School Board Meeting @ MHS 01-28-2025 @ 3:30 pm

Tuesday, January 28, 2025 3:30 PM Marathon High School - Media Center 350 Sombrero Beach Rd Marathon, FL 33050 Monroe County School District Regular Session Agenda School Board Meeting at Marathon High School Superintendent of Schools Theresa Axford Attachments: Draft MC Timeline worksheet 1.15.25_____________________________ Attachments: Monroe Draft Survey - English____________________________________ Monroe Draft Survey - Spanish___________________________________ Monroe Draft Survey - Creole____________________________________ Attachments: Salaries of Elected County Constitutional Officers & School District Officials 2024-2025__________________________________________________ 2024 Key West Chamber of Commerce Wage and Benefits Report_______ 2024 Superintendent Salary Chart________________________________ Attachments: 72000 District Superintendent___________________________________ Attachments: Sample Interview Schedule 3 Finalists_____________________________ Draft MC Timeline worksheet 1.15.25______________________________ A. CALL TO ORDER AND PLEDGE OF ALLEGIANCE B. ADOPT AGENDA AND FORMAT - Superintendent's and/or School Board Members requests to amend the agenda or remove items from the consent agenda 1. Adopt Agenda and Format Attachments: Rationale Report____________________________________________ C. APPROVAL OF MEETING MINUTES The MISSION of Monroe County Schools: Working together to inspire and bring excellence to every student every day. GOALS: 1. Student Success 2. The Whole Child 3. Human Capital Advantage 4. Safety and Security WORKSHOP AGENDA - TIME CERTAIN 3:30 P.M. 1. Trumbo Housing Project Next Steps, T. Axford 2. Superintendent Search Timeline, FSBA 3. Superintendent Search Survey, FSBA 4. Superintendent Salary, FSBA 5. Superintendent Job Description, FSBA 6. Superintendent Interview Schedule, FSBA REGULAR BUSINESS MEETING AGENDA - TIME APPROXIMATE 5:00 P.M. Monroe County School District JANUARY 28, 2025 1

1. Approval of the December 10, 2024 School Board Meeting Minutes Attachments: Rationale Report____________________________________________ 12.10.24 School Board Meeting Minutes___________________________ Attachments: Rationale Report_____________________________________________ GEMS Presentation 01.28.25____________________________________ D. CONSENT AGENDA 1. Approval of Personnel Recommendations for the 2024-2025 School Year and Survey 3 Out of Field Reporting Attachments: Rationale Report______________________________________________ Personnel Recommendations 1.28.2025 with Out of Field Survey 3 v3______________________________________________________ 2. Approval of Monthly Financial Statements November 2024 Attachments: Rationale Report______________________________________________ Financial_Statements_November.2024_____________________________ 3. Acceptance of Charter School Reports November 2024 Attachments: Rationale Report_____________________________________________ Charter_School_Reports_November.2024__________________________ 4. Approval of Procurement Card Transaction Reports for the Statements Ending November 5, 2024 Attachments: Rationale Report______________________________________________ 20241105 PCard Report________________________________________ 5. Approval of Sugarloaf School Out-of-County Field Trip to the Everglades Attachments: Rationale Report____________________________________________ SLS - Everglades__________________________________________ RECOGNITION OF EXCELLENCE IN THE MONROE COUNTY SCHOOLS Great Educational Moments for Students - GEMS CITIZEN INPUT/REQUEST(S) TO ADDRESS THE SCHOOL BOARD Presentations to the Board are limited to three (3) minutes for each individual speaker and five (5) minutes for the representative of a designated group. Transfer of time between individuals and/or groups is not permitted. Letters submitted to each Board Member and/or the Board Secretary prior to a Board Meeting will not additionally be read into the record at the meeting. All statements must be directed towards the Board; no person may address or question Board Members individually, and Board Members will not engage in a dialogue with persons making public comment. Furthermore, all speakers agree to abide by the Code of Conduct for Citizen Input (School Board Policy 0169.1) and will begin their presentation by stating the full name and their city or town of residence for the record. PLEASE REGISTER TO SPEAK DURING OUR CITIZEN INPUT SEGMENT BY CALLING 305-293- 1400 EXT. 53392 NO LATER THAN 2:00 P.M. OF THE MEETING DAY. Persons requesting accommodations for a qualifying disability under the Americans With Disabilities Act (ADA) should call 305-293-1400 ext. 53392 with their request no less than three (3) business days prior the meeting and complete a speaker's card identifying what accommodation is requested. All items listed as consent agenda items are considered routine and noncontroversial by the School Board and will be approved by a single motion. There will be no separate discussion of these items. Prior to this meeting, Board Members have had the opportunity to review each of these items and may request that any item be moved to an Action Item for individual consideration. Monroe County School District JANUARY 28, 2025 2

6. Approval of Marathon Middle/High School Out-of-County Culinary Trip to Pro Start Competition Attachments: Rationale Report_____________________________________________ MHS - Culinary_____________________________________________ 7. Approval of Key Largo School Out-of-County Field Trips Attachments: Rationale Report____________________________________________ KLS - AVID FIU______________________________________________ KLS - 6th Alligator Farm_______________________________________ KLS - Berry Farm____________________________________________ KLS - AVID Camping_________________________________________ KLS - Fairchild Botanical______________________________________ KLS - Kendall Ice____________________________________________ KLS - Safety Patrol Washington DC______________________________ KLS - Actors Playhouse_______________________________________ 8. Approval of Coral Shores High School Out-of-County Field Trips Attachments: Rationale Report__________________________________________ CSHS - Fishing Club_______________________________________ CSHS - DCON Conference__________________________________ 9. Approval of Out-of-County Travel Requests from School District Employees Attachments: Rationale Report_____________________________________________ Revised 01.28.25_-_MCSD_Out_of_County_Travel_Requests__________ 10. Approval of Legal Services for Vernis and Bowling 305 Invoices Attachments: Rationale Report______________________________________________ V&B Nov Retainer INV#397408 - $10,000.00________________________ V&B Nov 2024 INV#397406 - $4,678.54___________________________ V&B Nov 2024 INV#397407 - $1,969.50____________________________ V&B Nov 2024 INV#397409 - $0.00_______________________________ V&B Nov 2024 INV#397410 - $3,352.50____________________________ V&B Nov 2024 INV#397411 - $0.00_______________________________ V&B Nov 2024 INV#397412 - $0.00______________________________ V&B Nov 2024 INV#397413 - $0.00______________________________ 11. Approval of Legal Services for Vernis & Bowling 309 Invoices Attachments: Rationale Report_____________________________________________ Invoice #395587 $2,006.50____________________________________ Invoice #395588 $97.50_______________________________________ Invoice #395589 $3,241.50_____________________________________ Invoice #395590 $2,266.00____________________________________ Invoice #395586 $1,418.50_____________________________________ Invoice #397415 $1,313.00______________________________________ Invoice #397416 $531.50_______________________________________ Invoice #397414 $324.00______________________________________ 12. Approval of Memorandum of Understanding (MOU) between Florida Department of Juvenile Justice (DJJ) and Monroe County School District (MCSD) Attachments: Rationale Report______________________________________________ Monroe Truancy IAA DJJ DCF School Board_______________________ 13. Approve Lease Renewal for Two (2) Portable Classrooms - Key West High School Attachments: Rationale Report______________________________________________ Lease Renewal Contract 01102025________________________________ Lease Extension Quote - KWHS_________________________________ 2024-2025 Suwanee County Schools RFP Pricing Ltr_________________ RFP_20-209_2021-2022_Modular Buildings Pricing___________________ Monroe County COI - 2025______________________________________ RFP_20-209_Award Letter Mobile Modular_________________________ Contract (36 Month Lease) Axford-Dick 012522______________________ 14. Approval of Amendment to Construction Management Services Continuing Contracts Awarded under RFQ 2023017 Monroe County School District JANUARY 28, 2025 3

Attachments: Rationale Report_____________________________________________ Lego Contract Amendment 010725_______________________________ LEGO COI 2024-2025__________________________________________ LEGO Contract for CM Continuing Services No NTE MCSB 12.12.23_____ 15. Approval of Amendment to Architectural/Engineering Services Continuing Contracts Awarded under RFQ 2023018 Attachments: Rationale Report_____________________________________________ BSSW GHC Contract Amendment 010725________________________ BSSW GHC COI 2024-2025___________________________________ BSSW Contract for AE Continuing Services No NTE MCSB 12.12.23_____ WHorn_Contract_Amendment 010725____________________________ WHorn COI_2025_-_Workers_Comp_____________________________ WHorn COI_2024-25_-_Comm_Gen_Liab_________________________ WHorn COI_2024-25_-_Prof_Liability____________________________ WHorn Contract for AE Continuing Services No NTE MCSB 12.12.23_____ 16. Approval of Contract Renewal 2 of 3 with Hudson Technologies Company Attachments: Rationale Report______________________________________________ Signed Contract_Renewal______________________________________ Hudson Technologies Signed ITB 2022027 Refrigerant and HVAC Related Gases______________________________________________________ COI_______________________________________________________ 17. Acceptance of Capital Donation to Monroe County School District for Use in the CTE Program Attachments: Rationale Report______________________________________________ Completed Donation LTR and Title Porche for CTE__________________ 18. Acceptance of Capital Donation to Monroe County School District for use in Coral Shores HS Automotive Program Attachments: Rationale Report______________________________________________ Completed Donation LTR & Title Acura MDX 2015 for CSHS Auto Prog___ 19. Approval of College Board Advanced Placement Exams Renewal for 2024-2025 School Year Attachments: Rationale Report______________________________________________ College Board AP renewal with Amendment Signed___________________ 20. Approval of Purchase of Sentinel One Software through CDWG Attachments: Rationale Report______________________________________________ CDWG_Goods_and_Services_Contract_FY_24_25 Signed_____________ CDW Sourcewell Contract 121923_______________________________ CDWG COI_________________________________________________ 21. Approval of Exceptional Student Education Contract Renewal with Princeton Staffing Solutions Attachments: Rationale Report______________________________________________ Princeton 2024-2025 Requistion_________________________________ Princeton Contract Renewal with Amendment 11-20-2024_____________ Candidate Confirmation Katherine Wickham_________________________ COI - The School Board of Monroe County, Florida__________________ Business Personnel Relationship Form____________________________ Princeton Contract 2022-2023 Board Apprd 6-28-2022______________ COI - The School Board on Monroe County Updated 1-6-2025_________ 22. Acceptance of Head Start Monthly Update for October and November 2024 Attachments: Rationale Report______________________________________________ October 2024 Budget Manager Highlights___________________________ October 2024 Head Start Dashboard Reports________________________ October Budget Mgr Report______________________________________ November 2024 Budget Manager Highlights________________________ November 2024 Budget Manager Report___________________________ November 2024 Head Start Dashboard Report_______________________ REPORTS Monroe County School District JANUARY 28, 2025 4

Attachments: DOJ STOP School Violence Program Grant_________________________ Attachments: Conceptual #1_______________________________________________ Conceptual #2______________________________________________ Attachments: Rex Weech Field Design 012025________________________________ Attachments: Dec 2024 Audit Presentation to the Board________________________ Attachments: Rationale Report___________________________________________ po0165 - Meetings_________________________________________ po0131 - Legislative - Policymaking____________________________ Attachments: Rationale Report___________________________________________ po6325- Procurement - Federal Grants-Funds Self-Certification______ Attachments: Rationale Report_____________________________________________ po5465 - General Education Development (GED) Tests_______________ Attachments: Rationale Report_____________________________________________ po2210 - Curriculum Development_______________________________ po2421 - Career and Technical Education__________________________ po1242 - Professional Learning__________________________________ GOAL 1: Student Success 1. Department of Justice (DOJ) Grant, E. Williams GOAL 2: The Whole Child 1. Reynolds School Conceptual Design, P. Lefere 2. Rex Weech Field Improvements, P. Lefere GOAL 3: Human Capital Advantage 1. Review of Property & Casualty Renewal Package for 2025-2026, G. Henriquez 2. 2023-2024 Audit Results, Dr. C. White GOAL 4: Safety and Security Legal Superintendent Board Pending 1. Affordable Housing Recess PUBLIC HEARING First Reading, Policies 1. First Reading, Policies - Operations and Planning 2. First Reading, Policy - Internal Services Second Reading, Policies 1. Second Reading, Policy - Student Support Services 2. Second Reading, Policies - Curriculum Monroe County School District JANUARY 28, 2025 5

Attachments: Rationale Report_____________________________________________ po1010 - Board - Superintendent Relationship_______________________ po1020 - Employment of the Superintendent_______________________ po1030 - Superintendent of Schools______________________________ po1040 - Evaluation of the Appointed Superintendent_________________ Attachments: Rationale Report______________________________________________ po4430.06 - Vacation Leave_____________________________________ po6550 - Travel and Expenses__________________________________ po6440 - Cooperative Purchasing_________________________________ po6320 - Purchasing and Contracting for Commodities and Contractual Services______________________________________________ po6320.01 - Vendor Preference__________________________________ po6450 - Local Purchasing______________________________________ po6330 - Acquisition of Professional Architectural, Engineering, Landscape Architectural, or Land Surveying Services________________________ po6322 - Construction Contracting and Bidding_____________________ Attachments: Rationale Report______________________________________________ 72000 District Superintendent__________________________________ Attachments: Rationale Report_____________________________________________ 79017 - Threat Management and Harm Prevention Coordinator________ Attachments: Rationale Report______________________________________________ 63028 Coordinator Reading Language Arts_________________________ Attachments: Rationale Report_____________________________________________ 63071 Director of Instructional Resources and AVID__________________ Attachments: Rationale Report______________________________________________ 63005 Director of Assessment and Accountability____________________ E. ACTION ITEMS 1. Acceptance of the Monroe County School District Annual Comprehensive Financial Report (ACFR) for the Fiscal Year Ended June 30, 2024 Attachments: Rationale Report______________________________________________ Monroe ACFR 2023-2024_______________________________________ 2. Approval of Budget Summary Reports November 2024 Attachments: Rationale Report______________________________________________ Budget_Summary_Reports_November.2024_________________________ 3. Approval of Board Policy - Student Support Services Attachments: Rationale Report_____________________________________________ po5465 - General Education Development (GED) Tests_______________ 4. Approval of Board Policies Revision - Curriculum Attachments: Rationale Report______________________________________________ po2210 - Curriculum Development_______________________________ po2421 - Career and Technical Education__________________________ 3. Second Reading, Policies - Human Resources 4. Second Reading, Policies - Finance & Performance First Reading, Job Descriptions 1. First Reading, Job Description: 72000 District Superintendent 2. First Reading, Job Description: 79017 Threat Management and Harm Prevention Coordinator 3. First Reading, Job Description: 63028 Coordinator Reading/Language Arts 4. First Reading of Job Description: 63071 Director of Instructional Resources and AVID 5. First Reading Job Description: 63005 Director of Assessment and Accountability Reconvene Monroe County School District JANUARY 28, 2025 6

po1242 - Professional Learning__________________________________ 5. Approval of Board Policies Revision - Human Resources Attachments: Rationale Report_____________________________________________ po1010 - Board - Superintendent Relationship_______________________ po1020 - Employment of the Superintendent_______________________ po1030 - Superintendent of Schools______________________________ po1040 - Evaluation of the Appointed Superintendent_________________ 6. Approval of Board Policies Revision - Finance & Performance Attachments: Rationale Report_____________________________________________ po4430.06 - Vacation Leave_____________________________________ po6550 - Travel and Expenses__________________________________ po6440 - Cooperative Purchasing_________________________________ po6320 - Purchasing and Contracting for Commodities and Contractual Services______________________________________________ po6320.01 - Vendor Preference__________________________________ po6450 - Local Purchasing______________________________________ po6330 - Acquisition of Professional Architectural, Engineering, Landscape Architectural, or Land Surveying Services________________________ po6322 - Construction Contracting and Bidding_____________________ 7. Approval of School Board Members Travel Requests Attachments: Rationale Report_____________________________________________ 01.28.25-MCSD School Board Members Out of County Travel Requests_ 8. Acceptance of the Superintendent Search Timeline Attachments: Rationale Report_____________________________________________ Draft MC Timeline worksheet 1.15.25______________________________ 9. Acceptance of the Superintendent Search Survey Attachments: Rationale Report____________________________________________ Monroe Draft Survey - English__________________________________ Monroe Draft Survey - Spanish__________________________________ Monroe Draft Survey - Creole___________________________________ Monroe County School District JANUARY 28, 2025 7