Recreation Commission Meeting

PIEDMONT RECREATION COMMISSION, Regular Meeting Minutes for Wednesday, September 18, 2024 A Regular Session of the Piedmont Recreation Commission was held on September 18, 2024, in the City Hall Council Chambers at 120 Vista Avenue. In accordance with Government Code Section 54954.2 (a), the agenda for this meeting was posted for public inspection on September 13, 2024. CALL TO ORDER Chair Jenny Feinberg called the meeting to order at 7:30 p.m. ROLL CALL Present: Commissioners Dick Carter, Jenny Feinberg, Lisa Gardner, Chris Hart, Sara Ironside, Rebecca Posamentier, and Aamir Virani Staff: Recreation Director Chelle Putzer, Supervisor Paula Cooper-Tipton, Parks and Project Manager Nancy Kent PUBLIC FORUM There was no Public Comment on the matter. REGULAR AGENDA The Commission considered the following items of regular business: Approval of Minutes Resolved, that the Recreation Commission approves the Recreation Commission meeting minutes of August 21, 2024. Moved by Posamentier, Seconded by Hart Ayes: Carter, Gardner, Hart, Ironside, Posamentier, Virani Noes: None Abstain: Feinberg Chair’s Report There was no chair report. Director’s Report Director Putzer discussed the following: • The Sidekicks program participants received proclamation from City Council, at the September 3rd meeting. • The 80Once a Month program starts September 18th, at 801 Magnolia. Two more events on October 6th and November 6th. • New Family Night will be held September 20th, at Community Hall, followed by the Movie in the Park. • Coffee, Cops, and Cars will be held on September 21st. • The Harvest Festival will be held on Sunday, September 22nd. • The Wellness Center will host a pickleball tournament. • Schoolmates started with approximately 500 kids enrolled. • PMS sports have started. • Pool updates are available on the city website. • The last Try It Out Tuesdays will be held on October 8th. Commissioners asked questions and provided comments which included pool updates, and staffing for Aquatic Center. There was no Public Comment on the matter. Introduction of New Recreation Supervisor Director Putzer introduced the new Recreation Supervisor Paula Cooper- Tipton.

Piedmont Recreation Commission September 18, 2024 2 • Supervisor Cooper-Tipton expressed her excitement about her position and what the expectations are. • She discussed the pool project and staffing. Commissioners asked questions and provided comments which included: snack shack, how the Recreation Commission can assist, staff spotlight, programs, and will the pool be revenue neutral. There was no Public Comment on the matter. Linda Beach Tot Lot Equipment and Replacement Project Update Director Putzer introduced Parks and Project Manager Nancy Kent to discuss the Linda Beach Tot Lot Equipment and Replacement project. • Director Putzer reviewed the overview of the project and timeline. • A community input session will be held in the fall 2024 to prepare for the bid documents to be completed by winter of 2024. • Award the contract in spring 2024. • Construction beginning in Summer 2025. • A volunteer from the Recreation Commission and the Park Commission are wanted to assist staff with equipment options and design a community input event. • Commissioner Virani volunteered. Commissioners asked questions and provided comments which included: volunteer’s commitment and duties, shade structure, and fundraising. There was no Public Comment on the matter. Annual Report on Facility Usage Data of 801 Magnolia Facility Director Putzer discussed the following: 801 Magnolia Basics: • Piedmont Center for the Arts is a nonprofit organization with a mission to enable artists and students in various artistic ways. • 5-year use agreement started May 12, 2022 to May 12, 2027. • Facility scheduled by an annual allocation calendar. • 90-day release option • Each September Recreation Director presentation of usage data to Recreation Commission Annual Allocation Calendar PCA: • 36 weekends (Friday – Sunday), 1,512 hours/year • Monday-Thursday afternoons, 1:00-6:00 p.m., 20 hours/week • 2 weeknights per week, 6:00-10:00 p.m., 8 hours/week City of Piedmont: • 16 weekends (Friday – Sunday), 672 hours/year • Monday-Thursday mornings, 7:00 a.m. - 1:00 p.m., 24 hours/week • Fridays, 7:00-10:00 a.m., 3 hours/week • 2 weeknights per week, 6:00-10:00 p.m., 8 hours/week Types of Events

Piedmont Recreation Commission September 18, 2024 3 PCA: • Public Arts Related Events • Facility Rentals City of Piedmont: • Adult Activities • Community Organizations meeting and events • Private Rentals • City Meetings • Youth Sumer Camps Director Putzer provided the usage data from October 2023 to September 2024. Commissioner’s asked questions and provided comments which included: capacity, rental fees, non-feasible hours, scheduling and allocation, increasing usage, flexibility, non-profit rentals, separate data by user, goal of the hours, pricing, diversity of use, activities, marketing, kitchen. There was no Public Comment on the matter. ANNOUNCEMENTS The final Piedmont Octoberfest will be held on October 5th. The Piedmont Adult Recreation Expo will be held on November 17th. FUTURE AGENDA ITEMS Future agenda items: Awareness on budgets for projects of the Recreation Commission, pool programming support, subcommittee for pool, and facilitate feedback on activities. NEXT MEETING Wednesday, October 16, 2024 ADJOURNMENT There being no further business, Chair Feinberg adjourned the meeting at 9:00 p.m.

City of Piedmont Recreation Commission Agenda Wednesday, September 18, 2024 7:30 p.m. City Council Chambers, 120 Vista Avenue, Piedmont, CA Call to Order Public Forum This is an opportunity for members of the audience to speak on an item not on the agenda. Regular Agenda 1. Approval of Recreation Commission Minutes for August 21, 2024 2. Chair’s Report 3. Director’s Report 4. Introduction of New Recreation Supervisor 5. Update on the Linda Beach Tot Lot Equipment and Replacement Project 6. Annual Report on Facility Usage Data of 801 Magnolia Facility Announcements, old business and consideration of future agenda items Adjourn Materials related to an item on this agenda submitted to the Recreation Commission are available for public inspection in the Recreation Department during normal business hours. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (510) 420-3040. Notification at least two business days preceding the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II] In accordance with G.C. Sec. 54954.2 (a) this, notice and agenda were posted at the City Hall bulletin board and Veteran’s Hall at 401 Highland Avenue on September 13, 2024.

DRAFT PIEDMONT RECREATION COMMISSION, Regular Meeting Minutes for Wednesday, August 21, 2024 A Regular Session of the Piedmont Recreation Commission was held on August 21, 2024, in the City Hall Council Chambers at 120 Vista Avenue. In accordance with Government Code Section 54954.2 (a), the agenda for this meeting was posted for public inspection on August 16, 2024. CALL TO ORDER Vice-chair Rebecca Posamentier called the meeting to order at 7:30 p.m. ROLL CALL Present: Commissioners Dick Carter, Lisa Gardner, Chris Hart, Sara Ironside, Rebecca Posamentier, and Aamir Virani Absent: Commissioner Jenny Feinberg Staff: Recreation Director Chelle Putzer, Director of Public Works Daniel Gonzales, Recreation Supervisor Eva Phalen, Recreation Supervisor Katrina Morris PUBLIC FORUM There was no Public Comment. REGULAR AGENDA The Commission considered the following items of regular business: Approval of Minutes Resolved, that the Recreation Commission approves the Recreation Commission meeting minutes of June 19, 2024. Moved by Hart, Seconded by Ironside Ayes: Carter, Gardner, Hart, Ironside, Posamentier, Virani Noes: None Absent: Feinberg Chair’s Report There was no chair report. Director’s Report Director Putzer reported on the following: • Two items have been moved to the September agenda: Beach Tot Lot project and the introduction of the Recreation Supervisor for Aquatics. • Akil Danjuma has left the Recreation Department. The Recreation Coordinator for Sports position is open and will close on August 26 th . • New Family Night will be held September 20 th at the Community Hall followed by the Movie in the Park. • Coffee, Cops, and Cars will be held on September 21 st . • The Harvest Festival will be held on Sunday, September 22 nd . • The Wellness Center will host a pickleball tournament at the PMS Courts. • Try It Out Tuesdays are August 13 th , September 10 th will and October 8 th • PMS sports have begun. • The City Council has approved the contract for resurfacing the Linda Beach courts. The project should begin by the beginning of October and completed within 50 days. Commissioners asked questions and provided comments which included: Coaches Field Batting Cage project, rowing at Try It Out, participation numbers

Piedmont Recreation Commission August 21, 2024 2 for middle school sports, Linda Beach tot lot next steps and Commission involvement, Linda Beach pickleball recommendations, middle school sports enrollment. There was no Public Comment on the matter. Piedmont Recreation Department Performing Arts Program Update Director Putzer reported the following: • Follow-up from July meeting • Reviewed programing by age, gender, class offerings, new classes and seasons Commissioners asked questions and provided comments which included: date cycle of report, 2nd Thursday movie, programs for both middle school and high school teens, space restraints, cancellation threshold, pool facility for programs, middle school art program and how the PRD programming related to after- school enrichment classes and programs. There was no Public Comment on the matter. Review Adult Expo Event Description and Provide Feedback Director Putzer introduced Commissioners Gardner and Carter to discuss the Piedmont Adult Recreation Expo. • Commissioner Carter reviewed the September 2023 Report from the Older Adult Programming Subcommittee. o This report concluded there were many recreational opportunities for older adults in Piedmont from a number of Piedmont organizations. The Expo is being conducted by a group of Piedmont volunteers in collaboration with the Piedmont Recreation Department, the Piedmont Adult School, the Piedmont Center for the Arts, and others. The new Piedmont Adult Recreation Expo is intended to increase adult participation in beneficial recreation of many different types. • Piedmont Adult Recreation Expo will be held on Sunday, November 17th from 2:00 to 4:30 p.m. in the Veterans Memorial Building • The Expo will showcase programs and classes from the Piedmont Recreation Department, the Piedmont Adult School, Piedmont Center for the Arts, and other Piedmont organizations that offer recreation for adults. Representatives from other Piedmont volunteer-driven groups that offer recreation and volunteering opportunities will also explain how adults can get involved in their activities. • The event is open to all adults, Piedmont residents and non-residents. Registration is required and there will not be a fee to attend. For more information, contact event leaders Lisa Gardner at lgardner555@gmail.com or Dick Carter at camktgrp@comcast.net. Commissioners asked questions and provided comments which included: non- profit or volunteer group only, how to promote, utilize program attendees for outreach, adults vs. older adults, is it for only Piedmont organizations, and sponsorship. There was no Public Comment on the matter.

Piedmont Recreation Commission August 21, 2024 3 Schoolmates Registration and Camp Kaleidoscope Program Update Director Putzer introduced Supervisor Katrina Morris to discuss the following: • Goal to minimize confusion of registration with early communication. • Same communication sent to principals, ASE coordinators. • Registration dates were separated to make it easier for families. • Website cleanup. • Easy registration quick guide. • Spaces filled up quickly. There are some waitlists. • A new program for PRD preschool is called Bittymates. • Schoolmates sites will also hold open house in conjunction with PUSD on August 29 th Commissioner’s asked questions and provided comments which included: congratulations on the improvements made, coordination with PUSD, open house, splitting up registration, staffing, and Bittymates. There was no Public Comment on the matter. Fall Activity Guide Programs, Classes and Registration Update Supervisor Phalen discussed the following: • Fall classes start after Labor Day. • Staff is always reviewing and adding new programming. • A debate coach is needed for 6 th grade debate team, and a 7th and 8 th grade team. • Programs in 801 Magnolia, and 80Once a Month offerings: September – paint and sip, October – trivia, and November – mixology. Childcare will be available. • Some upcoming offerings are whiskey tasting, flamingo paella and a presentation from a 16-year-old girl who is an open water swimmer. Mahjong program is full, with a waitlist. • The adaptive programming Sidekicks. Every Monday, Wednesday, and Thursday afternoon will always have a program, as well as on Saturday morning. Monthly one free play day will be offered. • New art programs will be added in the fall. Commissioner’s provided comments which included: 80(Wonderful) There was no Public Comment on the matter. Harvest Festival Update Supervisor Phalen stated this year is the 26th year of the Harvest Festival. • Recognized Susan Hill and Bill Drum for their hard work and dedication starting this event in 1998. • Maintaining an Autumn Theme • The festival would include an edible contest (no public tasting), music in the park, an art show, and food trucks. Piedmont Educational Foundation will hold a carnival and showcase storybook character scarecrows. • New items this year include a petting zoo and a watermelon eating contest. Village Market is sponsoring the watermelons, and the Farmer’s Market will have more vendors and a beer garden. • The Harvest Festival will be held on Sunday, September 22 nd , 11:00 a.m. – 3:00 p.m. Commissioner’s comments included: Volunteers

Piedmont Recreation Commission August 21, 2024 4 There was no Public Comment on the matter. ANNOUNCEMENTS There were no announcements. FUTURE AGENDA ITEMS Future agenda items: Camp Augusta will be hosting a fundraising event on September 21 st . First PHS football game will be held on August 30 th , and the 4 th annual Octoberfest will be held on Saturday, October 5 th NEXT MEETING Wednesday, September 18, 2024 ADJOURNMENT There being no further business, Vice-chair Posamentier adjourned the meeting at 9:18 p.m.