11142024 Council minutes.pdf?ver=1778681772581

TOWN COUNCIL MEETING TOWN COUNCIL CHAMBERS NOVEMBER 14,2024

The Cloud Lake Council meeting called to order by Mayor Russ Nidy at 7:01p.m. Thursday, Nov. 14, 2024.

| Attending: | Russ Nidy | Mayor | | --- | --- | --- | | Marion Chateau-Flagg | Vice Mayor/Council Seat #1 | | | Kathleen Hoock | Council Member Seat #2 | | | Alexandra Powell-Sardinas | Council member Seat #3 | | | Dorothy Gravelin | Town Clerk | | | William P. Doney | Town Attorney | | | Absent: | John Tyson | Council Member, Seat #4 |

Also attending: Tom Lisi and Santiago Cadavid, Mia Casa Nursery in Glen Ridge

2. COMMENTS FROM THE PUBLIC: None

3. ADDITIONS, DELETIONS, OR MODIFICATIONS TO THE AGENDA: 6E added

4. APPROVAL OF THE CONSENT AGENDA: Motion by Council Member Hoock, seconded by Council Member Powell-Sardinas accepting the September 12, 2024 Council meeting minutes (no October meeting), Clerk's Reports September 12th & November $ \_{14}^{th} $ and Financial Reports passed unanimously on a 4-0 vote.

5. MONTHLY ACTIVITY REPORTS:

A. PALM BEACH COUNTY SHERIFF'S OFFICE: No incidents since last meeting

B. PALM BEACH COUNTY FIRE RESCUE: 1 medical call. Tracey Adams returning to shift work for next 3 years before retiring. Will bring replacement to meeting when position filled.

C. BUILDING OFFICIAL: 1 reroof at 115 Shannondale Rd and 1 reroof at 110 East Chandler Road D. CODE ENFORCEMENT:. Because of holiday schedules Special Magistrate Hearing for 100 East Chandler Road will not be held until sometime after January $ ^{1 \\mathrm{st}} $

6. AGREEMENTS, CONTRACTS, ORDINANCES AND/OR RESOLUTIONS:

| A. RES.NO.2024-06AMENDINGFY2023-24ANNUALBUDGET:MotionbyCouncilMemberHoockandsecondedbyCouncilMemberPowell-SardinasAmendingFY2023-24AnnualBudgettoallowtransferof$5,855fromFloodControl/Drainage toTownHallLandscapingtoallowpaymenttoTomLisiforcompletedlandscapingwork.Themotionpassed4-0withCouncilMemberTysonabsent。 | | --- |

B. FACILITY USE APPLICATION & POLICY (RENTAL OR USE OF TOWN COULCIL CHAMBERS Motion by Council Member Hoock and seconded by Council Member Powell-Sardinas establishing a policy and application for use and rental of Town Council Chambers. The motion passed 4-0 with Council Member Tyson absent. PBCFR will inspect Town Hall tomorrow to establish maximum capacity for Council Chambers.

D. FIRST READING ORD. NO 163 AMENDS CHAPTER 4 OF THE FLOOD ORDINANCE: Town Attorney Doney read the Ordinance by title only and explained this is unnecessary as these provisions are included in the Florida Building Code therefore not needed in the Flood Damage Prevention Ordinance. Motion by Council member Powell-Sardinas and seconded by Council Member Hoock to pass Ord. No 163 on first reading. The motion passed 4-0 with Council Member Tyson absent.

E. FPL STREET LIGHTING AGREEMENT FOR NEW STREET LIGHT: This is required for the installation of the new street light across the street on Shannondale Road from Town Hall. The cost will be $7.47 per month for the new light, a savings of about $37 monthly when the outside light on the north side of Town Hall by the Airport Noise Monitor is discontinued. Mayor Nidy to sign the Agreement

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7. UNFINISHED BUSINESS:

8. UNFINISHED BUSINESS. A. UPDATE ON THE TOWN HALL RENOVATION PROJECT AND INTERIOR WORK: A few minor things remain to be completed which we will take care of (remove concrete in bushes and touch-up paint). The final payment will not be made until we receive lien releases. The Town Attorney will prepare the final payment affidavit and releases to be forwarded to FSV Construction for their signature and returned to us. Interior work: Vice Mayor Chateau-Flagg reported the drywall of the ceilings and walls in Town Hall which will be our biggest expense, followed by the flooring and then plumbing and electrical. She submitted 2 estimates to give everyone an idea of the cost for the drywall: Drywall Dan, Inc. $18,000 and Nakamura Drywall Inc. $17,500. Council Member Hoock added the cost of removing the garage door and replacing with French Doors will be the biggest expense. Vice Mayor Chateau-Flagg will work on getting estimates on plumbing and electrical so we have an idea of the cost. The Clerk mentioned costs are higher than when we

C. UPDATE ON LAKES, DRAINAGE, AND THE PRESERVE: Tom Lisi working on removing the invasive plants, has removed 80% of the maiden cane and discovered numerous native plants that had been covered. Have been watering and discovered the Rain Bird timer not working and was replaced. No brush cutting has been done yet by Plantwell. Tom will also remove invasive plants along the Stub Canal as their seeds enter into The Preserve and start invasive plants coming up. There are a lot of birds in The Preserve. Plantwell to be notified The Preserve has not been mowed the last few months and needs to be rectified immediately and mowed at least once a month. Motion by Council Member Hoock and seconded by Council Member Powell- Sardinas to reimburse Tom Lisi for the purchase of the timer and installation and fertilizer for The Preserve at a total cost of $556.09 and expenses for fuel, brush cutter with blades, flagging tape, mulch and fertilizer for $1,735.53 passed 4-0 with Council Member Tyson absent.

D. CONSIDERATION OF TOWN HALL AND PRESERVE LANDSCAPE MANTENANCE PLANS: Town Hall: $3,500.00 annually for watering, fertilizing, weeding, pruning and spraying. Motion by Council Member Hoock and seconded by Council Member Powell-Sardinas accepting the proposal by Tom Lisi for $3,500.00 annually at Town Hall passed 4-0 with Council Member Tyson absent. The Preserve: $7,000.00 annually for watering, fertilizing, cutting back and removing invasive plants, pruning and spraying. Motion by Council Member Hoock and seconded by Council Member Powell-Sardinas accepting the proposal by Tom Lisi for $7,000.00 annually at The Preserve passed 4-0 with Council Member Tyson absent.

E. READ FOR THE RECORD REPORT AND LITERACY COALITION ACTIVITIES: Mayor Nidy was ill and unable to read to the kids on October 24th. Vice Mayor Chateau-Flagg read to 89 kids at her school.

B. APPROVE USE OF TOWN HALL NOVEMBER 16th FOR CHILD'S BIRTHDAY PARTY: Application received from Alexa Powell-Sardinas for use of the Town Hall for son Jaxson's birthday party on Saturday, November 16th. The application will be reviewed by the Mayor for approval.

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C. MICHAEL POLK - USE OF 106 EAST CHANDLER ROAD FOR AirBNB: Michael Polk has submitted an application for an AirBNB at 106 East Chandler Road. Before the application can be processed he has to obtain the Certificate of Occupancy on the unit in the rear, items needed are the Health Department

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Final Report, Final Survey, and FEMA Elevation Certificate. An part of the Vacation Rental Registration.

ther inspection of the buildings is required as

9. MAYOR, COUNCIL AND STAFF COMMENTS: October 30th from 6-7:30pm Palm Beach County District 3 Commissioner Michael Barnett held a "Coffee with Mike" at the Cloud Lake Town for the residents of Cloud Lake and Glen Ridge. Commissioner Barnett and his Administrative Assistant Laura Hanley met with 10 Cloud Lake residents and no Glen Ridge residents. It was an informative and enjoyable session. Annual Town Christmas Party on Saturday, December 14th beginning at 4pm. Would like volunteers to help decorate.

10. ADJOURNMENT: Motion by Council Member Powell-Sardinas, second adjourn the meeting at 8:35pm passed unanimously on a 4-0 vote.

d by Council member Hoock to

Dorothy Gravelin, Town Clerk

Approved by Council December 12, 2024