Fontana Unified School District Board of Education Regular Meeting Agenda

2 Wednesday, August 7, 2024 Fontana Unified School District Board of Education Regular Meeting Agenda View live at https://www.fusd.net/Page/11575 John D. Piazza Education Center District Office Complex 9680 Citrus Avenue Fontana, California 92335 ----- (909) 357-5000 ----- 5:00 PM  Closed Session 6:30 PM  Open Session ----- BOARD OF EDUCATION Joe Armendarez Adam P Perez Jennifer Quezada, Ed.D. Mary B Sandoval Marcelino "Mars" J Serna ----- SUPERINTENDENT/BOARD SECRETARY Miki R. Inbody ----- NOTICE TO THE PUBLIC: Public comments will be made in person in Board Chambers during the Board of Education meeting at the Fontana Unified School District John D. Piazza (JDP) Education Center, located at 9680 Citrus Avenue, Fontana CA 92335. Please arrive prior to 5:00 pm if you would like to speak on Closed Session Items and/or prior to 6:30 pm if you would like to speak on Open Session Items. Individual speakers shall be allowed five (5) minutes to address the Board on agenda or non-agenda items. For Special meetings of the Board, public comments are limited to agenda items only (Board Bylaw 9323; Gov't Code 54954.3(a)). The Board shall limit the total time for public input on each item to 25 minutes. With Board consent, the President may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard (Board Bylaw 9323). Members of the public are cautioned not to approach the dais or any Board Member during the meeting or while making a public comment, and to remain behind the podium while speaking. Speakers are encouraged to contact the District's administrative office and use established complaint procedures if they wish to have any complaint investigated and addressed. Members of the public are further cautioned to refrain from the use of profanity, threats, or any comments or actions that actually disrupt, disturb, impede, or render infeasible, the orderly conduct of the meeting. ---- Comments and particular viewpoints expressed by members of the public during public comment are the statements and viewpoints of those users and do not necessarily reflect or represent the views of the Board or District. ---- Individuals who require disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the Board meeting should contact the Superintendent or designee in writing at least two days before the meeting date. (Board Bylaw 9320) ----- NOTICE REGARDING DOCUMENTS DISTRIBUTED TO THE BOARD OF EDUCATION AT OR PRIOR TO MEETINGS: In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the Office of the Superintendent at the District Administration Office during normal business hours at the address listed above. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. This means that documents presented to the Board at the meeting may become public records subject to disclosure under the California Public Records Act. 1. Public Meeting Subject 1.1 Call to Order / Roll Call Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 1. Public Meeting Type Procedural File Attachments Subject 1.2 Adopt Agenda Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 1. Public Meeting Type Discussion/Action Recommended Action Adopt agenda as posted File Attachments Motion & Voting Adopt agenda as amended. Motion by Adam P Perez, second by Jennifer N Quezada. Final Resolution: Motion Carried Aye: Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 1.3 Opportunity for Public Comment - Closed Session Items Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 1. Public Meeting Type Procedural The Fontana Unified School District Board of Education welcomes comments from our community and stakeholders. Individual speakers will be allowed five (5) minutes to address the Board on agenda or non-agenda items. For Special meetings of the Board, public comments are limited to agenda items only. The Board shall limit the total time for public input on each item to 25 minutes. With Board consent, the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to be heard. Members of the public are further cautioned not to approach the dais or any Board member during the meeting or while making a public comment, and to remain behind the podium while speaking. Speakers are encouraged to contact the district’s administrative office and use established complaint procedures if they wish to have any complaint investigated and addressed. Pursuant to Education Code section 7054, the public comment process shall not be used to show support or opposition for any ballot measure or candidate for political office, including candidates for the District’s Board of Education. Government Code Section 54954.2 prohibits the Governing Board from discussing or acting on any matter that is not on the published agenda. Board members may ask questions for clarification on comments made and, if appropriate, may refer the matter to the Superintendent or designee for future follow-up . File Attachments 2. Closed Session Subject 2.1 Labor Relations (Government Code Section 54957.6) Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 2. Closed Session Type Discussion, Information Conference with Labor Negotiator Agency Designated Representative: Douglas F. Staine, Ed.D. Employee Organization(s): Fontana Teachers Association, School Police Officers Association, United Steelworkers Local 8599 Conference with Labor Negotiator Agency Designated Representative: Miki R. Inbody Unrepresented Employees: Associate Superintendent of Business Services, Human Resources, Student Services, and Teaching and Learning File Attachments Subject 2.2 Personnel Matters (Government Code Section 54957) Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 2. Closed Session Type Discussion, Information Public Employee Discipline/Dismissal/Release Public Employee Employment/Appointment Public Employee/Appointment Title: Executive Director, Facilities, Maintenance and Operations, and Transportation Public Employee Employment/Appointment Titles: Associate Superintendent of Business Services, Human Resources, Student Services, and Teaching and Learning File Attachments Subject 2.3 Conference with Legal Counsel - Existing Litigation (Government Code Section 54956.9(d)(1)) Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 2. Closed Session Type Discussion, Information OAH 2024030616 vs. Fontana Unified School District OAH 2024040679 vs. Fontana Unified School District OAH 2024051042 vs. Fontana Unified School District File Attachments Subject 2.4 Conference with Legal Counsel - Anticipated Litigation (Government Code Section 54956.9) Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 2. Closed Session Type Discussion, Information Significant Exposure to Litigation Pursuant to Paragraph (2) or (3) of Subdivision (d) or Section 54956.9 Two (2) Potential Cases File Attachments 3. Open Session Subject 3.1 Call to Order / Roll Call Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural File Attachments Subject 3.2 Pledge of Allegiance Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural File Attachments Subject 3.3 Moment of Silence Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural Following the Pledge of Allegiance, a moment of silence is observed as part of Board meeting practice. A moment of silence allows attendees to pause for meditation, prayer, reflection, or any other silent activity that would support those that are in this public setting to move work forward collectively. --Employee: Diane Gutierrez, Attendance Clerk, Alder Middle School --Retired Employee: Catherine Leonard, Teacher, A.B. Miller High School File Attachments Subject 3.4 Report from Closed Session Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural File Attachments Subject 3.5 Reports Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Presentation/Report School/District Reports and/or Update(s): Presentation: Summer Learning 2024 File Attachments SummerLearning.pdf (4,411 KB) Subject 3.6 Student Board Member Installation Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural File Attachments Student Board Member Pledge 2024-25.pdf (110 KB) Subject 3.7 Opportunity for Public Comment Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural The Fontana Unified School District Board of Education welcomes comments from our community and stakeholders. Individual speakers will be allowed five (5) minutes to address the Board on agenda or non-agenda items. For Special meetings of the Board, public comments are limited to agenda items only. The Board shall limit the total time for public input on each item to 25 minutes. With Board consent, the President may increase or decrease the time allowed for public comments, depending on the topic and the number of persons wishing to be heard. Members of the public are further cautioned not to approach the dais or any Board member during the meeting or while making a public comment, and to remain behind the podium while speaking. Speakers are encouraged to contact the district’s administrative office and use established complaint procedures if they wish to have any complaint investigated and addressed. Pursuant to Education Code section 7054, the public comment process shall not be used to show support or opposition for any ballot measure or candidate for political office, including candidates for the District’s Board of Education. Government Code Section 54954.2 prohibits the Governing Board from discussing or acting on any matter that is not on the published agenda. Board members may ask questions for clarification on comments made and, if appropriate, may refer the matter to the Superintendent or designee for future follow-up . File Attachments Subject 3.8 Student Board Member Comments Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural File Attachments Subject 3.9 Superintendent Comments Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural File Attachments Subject 3.10 ***THIS ITEM WAS PULLED***Public Hearing: Initial Proposal from the Fontana Teachers Association Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 3. Open Session Type Procedural BACKGROUND : Government Code 3547 provides that “All initial proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation, shall be presented at a public meeting of the public school employer and thereafter shall be public records.” The Fontana Teachers Association has provided an Initial Proposal for its 2024/25 collective bargaining re-opener, and it is being presented for a public hearing. SUBMITTED BY: Douglas F. Staine, Ed.D. Associate Superintendent, Human Resources Miki R. Inbody Superintendent File Attachments Sunshine Proposal 24-25.docx (22 KB) 4. Consent Calendar Section Subject 4.1 Consent Calendar Action (Single Motion and Vote) Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Recommended Action Approve Consent Calendar Agenda Items 4.2 through 4.27: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.22 and 4.24-4.27: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.2 Business Services - Agreement Amendment: School Innovations & Achievement Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $25,200.00 Budgeted Yes Budget Source General Fund (01) - Unrestricted Recommended Action Approve amendment to the agreement with School Innovations & Achievement for mandated cost reimbursement consulting services in the estimated amount of $25,200.00, for a new estimated amount of $97,200.00, and extend the term through June 30, 2025. BACKGROUND : In accordance with Administrative Regulation 3310, all contracts with a dollar amount of $75,000 or more require Board approval. In accordance with Public Contract Code Section 20111(c), a formal bid is not required for professional services. On July 7, 2021, the Board of Education approved entering into a three-year agreement with School Innovations & Achievement for mandated cost reimbursement consulting services. Extending the agreement will provide the District with mandated cost reimbursement services through the 2024-2025 school year. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.22 and 4.24-4.27: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.3 Business Services - Bid Award: Universal Asphalt Co., Inc. Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $600,000.00 Budgeted Yes Budget Source General Fund (01) - Restricted/Unrestricted Recommended Action Award Bid No. 23/24-1675 Unit Price Construction Related Services for Asphalt and Concrete Installation/Repairs and approve entering into an agreement with Universal Asphalt Co., Inc, for a total cost of $600,000.00, through September 1, 2025. BACKGROUND : In accordance with Public Contract Code Section 22003, the District is required to request formal bids for public works projects costing $200,000.00 or more. Bids for Asphalt and Concrete Installation/Repairs - District-wide (unit price bid) were opened on July 18, 2024. Bids were solicited from ten (10) vendors, with six (6) attending the pre-bid conference and three (3) submitting bids. After review by District personnel, it is being recommended that Bid No. 23/24-1675 be awarded to Universal Asphalt Co., Inc, the lowest responsible responding bidder, as indicated on the attached bid summary. This is a unit price bid for projects, on an as-needed basis, through September 1, 2025. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.22 and 4.24-4.27: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.4 Business Services - Bid Renewal: All City Management Services, Inc. Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $1,440,058.00 Budgeted Yes Budget Source General Fund (01) - Unrestricted Recommended Action Approve extending the existing agreement with All City Management Services, Inc., to provide crossing guard services at the hourly rate of $32.78 for the 2024-25 school year, including the summer school session, for the total estimated cost of $1,440,058 (of which $533,389.50 is the District's portion). BACKGROUND : In accordance with Public Contract Code Section 20111, the District is required to request formal bids for purchases of equipment, materials, and services that have a cost of $114,500 or more. On July 21, 2021, Bid No. 20/21-1572 was awarded to All City Management Services, Inc. for crossing guard services. The bid language allows for the extension of the contract for up to a total of five (5) years. 2024-25 is year 4 of 5. It is recommended that the agreement with All City Management Services, Inc. be renewed for the 2024-25 school year. The cost is prorated between the City of Fontana, Etiwanda School District, and Fontana Unified School District. The City of Fontana pays 50% of Fontana Unified School District's cost and 50% of Etiwanda's cost. Etiwanda pays 50% of their cost, plus a 5% administrative fee to the District. Amended contract to include the following: 2024-25 School Year: 74 sites x $32.78 per hour (39,960 total hours) = $1,309,888.80 60 sites x $$32.78 per hour (3,971 summer hours) = $130,169.38 SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.22 and 4.24-4.27: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.5 Business Services - Establish New Resource Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Budget Source School Facilities Fund (35) - Restricted Recommended Action Approve the establishment of new resource number 9702 in Fund 35 (School Facilities Fund) for the Full-Day Kindergarten Project at Sierra Lakes Elementary School and authorize the Associate Superintendent of Business Services to sign any and all necessary documents. BACKGROUND : San Bernardino County Department of Financial Services requires school districts to obtain Board of Education approval to establish new resource codes for Fund 35 - School Facilities Fund. New resource codes are required to monitor funds received from the Office of Public School Construction (OPSC) for new construction or modernization projects. PROJECT : Full-Day Kindergarten Project at Sierra Lakes Elementary School OPSC NO.: 71/67710-00-032 NEW RESOURCE: 35-9702 SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.22 and 4.24-4.27: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.6 Business Services - Notice of Completion: Federal Technology Solutions, Inc. Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Dollar Amount $5,951.19 Budgeted Yes Budget Source General Fund (01) - Unrestricted/Restricted / Capital Facilities Fund (25) - Restricted Recommended Action Accept a Notice of Completion and release the associated retention for Purchase Order Numbers 240388, 241735, 242847, 243129, 243133, 243536, 244259, 244266, 245213, 245663, 245812 and 245936 under Bid No. 22/23-1623, completed by Federal Technology Solutions, Inc., for a total cost of $119,023.87. BACKGROUND : On April 5, 2023, Bid No. 22/23-1623 was awarded to Federal Technology Solutions, Inc., for the installation of TV Displays at various locations throughout the District. The purchase order numbers below are now complete. In order to close these projects and release retention, a Notice of Completion must be accepted by the Board of Education. The District withholds a percentage of the original contract amount to ensure completion of a project. The remaining portion of the contract is released upon the acceptance of the Notice of Completion. The total amount to be released with this item is $5,951.19, 5% of $119,023.87. Purchase Order No. Site Total Amount Completion Date 240388 Eric Birch High School $22,745.90 6/14/24 241735 Live Oak Elementary School $15,733.75 4/15/24 242847 Cypress Elementary School $12,119.58 6/07/24 243129 Redwood Elementary School $12,052.17 6/07/24 243133 Hemlock Elementary School $6,231.18 6/07/24 243536 Wayne Ruble Middle School $6,689.88 6/07/24 244259 (Fontana) A.B. Miller High School $4,067.01 6/07/24 244266 North Tamarind Elementary School $1,967.56 6/07/24 245213 Maple Elementary School $10,272.75 6/07/24 245663 North Tamarind Elementary School $1,776.04 6/07/24 245812 South Tamarind Elementary School $10,028.68 6/07/24 245936 Juniper Elementary School $15,339.37 6/7/24 SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.22 and 4.24-4.27: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.7 Business Services - Notice of Completion: Genesis Floor Covering Inc. Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact No Dollar Amount $453.51 Budgeted Yes Budget Source General Fund (01) - Restricted/Unrestricted Recommended Action Accept a Notice of Completion and release the associated retention for Purchase Order Numbers 250171 and 250938 under Bid No. 23/24-1676, completed by Genesis Floor Covering Inc. for a total cost of $9,070.11. BACKGROUND : On May 1, 2024, Bid No. 23/24-1676 was awarded to Genesis Floor Covering Inc., for the replacement and installation of flooring at various locations throughout the District. The purchase order numbers below are now complete. In order to close these projects and release retention, a Notice of Completion must be accepted by the Board of Education. The District withholds a percentage of the original contract amount to ensure the completion of a project. The remaining portion of the contract is released upon the acceptance of the Notice of Completion. The total amount to be released with this item is $453.51, 5% of $9,070.11. PURCHASE ORDER NO SITE AMOUNT COMPLETION DATE 250171 TRUMAN MIDDLE SCHOOL $ 2,954.41 7/10/2024 250938 JURUPA HILLS HIGH SCHOOL $ 6,115.70 7/25/2024 SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.22 and 4.24-4.27: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.8 Business Services - Payment Registers Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $21,439,263.52 Budgeted Yes Recommended Action Ratify payment registers for fiscal year 2024-25 as submitted. 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25000647 25000648 25000649 25000650 25000651 25000652 25000653 25000654 25000655 25000656 25000657 25000659 25000660 25000661 25000662 25000663 25000664 25000665 Adult Education Fund (11) Unrestricted and Restricted 25000041 25000075 25000196 25000204 25000231 25000323 25000395 25000493 25000558 25000615 Child Development Fund (12) Restricted 25000007 25000075 25000130 25000134 25000196 25000204 25000303 25000326 25000517 25000584 25000619 25000637 Child Nutrition Fund (13) Restricted 25000090 25000135 25000141 25000161 25000207 25000265 25000363 25000368 25000370 25000372 25000455 25000546 25000588 25000590 25000591 25000630 Building Fund (21) Restricted 25000281 25000453 25000469 25000597 25000633 Capital Facilities Fund (25) Restricted 25000282 25000454 25000461 25000463 25000466 25000482 25000621 25000622 25000623 25000624 25000625 25000634 Special Reserve Fund (40) Restricted 25000283 25000467 25000606 25000607 25000610 25000632 Cash for Component Units Fund (48) Restricted 25000428 Worker's Compensation Fund (67) Restricted 25000263 25000267 25000271 25000272 25000273 25000274 25000275 25000276 25000277 25000278 25000279 25000280 25000307 25000317 25000318 25000319 25000345 25000404 25000418 25000421 25000422 25000423 25000424 25000425 25000426 25000484 25000485 25000487 25000518 25000530 25000531 25000626 25000627 25000628 25000658 BACKGROUND : Payments are made to vendors for the purchase of goods and services received throughout the fiscal year. Board of Education approval is required for these payments. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.22 and 4.24-4.27: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.9 Business Services - Purchase Order Report: June 2024 Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $5,961,986.35 Budgeted Yes Budget Source Various Recommended Action Approve ratification of the Purchase Order Report for the month of June 2024 as provided. BACKGROUND : Purchase orders and change orders have been processed pursuant to the authority granted in accordance with Education Code 17605 and Board Policy 3300 which authorizes the Superintendent or designee to purchase supplies, materials, equipment, services and public works projects up to the amounts specified in Public Contract Code 20111 and 22032. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments June PO Board Report.pdf (185 KB) Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.22 and 4.24-4.27: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.10 Business Services - Resolution No. 24-31: Balfour Beatty Construction, LLC. Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $4,584,128.00 Budgeted Yes Budget Source Building Fund (21) - Restricted Recommended Action Adopt Resolution No. 24-31 approving the Guaranteed Maximum Price and approve Amendment No. 3 to the Construction Services Agreement with Balfour Beatty Construction, LLC., for Sierra Lakes Elementary School renovation of six existing kindergarten classrooms on Project Phase III, in the estimated amount of $4,584,128.00. BACKGROUND : On July 20, 2022, the Governing Board authorized entering into a lease lease-back agreement and approved $48,277.00 for pre-construction services with Balfour Beatty Construction, LLC, for the Sierra Lakes Elementary School New Classroom Building and Kindergarten Renovation Project. This project will be completed in three (3)phases due to Division of the State Architect (DSA) approvals and project schedule. On March 8, 2023, the Board approved Amendment No. 1 to the Construction Services Agreement for Phase I of the construction project at a Guaranteed Maximum Price (GMP) of $2,125,618.00. Phase I consists of the relocation of existing portables and site work for fifteen (15) interim housing portables. On June 7, 2023, the Board approved Amendment No. 2 to the Construction Services Agreement for Phase II of the construction project at a Guaranteed Maximum Price (GMP) of $6,884,459.00. Phase II consists of the installation and construction work of a new 2-story modular building with fifteen (15) classrooms. Balfour Beatty Construction, LLC is now ready to proceed with Phase III of the construction project and has submitted their GMP of $4,584,128.00 for Board approval. Phase III consists of the renovation of six existing kindergarten classrooms; three of which will receive interior finish upgrades and three which will be expanded to include individual restrooms and storage rooms, adding square footage to the existing building by constructing in the adjacent courtyard. After review by District personnel, it is being recommended that the Board of Education adopt Resolution No. 24-31, approving the Guaranteed Maximum Price (GMP) of $4,584,128.00, which includes a construction contingency of $170,037.00 and errors and omissions contingency of $170,037.00, for Phase III of the contract project and approve the third amendment to the Construction Services Agreement under the lease lease-back agreement awarded to Balfour Beatty Construction, LLC. This is the final phase of the project. The estimated total construction budget for this project is $16,400,000.00. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Resolution No. 24-31 - Approving GMP Phase III.pdf (154 KB) Amendment No. 3, Phase III Renovation of Six Existing Kindergarten Classrooms DRAFT.pdf (396 KB) Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.22 and 4.24-4.27: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.11 Business Services - RFP Award: Purchase of Paper Products for Food Services Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $1,800,000.00 Budgeted Yes Budget Source Cafeteria Fund (13) - Restricted Recommended Action Award RFP No. 24/25-0003 Paper Products for Food Services to Imperial Bag & Paper Co LLC dba Imperial Dade West Coast at unit prices indicated on the attached RFP summary (plus sales tax) valid from August 7, 2024 to June 30, 2025 at an estimated total cost of $1,800,000.00. BACKGROUND : In accordance with Public contract Code Section 20111, the District is required to request formal bids for purchase of equipment, material and services that have a cost of $114,500.00 or more. Proposals were solicited for the purchase of paper products for food services, for the 2024-25 fiscal year and opened on July 18, 2024. Request for Proposals (RFP) solicitation documents were distributed to twenty-five (25) vendors, with four (4) responding. District personnel performed a thorough evaluation of the proposals received, resulting in the recommendation of award. It is being recommended that RFP No. 24/25-0003 Purchase of Paper Products for Food Services be awarded to Imperial Bag & Paper Co LLC dba Imperial Dade West Coast, whose proposal received the highest cumulative score during the evaluation process, in accordance with the evaluation criteria listed in the RFP. It was determined to be the most advantageous to the District, as indicated in the attached RFP summary. The initial contract will be valid from August 7, 2024, through June 30, 2025. This includes an option to extend for two (2) additional years, in one (1) year increments, for a maximum term of three (3) years, in accordance with Education Code section 17596. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments 24.25-0003 RFP Summary.pdf (387 KB) Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.22 and 4.24-4.27: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.12 Business Services - Bid Award: Musical Instruments and Accessories Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $200,000.00 Budgeted Yes Budget Source General Fund (01) - Restricted/Unrestricted Recommended Action Award Bid No. 24/25-0004, Purchase of Musical Instruments and Accessories, at unit prices indicated on the attached bid summary (plus sales tax) for an estimated total cost of $200,000.00. BACKGROUND : In accordance with Public contract Code Section 20111, the District is required to request formal bids for purchase of equipment, material and services that have a cost of $114,500.00 or more. Bids for the purchase of musical instruments were opened on July 9, 2024. Bids were distributed to twenty-three (23) vendors, with eight (8) responding, and two (2) bids marked as unresponsive. After review by District personnel, it is being recommended that Bid No. 24/25-0004, be awarded by individual line items to the lowest responsible, responding bidders as indicated on the attached bid summary, with the option to renew for two (2) additional years, in one (1) year increments. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Bid 24.25-0004 Exhibit A Bid Summary Draft.pdf (1,774 KB) Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.22 and 4.24-4.27: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.13 Business Services - Utilization of Bid: Kelly Spicers, Inc. Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $200,000.00 Budgeted Yes Budget Source General Fund (01) - Restricted/Unrestricted Recommended Action Approve utilization of Corona-Norco Unified School District Bid No. 2021/22-095 for the purchase of Just-In-Time (JIT) Standard School and Office Supplies from Kelly Spicers, Inc., through June 30, 2025, for a total estimated amount of $200,000.00. BACKGROUND : In accordance with Public Contract Code Section 20111, the District is required to request formal bids for the purchase of equipment, materials, and services that have a cost of $114,500 or more. Pursuant to Public Contract Code Section 20118, the District may utilize existing contracts through a public corporation or agency including any county, city, town or district, without formally bidding, if it has been determined to be in the best interest of the District to do so. This allows the District to keep with District standards, as well as save time and cost. After review by District personnel, it has been determined that it is in the best interest of the District to utilize Corona-Norco Unified School District Bid No. 2021/22-095 for the purchase of Just-In-Time standard school and office supplies from Kelly Spicer, Inc., for the 2024-25 fiscal year. This will allow Printing Services to purchase various types of paper products at competitive pricing in a timely manner. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.22 and 4.24-4.27: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.14 Business Services - Utilization of CMAS Contract: Dave Bang Associates Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $300,000.00 Budgeted Yes Budget Source General Fund (01) - Restricted (RMA) Recommended Action Approve utilization of California Multiple Awards Schedules Contract No. 4-22-12-1015 for the installation and purchase of playground equipment, shade shelters, safety surfacing, outdoor site furnishings, associated components from Dave Bang Associates, Inc. as needed through June 30, 2025, in the total estimated amount of $300,000.00. BACKGROUND : In accordance with Public Contract Code Section 20111, the District is required to request formal bids for purchases of equipment, materials and services that have a cost of $114,500 or more. It is necessary to purchase playground equipment, shade shelters, safety surfacing, and outdoor site furnishings and the components thereof, as needed districtwide, for the 2024-2025 fiscal year. Using a CMAS contract awarded by the California Department of General Services (DGS) is a cost-effective manner of procurement for products and services that is available to school districts. Furthermore, Public Contract Code Section 20118 allows the district to utilize existing contracts through public corporation or agency, including any county, city, or district, without formally bidding, if found to be in the best interest of the district to do so. This allows the district to keep within District standards, as well as save time and cost. Upon request of the Senior Director of Maintenance and Operations, it has been determined that it is in the best interest of the district to utilize California Multiple Award Schedule (CMAS) awarded to Dave Bang Associates Inc., for the purchase of playground related equipment during the 2024-2025 fiscal year. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.22 and 4.24-4.27: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.15 Business Services - Utilization of CMAS Contract: Genesis Floor Covering Inc. Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $800,000.00 Budgeted Yes Budget Source General Fund (01) - Restricted/Unrestricted Recommended Action Declare that it is in the best interest of the District and approve utilization of California Multiple Award Schedule Contract Number 4-22-05-1027 for the purchase of flooring materials from Genesis Floor Covering Inc., as needed for the 2024-25 fiscal year, for a total estimated amount of $800,000.00. BACKGROUND : In accordance with Public Contract Code Section 20111, the District is required to request formal bids for the purchase of equipment, materials, and services that have a cost of $114,500.00 or more. There is a need to purchase flooring materials to be used at various school sites and administrative departments throughout the District. The total amount will exceed the bid limit and, therefore, it is necessary to utilize a bid or state contract for these purchases, if it is determined to be in the best interest of the District to do so. The California Multiple Award Schedules (CMAS) offers a wide variety of commodities, non-IT service and information technology products and services at prices which have been assessed to be fair, reasonable and competitive. Pursuant to Public Contract Code Sections 10290 et. seq. and 12101.5, the State of California establishes multiple award contracts that can be used by State and local government agencies, including public school districts. Furthermore, pursuant to Public Contract Code Section 10298 allows public agencies including K-12 school districts to utilize such contracts without competitive bidding. After review by District personnel, it has been determined that it is in the best interest of the District to utilize California Multiple Awards Schedule Contract No. 4-22-05-1027 for the purchase of flooring materials from Genesis Floor Covering Inc., for the 2024/25 fiscal year. This will allow the District to receive competitive pricing. SUBMITTED BY : Leslie Barnes, Ed.D. Associate Superintendent, Business Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.22 and 4.24-4.27: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.16 Human Resources - Certificated and Classified Personnel Recommendations Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Recommended Action Approve and/or Ratify Personnel Recommendations as provided. BACKGROUND : The Fontana Unified School District strives to optimize its resources through the support and development of personnel. This is supported by the Board of Education’s consideration and approval of personnel recommendations at regular meetings of the board. These recommendations contain actions such as hiring, promotions, changes in assignments, retirements, resignations, and terminations involving certificated, classified, and other categories such as school site aides, substitute employees, and others, and are consistent with board policy and law. SUBMITTED BY: Douglas F. Staine, Ed.D. Associate Superintendent, Human Resources Miki R. Inbody Superintendent File Attachments Personnel Recommendations 08 07 24 FINAL.pdf (468 KB) Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.22 and 4.24-4.27: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.17 Human Resources - Payment to Personnel: Professional Development Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $88,000.00 Budgeted Yes Budget Source General Fund (01) - Restricted (Title I/LCAP) Recommended Action Approve payment to certificated personnel as specified by the Human Resources Division to attend professional development trainings, Group Training 24/25-14, during the 2024-2025 school year, in the estimated amount of $88,000.00. BACKGROUND : All payments to District Personnel must be approved by the Board of Education. Provide compensation, at an additional hourly rate, to support new educators who attend optional professional learning. These trainings will be held outside their regular work hours and calendar year. These sessions are designed to enhance instructional practices, content knowledge, and pedagogical skills. The goal is to assist new educators in effectively working with diverse learners and transitioning to twenty-first-century teaching methods. SUBMITTED BY : Douglas F. Staine, Ed.D. Associate Superintendent, Human Resources Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.22 and 4.24-4.27: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.18 Student Services - 2023-24 Master Contracts: Non-Public Agencies Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $61,000.00 Budgeted Yes Budget Source General Fund (01) - Restricted (Special Education) Recommended Action Approve increasing the agreements with non-public, nonsectarian agencies: Autism Spectrum Therapies, LLC (AST-Burbank, CA); Autism Spectrum Intervention Services and Training (ASIST-Salt Lake City, UT); Dynamic Education Services, Inc. (Placentia, CA); Eye Care Institute at Western U (Pomona, CA); Horizon Therapy (Rancho Cucamonga, CA); John Tracy Clinic (Los Angeles, CA); Janet E. Kohtz, O.D. (Riverside, CA); LA Speech Pathology Services, Inc. (Culver City, CA); Leaf Wing Center (Sherman Oaks, CA); Leroy Haynes Educational Center-S.T.A.R Academy (La Verne, CA); and Professional Tutors of America, Inc. (Brea, CA), in the estimated amount of $61,000.00, for a new total estimated amount of $361,000.00, for services provided to students with disabilities during the 2023-2024 school year. BACKGROUND : In accordance with Administrative Regulation 3310, all contracts with a dollar amount of $75,000 or more require Board approval. In accordance with Public Contract Code Section 20111(c), a formal bid is not required for professional services. On June 7, 2023, the Board approved entering into agreements with multiple non-public, nonsectarian agencies to provide services to students with disabilities in the estimated amount of $300,000.00. Due to additional student needs, it is necessary to increase the master contracts to provide services for students with disabilities per their Individual Education Programs (IEP) for the remainder of the 2023-2024 school year. SUBMITTED BY : Craig J. Baker Associate Superintendent, Student Services Miki R. Inbody Superintendent File Attachments Motion & Voting Approve Consent Calendar Agenda Items 4.2-4.22 and 4.24-4.27: All matters listed under the Consent Calendar Agenda are considered to be routine and enacted by one motion and vote. There is no separate discussion of these items prior to the time the Board of Education considers the motion unless a member of the Board or administrative staff requests that specific items be discussed and/or removed from the Consent Calendar Agenda. Motion by Joe Armendarez, second by Mary B Sandoval. Final Resolution: Motion Carried Aye: Mary B Sandoval, Mars J Serna, Adam P Perez, Jennifer N Quezada, Joe Armendarez Subject 4.19 Student Services - Agreement: Big Brothers Big Sisters of Orange County and the Inland Empire Meeting Aug 7, 2024 - Fontana Unified School District Board of Education Regular Meeting Agenda Category 4. Consent Calendar Section Type Consent Calendar Action Fiscal Impact Yes Dollar Amount $137,500.00 Budgeted Yes Budget Source General Fund (01) - Restricted (ELO-P) Recommended Action Approve entering into an agreement with Big Brothers Big Sisters of Orange County and the Inland Empire to provide mentorship programs for students in the estimated amount of $137,500.00, effective the 2024-2025 school year. BACKGROUND : In accordance with Administrative Regulation 3310, all contracts with a dollar amount of $75,000.00 or more require Board Approval. In accordance with Public Contract Code Section 20111(c), a formal bid is not required for professional services. Big Brothers Big Sisters of Orange County and the Inland Empire (BBBSIE) provides children facing adversity with strong, professionally supported, one-to-one mentoring services. BBBSIE mentoring programs include mentoring, coaching, and skill development for high school st