3. REGULAR BOARD MEETING at 5 p.m. in the Board Room

0 Wednesday, August 20, 2025 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room This meeting is open to the public. Agenda Topic and Non-Agenda Topic speakers are heard at this meeting. Please call the Board Office at 561-434-8136, 561-434-8139, 561-434-8038 or 561-434-7481 or email boardoffice@palmbeachschools.org to sign up by noon the day of the meeting to be added to the speaker's list in advance. If the deadline has passed, speakers may obtain a blue "Comments by Public" card located just inside the Board Room and submit it to the Board Clerk prior to the meeting being called to order. Once the meeting has been called to order, no additional speakers or comments cards will be accepted. If you have signs, flags, placards, posters, banners and/or other objects as part of your presentation, a copy must be submitted to the Board Clerk by noon on the day of the meeting for approval if compliant with the standard stated in Policy 1.03 for public comment and decorum. Speakers, note that the microphone will be turned off when the time limit has been reached. However, if arrangements are made by 12:00 p.m., noon on the day of the meeting with the Board Clerk, if the speaker has an interpreter or needs ADA accommodations, reasonable additional time will be provided by the Chair if needed. You can also send written comments of up to 400 words and if they address an agenda topic, the must clearly identify what agenda item(s) they pertain to. Non-agenda item written comments are accepted for regular meetings only. Written comments must be received by the Board Office no later than 12:00 p.m. noon of the day before the meeting and these can be hand-delivered, mailed, or sent to boardoffice@palmbeachschools.org. See School Board Policy 1.03 under Public Comments, which includes the amount of time to speak and other details, under Civility and Decorum to Prevent Disruption. For more information, please contact Toni Sinclair, Clerk of the School Board, 561-434-8136. 1. Call To Order Subject Board Chair Opens Meeting - Board Clerk Takes Attendance - Pledge of Allegiance & National Anthem Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 1. Call To Order Type Procedural File Attachments 2. Review and Approve Minutes 3. Chairman Adds Items for Good Cause Subject Items Added: P2 Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 3. Chairman Adds Items for Good Cause Type Procedural Item Added : P2 Personnel Addendum Good Cause Statement : Good Cause exists for adding this item so that employees can begin in their new positions as soon as possible. File Attachments 4. Superintendent Withdraws Items Subject Items Withdrawn: Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 4. Superintendent Withdraws Items Type Procedural File Attachments 5. Board Pulls Items From Consent Agenda Subject Items Pulled: PC6; PC7 Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 5. Board Pulls Items From Consent Agenda Type Procedural File Attachments 6. Review and Approve Agenda Subject Approve Agenda Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 6. Review and Approve Agenda Type Action Recommended Action Motion to approve the agenda as presented or amended. File Attachments Motion & Voting Motion to approve the agenda as presented or amended. Motion by Gloria Branch, second by Marcia Andrews. Final Resolution: Motion Passes Yea: Marcia Andrews, Gloria Branch, Karen Brill, Edwin Ferguson, Matthew Jay Lane, Virginia Savietto, Erica Whitfield 7. Disclosures and Abstentions Subject Disclosures and Abstentions Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 7. Disclosures and Abstentions Type Procedural File Attachments 8. Superintendent and Board Comments Subject Superintendent Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 8. Superintendent and Board Comments Type Information File Attachments Subject Board Members Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 8. Superintendent and Board Comments Type DESCRIPTION: CONTACT: FINANCIAL IMPACT: SCHOOL BOARD GOALS: (Check all that apply.) □ 1. Student First Philosophy □ 2. Family Matters □ 3. Qualified and Highly Effective Workforce □ 4. Efficiency and Accountability □ 5. Community Engagement □ 6. Communication File Attachments 9. Presentations Subject COM1 Presentation of Friend of Education Award to State Rep. Anne Gerwig Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 9. Presentations Type Presentation, Recognition DESCRIPTION : Presentation of the Friend of Education Award by Florida School Boards Association and honoring Rep. Anne Gerwig for her work on the state school start times legislation. CONTACT : Michael J. Burke, Superintendent (superintendent@palmbeachschools.org) Sean Cooley, Chief Strategic Communications and Engagement Officer (sean.cooley@palmbeachschools.org) Nneka Nnolim, Executive Communications Specialist (nneka.nnolim@palmbeachschools.org) FINANCIAL IMPACT : n/a Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate X  Affirm  Inspire File Attachments Subject COM2 Middle School Teacher Receives Holocaust Educator of the Year Award Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 9. Presentations Type Presentation, Recognition DESCRIPTION : Julie Gates is a teacher at Loggers’ Run Community Middle School. She received the Naftaly Holocaust Educator of the Year Award from inSIGHT Through Education. This award is presented annually to a Holocaust educator who exemplifies outstanding commitment and passion for Holocaust education. The recipient is recognized as a leader in the field and a model of excellence in teaching this vital history. CONTACT : Michael J. Burke, Superintendent (superintendent@palmbeachschools.org) Sean Cooley, Chief Strategic Communications and Engagement Officer (sean.cooley@palmbeachschools.org) Nneka Nnolim, Executive Communications Specialist (nneka.nnolim@palmbeachschools.org) FINANCIAL IMPACT : n/a Strategic Themes (choose all that apply): X  A. Academic Excellence and Growth X  B. Student-Focused Culture  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments Subject COM3 Philanthropy Tank Anniversary and 2025 Student Program Cohort Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 9. Presentations Type Presentation, Recognition DESCRIPTION : Recognition of Philanthropy Tank’s 10th Anniversary and selection of 2025 Student Program Cohort who are implementing impactful programs that serve Palm Beach County. Fourteen students from Dreyfoos, Park Vista High, Spanish River High, and Olympic Heights High were selected for mentorship and funding to implement their social impact programs throughout Palm Beach County. Programs range from addressing body positivity and mental health wellness to teaching senior citizens about technology and cybersecurity. CONTACT : Michael J. Burke, Superintendent (superintendent@palmbeachschools.org) Sean Cooley, Chief Strategic Communications and Engagement Officer (sean.cooley@palmbeachschools.org) Nneka Nnolim, Executive Communications Specialist (nneka.nnolim@palmbeachschools.org) FINANCIAL IMPACT : n/a Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments 10. Student Government Report Subject Student Government - No report Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 10. Student Government Report Type Report File Attachments 11. Committee Reports Subject Academic Advisory Committee - Barbara McQuinn, Chair Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 11. Committee Reports Type Information File Attachments Subject Audit Committee - Report attached Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 11. Committee Reports Type Information File Attachments July 17, 2025 Audit Committee Report.pdf (131 KB) Subject Construction Oversight Review Committee - Report attached Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 11. Committee Reports Type Information File Attachments SDPBC CORC Report - August 14 2025 - Final - DKB.pdf (148 KB) Subject District Diversity and Equity Committee Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 11. Committee Reports Type Information File Attachments Subject General Counsel Report Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 11. Committee Reports Type Information File Attachments Subject Inspector General Report Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 11. Committee Reports Type Information File Attachments 12. Speakers: Elected Officials and Delegates Subject Elected Officials and Delegates Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 12. Speakers: Elected Officials and Delegates Type Information File Attachments 13. Speakers: Agenda Topics Subject Agenda Topic Speakers Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 13. Speakers: Agenda Topics Type Information File Attachments 14. Consent Agenda Subject BRD1 Inspector General Performance Evaluation Instrument Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the proposed, revised Inspector General's Performance Evaluation Instrument as submitted. DESCRIPTION : The Board will review and consider proposed revisions to the Inspector General's evaluation instrument for period 7/1/2024 to 7/1/2025. The revised evaluation instrument consolidates 25 previous standards/measures into 8 measures covering the following areas: 1. Audit Committee Support & Communications 2. Annual Report 3. Corrective Actions & Follow-ups 4. Annual Work Plan 5. Audit, Investigative, and Inspection Duties & Responsibilities 6. Preparing (Audit, Investigation & Inspection) Reports and Communicating Reports 7. Hotline 8. IG Certification CONTACT : Teresa Michael, Inspector General (teresa.michael@palmbeachschools.org) FINANCIAL IMPACT : N/A Strategic Themes (choose all that apply):  A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate  Affirm  Inspire File Attachments IG Evaluation Instrument August 2025.pdf (306 KB) Current IG Self Evaluation & Evaluator's Worksheet 23-24.pdf (274 KB) Proposed IG Evaluation Instrument for FY 24-25.pdf (177 KB) Subject CAO1 Driver Education Safety Trust Grant Administration Interlocal Agreement Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend that the Board approve the Driver Education Trust Fund Grant Administration Interlocal Agreement and authorize the Superintendent or designee to sign all documents related to this agreement, in effect for one year, automatically extending for up to four additional one-year terms, and approve the Driver Education Safety Trust Fund Grant Acceptance. DESCRIPTION : The Driver Education Safety Trust Fund Grant Administration Interlocal Agreement outlines the collaboration between the School Board and Palm Beach County, where the School Board is designated to administer the County's grant funds. These funds are collected through the Dori Slosberg Driver Education Safety Act to fund driver education programs in public and non-public schools. This agreement acknowledges the School Board's expertise in administering Driver Safety Education Programs and outlines the responsibilities of the School Board of Palm Beach County as the grant administrator. Responsibilities include assisting the County in establishing procedures for the grant program; advertising the driver education opportunities to public and nonpublic schools; receiving, documenting, and evaluating grant applications; making written recommendations to the County on issues related to the grant; and acting as administrator for the grant. CONTACT : Jamie Wyatt, Deputy Superintendent/Chief of Schools (jamie.wyatt@palmbeachschools.org) Maria Bishop, Chief Academic Officer (maria.bishop@palmbeachschools.org) Adrienne Howard, Director, Elementary Education Department (adrienne.howard@palmbeachschools.org) FINANCIAL IMPACT : The financial impact is fees collected related to the Driver Education Safety Trust Fund Administration Interlocal Agreement that will be recorded in a Special Revenue Fund. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate  Affirm  Inspire File Attachments Interlocal Agreement.pdf (293 KB) DE Checklist-2025.pdf (921 KB) Subject CAO2 Agreement with University of North Carolina Greensboro Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend that the School Board approve the agreement with the University of North Carolina Greensboro and authorize the Superintendent or designee to sign all documents related to this agreement. DESCRIPTION : University of North Carolina Greensboro offers educational programs for the development of speech and language therapists for which students require clinical education and fieldwork experiences to complete their professional development. This agreement, if approved, will allow for interns to be assigned to a school location within the District. The hosting of interns is crucial to the recruitment of quality school based therapists. Hosting interns is an integral phase in the solution to filling vacancies. Most who intern with the School District, return for full-time employment once they graduate. This agreement shall be in effect from August 21, 2025 through June 30, 2030. CONTACT : Jamie Wyatt, Deputy Superintendent/Chief of Schools ( jamie.wyatt@palmbeachschools.org ) Maria Bishop, Chief Academic Officer ( maria.bishop@palmbeachschools.org ) Kevin McCormick, Executive Director of Exceptional Student Education ( kevin.mccormick@palmbeachschools.org ) FINANCIAL IMPACT : There is no financial impact to the District. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture X  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X  Educate  Affirm  Inspire File Attachments Agreement with University of North Carolina Greensboro.pdf (460 KB) Data Panel - UNC Greensboro Agreement.pdf (20 KB) UNC Greensboro Legal Checklist.pdf (963 KB) Subject CAO5 Amendment to Collaborative Agreement with College for Kids/Take Stock In Children Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend that the School Board approve the amendment to the Agreement with College for Kids/Take Stock In Children to provide support services to students effective August 20, 2025, through June 30, 2027, with College for Kids/Take Stock in Children Palm Beach and authorize the Superintendent or his designee to sign all related documents and contracts. DESCRIPTION : This is an amendment to the original cooperative agreement TL2 - Collaborative Agreement with College for Kids/Take Stock In Children, Palm Beach, effective April 21, 2021. This amendment serves to modify the Data Sharing agreement that provides data to College for Kids/Take Stock in Children in order to support students receiving college readiness services and scholarship opportunities. CONTACT : Jamie Wyatt, Deputy Superintendent/Chief of Schools (jamie.wyatt@palmbeachschools.org) Maria Bishop, Chief Academic Officer (maria.bishop@palmbeachschools.org) Eva Cwynar, Ph.D. Director of Secondary Education (eva.cwynar@palmbeachschools.org) FINANCIAL IMPACT : There is no additional financial impact to the School District of Palm Beach County Budget. Strategic Themes (choose all that apply): x A. Academic Excellence and Growth x B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): x Educate  Affirm x Inspire File Attachments 1st Amendment-College for Kids.pdf (1,218 KB) Agreement College for Kids-Take Stock in Children.pdf (655 KB) 7.28.25 - 2220.pdf (1,461 KB) Legal Contract Checklist.pdf (867 KB) Subject CAO7 Literacy AmeriCorps Palm Beach County Cooperative Agreement Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend that the Board approve the Literacy AmeriCorps Palm Beach County Cooperative Agreement to provide services from August 21, 2025, through July 31, 2026; and authorize the Superintendent or designee to sign all documents related to the agreement. DESCRIPTION : This is a continuation of the Literacy AmeriCorps Palm Beach County Cooperative Agreement. AmeriCorps services will begin after Board approval. Graduation Coaches (6 Full-Time Members) Assigned to support high school students in meeting graduation and career-readiness goals at: Boynton Beach Community High School Forest Hill Community High School Lake Worth Community High School Palm Beach Lakes Community High School Reading Tutors (4 Full-Time, 2 Part-Time Members) Providing one-on-one reading intervention and literacy tutoring for K–3 students at: Galaxy E3 Elementary School Northmore Elementary School Johnson Scholars Coaches (2 Full-Time Members) Funded through the Johnson Scholars Grant, these members offer college and career coaching at Atlantic High School Forest Hill Community High School Glades Central Community High School John I. Leonard High School Jupiter Community High School Lake Worth Community High School Palm Beach Gardens Community High School Palm Beach Lakes Community High School Pahokee Middle-Senior High School Santaluces Community High School Village Academy William T. Dwyer High School CONTACT : Jamie Wyatt, Deputy Superintendent/Chief of Schools (jamie.wyatt@palmbeachschools.org) Maria Bishop, Chief Academic Officer (maria.bishop@palmbeachschools.org) Adrienne Howard, Director of Elementary Education (adrienne.howard@palmbeachschools.org) FINANCIAL IMPACT : The School District of Palm Beach County funds AmeriCorps members, $20,160.00 per full-time and $10,080.00 for part-time, and fingerprinting for a total financial impact to the Division of Teaching and Learning of $222,809.04. Strategic Themes (choose all that apply): x A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): x Educate  Affirm  Inspire File Attachments Americorps Agreement 7.28.25.pdf (937 KB) Legal Contract Checklist.pdf (866 KB) Subject CHW1 Renewal of Contract with Community In Schools Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend that the board approves the Agreement with Communities in Schools of Palm Beach County, Inc., with the Support Services Department effective September 1, 2025; and authorize the Superintendent or designee to sign all documents and contracts related to the Agreement which are required for implementation. DESCRIPTION : This is the renewal of a contract agreement between the Community In Schools (CIS) and the School District’s Support Services Department from September 1, 2025, through June 30, 2026. The focus is on students in 6 th – 12 th grade to improve their academic achievement, increase attendance, advance to the next grade level, and build their personal strengths. Communities In Schools provides enrichment activities, career and college coaching, and other activities to ensure student success. The targeted population area is identified as at-risk students by school personnel who take into account their attendance, academic performance, behavior, as well as other challenges a student may face. Participating Schools: Atlantic High School Conniston Community Middle Forest Hill Community Hill School John F. Kennedy Middle School Lakeshore Middle School Palm Beach Lakes Community High School Riviera Beach Preparatory Achievement Academy Roosevelt Middle School Royal Palm Beach Community High School Santaluces Community High School CONTACT : Keith Oswald, Chief of Student Health and Wellness ( keith.oswald@palmbeachschools.org ) FINANCIAL IMPACT : The financial impact to the School District’s General Fund for FY26 is $9,950. The source of funds is the Support Services Department Budget. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture X C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply):  Educate X Affirm X Inspire File Attachments FY26 CIS Checklist.pdf (918 KB) FY26 Comm In Schools legal signed 7_21_25.pdf (2,733 KB) FY26 Comm In Schools Addendum A signed.pdf (645 KB) Job Description Academic Coach B FY26.pdf (93 KB) Subject DS1 Seventh Amendment to the Agreement by and between Florida Training Services, Inc. & SBPBC Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Amendment to the agreement with Florida Training Services, Inc., effective August 20, 2025, through June 30, 2028. DESCRIPTION : The Amendment to the original Florida Training Services, Inc. Agreement enables Florida Training Services, Inc., to be a job training partner with PBCSD. This amendment agreement allows for Florida Training Services, Inc, and PBCSD to work together on workforce training and job placement. Florida Training Services, Inc. will provide pre-apprenticeship and will expand apprenticeship offerings in HVAC, Carpentry, Electrical and Plumbing for the 2025/2026 school year. Locations include North Technical, West Technical, Historical Carver Technical, Chuck Shaw Technical, and other possible sites as we expand. CONTACT : Jamie Wyatt, Deputy Superintendent/Chief of Schools (jamie.wyatt@palmbeachschools.org) Fred Barch, Director of Adult and Community Education (fred.barch@palmbeachschools.org) FINANCIAL IMPACT : The financial impact to the District General Fund budget is not to exceed $875,540. The source of the funds is the Department of Adult and Community Education. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments 6th Amendment Florida Training Services - Executed.pdf (154 KB) 7th Amendment Adult Ed Projected Student Reg Numbers 06-2025.xlsx (20 KB) FY23 5th Amendment to Florida Training Services Fully Executed.pdf (345 KB) FY21 Third Amendment to Florida Training Board Signatures.pdf (764 KB) FY18 Florida Training Services with Final Signatures.pdf (2,886 KB) FY22 4th Amendment of Florida Training Services-Board Signature.pdf (995 KB) FY20 2nd Amendment Florida Training Services.pdf (2,077 KB) FY20 1st Amendment to Fl Training Sevices final signatures.pdf (1,117 KB) FTS Checklist.pdf (917 KB) 7th Amendment FTS Contract Signed (1).pdf (432 KB) PBSD 1997 Signed (1).jpg (234 KB) Subject DS2 Palm Beach County Food Bank Memorandum of Understanding Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Palm Beach County Food Bank Memorandum of Understanding to provide services from August 20, 2025, through June 30, 2026; and authorize the Superintendent or designee to sign all documents related to the MOU. DESCRIPTION: This MOU is to establish a collaborative partnership aimed to enhance students' culinary skills, provide career pathways, and promote healthy eating habits through culinary training and educational services to adult students in Palm Beach County. CONTACT: Jamie Wyatt, Deputy Superintendent/Chief of Schools (jamie.wyatt@palmbeachschools.org) Fred Barch, Director of Adult and Community Education (fred.barch@palmbeachschools.org) FINANCIAL IMPACT: The financial impact to the District General Fund budget is not to exceed $10,000. The source of the funds is the Department of Adult and Community Education. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): XEducate X Affirm XInspire File Attachments Signed 1997 - Copy.pdf (104 KB) Signed 2220.pdf (126 KB) FY26 PBC Food Bank MOU Update signed Legal approved.pdf (684 KB) FoodBankChecklist.pdf (922 KB) Q&A1 DS2.pdf (119 KB) Subject DS3 Second Amendment to the Literacy AmeriCorps Palm Beach County Cooperative Agreement Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Second Amendment to the Literacy AmeriCorps Palm Beach County Cooperative Agreement to provide services from August 1st, 2025, through July 31, 2026, and authorize the Superintendent or designee to sign all documents related to the agreement. DESCRIPTION : This Amendment provides for four (4) ESOL Literacy teachers to assist our students. CONTACT : Jamie Wyatt, Deputy Superintendent/Chief of Schools (jamie.wyatt@palmbeachschools.org) Fred Barch, Director of Adult and Community Education (fred.barch@palmbeachschools.org) FINANCIAL IMPACT : This Amendment will decrease the financial impact from $87,000 to $80,640 for FY26. The source of the funds is the Department of Adult and Community Education. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth  B. Student-Focused Culture  C. Mental Health and Wellness  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): XEducate X Affirm XInspire File Attachments Signed 2220 Americorp.pdf (140 KB) Americorps 1st Amendment - Signed.pdf (227 KB) Literacy Americorps PBC Cooperative Agreement Signed.pdf (803 KB) Second Amendment Amendment to the AmeriCorps (2) - signed.pdf (186 KB) LA-AmendmentChecklist (1) (1).pdf (917 KB) Subject FC1 Contingency Use and Change Report Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend that the Board receive and approve the submitted monthly Construction Contingency Use and Change Order reports. DESCRIPTION : Report of Construction Contingency Use and Change Order exercised under authority delegated to the Superintendent of Schools or his designee, to be tracked and reported, as required by School Board Policies 7.22 and 7.225 CONTACT : Joseph Sanches, Chief Operations Officer, ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) M i chael Tubiolo, Director of Construction ( michael.tubiolo@palmbeachschools.org ) FINANCIAL IMPACT : There is no financial impact to the District. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X  B. Student-Focused Culture  C. Mental Health and Wellness X  D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate X Affirm X Inspire File Attachments 2025 08 CORC Approval by DA August 2025 - Contingency R1.pdf (548 KB) 2025 08 CORC Approval by DA August 2025 - Changes R1.pdf (533 KB) Subject FC2 Loggers Run Middle School- Facility Renovation Project Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Construction Change Orders #001, #004, and #005 for a credit in the amount of ($602,598.12) from Proctor Construction Company, LLC for the Loggers Run Middle School Facility Renovation project, for an increase in time of 179 non-compensable calendar days, and to approve final payment. DESCRIPTION: Modifications to Project #1751-7100 include the following: Change Order Proposal Request (COPR) #001 for the addition of 101 non-compensable calendar days to final completion Description: $0.00; 101 non-compensable calendar days Cause: Design Error Justification: After the start of construction, the CMAR requested information from the design team regarding the concrete pad for the new generator. Upon investigation, the design team discovered that the location specified for the new generator conflicted with the location of an existing underground LP gas tank. The generator was relocated, requiring revisions to the design documents and approval by BCS. It took multiple revisions and submittals for the new design to be approved, with the revisions finally being approved on May 3, 2024. This did not provide sufficient time for installation to be complete prior to the original substantial completion date of May 20, 2024. This request is for 101 additional, non-compensable calendar days to extend substantial completion from May 20, 2024 to August 28, 2024 and to extend final completion from July 30, 2024 to November 7, 2024. Change Order Proposal Request (COPR) #004 credit in the amount of ($602,598.12) for unused funds. Description: Guaranteed Maximum Price (GMP) Reconciliation of project and approval of final payment. Credit for Unused Funds, including: Unused Preconstruction Reimbursables – ($4,536.04) Unused General Requirements – ($26,522.95) Unused Unpurchased Scope/Buyout Savings – ($514,733.19) Unused Construction Contingency - ($37,662.94) Unused Bonds – ($3,049.00) Unused Overhead and Profit – ($16,094.00) Total Credit - ($602,598.12) Cause: School District Request Justification: The Construction Manager (CM) Agreement is a cost-plus fixed fee with a Guaranteed Maximum Price (GMP) contract. The fixed fees are General Conditions, Construction Phase Fee (CM Staff) and Construction Manager Fee (OH&P). All other costs are billed at actual costs as long as the GMP is not exceeded. The difference between the GMP and the actual cost is returned to the School District at the completion of the project. Returned funds on this project include unused Preconstruction Reimbursables, unused General Requirements, unused Unpurchased Scope, unused Construction Contingency, unused Bonds, and unused Overhead & Profit. Overhead & Profit was incorrectly calculated in the GMP by including Construction Contingency and Bonds and Insurance in the calculation. The OH&P associated with Construction Contingency and Bonds and Insurance is being returned. All planned work on this project was completed. Change Order Proposal Request (COPR) #005 for the addition of 78 non-compensable calendar days to final completion Description: $0.00; 78 non-compensable calendar days Cause: Design Omission Justification: After the installation of the new generator, the electrical inspector identified the need for an interlock key/switch to control the generator, which was not identified on the electrical drawings. The lead time for obtaining this interlock required the extension of the final completion date by 78 non-compensable calendar days and extends the final completion date from November 7, 2024 to January 23, 2025. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) FINANCIAL IMPACT: The financial impact is a credit in the amount of ($602,598.12) from Proctor Construction Company, LLC. (CM@Risk Agreement). $602,598.12 will be returned to the Project Budget. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): XEducate X Affirm XInspire File Attachments FC2 Loggers Run Middle School- Facility Renovation Project (R1).pdf (9,477 KB) Checklist - Change Order #1 Loggers Run MS APM hnh signed 7.9.25.pdf (245 KB) FINAL Change Order#4 Package - LRMS - 25.06.04 arch.spa signed.pdf (2,771 KB) Checklist - Change Order #4 Loggers Run MS APM hnh signed 7.9.25.pdf (245 KB) Loggers Run MS Reno CO 5 - KT DB MT DD HH AM to Board for appr.pdf (3,643 KB) Checklist - Change Order #5 Loggers Run MS APM hnh signed 7.9.25.pdf (245 KB) Subject FC3 Maintenance at South ITV - Modular Relocations Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Construction Change Order #005 for a credit in the amount of ($66,151.84) from Randolph Construction Group for the Maintenance at South ITV Modular Relocation project, the addition of 219 non-compensable calendar days, and approve final payment. DESCRIPTION: Modifications to Project #9450-2202 include the following: Change Order Proposal Request (COPR) #005 credit in the amount of ($66,151.84) for unused funds and the addition of 219 non-compensable calendar days. Description: Guaranteed Maximum Price (GMP) Reconciliation of project and approval of final payment. Credit for Unused Funds, including: Unused Preconstruction Reimbursables – ($903.22) Unused Unpurchased Scope/Buyout Savings – ($25,641.44) Unused Construction Contingency - ($7,357.62) Unused Allowances – ($32,249.56) Total Credit - ($66,151.84) Cause: School District Request Justification: The Construction Manager (CM) Agreement is a cost-plus fixed fee with a Guaranteed Maximum Price (GMP) contract. The fixed fees are General Conditions, Construction Phase Fee (CM Staff) and Construction Manager Fee (OH&P). All other costs are billed at actual costs as long as the GMP is not exceeded. The difference between the GMP and the actual cost is returned to the School District at the completion of the project. Returned funds on this project include unused General Requirements, unused Unpurchased Scope, unused Construction Contingency, and unused Bonds. All work in the contract was completed. Additional time was required during the project closeout to satisfy inspection comments, obtain approved as-built drawings, and obtain FEMA certification. In addition, FPL supply work was delayed due to supply issues with the manufacturer. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) FINANCIAL IMPACT: The financial impact is a credit in the amount of ($66,151.84) from Randolph Construction Group (CM@Risk Agreement). $66,151.84 will be returned to the Project Budget. Strategic Themes (choose all that apply):   A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): XEducate X Affirm XInspire File Attachments South Shop Mods CO 5 - LF DB MT DD HH AM to Board for appr.pdf (2,695 KB) Checklist - Change Order #5 South Shop Mod Relocation 7.2.25.pdf (297 KB) Subject FC4 Whispering Pines Elementary School - 2 Modular Relocations Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Construction Change Order #001 for a credit in the amount of ($81,913.12) from Randolph Construction Group for the Maintenance at South ITV Modular Relocation project, the addition of 219 non-compensable calendar days, and approve final payment. DESCRIPTION: Modifications to Project #1781-2302 include the following: Change Order Proposal Request (COPR) #001 credit in the amount of ($81,913.12) for unused funds and the addition of 44 non-compensable calendar days. Description: Guaranteed Maximum Price (GMP) Reconciliation of project and approval of final payment. Credit for Unused Funds, including: Unused General Requirements – ($34,243.79) Unused Unpurchased Scope/Buyout Savings – ($25,932.70) Unused Construction Contingency - ($15,408.95) Unused Bonds and Insurance – ($890.18) Unused Overhead & Profit – ($5,437.50) Total Credit - ($81,913.12) Cause: School District Request Justification: The Construction Manager (CM) Agreement is a cost-plus fixed fee with a Guaranteed Maximum Price (GMP) contract. The fixed fees are General Conditions, Construction Phase Fee (CM Staff) and Construction Manager Fee (OH&P). All other costs are billed at actual costs as long as the GMP is not exceeded. The difference between the GMP and the actual cost is returned to the School District at the completion of the project. Returned funds on this project include unused General Requirements, unused Unpurchased Scope, unused Construction Contingency, unused Bonds & Insurance, and unused Overhead & Profit. Overhead & Profit was returned due to reductions in the original scope of work including the following: Division 2 – Selective Demolition – no work was required - $7,500 Division 8 – Door Alignment – no work was required - $7,000 Division 10 – Fire Extinguishers – extinguishers were provided by M&PO - $1,000 Division 33 – Irrigation Repairs – no work was required - $2,000 Division 33 – Modular Transportation – transportation was purchased directly by the Owner - $55,000 Total amount of work eliminated from original scope - $72,500 Amount of OH&P returned = 7.5% of $72,500 = $5,437.50 While substantial completion was achieved on schedule and the modulars were able to be utilized, the final completion was delayed due to unforeseen issues obtaining the underground utility elevations required for the as-built drawings. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) FINANCIAL IMPACT: The financial impact is a credit in the amount of ($81,913.12) from Hatcher Construction & Development, Inc. (CM@Risk Agreement). $81,913.12 will be returned to the Project Budget. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): XEducate X Affirm XInspire File Attachments Whispering Pines ES Mods CO 1 - LF DB MT DD HH AM to Board for appr.pdf (4,894 KB) Checklist - Change Order #1 Whispering Pines ES [APM hnh signed] 7.9.25.pdf (246 KB) Subject FC5 K.E. Cunningham Elementary School - New PE Pavilion Project Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Construction Change Order #009 for a credit in the amount of ($90,561.08) from Randolph Construction Group for the K.E. Cunningham Elementary School New PE Pavilion project, an increase of 245 non-compensable calendar days to final completion, and approve final payment. DESCRIPTION: Modifications to Project #1831-2301 include the following: Change Order Proposal Request (COPR) #009 credit in the amount of ($90,561.08) for unused funds and the addition of 245 non-compensable calendar days. Description: Guaranteed Maximum Price (GMP) Reconciliation of project and approval of final payment. Credit for Unused Funds, including: Unused Pre-Construction Funds – ($86.42) Unused General Requirements – ($55.68) Unused Unpurchased Scope/Buyout Savings – ($77,513.50) Unused Funds – Scope Reduction – (6,837.78) Unused Construction Contingency - ($5,554.87) Unused Overhead & Profit – ($512.83) Total Credit - ($90,561.08) Cause: School District Request Justification: The Construction Manager (CM) Agreement is a cost-plus fixed fee with a Guaranteed Maximum Price (GMP) contract. The fixed fees are General Conditions, Construction Phase Fee (CM Staff) and Construction Manager Fee (OH&P). All other costs are billed at actual costs as long as the GMP is not exceeded. The difference between the GMP and the actual cost is returned to the School District at the completion of the project. Returned funds on this project include unused Preconstruction Funds, unused General Requirements, unused Unpurchased Scope, unused Construction Contingency, and unused Overhead & Profit. During construction, shelving, cabinetry, and an electrical outlet were eliminated from the scope of work, and the associated overhead and profit is being returned (7.5% x $6,837.78). Additional time was required due to delays in coordinating portions of the work that were performed by vendors hired directly by the District, including the walkway covers, lighting, and low-voltage wiring. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschoolso.org ) FINANCIAL IMPACT: The financial impact is a credit in the amount of ($90,561.08) from Randolph Construction Group (CM@Risk Agreement). $90,561.08 will be returned to the Project Budget. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): XEducate X Affirm XInspire File Attachments KE Cunningham ES Pavilion CO 9 - VT DB MT DD HH AM to Board for appr.pdf (3,073 KB) Checklist - Change Order #9 K.E. Cunningham ES[APM hnh signed] 7.9.25.pdf (247 KB) Subject FC6 Coral Sunset Elementary School - Facility renovation Project Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Construction Change Orders #003 and #004 for a credit in the amount of ($868,761.16) from Proctor Construction Company, LLC, the addition of 180 non-compensable calendar days, and approve final payment. DESCRIPTION: Modifications to Project #1811-7100 include the following: Change Order Proposal Request (COPR) #003 for the addition of 180 non-compensable calendar days to final completion Description: Additional non-compensable time to final completion Amount: $0.00 and 180 non-compensable calendar days Cause: Design Omission Justification: The design drawings used to develop the GMP did not provide sufficient information regarding the new generator and its docking station. Additional time was required due to multiple revisions to the design drawings and due to the 18 week lead time for delivery of the docking station. Change Order Proposal Request (COPR) #004 for a credit in the amount of ($868,761.16) for unused funds. Description: Guaranteed Maximum Price (GMP) Reconciliation of project and approval of final payment. Credit for Unused Funds, including: Unused Preconstruction Reimbursables – ($5,928.82) Unused General Requirements - ($10,245.78) Unused Unpurchased Scope/Buyout Savings – ($648,793.23) Unused Construction Contingency - ($184,857.00) Unused Bond – ($7,666.00) Unused Overhead & Profit - ($11,270.33) Total Credit - ($868,761.16) Cause: School District Request Justification: The Construction Manager (CM) Agreement is a cost-plus fixed fee with a Guaranteed Maximum Price (GMP) contract. The fixed fees are General Conditions, Construction Phase Fee (CM Staff) and Construction Manager Fee (OH&P). All other costs are billed at actual costs as long as the GMP is not exceeded. The difference between the GMP and the actual cost is returned to the School District at the completion of the project. Returned funds on this project include unused Preconstruction Reimbursables, unused General Requirements, unused Unpurchased Scope, unused Construction Contingency, unused Bond, and unused Overhead & Profit. The original painting scope ($42,415.00) and the intercom system ($162,500.00) were eliminated from the Construction Manager’s scope and were handled by District staff, and the associated Overhead & Profit (5.5% of $204,915.00) was returned. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) FINANCIAL IMPACT: The financial impact is a credit in the amount of ($868,761.16) from Proctor Construction Company, LLC. (CM@Risk Agreement). $868,761.16 will be returned to the Project Budget. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): XEducate X Affirm XInspire File Attachments Coral Sunset ES Reno CO 3 - JT DB MT DD HH AM to Board for appr.pdf (4,962 KB) Checklist - Change Order #3 Coral Sunset ES APM hnh signed 7.15.25.pdf (250 KB) Coral Sunset ES Reno CO 4 - JT DB MT DD HH AM to Board for appr.pdf (7,811 KB) Checklist - Change Order #4 Coral Sunset ES hnh signed 7.15.25.pm signed.pdf (261 KB) Subject FC7 Whispering Pines Elementary School - 4 Modular Relocation Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Construction Change Order #003 for a credit in the amount of ($102,163.29) from Randolph Construction Group for the Whispering Pines Elementary School Modular Relocation project, an increase of 163 non-compensable calendar days, and approve final payment. DESCRIPTION: Modifications to Project #1781-2202 include the following: Change Order Proposal Request (COPR) #003 credit in the amount of ($102,163.29) for unused funds and the addition of 163 non-compensable calendar days. Description: Guaranteed Maximum Price (GMP) Reconciliation of project and approval of final payment. Credit for Unused Funds, including: Unused Preconstruction Fees – ($801.42) Unused General Requirements – ($0.50) Unused Unpurchased Scope/Buyout Savings – ($21,123.09) Unused Construction Contingency - ($32,238.00) Unused Allowances – ($48,000.00) Unused Bonds and Insurance – ($0.18) Unused General Conditions – ($0.10) Total Credit - ($102,163.29) Cause: School District Request Justification: The Construction Manager (CM) Agreement is a cost-plus fixed fee with a Guaranteed Maximum Price (GMP) contract. The fixed fees are General Conditions, Construction Phase Fee (CM Staff) and Construction Manager Fee (OH&P). All other costs are billed at actual costs as long as the GMP is not exceeded. The difference between the GMP and the actual cost is returned to the School District at the completion of the project. Returned funds on this project include unused Preconstruction Fees, unused General Requirements, unused Unpurchased Scope/Buyout Savings, unused Construction Contingency, unused Allowances, unused Bonds & Insurance, and unused General Conditions. All work in the contract was completed. While the modulars were able to be utilized prior to the start of the school year, the final completion was delayed due to the following issues: The schedule in the GMP anticipated the start of construction on July 3, 2023, but the Notice to Proceed was not issued until August 23, 2023. The punchlist identified the need for concrete collars that were not identified on the permit drawings. The as-built drawings were rejected by PBCWUD, requiring additional surveying and resubmittal. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) FINANCIAL IMPACT: The financial impact is a credit in the amount of ($102,163.29) from Randolph Construction Group (CM@Risk Agreement). $102,163.29 will be returned to the Project Budget. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): XEducate X Affirm XInspire File Attachments Whispering Pines ES Mods CO 3 - LF DB MT DD HH AM to Board for appr.pdf (4,214 KB) Checklist - Change Order #3 Whispering Pines ES Mod Relocation [hnh signed] 7.23.25.pm signed.pdf (259 KB) Subject FC8 Boynton Beach High School - Reroof Project - Phase II Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Construction Change Order #001 for a credit in the amount of ($463,144.12) from Lego Construction Co. for the Boynton Beach High School Reroof project and approve final payment. DESCRIPTION: Modifications to Project #2361-2402 and #2361-7110 include the following: Change Order Proposal Request (COPR) #001 credit in the amount of ($463,144.12) for unused funds. Description: Guaranteed Maximum Price (GMP) Reconciliation of project and approval of final payment. Credit for Unused Funds, including: Unused Preconstruction Reimbursables – ($339.54) Unused General Requirements – ($38,093.30) Unused Unpurchased Scope/Buyout Savings – ($58,963.22) Unused Construction Contingency - ($51,073.06) Unused Allowances – ($290,000.00) Unused Overhead and Profit – ($24,675.00) Total Credit - ($463,144.12) Cause: School District Request Justification: The Construction Manager (CM) Agreement is a cost-plus fixed fee with a Guaranteed Maximum Price (GMP) contract. The fixed fees are General Conditions, Construction Phase Fee (CM Staff) and Construction Manager Fee (OH&P). All other costs are billed at actual costs as long as the GMP is not exceeded. The difference between the GMP and the actual cost is returned to the School District at the completion of the project. Returned funds on this project include unused Preconstruction Reimbursables, unused General Requirements, unused Unpurchased Scope, unused Construction Contingency, unused Allowances, and unused Overhead & Profit. Overhead & Profit was returned due to reductions in the original scope of work including the following: Division 2 – Existing Conditions – no work was required - $10,000 Division 23 – HVAC – no work was required - $14,000 Division 26 – Electrical – no work was required - $15,000 Allowances - $290,000 Amount of OH&P returned = 7.5% of $329,000 = $24,675 CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) FINANCIAL IMPACT: The financial impact is a credit in the amount of ($463,144.12) from Lego Construction Co. (CM@Risk Agreement). $463,144.12 will be returned to the Project Budget. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): XEducate X Affirm XInspire File Attachments Boynton Beach HS Reroof CO 1 - LF DB MT DD HH AM to Board for appr v2.pdf (3,555 KB) Checklist - Boynton Beach HS Roofing Ph. 2 [hnh signed] 7.23.25.pm signed.pdf (261 KB) Subject FC9 Discovery Key Elementary School - Pavilion Roof and Modular Drainage Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Construction Change Order #003 for a credit in the amount of ($11,109.90) from Randolph Construction Group for the Discovery Key Elementary School Pavilion Roof and Modular Drainage project, 79 additional calendar days, and approve final payment. DESCRIPTION: Modifications to Project #2721-2101 include the following: Change Order Proposal Request (COPR) #003 credit in the amount of ($11,109.90) for unused funds. Description: Guaranteed Maximum Price (GMP) Reconciliation of project and approval of final payment. Credit for Unused Funds, including: Unused Unpurchased Scope/Buyout Savings – ($8,039.46) Unused Construction Contingency - ($3,070.44) Total Credit - ($11,109.90) Cause: School District Request Justification: The Construction Manager (CM) Agreement is a cost-plus fixed fee with a Guaranteed Maximum Price (GMP) contract. The fixed fees are General Conditions, Construction Phase Fee (CM Staff) and Construction Manager Fee (OH&P). All other costs are billed at actual costs as long as the GMP is not exceeded. The difference between the GMP and the actual cost is returned to the School District at the completion of the project. Returned funds on this project include unused Unpurchased Scope and unused Construction Contingency. Overhead & Profit was previously returned in Change Order #001 for the portion of work removed from the scope. All other work was completed. Additional time was required to address inspection comments and for the approval of as-built drawings. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) FINANCIAL IMPACT: The financial impact is a credit in the amount of ($11,109.90) from Randolph Construction Group (CM@Risk Agreement). $11,109.90 will be returned to the Project Budget. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): XEducate X Affirm XInspire File Attachments Discovery Key ES Drainage CO 3 - VT DB MT DD HH AM to Board for appr.pdf (4,123 KB) Checklist - Change Order #3 Discovery Key ES [hnh signed] 7.23.25.pm signed.pdf (260 KB) Subject FC10 Roosevelt FSC Modernization Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Construction Change Order #02 for an increase in the amount of $174,711.28 from Pirtle Construction Company for the Roosevelt FSC Modernization project. DESCRIPTION: Modifications to Project #0312-7390 include the following: Construction Change Order #02 for an increase in the amount of $174,711.28. Description : Purchase and install cosmetology equipment. Cause : School District Request Justification : In lieu of direct purchase, the School District requested the Construction Manager (CM) contract with Salon Equipment USA to fabricate, deliver and install the equipment to create a seamless process as it relates to the construction schedule and to mitigate a potential delay to the project in respect to delivery of owner cosmetology equipment. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) FINANCIAL IMPACT: The financial impact is an increase in the amount of $174,711.28 in the CM’s Guaranteed Maximum Price (GMP) for the Roosevelt FSC Modernization Project to be funded from the project contingency. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): XEducate X Affirm XInspire File Attachments Roosevelt FSC CO #02 Cosmetology Equipment - JT MT DD Legal for Board approval.pdf (7,730 KB) Checklist - Change Order #2 Roosevelt FSC Modernization APM hnh signed 7.9.25.pdf (250 KB) Subject FC11 Pahokee MS/HS - Ballfield Dugout Replacement Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Construction Change Order #03 for an increase in the amount of $383,398.95 from the Land Developers Consortium for the Pahokee MS/HS ballfield dugout replacement project. DESCRIPTION: Modifications to Project #1771-2209 include the following: Construction Change Order #03 for an increase in the amount of $383,398.95. Description : Purchase and install additional fencing for the baseball field including backstop. Cause : School District Request Justification : The School District requested the contractor furnish and install fencing around the baseball field. At the time of bidding, it was not known that the fence and backstop would need to be relocated. CONTACT: Joseph Sanches, Chief Operating Officer ( joseph.sanches@palmbeachschools.org ) David Dolan, Chief of Facilities Management ( david.dolan@palmbeachschools.org ) FINANCIAL IMPACT: The financial impact is an increase in the amount of $383,398.95 in the CM’s Guaranteed Maximum Price (GMP) for the Pahokee MS/HS Ballfield Dugout Replacement Project to be funded from the project contingency. Strategic Themes (choose all that apply):  A. Academic Excellence and Growth X B. Student-Focused Culture  C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): XEducate X Affirm XInspire File Attachments Pahokee HS CO #3 Baseball Fencing PN 1771F2209 - VT DKB MT DD Legal for Board Approval.pdf (3,461 KB) Checklist - Change Order #3 Pahokee HS apm hnh signed 7.2.25.pdf (295 KB) Subject FC12 Forest Hill HS - Golf Parking Lot Meeting Aug 20, 2025 - 3. REGULAR BOARD MEETING at 5 p.m. in the Board Room Category 14. Consent Agenda Type Action (Consent) Recommended Action I recommend the School Board approve Construction Change Order #03 for an increase in the amount of $168,816.15 from Close Construction Services, LLC for the Forest Hill HS golf parking lot paving project. DESCRIPTION: Modifications to Project #0581-2301 include the following: Construction Change Order #03 for an increase in the amount of $168,816.15 and 45 non-compensable days. Description : Additional Site Civil Work to tie in the Golf Parking Lot to the lower parking lot. Cause : School District Request Justification : The School District requested the contractor install plan revisions that were anticipated during the preparation of the project budget. The plan changes were not available at the time the purchase order was issued to Close Construction Services, LLC. The plan revisions include tying the golf parking lot to the lower School District parking lots, providing additional base rock restoration due to tree root damage, drainage inlet modification and removal of an