City Commission Work Session Meeting (2025-09-23)

CITY OF HOLLY HILL, FLORIDA CITY COMMISSION MINUTES ● SEPTEMBER 23, 2025 Large Conference Room Work Session 5:00 PM CITY HALL 1065 RIDGEWOOD AVENUE HOLLY HILL, FL 32117 City Clerk’s office: (386) 248-9441 - Fax: (386) 248-9448 City of Holly Hill, Florida Printed: 9/30/2025 9:36 AM Page 1 1. CALL TO ORDER 2. ROLL CALL Attendee Name Title Status Arrived John Penny Mayor Present Debra Snow City Commissioner Present Penny Currie City Commissioner Present Jeffrey DeLanoy City Commissioner Present Roy Johnson City Commissioner Present 3. FEMA FIRST APPEAL RESPONSE - REPAIR OR REPLACEMENT OF ROSS POINT PIER 1. FEMA First Appeal Response - Repair & Replacement of the Ross Point Pier (Requested by Valerie Manning, City Clerk) Steve Juengst, Deputy Public Works Director mentioned that FEMA has denied the city’s appeal for eligibility to have the Ross Point Pier covered as storm related damage. (A copy of this workshop in its entirety is available on CD upon request in the City Clerk’s Office or available online on the city’s YouTube channel). Mr. Juengst went over a recap of anticipated costs should the city opt to take on the repair/replacement of the Ross Point Pier. 6' Embedment of Pilings This estimate is for returning the pier to pre-disaster condition, which calls for 6' embedment of the pilings. This is not recommended. Construction: $1,025,475 Engineering/Design/CEI @ 10%: $102,547.50 Permitting, etc.: $5,000 Total Cost: $1,133,022.50 Full Embedment of Wooden Pilings This estimate is to use the same materials and footprint of the pre-disaster pier, but include pilings that are driven to refusal. It is possible that if we win our appeal with FEMA, we can pay the difference for the upgrade ourselves, but still get reimbursement

Minutes City Commission September 23, 2025 City of Holly Hill, Florida Printed: 9/30/2025 9:36 AM Page 2 for the 6' embedment quote. Construction: $1,092,355 Engineering/Design/CEI @ 10%: $109,235.50 Permitting, etc.: $5,000 Total Cost: $1,206,590.50 Hardening of Pier This option would be to model the Ross Point Pier after the Riverside Park Pier with concrete pilings to refusal, aluminum hardware and composite decking. Construction: $1,677,555.00 Engineering/Design/CEI @ 10%: $167,755.50 Permitting, etc.: $5,000 Total Cost: $1,699,330.50 These options include the replacement of the boardwalk section. Although not destroyed by Hurricane Milton, the boardwalk is ready for replacement. We could reduce the cost by not replacing the boardwalk and/or not having the pier extend so far into the channel. Mr. Juengst stated the engineering/design estimates were provided by me at 10%, but may be less as particularly the last option is a pre-existing/designed structure through Gator Dock. There was consensus from the Mayor and City Commissioners for staff to contact Army Corp Engineers, get bids on the deck and roof removal and then regroup with the Commission to see how it can be funded, possibly through ECHO grants. 4. ADJOURNMENT The workshop adjourned at approximately 5:30 PM.