Library & Education Advisory Commission Meeting (2025-05-19)

CITY OF MILPITAS Library and Education Advisory Commission May 19, 2025 Library and Education Commission Page 1 MEETING MINUTES 7:00 p.m. Monday, May 19, 2025 Milpitas Library 160 N. Main St. Milpitas, CA 95035 CALL TO ORDER Chair Chou called the meeting to order at 7:00 p.m. Chair Chou called the roll. ROLL CALL PRESENT: Chair Yu-Lan Chou, Commissioners Ann Anderson, Therese Hoang, Barbara Martens, Nonie McDonald, Vice Chair Rekha Pardeshi (7:13 p.m.), Naga Venkata Satya Sannidhi (7:05 p.m.) ABSENT: Commissioner Hellie Mateo Library Staff: Kelly McKean – Community Librarian Marlene Iwamoto-Rocchild – Deputy County Librarian City Staff: John Macon – Recreation Supervisor Amanda Ingua – Public Service Assistant II Council: Hon Lien - Councilmember PLEDGE of ALLEGIANCE Chair Chou led the Pledge of Allegiance. ALTERNATE SEATING Commissioner Martens was seated as an alternate. APPROVAL OF AGENDA Motion to approve the May 19, 2025 agenda. M/S: Martens/Anderson AYES: All APPROVAL OF MINUTES Motion to approve the March 17, 2025 minutes. M/S: Martens/Hoang AYES: All PUBLIC FORUM None. ANNOUNCEMENTS None. BUSINESS ITEMS A. FY2025- 26 Work Plan Final Review – John Macon, City Staff Recommendation: Review and finalize the FY2025- 26 Work Plan draft for City Council’s review and approval. The Commission received and reviewed the FY2025- 26 Work Plan. Motion to recommend the FY2025- 26 Work Plan to City Council for final approval with the suggested amendments noted by Staff. M/S: McDonald/Martens AYES: All

May 19, 2025 Library and Education Commission Page 2 B. Genesys Alert and Warning System Presentation – Toni Charlop, C.E.M., Emergency Management Coordinator - Fire Recommendation: Receive the presentation on Genesys alert and warning system. Emergency Management Coordinator Toni Charlop, C.E.M., educated the commission on a new application called Genesys Protect. This Application helps you prepare for an emergency and identify your zone. The Commission received the presentation and followed up with questions. C. Youth Essay Writing Contest Event – Yu-Lan Chou, Chair Recommendation: Plan the next event to be held on Saturday, October 4, 2025, at the Milpitas Library. This includes confirming facility space usage, determining the submission and award format, recruiting volunteer judges, as well as marketing and promotion for the event. The Commission discussed the logistics of the event. LIAISON REPORT A. Friends of the Milpitas Library Report – Nonie McDonald Shared with the commission of upcoming book sales. B. County Librarian Report – Marlene Iwamoto-Rocchild Shared with the commission of ongoing programming at the county library. C. Community Librarian Report – Kelly McKean Shared with the commission of the programming at the local library. D. City Council Liaison Report – Hon Lien Shared with the commission on the updates from City Council. E. Staff Liaison Report – John Macon Provided updates to the commission on the upcoming city events. UPCOMING AGENDA N/A ADJOURNMENT Chair Chou adjourned the meeting at 8:15 p.m. Motion to adjourn the meeting. M/S: Anderson/McDonald AYES: All