Village Council

Agenda

VILLAGE OF INDIANTOWN

AGENDA

REGULAR VILLAGE COUNCIL MEETING

November 12, 2026

6:00 PM

VILLAGE COUNCIL CHAMBERS

15516 SW Osceola Street

Indiantown, Florida 34956

VILLAGE COUNCIL

PHYLLIS WATERS BROWN, MAYOR

CHRISTA MILEY, VICE MAYOR

VERNESTINE WILLIAMS-PALMER, COUNCILMEMBER

ANTHONY DOWLING, COUNCILMEMBER

JANET HERNANDEZ, COUNCILMEMBER

ADMINISTRATION

JANETTE M SMITH, INTERIM VILLAGE ATTORNEY

MICHAEL GIARDINO, INTERIM VILLAGE MANAGER

LARHONDA MCBRIDE, VILLAGE CLERK

Civility: Being "civil" is not a restraint on the First Amendment right to speak out, but it is more than just being polite. Civility is stating your opinions and beliefs, without degrading someone else in the process. Civility requires a person to respect other people's opinions and beliefs even if he or she strongly disagrees. It is finding a common ground for dialogue with others. It is being patient, graceful, and having a strong character. That's why we say "Character Counts" in Indiantown. Civility is practiced at all Village meetings.

Special Needs: If anyone attending this meeting requires a reasonable accommodation, please contact LaRhonda McBride, Village Clerk, by telephone at (772) 597-9900 or by email at lmcbride@indiantownfl.gov at least 48 hours in advance.

Quasi-Judicial Hearings: Some of the matters on the Agenda may be "quasi-judicial" in nature. Village Council Members are required to disclose all ex-parte communications regarding these items and are subject to voir dire by any affected party regarding those communications. All witnesses testifying will be "sworn" prior to their testimony.

Appeal of Decision: If a person decides to appeal any decision made by the Village Council with respect to any matter considered at this meeting, he or she will need a record of the proceeding, and for that purpose, may need to ensure that a verbatim record of the proceeding is made, which record includes any testimony and evidence upon which the appeal will be based.

CALL TO ORDER

ROLL CALL

INVOCATION

PLEDGE OF ALLEGIANCE

ADDITIONS, DELETIONS, PULLED ITEMS OR OTHER MODIFICATIONS

PROCLAMATIONS, AWARDS AND SPECIAL PRESENTATIONS

PROCLAMATION RECOGNIZING JAVIER GASPAR ANTONIO AS A YOUNG TOWN HERO.

PUBLIC COMMENT (3 MINUTES EACH)

This section of the agenda allows for comments from the public to speak. Each speaker will be given

a total of three (3) minutes to comment. A public comment card should be completed and returned

to the Village Clerk. When you are called to speak, please go to the podium, and prior to addressing

Council, state your name for the record. All public comment should be directed towards the dais. Public comments will be noted and may receive a response if necessary. If civility is not practiced, the Mayor may rule the person out of order, and may require the person be removed from the meeting.

COMMITTEE REPORTS

COMMENTS BY VILLAGE COUNCIL MEMBERS

COMMENTS BY VILLAGE MANAGER

Strategic Planning Session Discussion & Proposals

APPROVAL OF AGENDA

VILLAGE OF INDIANTOWN AGENDA REGULAR VILLAGE COUNCIL MEETING November 12, 2026 6:00 PM VILLAGE COUNCIL CHAMBERS 15516 SW Osceola Street Indiantown, Florida 34956 VILLAGE COUNCIL PHYLLIS WATERS BROWN, MAYOR CHRISTA MILEY, VICE MAYOR VERNESTINE WILLIAMS-PALMER, COUNCILMEMBER ANTHONY DOWLING, COUNCILMEMBER JANET HERNANDEZ, COUNCILMEMBER ADMINISTRATION JANETTE M SMITH, INTERIM VILLAGE ATTORNEY MICHAEL GIARDINO, INTERIM VILLAGE MANAGER LARHONDA MCBRIDE, VILLAGE CLERK Civility: Being "civil" is not a restraint on the First Amendment right to speak out, but it is more than just being polite. Civility is stating your opinions and beliefs, without degrading someone else in the process. Civility requires a person to respect other people's opinions and beliefs even if he or she strongly disagrees. It is finding a common ground for dialogue with others. It is being patient, graceful, and having a strong character. That's why we say "Character Counts" in Indiantown. Civility is practiced at all Village meetings. Special Needs: If anyone attending this meeting requires a reasonable accommodation, please contact LaRhonda McBride, Village Clerk, by telephone at (772) 597-9900 or by email at lmcbride@indiantownfl.gov at least 48 hours in advance. Quasi-Judicial Hearings: Some of the matters on the Agenda may be "quasi-judicial" in nature. Village Council Members are required to disclose all ex-parte communications regarding these items and are subject to voir dire by any affected party regarding those communications. All witnesses testifying will be "sworn" prior to their testimony. Appeal of Decision: If a person decides to appeal any decision made by the Village Council with respect to any matter considered at this meeting, he or she will need a record of the proceeding, and for that purpose, may need to ensure that a verbatim record of the proceeding is made, which record includes any testimony and evidence upon which the appeal will be based. November 12, 2026 1

CALL TO ORDER ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONS, DELETIONS, PULLED ITEMS OR OTHER MODIFICATIONS PROCLAMATIONS, AWARDS AND SPECIAL PRESENTATIONS PROCLAMATION RECOGNIZING JAVIER GASPAR ANTONIO AS A YOUNG TOWN HERO. PUBLIC COMMENT (3 MINUTES EACH) This section of the agenda allows for comments from the public to speak. Each speaker will be given a total of three (3) minutes to comment. A public comment card should be completed and returned to the Village Clerk. When you are called to speak, please go to the podium, and prior to addressing Council, state your name for the record. All public comment should be directed towards the dais. Public comments will be noted and may receive a response if necessary. If civility is not practiced, the Mayor may rule the person out of order, and may require the person be removed from the meeting. COMMITTEE REPORTS COMMENTS BY VILLAGE COUNCIL MEMBERS COMMENTS BY VILLAGE MANAGER Strategic Planning Session Discussion & Proposals APPROVAL OF AGENDA APPROVAL OF CONSENT AGENDA October 22, 2026, Village Council Minutes Recommend approval REGULAR AGENDA Draft Resolution for the establishment of a Data Center Citizen Advisory Committee (DCCAC) November 12, 2026 2

DISCUSSION ITEMS PUBLIC COMMENT- This public comment period is reserved for individuals who were not in attendance during the first public comment period and did not previously have an opportunity to address the Village Council. This section of the agenda allows for comments from the public to speak. Each speaker will be given a total of three (3) minutes to comment. A public comment card should be completed and returned to the Village Clerk. When you are called to speak, please go to the podium, and prior to addressing Council, state your name for the record. All public comment should be directed towards the dais. Public comments will be noted and may receive a response if necessary. If civility is not practiced, the Mayor may rule the person out of order, and may require the person be removed from the meeting. ANNOUNCEMENTS NEXT REGULAR MEETING (ANNOUNCE TIME, DATE AND LOCATION) ADJOURNMENT November 12, 2026 3

MEETING DATE: November 12, 2026 MEETING TYPE: Regular Village Council Meeting AGENDA ITEM TITLE: PROCLAMATION RECOGNIZING JAVIER GASPAR ANTONIO AS A YOUNG TOWN HERO. SUMMARY OF ITEM: PROCLAMATION RECOGNIZING JAVIER GASPAR ANTONIO AS A YOUNG TOWN HERO. FISCAL IMAPCT STATEMENT: N/A RECOMMENDATION: PREPARED BY: LaRhonda McBride DATE: 11/06/26 VILLAGE OF INDIANTOWN, FLORIDA AGENDA MEMORANDUM ATTACHMENTS: Description PROCLAMATION.pdf 4

LaRhonda McBride Village ClerkProclamation Village of Indiantown Indiantown, Florida A PROCLAMATION OF THE VILLAGE OF INDIANTOWN COUNCIL, RECOGNIZING JAVIER GASPAR ANTONIO AS A YOUNG HOMETOWN HERO. WHEREAS, the strength of a community is reflected in the kindness, courage, and compassion of its members, especially its young people who demonstrate an extraordinary willingness to help others; and WHEREAS, Javier Gaspar Antonio has exemplified these admirable qualities through his courageous and compassionate actions in assisting his neighbor during a time of need; and WHEREAS, Javier’s willingness to step forward and offer help demonstrates the importance of looking out for one another and reminds us that even one person’s actions can make a meaningful difference in another person’s life; and WHEREAS, acts of courage and kindness inspire others, strengthen the bonds among neighbors, and reflect the very best values of our community; and WHEREAS, Javier Gaspar Antonio’s actions serve as a shining example of selflessness, responsibility, and community spirit, proving that age is no barrier to making a positive impact; and WHEREAS, it is both fitting and deserving to recognize young individuals whose actions embody the true meaning of heroism and inspire others to lead with compassion, integrity, and courage; NOW, THEREFORE, BE IT PROCLAIMED, that Javier Gaspar Antonio is hereby recognized and honored as a YOUNG HOMETOWN HERO in acknowledgment of his courageous and compassionate actions in helping his neighbor in a time of need and that this recognition celebrates Javier’s kindness, bravery, and willingness to serve others, and expresses our sincere appreciation for the positive example he has set for our community. BE IT FURTHER PROCLAIMED, that Javier Gaspar Antonio’s actions remind us all that true heroism is not measured by age or recognition, but by the willingness to care for others and take action when help is needed. IN WITNESS WHEREOF, this proclamation is presented in honor of Javier Gaspar Antonio, a deserving young individual whose actions reflect the heart, spirit, and compassion of our hometown. Phyllis Waters Brown Mayor Signed the 12 Day of November 2026th ATTEST 5

MEETING DATE: November 12, 2026 MEETING TYPE: Regular Village Council Meeting AGENDA ITEM TITLE: Strategic Planning Session Discussion & Proposals SUMMARY OF ITEM: Council Strategic Planning Session to be held on January 9, 2027. Presentations and discussion are necessary for Council to decide on facilitate and format. Brief presentation from Joe Flanagan and Jim Karas. FISCAL IMAPCT STATEMENT: $14,485- Jim Karas RECOMMENDATION: PREPARED BY: LaRhonda McBride DATE: 11/06/26 VILLAGE OF INDIANTOWN, FLORIDA AGENDA MEMORANDUM ATTACHMENTS: Description Indiantown Scope of Services -Nov 2026 sent to VIT.pdf JFlanagan resume 2026.docx JFlanagan Facilitator acceptance 10 12 2026.png 6

Page 1 Jim Karas, Principal for Community Marine & Water Resource Planning Strategicplan2008@gmail.com 772.341.0524 5 Nov 2026 CONSULTING PROPOSAL FOR FACILITATED STRATEGIC PLANNING SERVICES FOR THE VILLAGE OF INDIANTOWN, FL FROM SYNAESTHESIS, LLC dba COMMUNITY MARINE & WATER RESOURCE PLANNING James E. Karas – November 2026 Scope of Work, Tasks and Fees Summary Scope of Work and Qualifications Strategic planning is a time-tested, valued management tool for municipalities, recognized by the International City/County Management Association and others.1 Amid many competing priorities and challenges which far outpace resources, choosing the most pressing action strategies tests the capacity of local government leadership- especially for a small municipality like Indiantown. The Consultant (Karas) and client, Village of Indiantown (VIT), enter into this agreement for professional strategic planning and facilitation services further described below. They are summarized as: 1. Discovery 2. Planning/Plan Synthesis 3. Plan Production and Adoption The project tasks and deliverables are designed for completion by end of March 2027, which is useful for next year’s budget-writing cycle. Continuing or additional services may be arranged through addenda. A strategic plan should concisely present a shared vision and mission, narrowly selected goals, prioritized action strategies, and performance measures to pursue the vision. Priorities unique to VIT, a western Martin County historic community, may include such issues as: urban growth pressure and management (including Data Centers), utility services, multi-modal transportation/road design, urban design, operational efficiencies and professionalism, civility, land and water resource use and preservation, intergovernmental relations. To lead the process, Karas draws upon strategic planning expertise recognized by the Florida League of Cities, Group Facilitator certification, a master’s degree in city and regional planning (thesis included survey research), and other qualifications at: www.linkedin.com/in/jeakaras. His employment experience includes: Florida Legislature staff and local government lobbyist (12 years), South Florida Water Management District (8 years), marine planning and management (15 years); Adjunct Professor of Environmental Planning (3 years). Mr. Karas also brings local knowledge as a 15-year plus Treasure Coast resident, and a repeat consultant to VIT and Martin County spanning more than five years to produce strategic plans, economic development/ enterprise zone strategies, and re-branding/slogan/outreach tools. His intimate knowledge of the Indiantown community is complemented by years of past work for area land and marina owners, attending the annual Rodeo, and interfacing with the Chamber of Commerce; as well, “off-hours” experiences such as traversing Florida via the Okeechobee Waterway, hiking Dupuis, touring High Horse Ranch, and volunteer work at the Boys and Girls Club of Indiantown. 1 See #FLCitiesStrong Monthly Webinar Series September 2022 Edition (Webinar explaining applicability of strategic planning, Jim Karas, guest presenter.) 7

Page 2 Jim Karas, Principal for Community Marine & Water Resource Planning Strategicplan2008@gmail.com 772.341.0524 5 Nov 2026 Professional facilitators are ethically bound to be a “neutral third party”. Karas earned certification as a facilitator through the Broward Facilitators Network, and periodically participates or trains through the Society for Emerging and Advanced Facilitators. He certifies no conflicts of interest, treats work for the Village with confidentiality, adheres to Florida’s open records (Sunshine) laws, and is guided by the Code of Ethics of the American Institute of Certified Planners. Task 1 - Discovery: Current Conditions and Desires Karas will research and assemble key challenges and opportunities (strengths, weaknesses, opportunities and threats) from select sources such as public input, interviews, adopted plans, financial outlook (including a budget and CIP forecast; and Amendment 3 impacts), and other key data (readily available or provided by VIT). If there are relevant or timely perspectives from partner or coordinating agencies or organizations, VIT shall inform Karas of those potential impacts on strategic action priorities. With such input received, he will recommend agendas/approaches for the workshops which entertain the various ideas, criticisms, constraints and aspirations obtained from the various sources. With VIT staff assistance, Karas will compile a summary list of various projects and programs, from past, present and future, to discern desires and priorities of the community and village leadership. Ideally this list will be scored to discover the collective priority ranking, and presented in the ensuing workshops with Council and public. Data and plans to consider may include sources such as: • Councilmember stated goals and priorities • Census or other demographic, tax and land valuation, or market trends • Priorities from annual budgets or Capital Improvements Plans, and a budget/financial outlook for at least 5 years (including revenue and debt) • Intergovernmental relations issues or agreements (SFWMD, School Board of Martin County, IRSC, or other?) • Comprehensive Plan, Evaluation and Appraisal Review, Land Development Regulations, and development trends Interviews will be structured using a pre-approved outline, however can be freewheeling depending on interviewee desires. Karas will interview: • Each Council member (one-on-one, in-person and scheduled on the same day). Before the interview and during project duration, Council members are encouraged to bring constituent and/or staff perspectives on potential strategic plan components ranging from priority opportunities and challenges to vision and action strategies. • Leadership staff in up to three interview sessions with key departments as agreed by the Village Manager and scheduled for the same day. The Village Manager session will include kickoff project guidance, including specifying the desired format and use of the final plan, current and future projects list, scheduling of deliverables, survey resources (if a survey is used), etc. Public Outreach, as may be desired, is outlined in optional services (Task 6 below). As also enumerated in the Fees and Services section below, deliverables will include: • Interview outlines for Council members and staff. • Based on research and interview results, recommended workshop approach including a detailed 8

Page 3 Jim Karas, Principal for Community Marine & Water Resource Planning Strategicplan2008@gmail.com 772.341.0524 5 Nov 2026 working agenda. • Succinct statements of opportunities and challenges distilled and synthesized from plan documents and other research as well as interviews, to derive the strategic plan vision, mission, goals, or action strategies. • In concert with VIT staff, decide on logistical arrangements for the workshops and hearings which must accommodate Karas’s desired format including room layout, “magic blue working wall”, audio/visual, etc. Task 2 - Workshop 1: Council (Vision Emphasis) Karas will design and facilitate a retreat-style workshop for the VIT Council using a facilitation method known as “Nominal Group” to stimulate a collaborative, consensus-building, creative environment. The emphasis will be to redefine or validate VIT’s shared strategic vision and mission, though will likely delve into action strategies (programs, projects, funding, etc. ) The method will include a version of the popular “Strengths, Weaknesses, Opportunities and Threats” process, and may also include future scenario planning in which key opportunities and challenges are reimagined. The workshop may also include team building and/or conflict resolution techniques as may be desired by VIT, which if desired will include a free basic version of DISC personality test to compare leadership styles and "getting to yes." Logistics – The event will be conducted on one day following a detailed working agenda and working lunch if desired. The draft working agenda/itinerary will be provided for VIT’s prior approval. The retreat-style workshop will be conducted at a suitable location mutually selected by VIT and Karas, which must have certain minimum accommodations for Karas’s desired format. VIT will execute meeting announcement logistics including public notice. VIT may assist Karas with conduct of the meeting, meeting room set up and breakdown and other administrative details. VIT or retreat facility will provide a projector and presentation screen/area. Karas will supply a draft and final workshop agenda and schedule, meeting room desired layout sketch, workshop materials including handouts, ground rules, facilitation cards and supplies, “magic blue working wall”. Some workshop materials may be provided by VIT staff (handouts, office supplies, etc.), and VIT may provide printing or photocopying, graphics such as large-scale mounted maps, other meeting materials as agreed upon by VIT and Karas. In the event additional presentation items (i.e., large scale graphics, etc.) are deemed necessary and authorized by VIT; Karas may produce such items and be reimbursed for expenses. As also enumerated in the Fees and Services section below, deliverables will include: • A retreat-style workshop, not anticipated to last more than 5 hours. The venue and refreshments/working lunch if desired will be supplied by VIT. • Small group visual presentation(s) as needed (i.e. PowerPoint summaries of desired items), exercise props such as idea cards, etc. VIT may provide briefing documents or presentation-ready graphics for issues or topics desired. • Karas will produce a meeting summary with follow-up action items and recommendations folded into an emerging plan draft, however, will not supply meeting minutes. Therefore, (depending on complexity of final agenda and needs), VIT may assign VIT staff to serve as recorder to produce VIT-compliant meeting summary or minutes. Depending on agenda, VIT ’s staff person may also be asked to assist Karas during the workshop if rank scoring of goals, objectives, or strategies is conducted using a desired scoring method by tallying results using appropriate spreadsheet software and template supplied by Karas. 9

Page 4 Jim Karas, Principal for Community Marine & Water Resource Planning Strategicplan2008@gmail.com 772.341.0524 5 Nov 2026 Task 3 - Workshop 2: Staff “Stand-up” Planning Senior staff (Department Managers) will assemble to consider the results of the Council visioning workshop, and other desired inputs, with an emphasis on HOW to achieve the Council’s desired vision and goals through action strategies. Karas will facilitate this approximately 4-hour session using a modified version of “Stand-up” action planning, thereby analyzing factors such as compliance with law and policy, cost estimates, financing methods and funding sources, ranking with timeline of completion, and staffing or partnerships. Critical analyses should include possible unintended consequences, potential outcomes, timelines, and performance measures (Key Performance Indicators or other desired). As also enumerated in the Fees and Services section below, deliverables will include: • Working session meeting agenda, and other necessary meeting materials. • Facilitate working session, including set up, recording results, and breakdown. • Synthesize results into emerging draft plan, with details including lead responsibility, adequate description of the action strategy adequate to draft a staff work plan, reasonable estimate of cost and if possible, resource/funding source, and schedule of completion. Task 4 - Compose and Present Recommended Strategic Plan at Council Public Hearing Karas will assemble and synthesize all inputs including the two workshops to compose a recommended Strategic Plan document (electronic format) and present such plan at a public hearing before the Council. The emerging plan will include research on the various action strategies seeking sufficient background such as staffing needs, cost estimates/funding sources, partnerships, legality, etc. The Public Hearing logistics, such as announcements and public notice, will be performed by VIT. The format of such end product document desired by VIT must be conveyed to Karas as soon as possible, and which may affect the estimated project budget, since desktop publishing, enhanced graphics, mapping, etc. are not included in this Proposal unless optional services are desired. An example of a basic format adapting a Gaant-style chart for a useful deliverable is provided in Appendix A, which provides action strategies by goal, and strives to answers the “who, how, how much, and when” of each action. This deliverable is a guide for detailed budgeting and work planning, however does not replace those tools which are in-turn performed by professional staff. While this format is time-tested, a simplified style may suffice so long as sufficient detail is presented to derive work plans (schedule, cost estimate, assigned staff or responsible party). The VIT should convey its intent to use the plan as a stand-alone policy document, or whether it would be subsumed within the budget, or Comprehensive Plan, or other mechanisms for implementation and periodic evaluation of progress. As also enumerated in the Fees and Services section below, deliverables will include: • Draft recommended Strategic Plan (electronic document); one round of edits which may result from public hearing • Correspondence with staff, partner agencies, or other interested parties as needed to refine draft • Presentation summary (PowerPoint format) 10

Page 5 Jim Karas, Principal for Community Marine & Water Resource Planning Strategicplan2008@gmail.com 772.341.0524 5 Nov 2026 Task 5 - Council Adoption of Strategic Plan Karas will attend the Council meeting to serve as a resource for questions, clarifications, error/omissions, etc., however the plan presentation and adoption should be composed and led by staff to achieve the express goal of “owning the plan” and therefore promoting its successful adherence and implementation. Task 6 - Additional Services (Optional) 6.1. Outreach: To better discern the perspectives and ideas from residents and other interested parties, VIT will convey its desire to conduct either an electronic survey or public workshop. The input will parallel the strategic plan building blocks sought from Council members and Staff (vision, mission, opportunities and challenges, goals, strategic actions, performance measures). As also enumerated in the Fees and Services section below, deliverables will include: 6.1.a. Survey: If an opinion survey is conducted, Karas will supply a draft questionnaire to be approved by VIT, and will assist with deciding a preferred population/respondent sampling method considering cost and available constituent contact methods/lists. The survey will be administered by VIT using its subscription software, including summarizing/ tallying results. (for example, Survey Monkey or Constant Contact). 6.1.b. Workshop: If an in-person workshop is desired, Karas will lead the facilitation of a public workshop employing the same “nominal group” technique as described above for other workshops. 6.2. Publishing: If a plan document is desired with explanatory graphics and key data, and other enhancements, Karas will collaborate with staff to enhance the final plan document using desktop publishing software (which may need to be acquired at cost). As also enumerated in the Fees and Services section below, deliverables will include: • Strategic Plan document enhanced with graphics and data, in electronic format using desktop publishing software. 6.3. Plan Progress/Evaluation: As desired, progress toward plan objectives should be measured, most likely on a bi-annual basis September and March, for example, to best coincide with VIT annual budget writing. This exercise has been done in past years, using a simple method of letter grading, and percent complete for the Strategic Plan elements. A more elaborate scoring system used by some municipalities is not recommended for VIT, with complexity and cost in mind. The fee for such services is to be determined through an addendum. Fees and Services, Expenses, Payment and Additional Services The services and deliverables described in this agreement are limited to the deliverables descri