Virtual Workshop Stormwater Utility, September 10, 2020

# MINUTES

# VIRTUAL WORKSHOP # KEY BISCAYNE, FLORIDA

# THURSDAY, SEPTEMBER 10, 2020

The meeting was called to order by the Mayor at 6:02 p.m. Present were Councilmembers Luis Lauredo, Allison McCormick, Kathleen Petros, Ignacio Segurola, Vice Mayor Brett G. Moss and Mayor Michael W. Davey. Councilmember London was absent. Also present were Village Manager Andrea Agha, Village Clerk Jocelyn B. Koch and Village Attorney Chad Friedman.

The Manager addressed the Council giving a presentation in a Workshop setting on the Stormwater and Right-of-Way improvement program and gave clarification of vendor work orders from AECOM, Inc. and KCI Technologies Inc. The core team being the Manager, Chief Resiliency and Sustainability Officer Roland Samimy, PhD and Director of Public Works/Director of Building Zoning and Planning Jake Ozyman, MSCM, PE, ENV SP, CFM and also AECOM Technical Services, Inc. Dr. Roland Samimy’s role in the program is to support DPW in developing, managing and reporting on the scope, schedule and implementation; also support DPW on aspects of technical planning, scope development, design and engineering services during construction; provide resiliency and hydrologic expertise to inform scope and design development.

Jake Ozyman role in the program is being responsible for developing, managing and reporting on safety, scope, schedule and budget; represent the Village on all aspects of technical planning, scope development, change management, programming, design and engineering services during construction; own project funding request process and direct fiscal responsibility for the approved project budget. AECOM’s role in this program is 13 different job classifications with specialized expertise. The 2015 study done by EAC Consulting, Inc. identified three highest priority recommended areas for Stormwater Utility improvements as the areas west of Oceana/south of Key Colony, north/northwest of the KB Village Green and west of the K8 Center. However, there were no design documents provided and each project had to be designed before it could be constructed. Work Order #1’s summary of tasks accomplishes a Village-wide gap analysis, boundary conditions, discharge opportunity analysis, best management practices, public engagement, policy decisions in regard to sea level rise projection and level of service. The deliverable is a validated plan, policy and public buy-in. Work Order #2 summary of tasks is drainage design, streetscape/parks, utility coordination and MOT, permitting, design plans/sketches, bidding services. The deliverable is a design-build criteria package for the K-8 Center and streetscape typical design for the entire community.

There was extensive discussion from Council regarding the above presentation.

The following callers addressed the Council: Don Elisburg, 177 Ocean Lane Drive; Tony Camejo, 151 Crandon Boulevard; Luis de la Cruz, 640 Allendale Drive and Juan Santaella, 360 West Heather Drive.

The meeting was adjourned at 7:17 p.m.

Respectfully submitted:

Jocelyn B. Koch Village Clerk

Approved this 27th day of October 2020:

Michael W. Davey Mayor

IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.

VIRTUAL WORKSHOP THURSDAY, SEPTEMBER 10, 2020 6:00 PM 1. CALL TO ORDER/ROLL CALL OF MEMBERS 2. PLEDGE OF ALLEGIANCE 3. DISCUSSION: 1) STORMWATER AND RIGHT-OF-WAY IMPROVEMENT PROGRAM: CLARIFICATION OF VENDOR WORK ORDERS Stormwater Utility and Right-of Way Improvement Projects Presentation (PDF) 4. SCHEDULE OF FUTURE MEETINGS/EVENTS: A. VIRTUAL TOWN HALL: VKB RESILIENCE G.O. BOND. THURSDAY, SEPTEMBER 17, 2020, 6:00 P.M. B. VIRTUAL SECOND BUDGET HEARING TUESDAY, SEPTEMBER 22, 2020, 6:00 P.M. C. REGULAR COUNCIL MEETING TUESDAY OCTOBER 13, 2020, 6:00 P.M., COUNCIL CHAMBER D. REGULAR COUNCIL MEETING TUESDAY, OCTOBER 27, 2020, 6:00 P.M., COUNCIL CHAMBER 5. ADJOURNMENT I. ANY PERSON WISHING TO ADDRESS THE VILLAGE COUNCIL ON AN ITEM ON THIS AGENDA IS ASKED TO REGISTER WITH THE VILLAGE CLERK PRIOR TO THAT ITEM BEING HEARD. PRIOR TO MAKING A STATEMENT, PLEASE STATE YOUR NAME, ADDRESS, IF YOU ARE A HIRED CONSULTANT OR VILLAGE EMPLOYEE/FORMER VILLAGE EMPLOYEE AND/OR IF ENGAGED IN LOBBYING ACTIVITIES AND/OR REPRESENTING AN ORGANIZATION FOR THE RECORD. II. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS WHO ARE DISABLED AND WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS PROCEEDING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE VILLAGE

CLERK, 88 WEST MCINTYRE STREET, KEY BISCAYNE, FLORIDA 33149, TELEPHONE NUMBER (305) 365-5506, NOT LATER THAN TWO BUSINESS DAYS PRIOR TO SUCH PROCEEDINGS. III. IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED (F.S.286.0105). IV. IN ACCORDANCE WITH VILLAGE CODE SECTION 2-161, ADOPTING SECTION 2-11.1(s) OF THE MIAMI-DADE COUNTY CODE, ANY PERSON ENGAGING IN LOBBYING ACTIVITIES, AS DEFINED THEREIN, MUST REGISTER AT THE VILLAGE CLERK’S OFFICE BEFORE ADDRESSING THE COUNCIL ON THE ABOVE MATTERS OR ENGAGING IN LOBBYING ACTIVITIES

TAB 1

Dine for No Kid Hungry Employee Scripts Virtual Workshop Stormwater Utility and Right-of Way Improvement Projects September 10, 2020 For Dial-in Instructions: https://keybiscayne.fl.gov/clientuploads/COVID19/Virtual_Publi c_Meeting_Instructions.pdf

The Core Team Andrea Agha, MBA Village Manager Roland Samimy, PhD Chief Resiliency and Sustainability Officer Jake Ozyman, MSCM, PE, ENV SP, CFM Director of Public Works Director of Building, Zoning, and Planning

Roland Samimy, PhD Background: • PhD in Marine Science – Coastal System Science, University of Massachusetts • MS in Water Resources Engineering, Tufts University • MA in Environmental Policy, Tufts University • +26 years of industry experience Role in this Program: • Support DPW in developing, managing, and reporting on scope, schedule, and implementation • Support DPW on aspects of technical planning, scope development, design, and engineering services during construction, • Provide Resiliency and Hydrologic Expertise to inform Scope and Design Development. Primary Responsibility Average FTE Plan, Implement, Manage Resiliency Projects along with Advancing Public Engagement 0.3 Advance Sustainable Water Conservation 0.3 Develop/Implement Bacteria+Nutrient Water Quality Monitoring 0.6 Monitor/Report and Enhance Stormwater Discharge Quality 0.2 Manage/Implement Current+Future beach nourishment and Protection Strategies 0.3 Develop/Implement alternative Beach/Seaweed management Approach 0.2 Develop/Implement Resiliency/Sustainability related Ordinances 0.4 Work with BZP to integrate Resiliency into Code 0.1 Manage VKB/KBCF COVID19 Testing 0.1 Manage/Develop Sustainable Transportation 0.2 Develop/Implement Energy Conservation Approaches 0.3 Advance a VKB Renewable Energy Strategy 0.2 Total 3.2

Jake Ozyman, PE Background: • MS in Civil Engineering & Construction Management, New York University • Licensed Professional Engineer in FL, NY & MD • Envision Sustainability Professional • Certified Floodplain Manager • +20 years of industry experience

Jake Ozyman, PE Role in this Program: • Responsible for developing, managing, and reporting on safety, scope, schedule, and budget • Represent the Village on all aspects of technical planning, scope development, change management, programming, design, and engineering services during construction. • Own project funding request process and direct fiscal responsibility for the approved project budget

AECOM Proposal Roles in this Program: • 13 different job classifications with specialized expertise • 1442 labor hours Labor Hours: • Village Manager as Project Manager • 312 hours of work • Fully dedicated resource for about 2 months • PW Director as Engineer • 700 hours of work • Fully dedicated resource for almost 3 months • CRSO as hydro-modeler & scientist etc. • 430 hours of work • Fully dedicated resource for 2.5 months

AECOM Proposal Roles in this Program: • 13 different job classifications with specialized expertise • 1442 labor hours Labor Hours: • Village Manager as Project Manager • 312 hours of work • Fully dedicated resource for about 2 months • PW Director as Engineer • 700 hours of work • Fully dedicated resource for almost 3 months • CRSO as hydro-modeler & scientist etc. • 430 hours of work • Fully dedicated resource for 2.5 months

Why are we here today? We are responsible for protecting people and property in the Village from damaging stormwater runoff Continued investment in the stormwater utility system is a prerequisite for the health and safety of the community as well as the Biscayne Bay

Timeline 2020 Rickenbacker Causeway from Miami to Key Biscayne was completed to bring major residential development The Mackle Brothers began developing On June 18, 1991, the Village of Key Biscayne Incorporated First Stormwater Management Masterplan was prepared by Williams, Fatfield & Stoner, Inc. Stormwater Management Masterplan Update was prepared by TetraTech 1950 1991 1993 2011 1947 1947 2015 Implementation of Stormwater Masterplan was prepared by EAC Consulting

1993 MASTERPLAN Inheritance from Miami-Dade County: Piecemeal system

2011 UPDATE Recommend improvements in the three highest priority areas

2011 UPDATE

2015 IMPLEMENTATION PLAN In 2015, EAC Consulting, Inc. prepared implementation of stormwater master plan report (1993 AND 2011). Plan recommended tiered approach to embark the needed capital investments. Tier 1 – High Tide Mitigation Program Tier 2 – Infrastructure Improvements program

2015 IMPLEMENTATION PLAN – 6” RAINFALL

2015 IMPLEMENTATION PLAN – 14” RAINFALL

LET'S PUT THINGS IN PERSPECTIVE JUST FEW MONTHS AGO, IT RAINED APPROXIMATELY 15” OVER 72 HOUR PERIOD: May 24, 2020: 3.83” Rainfall May 25, 2020: 3.44” Rainfall May 26, 2020: 7.40” Rainfall 3-day Total: 14.67” Rainfall

LET'S PUT THINGS IN PERSPECTIVE Based on the suggested Level of Service Criteria, this storm should have only happened once in every 100 year Would you agree that this happens quite more often than every 100 year?

17 South Florida Unified Sea Level Rise Projection

2015 IMPLEMENTATION PLAN – CHALLENGES: 2015 implementation plan identified priority areas, conceptual improvements and cost estimates. However: • There were no design documents provided; • Each project had to be designed before it could be constructed;

Existing system is fragile and failing S. Mashta Drive Harbor Point

Woodcrest Drive Mashta Place

Picking up where we left off in 2018 2015 Implementation Plan Tier I Done Tier II Outdated

What is AECOM’s job? Process Validate Own 1993 Masterplan 2011 Update 2015 Tier II Deliver Design- Build Criteria Village-wide Work Order #1 Work Order #2 K-8 Area and beyond

Work Order #1 Summary of Tasks Accomplishes: Village-wide: • Gap Analysis • Boundary Conditions • Discharge Opportunity Analysis • Best Management Practices • Public Engagement • Policy Decisions: • Sea Level Rise Projection • Level of Service: No flooding at which storm event? Deliverable: • Validated Plan • Policy • Public Buy-in

Work Order #2 Summary of Tasks Utilize Work Order #1 deliverables and provides specific to K-8 area: • Drainage Design • Streetscape/Parks • Utility Coordination & MOT • Permitting • Design Plans/Sketches • Bidding Services Deliverable: • Design-Build Criteria Package for K-8 • Streetscape Typical Design for entire community

TIMELINE Work Order #1Work Order #2

Dine for No Kid Hungry Employee Scripts Questions & Answers

Final Points Moving Forward 1.Executing Work Orders 1 + 2 are the next mandatory steps for moving forward with Tier 2 Infrastructure Improvements from 2015 Implementation Plan, 2.Work Order 1 is required for AECOM to validate and take ownership of existing modeling tool and generate signed and sealed Design Criteria Packages, 3.Village Expertise working with AECOM multi-disciplinary team of engineers and scientists required for cost effective implementation, 4.Public Understanding and Participation critical to success.