquee, and increase in charter school capital outlay of $165K. The financial impact to the Special Revenue Fund - Other Federal Programs is a net increase of $7,275,975 due to grant awards received and closed out. The financial impact to the Special Revenue Fund - ESSER is an increase of $743,904 due to grant award received. The remaining funds had no financial impact. All funds have been appropriated in school, department, and reserve budgets. Strategic Themes (choose all that apply): □ A. Academic Excellence and Growth □ B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): □ Educate □ Affirm □ Inspire File Attachments March 2023 Budget Amendments.pdf (2,609 KB) Subject BRD1 - Conflict Inspector General Report and Addendum Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board receive and file the Conflict Inspector General Report and Addendum as submitted. DESCRIPTION: At the Special Audit Committee Meeting on March 28, 2023, the Audit Committee asked the Conflict Inspector General ("Conflict IG") to amend the Report dated February 9, 2023 to include his findings as it relates to corruption and misconduct allegations made against unidentified Board members, the Superintendent, and the Inspector General. On March 29, 2023, the School Board made the same request of the Conflict IG. On March 31, 2023, the Conflict IG submitted an Addendum to the February 9 Report. The Report and Addendum were considered at the April 21, 2023 Audit Committee Meeting. Following discussion by the Audit Committee, the Committee voted to approve the Report and Addendum and forward it to be received and filed by the School Board. CONTACT: Shawntoyia Bernard, Esq., General Counsel (shawntoyia.bernard@palmbeachschools.org) FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply): □ A. Academic Excellence and Growth □ B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): □ Educate □ Affirm □ Inspire File Attachments Conflict Inspector General Addendum - Report & Exhibits March 31, 2023 (1).pdf (38,330 KB) Subject CAO1 - Agreement with Florida State University Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve the agreement with Florida State University and authorize the Superintendent or designee to sign all documents related to this agreement. This agreement shall be in effect from July 1, 2023, through June 30, 2028. DESCRIPTION: Florida State University offers educational programs for the development of speech-language pathologists for which students require clinical education and fieldwork experiences to complete their professional development. This agreement, if approved, will allow for interns to be assigned to a school location within the District. The hosting of interns is crucial to the recruitment of quality school-based Speech Language Pathologists (SLPs). As there is a national critical shortage of qualified SLPs, hosting interns is an integral phase in the solution to filling vacancies. Most who intern with the School District, return for full-time employment once they graduate. The provision of quality speech and/or language services improves student achievement, assists in closing the reading gap, and assists students in learning how to become effective communicators and productive citizens of our community. CONTACT: Edward Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Glenda Sheffield, Ed.D., Chief Academic Officer Kevin McCormick, Director of Exceptional Student Education FINANCIAL IMPACT: There is no financial impact on the District. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture X C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate □ Affirm □ Inspire File Attachments Data Panel - FSU.pdf (20 KB) Internship Agreement with Florida State University.pdf (382 KB) Legal Checklist - FSU.pdf (883 KB) 2120_Agenda Item Request_FSU.pdf (428 KB) Subject CAO2 - FY24 State of Florida Voluntary Prekindergarten (VPK), School Readiness, and Children’s Services Council provider contracts with the Early Learning Coalition of Palm Beach County. Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve the VPK Provider Contract, effective July 1, 2023 – August 9, 2024, and the School Readiness and Children’s Services Council provider contracts, effective July 1, 2023 – June 30, 2024, with the Early Learning Coalition of Palm Beach County and authorize the Superintendent or his designee to sign all related documents and contracts. DESCRIPTION: The VPK Provider Contract authorizes the District to continue offering the VPK program as an intervention strategy to improve kindergarten readiness. The School Readiness and Children’s Services Council provider contracts provide subsidy funding that allows the District to continue to be a service provider for low-income and at-risk families who qualify for subsidy payments for prekindergarten and afterschool services. CONTACT: Edward Tierney, Deputy Superintendent and Chief of Schools edward.tierney@palmbeachschools.org Glenda Sheffield, Ed.D., Chief Academic Officer M.J. Steele, Director, Department of Early Childhood Education Kiwana Howell, Director, Department of Extended Learning FINANCIAL IMPACT: There is an increase to the Special Revenue-Other Funds budget of approximately $5,910,000.00, which will be allocated to the Department of Early Childhood Education, plus approximately $5,012,000.00, which will be allocated to the Extended Learning Department. ATTACHMENTS: Statewide VPK Provider Contract Statewide School Readiness Provider Contract CSC Provider Contract Legal Contract Review Checklists (3) File Attachments ECE VPK Contract 2023-2024.pdf (578 KB) ECE VPK Legal Contract Checklist.pdf (864 KB) School Readiness Contract 2023-2024.pdf (960 KB) School Readiness Legal Contract Checklist.pdf (864 KB) CSC Contract 2023-2024.pdf (299 KB) CSC Legal Contract Checklist.pdf (864 KB) Subject CAO4 District K-12 Comprehensive Evidence-Based Reading Plan Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve the FY24 District Comprehensive Evidence-based Reading Plan; and authorize the Superintendent or designee to sign all documents related to this Plan which are required for implementation. DESCRIPTION : Per Florida Rule: 6A-6.053 District K-12 Comprehensive Evidence-Based Reading Plan. The District K-12 CERP depicts and details the role of administration (both District and school level), professional development, assessment, curriculum, and instruction in the improvement of student learning of the Benchmarks for Excellent Student Thinking (B.E.S.T.) standards. English Language Arts Standards as provided in Rule 6A-1.09401, Student Performance Standards, Florida Administrative Code (F.A.C.). This information is reflected for all schools and grade levels and shared with all stakeholders, including school administrators, literacy leadership teams, literacy coaches, classroom instructors, support staff, and parents. Annually, school districts shall submit a K-12 Comprehensive Evidence-Based Reading Plan (CERP) for the specific use of the evidence-based reading instruction allocation by June 15. The comprehensive reading plan must be approved by the applicable school board, charter school governing board, or lab school board of trustees, for the specific use of the evidence-based reading instruction allocation, based on a root-cause analysis. By July 1 of each year, the Florida Department of Education shall release to each school district its allocation of appropriated funds pending plan submission. CONTACT: Edward Tierney, Deputy Superintendent/Chief of Schools (edward.tierney@palmbeachschools.org) Glenda Sheffield, Ed.D., Chief Academic Officer Adrienne Howard, Director of Elementary Education FINANCIAL IMPACT: The financial impact will be 12 million dollars funded through the Florida Education Finance Program (FEFP). Strategic Themes (choose all that apply): x A. Academic Excellence and Growth □ B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): x Educate □ Affirm □ Inspire File Attachments 1733 Form.pdf (405 KB) CERP 2023-2024.pdf (403 KB) Subject CEW1 Renewal contract with the Practical Academic Cultural Education, PACE Center for Girls, Inc. Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend that the School Board approve the renewal of the Contract with the Practical Academic Cultural Education, PACE Center for Girls, Inc. in order to provide Alternative Educational services from July 1, 2023 through June 30, 2025. DESCRIPTION: This is the renewal of a contract agreement between the PACE Center for Girls (PACE) and the School District. This Department of Juvenile Justice Day Treatment Prevention Program will serve up to 65 female youths who are placed through the School District Alternative Education Choice Program process. The program's goal is to provide girls between the ages of 12-18 with behavior management, social skills, and academic knowledge in a therapeutic environment with the intent to exit the student successfully to the home school at the end of the treatment period. The length of the program is a maximum of two years, is non-residential, and requires an on-site interview. CONTACT: Keith Oswald, Chief of Equity and Wellness (keith.oswald@palmbeachschools.org) FINANCIAL IMPACT: The financial impact to the General Fund Budget is 94% of earned FTE based on the number of students served in the program. The source of funds is FTE Revenue allocated to the PACE program for instructional programs. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture X C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments FY24 PACE Checklist.pdf (919 KB) FY24 PACE legal signed.pdf (7,423 KB) FY24 PACE Addendum A_signed by Pace.pdf (731 KB) Pace FY24 Beneficial Interest Affidavit_Signed by Pace.pdf (387 KB) FY24 PACE Data Panel.pdf (172 KB) Subject CEW2 Memorandum of Understanding with Florida Atlantic University Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Memorandum of Understanding with Florida Atlantic University; and authorize the Superintendent or designee to sign all documents and contracts related to and required for implementation of grant activities. DESCRIPTION: Researchers at Florida Atlantic University (FAU) have received a Mental Health Service Professional Demonstration Grant from the United States Department of Education to partner with five school districts in Florida for a project titled the “Wellness Advocates Valuing Educators and Students” (WAVES) program. The District will join the WAVES network of school districts within FAU’s service area to address the critical gaps in mental health school-based support staff and reduce barriers to degree completion. FAU faculty from the Department of Counselor Education will train aspiring school counselors on how to plan and deliver comprehensive school counseling programs to address students' mental health and wellness from pre-K to grade 12. School counselors will also engage in professional development; identify evidence-based interventions; and, learn how to collaborate with other support service staff such as school psychologists and social workers to deliver direct student services to support and advocate for the success of all students. The program results in participants achieving a Master of Education with a specialization in School Counseling. CONTACT: Keith Oswald, Chief of Equity and Wellness (keith.oswald@palmbeachschools.org) FINANCIAL IMPACT: There is no financial impact. Strategic Themes (choose all that apply): □ A. Academic Excellence and Growth □ B. Student-Focused Culture X C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): □ Educate X Affirm □ Inspire File Attachments FAU legal sign-off.pdf (918 KB) Palm Beach County - Sacks MOU final draft 4.27.23 w legal sign-off.pdf (248 KB) Subject FC1 Contingency Use and Change Order Report Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board receive and accept the Monthly Construction Contingency Use and Change Order reports as submitted. DESCRIPTION: Report of Construction Contingency Use and Change Order exercised under authority delegated to the Superintendent of Schools or his designee, to be tracked and reported, as required by School Board Policies 7.22 and 7.225. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) Michael Tubiolo, Director of Construction ( michael.tubiolo@palmbeachschools.org ) FINANCIAL IMPACT: There is no financial impact associated with this report. Strategic Themes (choose all that apply): □ A. Academic Excellence and Growth X B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): □ Educate □ Affirm □ Inspire File Attachments 2023 05 CORC Approval by DA May 2023 Changes (1).pdf (519 KB) 2023 05 CORC Approval by DA May 2023 Contingency (1).pdf (514 KB) Subject FC2 Loggers Run Middle School Facility Renovation Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Project Modifications for a net increase in the amount of $0.00 to Proctor Construction Co. for the Loggers Run MS Facility Renovation project. The net increase is the sum of Items #1 & #2 described below. DESCRIPTION: Modifications to Project Number 1751-7100 include the following: Item #1 Construction Contingency Use Authorization #001 (CCUA #001) for a credit in the amount of ($133,502.00). Description: Return unpurchased scope funds from Division 23 - HVAC to Construction Contingency Cause: Buyout Savings Justification: As the project progresses, unused funds will be returned to the Construction Contingency to be used for other identified needs. Item #2 Construction Contingency Use Authorization #002 (CCUA #002) in the amount of $133,502.00 Description: Provide additional milling and paving work along the parent loop parking area Cause: Buyout Overage Justification: Paving of this area was bid during the development of the GMP, but the work was deferred to ensure adequate funding was available for the higher priority scope items. As the project progresses, unused funds are now available to include the work in these areas. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) FINANCIAL IMPACT: Construction Contingency #001 and Construction Contingency #002 offset each other for a net financial impact of $0. The existing funds are included in the CM’s Guaranteed Maximum Price (GMP) for the Loggers Run MS Modernization Project #1751-7100. Thus, there is no financial impact to the project. Strategic Themes (choose all that apply): □ A. Academic Excellence and Growth X B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): □ Educate □ Affirm □ Inspire File Attachments Loggers Run MS Reno CCUA 1 - KT DB MT DD to Board for appr.pdf (1,897 KB) Loggers Run MS Reno CCUA 2 - KT DB MT DD to Board for appr.pdf (1,605 KB) Subject FC3 Grove Park ES Modernization Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Project Modifications in the net amount of $0.00 and the addition of 101 non-compensable calendar days to Thornton Construction for the Grove Park ES Modernization project. The net cost is the sum of Items #1 and #2 described below. DESCRIPTION: Modifications to Project Number 1411-7390 include the following: Item #1 Change Order #001 (CO #001) for credit in the amount of ($228,140.00). Description: Return funds from Construction Contingency to Project Contingency Cause: School District Request Justification: Due to concrete shortages and cost escalation, the price and the delivery of concrete mix to the site were impacted, resulting in a request for additional time and money in Change Order #002. Construction Contingency funds will be moved to Project Contingency to cover the cost of Change Order #002. Item #2 Change Order #002 (CO #002) in the amount of $228,140.00 and the addition of 101 non-compensable calendar days. Description: Impact caused by a concrete supply shortage and crane availability Cause: Unforeseen Condition Justification: After the GMP was approved by the Board, the nation was impacted by a critical shortage of concrete mix materials . This not only caused an escalation in the cost of concrete but also made it difficult to obtain concrete. The original concrete supplier notified the subcontractor that not only had the price of concrete significantly increased, but due to supply issues, he was unable to provide the concrete required for this project. The Construction Manager and concrete subcontractor contacted several concrete suppliers and found one supplier who was able to provide the concrete, but the concrete was rationed, limiting when and how frequently it could be delivered. In addition, the CM had difficulty procuring a crane to install the precast panels. This extended the time required to pour the concrete foundations and tilt-panels and to lift the tilt-panels into place by 101 days beyond the original schedule. In addition, the cost of concrete material increased by 57.7%. This additional cost is for the cost of concrete material only and increases the contract price of RCX Tilt-Up Construction by 8.4%. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) FINANCIAL IMPACT: Change Order #001 and Change Order #002 offset each other for a net financial impact of $0. The existing funds are included in the CM’s Guaranteed Maximum Price (GMP) Construction Contingency for the Grove Park ES Modernization Project #1411-7390, so there is no financial impact to the project. Strategic Themes (choose all that apply): □ A. Academic Excellence and Growth X B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): □ Educate □ Affirm □ Inspire File Attachments Grove Park ES Mod CO 1 - JA DB MT DD HH BL to Board for appr.pdf (4,521 KB) Grove Park ES Mod CO 2 - JA DB MT DD HH BL to Board for appr.pdf (7,811 KB) Checklist - Grove Park ES Modernization Change Order #1 hnh & brl signed 4.25.23.pdf (277 KB) Checklist - Grove Park ES Modernization Change Order #2 hnh & brl signed 4.25.23.pdf (277 KB) Subject FC4 North County Support Center Office Renovations Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Construction Change Order #2 for a credit of ($34,724.13) from Cooper Construction Management Co. for the North County Support Center Office Renovations Project and approve the final payment. DESCRIPTION: Modifications to Project #9150-2102 include the following: Change Order Proposal Request (COPR) #2 credit in the amount of ($34,724.13) Description: Guaranteed Maximum Price (GMP) Reconciliation of project and approval of final payment. Unused Preconstruction Funds - ($688.17) Unused General Requirements – ($27,398.96) Unused Contingency – ($4,154.00) Unused Bonds - ($2,483.00) Cause: School District Request Justification: The Construction Manager (CM) Agreement is a cost plus fixed fee with a Guaranteed Maximum Price (GMP) contract. The fixed fees are General Conditions, Construction Phase Fee (CM Staff), and Construction Manager Fee (OH&P). All other costs are billed at actual costs as long as the GMP is not exceeded. The difference between the GMP and the actual cost is returned to the School District at the completion of the project. Unused funds on this project include: Preconstruction Funds, General Requirements, Construction Contingency, and Bonds. All work included in the project has been completed. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschoolsorg ) FINANCIAL IMPACT: The financial impact is a credit in the amount of ($34,724.13) from Cooper Construction Management Co. (CM@Risk Agreement). $34,724.13 will be returned to Project Contingency. Strategic Themes (choose all that apply): □ A. Academic Excellence and Growth X B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): □ Educate □ Affirm □ Inspire File Attachments NCSC Office CO 2 - VT DB MT DD HH BL to Board for appr.pdf (1,232 KB) Legal_Checklist.pdf (248 KB) Subject FMA1 March 2023 Interim Financial Statements Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board receive and accept the Interim Financial Statements for the nine months ended March 31, 2023. DESCRIPTION: Florida State Board of Education Administrative Rule, Chapter 6A-1008, states that the monthly financial statements shall be submitted for use and consideration of the District School Board. CONTACT: Heather Frederick, C.P.A., Chief Financial Officer (heather.frederick@palmbeachschools.org) Nancy Samuels, C.P.A., Director of Fiscal Accountability (nancy.samuels@palmbeachschools.org) Annette Pinnock, Director of Accounting (annette.pinnock@palmbeachschools.org) FINANCIAL IMPACT: There is no financial impact. Strategic Themes (choose all that apply): □ A. Academic Excellence and Growth □ B. Student-Focused Culture □ C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): □ Educate □ Affirm X Inspire File Attachments FS - FINAL 03-31-2023.pdf (281 KB) Subject I1 General Liability Settlement Claim No. 40210380D7B-0001, Claimant Abiuso Pietro Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve this General Liability claim settlement in the amount of $137,500 as full settlement of the claim, as well as authorize the execution of all related documents. DESCRIPTION: The settlement of this general liability claim No. 40210380D7B-0001 was recommended by District counsel and claim adjusters and has been approved by the General Counsel, Chief Financial Officer, and the Director of Risk & Benefits Management as required by District Policy 6.09. INCIDENT: 64 year-old Claimant alleged a fence gate, on District property, was not secured and blew open suddenly, knocking him off his bicycle onto the concrete sidewalk, where he sustained injuries. DATE OF LOSS: 02/08/2021 INJURIES: Sustained injuries to his groin area and fractured left wrist requiring surgery. MEDICAL COSTS: $26,988.94, Payments made $47,672.41, Adjustments $213,037.76, Balance $1,215.90 to date. CONTACT: Heather Frederick, Chief Financial Officer (heather.frederick@palmbeachschools.org) Nancy L. Bolton, Director of Risk & Benefits Management (nancy.bolton@palmbeachschools.org) FINANCIAL IMPACT: The financial impact to the District for this settlement is $137,500. The source of funds is the Workers' Compensation and Liability Claims Internal Service Fund. Strategic Themes (choose all that apply): □ A. Academic Excellence and Growth □ B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): □ Educate □ Affirm □ Inspire File Attachments Subject P1 Personnel Agenda Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Personnel Agenda as submitted. DESCRIPTION: Personnel Agenda for May 10, 2023. CONTACT: Erica Reger, Chief of Human Resources (erica.reger@palmbeachschools.org) Mark Mitchell, Director, Compensation and Employee Information Services (mark.mitchell@palmbeachschools.org) FINANCIAL IMPACT: The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur on a continual basis with little or no budgetary impact since terminations/leaves result in budget positions being vacant and appointments/promotions result in budgeted positions being filled. However, the net financial impact for the attached list of 3040 transactions is -$4,947,284. Detailed information is on file in the Department of Compensation and Employee Information Services. Strategic Themes (choose all that apply): x A. Academic Excellence and Growth x B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): □ Educate □ Affirm □ Inspire File Attachments May 10 Agenda.pdf (169 KB) May 10 Agenda Separation Chart.pdf (538 KB) Subject PC1 Prequalification Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the renewal of Prequalified Vendors, as identified in the attachments, to participate in solicitations for construction projects estimated at $300,000 or more. DESCRIPTION: Pursuant to Board Policy 7.08 and procedures, and criteria set forth in State Requirements for Education Facilities (SREF) Section 4.1, contractors for school construction projects with budgets estimated at three hundred thousand dollars ($300,000) or more shall be prequalified. The Board shall accept or reject an application as recommended by the Superintendent or designee. CONTACT: Joseph M. Sanches, Chief Operating Officer (joseph.sanches@palmbeachschools.org) Heather Frederick, CPA, Chief Financial Officer (heather.frederick@palmbeachschools.org) David Dolan, Chief Facilities Management (david.dolan@palmbeachschools.org) FINANCIAL IMPACT: There is no financial impact. Strategic Themes (choose all that apply): □ A. Academic Excellence and Growth □ B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): □ Educate □ Affirm □ Inspire File Attachments Renewal Vendor List - MAY 10 2023 Meeting.pdf (101 KB) Prequalified Vendors updated 4.19.2023.pdf (388 KB) Subject PC2 Consultant Services on Continuing Contract for Construction Management at Risk Services ($2M or Less) – Renewal Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the First Amendment for renewal of the Consultant for Construction Management Services on Continuing Contract ($2M or Less); and authorize the Superintendent and Board Chair to finalize and sign all necessary documents. DESCRIPTION: This First Amendment for the Construction Management at Risk Services on Continuing Contract ($2M or Less) , RFP No. 22C-036R is for the renewal period of one year from May 12, 2023 – May 11, 2024, with a total annual expenditure of $24,000,000 for Asset Builders, LLC dba Messam Construction, Hatcher Construction & Development, Inc., LEGO Construction Co., Randolph Construction Group, Inc., Robling Architecture Construction, Inc., and Grace & Naeem Uddin, Inc . The Consultant shall provide Construction Management Services on Continuing Contract as authorized by FS 287.055 2(g), which states the estimated construction cost of each individual project under contract does not exceed $4,000,000 and the fee for Consultant Services does not exce ed $500,000 . This item has been reviewed and approved by the Office of General Counsel and the Office of Diversity and Business Practices and is recommended for one (1) additional renewal period. Small Business Enterprise (SBE) Participation: Hatcher Construction & Development, Inc., Randolph Construction Group, Inc., Robling Architecture Construction, Inc., and Grace & Naeem Uddin, Inc., are District Certified Small Business Enterprise (SBE) firms CONTACT: Joseph M. Sanches, Chief Operating Officer (joseph.sanches@palmbeachschools.org) Heather Frederick, CPA, Chief Financial Officer (heather.frederick@palmbeachschools.org) David Dolan, Chief Facilities Management (david.dolan@palmbeachschools.org) FINANCIAL IMPACT: The annual financial impact to the District budget is not to exceed $24,000,000. The source of funds is the Capital budget, Capital Maintenance Transfer budget and/or Sales Tax Referendum proceeds. Strategic Themes (choose all that apply): □ A. Academic Excellence and Growth □ B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): □ Educate □ Affirm □ Inspire File Attachments 22C-036R_LEGAL CHECKLIST_signed.PDF (205 KB) PBSD 1997 BENEFICIAL INTEREST_ASSET.pdf (351 KB) PBSD 1997 BENEFICIAL INTEREST_HATCHER.pdf (733 KB) PBSD 1997 BENEFICIAL INTEREST_LEGO.pdf (204 KB) PBSD 1997 BENEFICIAL INTEREST_RANDOLPH.pdf (419 KB) PBSD 1997 BENEFICIAL INTEREST_ROBLING.pdf (304 KB) PBSD 1997 BENEFICIAL INTEREST_UDDIN.pdf (406 KB) 22C-036R_1st Amendment_UDDIN_final.pdf (547 KB) 22C-036R_1st Amendment_ASSET_final.pdf (648 KB) 22C-036R_1st Amendment_HATCHER_final.pdf (757 KB) 22C-036R_1st Amendment_LEGO_final.pdf (12,368 KB) 22C-036R_1st Amendment_RANDOLPH_final.pdf (651 KB) 22C-036R_1st Amendment_ROBLING_final.pdf (455 KB) 22C-036R_1st AMENDMENT_TAB_executed.pdf (229 KB) Subject PD1 - Lynn University 3 Year Extension of Affiliation Agreement - Amendment 2 Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action Recommended Action I recommend the Board approve the School Affiliation Agreement with Lynn University for placement of pre-service college students preparing to become future educators and authorize the Superintendent and Board Chair to sign all needed documents. DESCRIPTION: The department of Professional Development receives thousands of requests for placement of pre-service students annually from varying colleges and universities. All students must complete a background and drug screening test (interns only) prior to being cleared by school police and then placed by the Department of Professional Development in our district schools. We request that all colleges/universities that request the placement of one or more students sign a School Affiliation Agreement. The agreement outlines the responsibilities of the college/university as well as the School District of Palm Beach County and reviews each party’s rights and responsibilities on items including, but not limited to: Non-discrimination, liability and confidentiality. The pre-service program involves a number of stakeholders including college students preparing to become educators, classroom teachers who supervise college students, school site administrators (ESP Contact), college/university educators who prepare future teachers in local schools for hands-on learning experiences. CONTACT: Erica Reger, Chief of Human Resources (erica.reger@palmbeachschools.org) Anthony Dougherty, Director Professional Development FINANCIAL IMPACT: No financial impact. Strategic Themes (choose all that apply): x A. Academic Excellence and Growth x B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): x Educate x Affirm x Inspire File Attachments Lynn University 6.30.2020.pdf (2,140 KB) Lynn University_AA Renewal_6.30.2023.pdf (2,610 KB) LynnChecklist.pdf (277 KB) 1870 Lynn University.pdf (1,468 KB) Lynn University 3 Year Renewal_AMEND 2_6.30.2026[104274]_LYNN signatures (1).pdf (413 KB) Subject PD2 - Indian River State College 3 Year Extension of Affiliation Agreement - Amendment 2 Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the School Affiliation Agreement with Indian River State College for placement of pre-service college students preparing to become future educators and authorize the Superintendent and Board Chair to sign all needed documents. DESCRIPTION: The department of Professional Development receives thousands of requests for placement of pre-service students annually from varying colleges and universities. All students must complete a background and drug screening test (interns only) prior to being cleared by school police and then placed by the Department of Professional Development in our district schools. We request that all colleges/universities that request the placement of one or more students sign a School Affiliation Agreement. The agreement outlines the responsibilities of the college/university as well as the School District of Palm Beach County and reviews each party’s rights and responsibilities on items including, but not limited to: Non-discrimination, liability and confidentiality. The pre-service program involves a number of stakeholders including college students preparing to become educators, classroom teachers who supervise college students, school site administrators (ESP Contact), college/university educators who prepare future teachers in local schools for hands-on learning experiences. CONTACT: Erica Reger, Chief of Human Resources (erica.reger@palmbeachschools.org) Anthony Dougherty, Director Professional Development FINANCIAL IMPACT: No financial impact. Strategic Themes (choose all that apply): x A. Academic Excellence and Growth x B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): x Educate x Affirm x Inspire File Attachments Indian River State College_AA Renewal_6.30.2023.pdf (2,804 KB) Indian River State College 6.30.2020.pdf (2,016 KB) IRSC_3-year renwal_No. 2_signed_6.30.2026 (1).pdf (8,002 KB) 1870 Indian River State College.pdf (1,459 KB) IndianRiverChecklist.pdf (241 KB) Subject REG-N1 Out-of-Country Travel Request- William T. Dwyer High School- 2023 IB Global Conference Workshop Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the out-of-country travel request for William T. Dwyer High School employees to travel to Toronto, Canada, to attend the 2023 IB Global Conference Workshop from July 26, 2023, to July 31, 2023. DESCRIPTION: Approval is requested for William T. Dwyer High School employees to travel to Toronto, Canada, for work. A total of 6 staff members, including North Regional staff, will attend the 2023 IB Global Conference Workshop at the Metro Conference Center from July 26, 2023, to July 31, 2023. The goal is for the staff to attend the conference to learn new IB concepts, teaching methods, and best practices. Subsequently, attendees will help implement best practices and provide training to other staff members to ensure programs continue to evolve and improve. CONTACT: Edward Tierney, Deputy Superintendent/ Chief of Schools ( edward.tierney@palmbeachschools.org) Camille Long, North Regional Superintendent Joseph Lee, Instructional Superintendent Corey Brooks, Principal, William T. Dwyer High School FINANCIAL IMPACT: The financial impact on the district will be approximately $19,566.30. Funds from the IB AP choice acceleration budget will be used. Strategic Themes (choose all that apply): ✔ A. Academic Excellence and Growth ✔ B. Student-Focused Culture □ C. Mental Health and Wellness ✔ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): ✔ Educate ✔ Affirm ✔ Inspire File Attachments WTD TDE attachment docs for IB Toronto.pdf (1,355 KB) Dwyer TDEs.pdf (1,513 KB) Long TDE.pdf (373 KB) Lee TDE.pdf (375 KB) Subject REG-N2 Out-of-Country Travel Request- Suncoast High School- 2023 IB Global Conference Workshop Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the out-of-country travel request for the following school district employees to travel to Toronto, Canada, to attend the 2023 IB Global Conference Workshop from July 26, 2023, to July 31, 2023. DESCRIPTION: Approval is requested for the following employees to travel to Toronto, Canada, for work. 2 employees, including one Regional staff, will attend the 2023 IB Global Conference Workshop at the Metro Conference Center from July 26, 2023, to July 31, 2023, to learn new IB concepts, teaching methods, and best practices and also to assist schools with expanding IB programs within the region. CONTACT: Edward Tierney, Deputy Superintendent/ Chief of Schools ( edward.tierney@palmbeachschools.org) Camille Long, North Regional Superintendent Joseph Lee, Instructional Superintendent Kathryn Koerner, Principal, Suncoast High School FINANCIAL IMPACT: The financial impact on the district will be approximately $5,416.00. Funds from the IB professional development budget (program-3030=$3000/program-3065=$20,000), Florida League of IBS (FLIBS) donation ($2,500), and the internal account from Suncoast High School's foundation travel ($4,500) will be used. Strategic Themes (choose all that apply): ✔ A. Academic Excellence and Growth ✔ B. Student-Focused Culture □ C. Mental Health and Wellness ✔ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): ✔ Educate ✔ Affirm ✔ Inspire File Attachments Bethune Canada TDE.pdf (390 KB) IB AGENDA.pdf (23 KB) IB FLIGHTS.pdf (1,321 KB) IB INTERCONTINENTAL HOTEL.pdf (334 KB) IB MARRIOTT HOTEL.pdf (417 KB) IB REGISTRATION.pdf (69 KB) Brown Canada TDE.pdf (376 KB) Subject REG-S1 Park Vista Community High School Band Performance - 2024 London New Year's Day Parade Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board to approve the field trip for the Park Vista Community High School Band to travel to London, England, from December 27, 2023 through January 3, 2024. This includes all of the performance and educational tour opportunities as listed. DESCRIPTION: The Park Vista Community High School Band has been invited to participate in the London New Year's Day Parade on January 1, 2024. The Band will perform and also visit multiple historic sites from December 28, 2023 through January 2, 2024. The travel roster may change based on new participants in the Band program beginning school year 2023-2024. The final roster will be submitted by November 1, 2023 to the South Regional Office. CONTACT: Edward Tierney, Deputy Superintendent - edward.tierney@palmbeachschools.org Dr. Peter Licata, South Regional Superintendent - peter.licata@palmbeachschools.org Dr. Enrique Vela, PVCHS Principal - enrique.vela@palmbeachschools.org FINANCIAL IMPACT: Based on 79 travelers, the trip will cost approx. $441,347.00 in total. All of this will be paid through fundraisers and/or parent responsibility. This will cover lodging, airfare, ground transportation, and meals, except on travel days. No school funds will be used for parent chaperones. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture XC. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Field Trip_Activity Planning Report and Approval Request PBSD 1894 (6) (1).pdf (248 KB) PVHS London Contract.pdf (5,729 KB) Approved TDE's .pdf (770 KB) PVChecklist.pdf (918 KB) 14a. Consent Agenda - Purchasing Items (FMPA/FMPF/FMPO/FPCIO/FPSP) Subject FMPA1 Consultant Agreement for Gary D. Stromberg & Associates, LLC. Meeting May 10, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroom Category 14a. Consent Agenda - Purchasing Items (FMPA/FMPF/FMPO/FPCIO/FPSP) Type Action (Consent) Recommended Action I recommend the Board approve the Consultant Agreement with Gary D. Stromberg & Associates, LLC. and authorize the Board Chair to finalize and sign the necessary documents. DESCRIPTION: Approve Consultant Agreement with Gary D. Stromberg & Associates, LLC. to provide Speech and Language therapy services, conduct diagnostics, student programming, and planning, serve as a consultant to classroom staff for carry-over activities and inform the parents of progress towards annual goals at intervals identified on IEPs or Service Plans. Gary D. Stromberg & Associates, LLC is a