Regular School Board Meeting - 5 p.m.

2 Tuesday, January 25, 2022 Regular School Board Meeting - 5 p.m. Pinellas County Schools 5 p.m. School Administration Building 301 4th Street SW Largo, FL 33770 https://www.pcsb.org Vision: 100% Student Success Mission: "Educate and prepare each student for college, career and life." 1. Opening of Meeting Subject 1.1 Call to Order Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.2 Invocation - Pastor Joyce Stone, Christ The Cornerstone Church, 5545 62nd Avenue North, Pinellas Park, FL 33781 Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.3 Pledge of Allegiance Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.4 National Anthem Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.5 Video - Enjoying All-County Bands Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.6 Introduction of Professional and Community Organization Reps - Isabel Mascareñas, Public Information Officer Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.7 Presentation by Student Rights and Responsibilities - Seminole High School Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural File Attachments 2. Amendments to the Agenda Subject 2.1 Possible Changes to the Agenda Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action Recommended Action Motion to Amend the Agenda File Attachments 3. Adoption of Agenda Subject 3.1 Adoption of Agenda Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action Recommended Action Motion to Adopt Agenda File Attachments 4. Special Order Agenda Subject 4.1 Presentation of the Proclamation of National African American History Month, February 2022 Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action, Proclamation Recommended Action Adopt the proclamation of National African American History Month, February 2022. BACKGROUND : Pinellas County Schools (PCS) celebrate the many achievements and contributions of local, state, and national African American figures throughout the year and particularly during the month of February, National African American History Month. This is a time to highlight the struggles, successes and contributions of the African American and Black community in the United States. The theme for African American History month 2022 is, “Black Health and Wellness.” Since 2015, the Commissioner of Education’s African American History Task Force recognized Pinellas County Schools as an Exemplary School District for our work to maximize the integration of African American History into our curriculum. To date, the approved exemplary status has only been awarded to ten school districts in the state of Florida. This approval is based on evidence of structured professional development around African American History, integration of African American History into required curriculum frameworks using approved state standards, and strong community partnerships, among other factors. Throughout the year, teachers and other district staff receive support and resources as they implement instruction related to African American History. Our Principals Multicultural Advisory Committee (PMAC) students are challenged to take the lead at the school level each February by promoting African American History month through informational posters set up in public spaces, cultural celebrations, and morning announcements that highlight the contributions of African Americans. SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments 21-22 African American History Proclamation.pdf (197 KB) 4. Special Order Agenda Subject 4.2 Presentation of the Distinction of “Master Board” to the Pinellas County School Board Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Presentation The Florida School Boards Association (FSBA) strives to meet the needs of its membership by offering several types of support to its members. One very important area of support is professional development. FSBA Leadership Services Team provides learning/growth opportunities for new school board members and those members wishing to continue to strengthen their service. Training is available to equip the board members with the necessary tools and the ability to focus on student achievement. The FSBA Master Board Program is a governance team training for the School Board and Superintendent. Its purpose is to strengthen the leadership team’s ability to work effectively, efficiently and collectively as a governance body while maintaining a focus on student achievement and factors contributing to the success of schools. Opportunities are provided for the team to discuss, improve or enhance those important interpersonal skills that are essential for a high-functioning team. The leadership curriculum offers meaningful learning sessions concentrating on student achievement through the five components of the FSBA Governance Model. Some of the skills, knowledge, processes and concepts addressed in the leadership curriculum include supporting student achievement, self-assessment, consensus building, establishing trust, conflict resolution, leadership and communication styles, team development, core beliefs, roles and responsibilities, productive meetings, systems thinking, district culture, problem solving and strategic planning. During the past year, the Pinellas County School Board and the Superintendent have availed themselves of the program. Leadership Development Consultant for the Florida School Boards Association, April Griffin, will present the board with the distinction of Master Board. SUBMITTED BY : William P. Corbett, Ed.D., Deputy Superintendent File Attachments 4. Special Order Agenda Subject 4.3 Presentation of the Distinction of “Certified Board Member” to Caprice Edmond Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Presentation The Florida School Boards Association (FSBA) strives to meet the needs of its membership by offering several types of support to its members. One very important area of support is professional development. FSBA Leadership Services Team provides learning/growth opportunities for new school board members and those members wishing to continue to strengthen their service. Training is available to equip the board members with the necessary tools and the ability to focus on student achievement. The Certified Board Member Program (CBM) is one of several professional development programs offered to ensure board members obtain a well-rounded and thorough understanding of their policy-making job responsibilities. To earn this distinction, members must complete 96 hours of training in three different content areas. The bulk of this training falls under boardsmanship, school finance, policy governance, bargaining and personnel, curriculum and instruction, State/Federal legislative processes and school law. Since her election in 2020, Mrs. Edmond has availed herself of the program. Leadership Development Consultant for the Florida School Boards Association, April Griffin, will present Mrs. Edmond with the distinction of Certified Board Member. SUBMITTED BY : William P. Corbett, Ed.D., Deputy Superintendent File Attachments 4. Special Order Agenda Subject 4.4 Presentation of the 2020-2021 Independent Citizens Referendum Oversight Committee (ICROC) Annual Report to the Pinellas County School Board and Citizens of Pinellas County, Presented by, Mitch Lee, Chairperson, Independent Citizens Referendum Oversight Committee Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Presentation BACKGROUND : On November 2, 2004, January 29, 2008, November 6, 2012, November 8, 2016, and again on November 3, 2020, the citizens of Pinellas County voted to increase the ad valorem millage one-half mill for necessary operating expenses including funds to recruit and retain quality teachers, supplement reading programs, enhance music and art programs, and provide up-to-date materials and technology in Pinellas County Schools. The school board established specific target areas for the expenditure of these funds and a process for allocating the referendum dollars, outlining clear parameters for both monitoring and reporting expenditures to the public. The Independent Citizens Referendum Oversight Committee (ICROC) was created to function as an advisory body to the school board. The committee’s purpose is to monitor the expenditure of referendum dollars over the four-year implementation period. The committee reviews quarterly expenditure reports that detail teacher compensation and the items purchased by the specific program areas of reading, visual arts, performing arts and technology. In addition, the committee further examines the detailed narratives specifying the use of the items in each program area and emphasizes how schools’ benefit from the expenditure of these funds. Each year, the ICROC Chairperson presents the Annual Report summarizing the expenditures for the year. It is important to note that while these funds follow the intent of the referendum guidelines to recruit and retain quality teachers, enhance program initiatives, update equipment and instructional materials to positively impact student learning, these funds are not used as replacement dollars for existing department budgets. As the ICROC Chairperson, Mitch Lee will present the 2020-21 Annual Report. Pinellas County Schools is proud of the community support achieved over this sixteen-year period and that our staff and students have benefited greatly from the thoughtful expenditures of the funds. SUBMITTED BY : Kevin Hendrick , Associate Superintendent, Teaching and Learning Services File Attachments 20-21 ICROC Annual Report Final 1.25.22.pdf (2,816 KB) 5. Public Comments on Agenda Items Subject 5.1 Meeting Procedures Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Information Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings, and second readings on Board policy, when you are able to speak to the Board before it takes action. In each case, (1) you must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; (2) you will be called in the order you registered with the Superintendent's designee; (3) you will be allotted three (3) minutes, which may only be extended with the approval of the chairperson; and (4) you may not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. If you wish to speak to agenda items, you must register prior to the time the Chairperson calls for speakers or before the last speaker on agenda items concludes his or her comments whichever is later. If you wish to speak during the Public Comment period, you must register prior to the time the Chairperson calls for speakers or before the last speaker concludes his or her comments, whichever is later. If you wish to speak during a Public Hearing, you must register prior to the time the Chairperson calls for speakers or before the last speaker during the Public Hearing concludes his or her comments, whichever is later. The following additional procedures apply depending upon the specific speaking opportunity: Public Comment. The Board will hear public comment on the general business of the district after adjournment of regular meetings. The Board will not act on any matter you may raise during your presentation. Numbered Agenda Items. Time will be set aside immediately following the special order agenda at regular meetings and as appropriate at special meetings for you to address numbered agenda items upon which the Board will vote. You may address as many agenda items as you wish during your three (3) minute period, other than items pertaining to employee or student discipline, or any other matter listed in Section 286.0114(3), F.S., such as ministerial acts or emergencies. Public Hearings. Time will be set aside at each public hearing for you to speak on the agenda item. You must confine your comments to the agenda item. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes, and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place, and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted, or is abusive, threatening, defamatory, obscene, profane, loud, interruptive, or otherwise of a disruptive or disorderly nature; and Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive, or neutral comments about the manner in which Board employees, agents, the Superintendent, and Board members carry out their duties in public employment or office. Recording of Board Meetings Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 8/28/15 File Attachments 6. Unfinished Business Subject 6.1 Public Hearing to Consider the Amendment to Policy 0143.1 Membership - District Board Member Residence Areas (This is the second reading and there are no changes from the first reading.) Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action Recommended Action Approve amendments to Policy 0143.1 Membership - District Board Member Residence Areas. Goals BACKGROUND : After the 2020 federal decennial census, the Pinellas County Board of County Commissioners (BCC) voted on December 7, 2021, to amend its single-member district boundaries. The School Board discussed its redistricting options at its public workshop meeting on December 8, 2021. RATIONALE : To maintain consistency for voters, the School Board, on December 14, 2021, approved a Resolution changing the School Board single-member district boundaries to mirror the BCC’s single-member district boundaries approved on December 7, 2021. An amendment to Policy 0143.1 is necessary to conform to the Resolution approved at that meeting. This public hearing is the second reading of that policy amendment. DATA SOURCES : David Koperski, School Board Attorney Leanna Ison, Director, Strategic Planning and Policy SUBMITTED BY: Jennifer Dull, Chief Strategy and Impact Officer File Attachments 2021.12_0143.1 Board Member Residence Areas.pdf (60 KB) 7. Consent Subject 7.1 Approval of Consent Agenda Items Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Recommended Action Motion to Approve Items of the Consent Agenda File Attachments 7. Consent Subject 7.2 Request Approval of the Minutes of the School Meeting of January 11, 2022 Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the school board meeting of January 11, 2022. File Attachments DRAFT Minutes Board Meeting 01112022.pdf (229 KB) 7. Consent Subject 7.3 Request Approval of the Personnel Recommendations – Administrative, Instructional and Supporting Services Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of the personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations – Administrative, Instructional and Supporting Services - January 25, 2022. Goals BACKGROUND : Florida law states that the school board shall act on personnel actions. The attached lists of personnel actions reflect recommendations in various areas including: Administrative – Change in Contract Status, Leave of Absences, Resignations and Retirements Instructional – Appointments, Change in Contract Status, Leave of Absences, Resignations, Retirements, Contracted Services, Substitutes and Teaching Out-of-Field (Teachers, ESOL, Co-Teacher, Long-Term Substitutes) Supporting Services – Appointments, Substitutes, Status Changes, Job Title Changes, Cost Center Changes, Leave of Absences, Resignations and Retirements RATIONALE : Human Resources Services strives to recruit, support and retain a highly effective and diverse workforce. Approval of the administrative, instructional and supporting services personnel actions are requested in order to continue to provide high-quality educational services. Human Resources Services has determined that all persons recommended by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES: District-level Administrators School-based Administrators SUBMITTED BY: Paula Texel, Associate Superintendent, Human Resources Services File Attachments January 25, 2022 FINAL Administrative.pdf (135 KB) January 25, 2022 FINAL Instructional Set A.pdf (261 KB) January 25, 2022 FINAL Support Set B.pdf (234 KB) 7. Consent Subject 7.4 Request Approval of the Administrative Appointment of the Assistant Principal, James B. Sanderlin PK-8 School Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Jillian K. Black to Assistant Principal, James B. Sanderlin PK-8 School, effective January 26, 2022. Goals BACKGROUND : The Assistant Principal, James B. Sanderlin PK-8 School position is available due to the change in the staffing model, effective November 29, 2021. This position was advertised for one week and twenty-two applicants applied for the position. Superintendent’s staff interviewed three applicants on January 13, 2022. RATIONALE : Jillian Black began her career in Pinellas County Schools in 2009. She currently serves as a Curriculum Specialist at Gulf Beaches Elementary Magnet School (2021 to present). Her background also includes serving as a Curriculum Specialist at Pasadena Fundamental Elementary (2020-2021); as a Classroom Teacher at Gulf Beaches Elementary Magnet School (2019-2020 and 2014-2016) and Starkey Elementary School (2010-2014), and as a Curriculum Specialist at Gulf Beaches Elementary Magnet School (2016-2019). She also served as a Substitute Teacher (2009-2010) Ms. Black earned a bachelor’s degree in Elementary Education from St. Petersburg College and a master’s degree in Educational Leadership from the University of South Florida. DATA SOURCES : Dywayne Hinds, Ed.D., Area Superintendent, Area 3 Carrie A. Cormier, Principal, James B. Sanderlin PK-8 School SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.5 Request Approval of the Administrative Appointment of the Assistant Principal, Tarpon Springs Middle School Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Anthony B. Mitchell to Assistant Principal, Tarpon Springs Middle School, effective January 26, 2022. Goals BACKGROUND : The Assistant Principal, Tarpon Springs Middle School position is available due to the temporary change in the staffing model effective December 8, 2021. This position was advertised for five days and nine applicants applied for the position. Superintendent’s staff interviewed two applicants on January 13, 2022. RATIONALE : Anthony Mitchell began his career in Education in 2012. He currently serves as a Teacher, Varying Exceptionalities at Northeast High School (2020 to present). His background also includes serving as a Classroom Teacher in Colorado (2012-2016); and as an ESE Support Facilitator at Pasco County Public Schools (2016-2019). Mr. Mitchell earned a bachelor’s degree in Special Education from Metropolitan State University of Denver and a master’s degree in Educational Leadership from Florida Gulf Coast University. DATA SOURCES : Christen Gonzalez, Ed.D., Area Superintendent, Area 1 Erin Phelps, Principal, Tarpon Springs Middle School SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.6 Request Approval of Potential School Board Member Travel Outside the County Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total cost of all travel described herein is anticipated to be $1,736.00. Such costs will be paid from the school board office budget. Recommended Action Approve the potential School Board Member travel outside the county and expenditures. Goals 5 - Action Goals - Strategic Goal 3: Develop and sustain a healthy, respectful, caring, safe learning environment for students, faculty, staff , and community resulting in individual employee learning, student achievement, and overall school improvement. BACKGROUND : Florida law requires school boards to preapprove travel of its members outside the district boundaries that exceeds $500 and confirm that such travel is for official business of the school district. Further, any travel outside of the state must also include an itemized list detailing all anticipated travel expenses, such as airfare, lodging and meals. This agenda item brings forward the travel described on the attached. This proposed travel is consistent with prior years' travel and brings a variety of benefits to the district and its students and staff. Additional qualifying travel not known at this time will be included in one or more future agenda items. RATIONALE : The proposed travel described on the attached is for the official business of the school district, is consistent with prior years' travel, and is contemplated within the budget for the school board office. The proposed travel benefits the district and its students and staff through, among other things, legislative advocacy for public education, representation of Pinellas County Schools at various meetings of key stakeholders and continuing education in areas such as board membership, education policy and strategies to improve student achievement. DATA SOURCES : David Koperski, School Board Attorney Cathy Houck, Administrative Assistant to the School Board SUBMITTED BY : William P. Corbett, Ed.D., Deputy Superintendent File Attachments Board Member Travel February 1-4, 2022 1.25.22.pdf (44 KB) 7. Consent Subject 7.7 Request Approval to Apply for the CARES VI Grant, January 1, 2022 - June 30, 2023 - $828,844 Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Approval of this project will provide supplemental funding in the amount of $828,844 to support implementation of VPK programs in 69 elementary schools. Recommended Action Approve to apply for the CARES VI grant, January 1, 2022, through June 30, 2023, requesting funding in the amount of $828,844 and authorize district administration to finalize, implement and amend the grant as needed, including processing contracts with vendors listed by name in the budget section of the agenda item. Goals BACKGROUND : Early Learning Coalitions have received additional funding to support private early learning/childcare providers and contracted school district providers that were classified as operational/open on September 1, 2021, and are providing onsite early learning/childcare services on the date of application to assist them in remaining open during the COVID-19 crisis. Early learning providers, including the school district, must have remained open and operational, with the exception of temporary closures due to COVID-19 or other temporary emergencies. This is consistent with one of the key tenets of the CARES Act Supplemental Funds for "Continued payments and assistance to childcare providers in the case of decreased enrollment or closures and to assure the providers are able to remain open or to reopen." BUDGET : Personnel (Salaries & Fringe) $ 248,651 Instructional & Support Materials and Supplies $ 499,893 Capital Outlay $ 73,000 Other Purchased Services $ 7,300 Early Learning Coalition $ 5,840 Central Printing Services $ 500 TOTAL : $ 828,844 RATIONALE : As required by the grant, funding will be used to supplement revenue for payment of salaries and benefits of existing VPK staff. The district also knows it is critical for young children to experience a curriculum that not only reflects themselves, their families and their communities, but also the larger world so they learn about people, places, arts, sciences and so on that they would not otherwise encounter. To that end, funding will be used to purchase curriculum and supporting equipment/materials that support an inclusive and diverse school community and aligns to all domains of the Florida Early Learning and Developmental Standards that define what children should know and be able to do. The grant will also provide stipends for related professional development to increase proficiency rates of VPK programs and ensure effective implementation of the new legislative requirements of HB 419 and HB 7011. DATA SOURCES : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services Michael Feeney, Executive Director, Elementary Education Teresa Price, Director, Federal Programs Jennifer Mekler, Director, Early Childhood Education Gail Ramsdell, Early Childhood Education Specialist SUBMITTED BY : Lori Matway, Associate Superintendent, Student and Community Support Services File Attachments 7. Consent Subject 7.8 Request Approval of Amendment Four to the Agreement With Gaetz Aerospace Institute, Embry-Riddle Aeronautical University, 2021-2022 Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funding of $7,653 will be provided through the school-based operating budget. Recommended Action Approve amendment four to the agreement with Gaetz Aerospace Institute, Embry-Riddle Aeronautical University, 2021-2022. Goals BACKGROUND : On March 29, 2018, the board approved the agreement with Embry-Riddle Aeronautical University (ERAU) providing dual enrollment courses at Clearwater High School where students enrolled in the aeronautics and space academy can earn up to ten (10) college credits toward a degree at ERAU. Each year, the school and the district revisit the agreement to account for changes in the program and changes in enrollment. RATIONALE : As the aeronautics and space academy at Clearwater High School matures, this amendment is needed to define the course sections offered and the compensation to ERAU to accommodate student interest in this opportunity. DATA SOURCES : David Koperski, School Board Attorney William Mark Hunt, Executive Director, Career, Technical and Adult Education Eric Krause, Principal, Clearwater High School SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments Gaetz Agreement 4 for Board Signature 1.25.22.pdf (578 KB) 7. Consent Subject 7.9 Request Approval of Purchasing Items in Accordance With Bid Policies and Procedures Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funding is available in the various departmental budgets. Recommended Action Approve purchasing items in accordance with bid policies and procedures. BACKGROUND : The purchasing documents and proposals on the attachment have been processed in accordance with applicable law and district purchasing policies. Each proposed contract award reflects the most appropriate recommended action, as determined by the relevant competitive solicitation process or applicable exemption. The purchases are necessary to continue to provide a high-quality education for all students. RATIONALE : Approval of the purchasing items will allow the district to continue to provide high-quality education for all students in an efficient and effective manner. DATA SOURCES : Stephen “Joe” Benjamin, NIGP-CPP, CPPO, CPPB, Director, Purchasing SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments Purchasing Agenda Summary 1-25-22.pdf (1,541 KB) 7. Consent Subject 7.10 Request Approval of Budget Amendment No. 2 (October 2021) to the district's 2021-2022 School Year Budget Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Approval of this budget amendment will result in an updated budget that reflects the changes in revenues received along with the offsetting increases or decreases to appropriations. Recommended Action Approve Budget Amendment No. 2 (October 2021) to the district's 2021-2022 school year budget Goals BACKGROUND : This budget amendment, with the detail attached, reflects changes in revenues received and the resulting changes in budgetary appropriations. This amendment also includes adjustments to reflect changes in coding based on actual expenditures plus encumbrances. RATIONALE : The budget amendment is procedurally necessary to update the district's budget to reflect the changes outlined under "BACKGROUND." Operating Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Debt Service No change. Capital Outlay Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Contracted Programs Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Elementary and Secondary School Emergency Relief Fund No change. Other CARES Act Relief Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Elementary and Secondary School Emergency Relief Fund II (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Food and Nutrition Fund (1) Increases or decreases to state and local revenues, with offsetting increases or decreases to appropriations. (2) Adjustments to reflect changes in coding based on actual or proposed expenditures. Self-Insured Workers Comp & Liability No change. Self-Insured Health Fund No change. Permanent Fund No change. Miscellaneous Special Revenue Fund No change. This fund is reported on a quarterly basis and is currently updated with September 30, 2021 financial data. The 2021-2022 Budget was approved by the School Board at the Public Hearing on September 14, 2021. The financial impact to the Operating Fund follows: Miscellaneous state revenue increased $87,035 due to $45,246 for the Career Education Student Assistance grant, $22,579 for the Florida Diagnostic and Learning Resources System (FDLRS) FY 2021-2022 project, and $19,210 for the Childcare Workers Trust. Gifts, grants, and bequests increased $12,525 from the Pinellas Education Foundation. Student fees increased $26,078 with corresponding offsets to appropriations. Miscellaneous local sources revenue increased $684,601 which represents revenue received from miscellaneous school-based collections. Total estimated revenue and transfers increased $810,239. Appropriations increased $1,675,887. Non-spendable and Assigned fund balance remained unchanged. Restricted fund balance increased $91,753. Unassigned fund balance decreased $957,401. DATA SOURCES : Lou Ann Jourdan, Executive Director, Budget and Resource Allocation Stacy Pitt, Senior Financial Reporting Analyst SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments BA 2 October 2021.pdf (194 KB) 7. Consent Subject 7.11 Request Approval of the Financial Statements for the Month Ending October 31, 2021 Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approve the financial statements for the month ending October 31, 2021. Goals BACKGROUND : The financial statements are a summary of the financial condition and financial activities of the school board. These statements provide a districtwide view of financial operations. RATIONALE : The financial records and accounts of the school board are maintained under the direction of the superintendent with approval of the board. DATA SOURCES : Stacy Pitt, Senior Financial Reporting Analyst SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments PCSB Financial Statement October 2021.pdf (72 KB) 7. Consent Subject 7.12 Request Approval of the Substantial Completion for the Clinic and Associated Rooms in Building 1, the Exterior Skin of Building 4, Building 22, and all Courtyards and Site Work Which are Portions of the Project at St. Petersburg High School, Project No. 9188 Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the substantial completion for the clinic and associated rooms in Building 1, the exterior skin of Building 4, Building 22, and all courtyards and site work which are portions of the project at St. Petersburg High School, Project No. 9188. Goals BACKGROUND : The project architect has certified the following portions of the project are substantially complete: the clinic and associated rooms in Building 1 as of November 11, 2021, and the exterior skin of Building 4, Building 22, and all courtyards and site work as of December 8, 2021. These dates establish the beginning of the school district’s responsibilities for maintenance, cleaning and insurance for these portions of the work. Warranties for these portions of the work shall commence per contract terms and the district is responsible for oversight of warranty claims. A punch list of work to be completed or corrected was made on the date of substantial completion and such work must be complete before final acceptance. A copy of the substantial completion forms are attached. RATIONALE : Portions of the work required under the terms of the contract are substantially complete. The establishment of a date of substantial completion is a requirement of the contract terms. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Richard Gauvey, Senior Construction Coordinator Stephen Williams, Principal, Rowe Architects, Inc. Joseph Primiani, Vice-President, Creative Contractors, Inc. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2022-01-25 #9188 Bldg. 1 Substantial Completion.pdf (1,927 KB) 2022-01-25 #9188 Bldgs. 4 and 22 Substantial Completion.pdf (1,924 KB) 7. Consent Subject 7.13 Request Approval of the Property Access Agreement With PPM Consultants, Inc. for the Vacant Lot Near St. Petersburg High School Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Recommended Action Approve the property access agreement with PPM Consultants, Inc. for the vacant lot near St. Petersburg High School. Goals BACKGROUND : On October 8, 2019, the board approved the purchase of a vacant lot adjacent to St. Petersburg High School for additional student parking and the purchase was completed on October 30, 2019. The property is being monitored by the Florida Department of Environmental Protection for collection of groundwater sampling through previously installed wells. On January 28, 2020, the board approved a twenty-four-month access agreement to PPM Consulting, Inc., (PPM) to collect the groundwater samples. PPM has requested an additional twenty-four-month access agreement to continue the groundwater sampling. RATIONALE : Approval of the Property Access Agreement will allow PPM access to the property to continue their groundwater monitoring of the site. The request for additional time is due to pandemic-related delays experienced by the state of Florida in certain assessment and cleanup activities. DATA SOURCES : David Koperski, School Board Attorney Charlene Beyer, Real Estate Analyst Amy Guilfoyle, PPM Consultants, Inc. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments ppmconsultantsandsphs2021 1.25.22.pdf (228 KB) 7. Consent Subject 7.14 Request Approval of the Supplemental Educational Plant Survey 7.8 Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve Supplemental Educational Plant Survey 7.8. Goals BACKGROUND : By Florida law, school districts are required to update the needs of their facilities every five (5) years through an educational plant survey. The district completed a five-year survey in July 2019 covering the years 2019-2024. During the five-year survey period, districts may submit an interim or supplemental survey for additional new construction, renovation, remodeling or demolishing buildings for replacement. This supplemental survey is being submitted to gain Florida Department of Education approval for changes to four sites: Pinellas Central Elementary - replace dismountable classroom walls and open media center with permanent floor to ceiling walls and remodel the administration suite. Seminole High - demolish part of the existing cafeteria and remodel the remainder into art rooms and demolish buildings 11, 12, and 13 to create a new cafeteria and courtyard. Seminole Middle - construct a wall between the cafeteria and an inside circulation corridor to reduce noise pollution inside the building. RATIONALE : Florida Department of Education approval of Supplemental Educational Plant Survey 7.8 is required to proceed with the capital improvements described above. Board approval of the survey is required before the survey can be officially submitted to the Department of Education for their review. DATA SOURCES : Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Michael Hewett, Director, Maintenance Marshall Touchton, Coordinator, School Planning Ellen M. Truskowski, Director, Student Demographics, Assignment and School Capacity SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments Whole Survey Report 7.8 1.25.22.pdf (1,036 KB) 7. Consent Subject 7.15 Request Approval to Sell District Surplus and Obsolete Fixed Assets by PublicSurplus.com Internet Auction Site or Royal Auction Group Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source Selling of the district's surplus equipment by Public Surplus.com Internet Auction Site or Royal Auction Group generates revenue for the district. Recommended Action Approve selling district surplus and obsolete fixed assets by Public Surplus. com Internet Auction Site or Royal Auction Group. Goals BACKGROUND : The warehouse receives requests from schools and district sites to pick up surplus and obsolete property. A district property forum has been established for schools and district sites to post useful surplus items before being disposed of to provide an opportunity for other district sites to obtain this surplus property. Warehouse trucks transfer the equipment to the surplus property warehouse for storage or disposal. District staff evaluates unclaimed surplus property. Property that is deemed no longer useful to the district is made available for sale to the public using an internet auction site. RATIONALE : The school board authorizes the sale of surplus property. Florida Statutes 274.05, 274.06 and 274.07 provides direction for the disposition and recording of surplus assets which are obsolete and no longer serve a useful function within the district. DATA SOURCES : Michael Hewett, Director, Maintenance Lynnanne Geist, Director, Food and Nutrition Lou Ann Jourdan, Executive Director, Budget and Resource Allocation Brian Lowe, Vehicle Maintenance Specialist Joseph Zihala, Warehouse Coordinator SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 1-25-22 Board List Sell Items.pdf (65 KB) 7. Consent Subject 7.16 Request Approval to Recycle, Cannibalize or Scrap District Surplus and Obsolete Fixed Assets Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source Scrap district and obsolete fixed assets sent to recycling generates revenue for the district. Recommended Action Approve request to recycle, cannibalize or scrap district surplus and obsolete fixed assets. Goals BACKGROUND : The warehouse receives requests from schools and district sites to pick up surplus and obsolete property. A district property forum has been established for schools and district sites to post useful surplus items before being disposed of to provide an opportunity for other district sites to obtain this surplus property. Warehouse trucks transfer the equipment to the surplus property warehouse for storage or disposal. District staff evaluates unclaimed surplus property. Property that is deemed no longer useful to the district is made available for sale to the public using an internet auction site RATIONALE : The school board authorizes the sale of surplus property. Florida Statutes 274.05, 274.06 and 274.07 provides direction for the disposition and recording of surplus assets which are obsolete and no longer serve a useful function within the district. DATA SOURCES : Michael Hewett, Director, Maintenance Lynnanne Geist, Director, Food and Nutrition Lou Ann Jourdan, Executive Director, Budget and Resource Allocation Brian Lowe, Vehicle Maintenance Specialist Joseph Zihala, Warehouse Coordinator SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 1-25-22 Board List Recycled Items.pdf (357 KB) 1-25-22 Board List Scrap-Cann Items.pdf (73 KB) 8. Nonconsent Subject 8.1 Request Approval to Waive the Attendance Portion Within Policy 5420.03- Reporting Student Progress and Class Ranking - High School for Second Semester, 2021-2022 Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action Fiscal Impact No Budget Source There is no financial impact. Recommended Action Approve waiving the attendance portion within Policy 5420.03 - Reporting Student Progress and Class Ranking - High School for second semester, 2021-2022 Goals BACKGROUND : During the second semester of the 2019-20 school year, both semesters of the 2020-21 school year, and again in the first semester of the 2021-22 school year, the attendance requirement regarding exemption of final exams in high schools within Policy 5420.03 - Reporting Student Progress and Class Ranking - High School was waived to address health, wellness and safety concerns which arose due to the pandemic. Once again, during the 2021-22 school year students, families and staff have been asked to not come to school if they are not feeling well and/or exhibiting any symptoms associated with COVID-19. Given these circumstances still exist, it is recommended to again waive the attendance requirement for exemption of final exams in high schools within Policy 5420.03 - Reporting Student Progress and Class Ranking - High School for the second semester of the 2021-22 school year. RATIONALE : By waiving the attendance portion within Policy 5420.03 - Reporting Student Progress and Class Ranking - High School, students have the ability to exempt second semester exams in high schools so long as all other exemption criteria outlined within the policy are met. DATA SOURCES : David Koperski, School Board Attorney Jennifer Dull, Chief Strategy and Impact Officer Rita Vasquez, Ed.D, Executive Director, High School Education Leanna Ison, Director, Strategic Planning and Policy SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments 8. Nonconsent Subject 8.2 Request Approval of COVID Sick Leave Pay Memorandums of Understanding (MOUs) With Pinellas County Teachers Association (PCTA), Pinellas Educational Support Professionals Association (PESPA), SEIU/Florida Public Services Union (FPSU) and Fraternal Order of Police (FOP) and COVID Sick Leave Pay for Professional/Technical/Supervisory, Non-Represented Support Staff and Administrators Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action Fiscal Impact Yes Budgeted Yes Budget Source Funding will be provided through ESSER funds. Recommended Action Approve the negotiated COVID Sick Leave Pay Memorandums of Understanding (MOUs) with Pinellas County Teachers Association (PCTA), Pinellas Educational Support Professionals Association (PESPA), SEIU/Florida Public Services Union (FPSU) and Fraternal Order of Police (FOP) for all active employees in these bargaining units and approve COVID Sick Leave Pay for all non-represented staff. Goals BACKGROUND : Since March 2020, the Family First Coronavirus Relief Act (FFCRA) provided paid time off for employees who were unable to work due to reasons related to COVID. This was extended to September 30, 2021, by the authority granted under the American Rescue Plan. The district and the PCTA, PESPA and FOP bargaining teams recognized the need to ensure that employees who were required to quarantine due to COVID continued to be paid after this date and agreed on specific terms and conditions for which employees could be paid. Vaccinated employees required to quarantine were paid up to ten (10) days provided they had not already used ten (10) days of COVID sick leave since March 2020. Employees who were not eligible for this COVID sick leave could access the sick leave bank which allowed for up to ten (10) days if required to quarantine. Those agreements were in effect until December 17, 2021. Due to the ongoing need for employees to quarantine due to COVID, the district and PCTA, PESPA, FPSU and FOP bargaining teams agreed on specific terms and conditions for which employees could be paid. These terms and conditions provide for the same allowances that were offered first semester and are in effect until March 31, 2022. As with other previous agreements reached with the bargaining units, non-represented employees will follow the same terms and conditions. RATIONALE : The respective bargaining teams worked collaboratively on these agreements and believe these agreements provide employees with the ability to get paid when they are required to quarantine. In remaining consistent with the other bargaining groups who worked with the district, this agreement also provides non-represented employees with the same ability to get paid when they are required to quarantine. DATA SOURCES : Laurie Dart, Staff Attorney Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments PCSB.PCTA COVID Sick Leave MOU 1.5.22.pdf (370 KB) PCSB.PESPA COVID Sick Leave MOU 1.5.22.pdf (293 KB) PCSB.SEIU COVID Sick Leave MOU 1.11.22.pdf (326 KB) PCSB.FOP COVID Sick Leave MOU 1.10.22.pdf (307 KB) 9. New Business Subject 9.1 Items Introduced by Superintendent Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 9. New Business Subject 9.2 Items Introduced by the School Board Attorney Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 9. New Business Subject 9.3 Items Introduced by the Board Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 9. New Business Subject 9.4 Review of Board Requests Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Discussion, Information File Attachments 9. New Business Subject 9.5 School Board Meeting Evaluation Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Discussion File Attachments 10. Adjournment Subject 10.1 Adjourn Meeting Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Action Recommended Action Motion to Adjourn the Meeting The above listed recommendations to the School Board of Pinellas County are submitted for consideration and approval at the meeting of January 25, 2022. Michael A. Grego, Ed.D., Superintendent of Schools. File Attachments 10. Adjournment Subject 10.2 Public Participation Meeting Jan 25, 2022 - Regular School Board Meeting - 5 p.m. Type Procedural Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings, and second readings on Board policy, when you are able to speak to the Board before it takes action. In each case, (1) you must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; (2) you will be called in the order you registered with the Superintendent's designee; (3) you will be allotted three (3) minutes, which may only be extended with the approval of the chairperson; and (4) you may not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. If you wish to speak to agenda items, you must register prior to the time the Chairperson calls for speakers or before the last speaker on agenda items concludes his or her comments whichever is later. If you wish to speak during the Public Comment period, you must register prior to the time the Chairperson calls for speakers or before the last speaker concludes his or her comments, whichever is later. If you wish to speak during a Public Hearing, you must register prior to the time the Chairperson calls for speakers or before the last speaker during the Public Hearing concludes his or her comments, whichever is later. The following additional procedures apply depending upon the specific speaking opportunity: Public Comment. The Board will hear public comment on the general business of the district after adjournment of regular meetings. The Board will not act on any matter you may raise during your presentation. Numbered Agenda Items. Time will be set aside immediately following the special order agenda at regular meetings and as appropriate at special meetings for you to address numbered agenda items upon which the Board will vote. You may address as many agenda items as you wish during your three (3) minute period, other than items pertaining to employee or student discipline, or any other matter listed in Section 286.0114(3), F.S., such as ministerial acts or emergencies. Public Hearings. Time will be set aside at each public hearing for you to speak on the agenda item. You must confine your comments to the agenda item. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes, and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place, and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted, or is abusive, threatening, defamatory, obscene, profane, loud, interruptive, or otherwise of a disruptive or disorderly nature; and Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive, or neutral comments about the manner in which Board employees, agents, the Superintendent, and Board members carry out their duties in public employment or office. Recording of Board Meetings Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 8/28/15 File Attachments