Village Community Development District No. 13 (2025-06-12)

Meeting to a to order. We could stand and say the pledge of a plea. A plea, okay, if I get it out. Allegiance and a moment of silence. P states of America to the republic for which extent? One that under. So we'd like to welcome all of our meeting attendees. If there's anyone that would like to come and make a comment, please come to the podium. State your name and your address, and then your comment. No comment. Oh, I forgot the roll call. The roll call. Uh, supervisor Oli is not here today, but all others are present. I'm sorry. And as far as new business, we have, um, approval of the amendment. We don't have a consent agenda, so it's just the approval of the minutes today. So could we have a motion for that? I move to approve to May 20, 25 minutes. Second. I'll all first. Aye, aye, aye. Okay. And then we have the budget. Yes, ma'am. Uh, your fiscal year 25, 26 proposed budget will be presented by Ms. Karen Clary. Good Afternoon. Karen Clary, assistant Budget Director. I'm here today to request adoption of resolution 2025 dash 10 to approve your fiscal year 20 25, 26, proposed budget and to set the public hearing to adopt the fiscal year 20 25, 26, final budget for September 11th, 2025 at 1:00 PM here at the Everglades Recreation Center. In accordance with Chapter one 90. The district must approve by June 15th, a proposed budget, proposed maintenance assessment rates, and adopt a resolution to set the public hearing for the budget adoption. Once approved, the proposed budget will be submitted to the local governing authorities for a 60 day review and comment period. Prior to the budget adoption, the approved proposed budget will also be made available on the district's website. And at the village's, community development district's administrative offices. The board of supervisors reviewed and discussed the fiscal year 25 26 recommended budget. During your May regular meeting, the attached proposed operating budget of $4,461,968 reflects a decrease of $168,205 or 4% from your fiscal year 20 24 25 amended budget. This decrease is mainly due to a decrease in management fees, along with a decrease in building and structure and other maintenance based on board direction at your budget workshop. There is no increase in maintenance assessments in fiscal year 25, 26. Also, attached are the proposed budgets for your debt service funds. These budgets reflect the interest in principle, along with other bond related expenses in addition to the revenue received from bond assessment payments. So at this time, staff is recommending approval of resolution 2025 dash 10 to approve the fiscal year 20 25, 26, proposed budget, and to set the public hearing to adopt the fiscal year 20 25, 26, final budget for September 11th, 2025 at 1:00 PM here at Everglades Recreation Center. And here, if you have any questions, What's the, what are we gonna do with the 4%? Is that, do we, do we lower, do we lower our taxes or do we add that to our budget? No, it would just get added to your fund balance to your working capital. It would go into your reserve. So, so the annual maintenance fee to the residents will be the same, Correct? Yes. No change to the maintenance assessment. Any other questions or discussion on the budget? If not, can we have a motion, Make a motion to adopt resolution 20 25 10 to approve the fiscal 20 25 26 proposed budget and set the public hearing to adopt fiscal 25 26 budget for final maintenance assessment rates for September 11th, 2025, 1:00 PM at the Everglades Recreation Center. Second, I'll approve. Aye. Aye. Aye. Any opposed? Thank you. And now the old Business. We do have one more on new business, which is the review and adoption of joint resolution, um, 2025 dash zero nine to amend Exhibit A to the third amended and restated in a local agreement. Um, for those of you that have been looking at the project wide agendas, we have, um, received approval from the project wide to move forward with revamping the landing, which is the gazebo area down at Lake Sum Landing Town Square. Um, the functional use of that area is changing more from a passive to an active amenity in which residents will be able to utilize that area, um, with the Dragon Boats and other, um, amenity related services. This joint resolution does require support, not just from project wide, but all of the members, um, which is districts five through 13 Sumter Landing in Brownwood. I would like to mention that the accessible acreage contribution from Sumter landing to project wide remains unchanged. This is just going to be maintained from amenities rather than the project wide fund moving forward. So this has been presented and approved to the other parties, to the project wide agreement, and at this point, staff is, um, recommending adoption of joint resolution 20 20 25 dash zero nine to amend Exhibit A, removing the landing. And I'm happy to answer any questions you may have. Yeah, Ms. Duncan, has there been anybody else opposed to it? No, sir. Should we go ahead and mention the, that we're looking at the tunnels that we believe some might be missing? Sure. Um, I did receive an email from, um, Madam Chair Williamson that there may be some tunnels that are not on Exhibit A. We are looking at that. For example, some of the tunnels that Mein and Morris, it doesn't say tunnels under Mein, but we're not sure if that tunnel is technically under Morse or, or mein. So there may be a couple other, um, modifications needed. If that's the case, then we would bring that back to project wide they saw to all parties as well. Um, but that would be outside of this, But we wouldn't be responsible for 'em if they're not in this package. Basically, everything's under Project Y, all our tunnels. Correct. The tunnels should all be under Exhibit A of Yes. So if we pass this moving forward, it doesn't matter. They'll be make sure they're in there. So now we're not coming back to District 13 and saying, Hey, you guys now have these tunnels. No, That's correct. Okay. And probably we should have noticed this before. Well, staff, staff certainly should have. And, and again, this is something, it, it may be correct, but we want to double check. So we're going to go through tunnel by tunnel and make sure that everything is on, it should either be exhibit A of project wide or of emac for, um, the Eastport project wide. So we're just gonna go through tunnel by tunnel, um, as well as common area by common area to make sure that it's listed correctly. And the one that I think may, I mean Morris may cover the one at Morris and Meison, but the one at Ley and Meison is not in there. So that's the one that I questioned. But, and then there may be others, but Yep. So if, if needed, we will bring that back to you. If not, we'll certainly provide an update either way. Um, but this is just to remove that landing so that it can be funded through amenities instead of the project wide fund. Any other questions? And we need a motion. I mean, the motion kind of talks about the staff recommendations. I make a motion for staff recommended as adoption of joint resolution 20 25 0 9 amending exhibit A to the third amendment and the related inter-local agreement for project Y improvements. Second? Uh, yes. Aye. Aye. Aye. Aye. Nay. No. Thank you. Now Business, I'm sorry. Yes ma'am. Um, the first item on old business was to provide an update on the water algae is issue in tunnel M 18. Excuse me. You should in your inbox now have an email, um, notifying you that that project has been completed and that vertical pipe has been, um, installed into that tunnel. So staff will continue to monitor to make sure it's functioning as intended. But, um, hopefully that project is complete as of today. The second item is to review irrigation issues in St. John's. Uh, while this doesn't fall under the district 13, you did have residents come and indicate that there were some issues with their irrigation system, the irrigation system to be flushed, um, which was completed. We have remained in communication with the residents. Um, it seemed to have alleviated the issues as far as, um, they've made us aware. So we do. This wasn't just in this area. Anytime the ponds get that low, um, it does have to be done occasionally. Um, I did wanna note though, that the residents indicated that there was not a filter on that, which was not correct. It was, it was as designed and intended. It was just due to the low water it needed flushing. The next area was to review. Can I, uh, say something there, Ms. Duckett also the point that, I don't know if you guys caught the email, but they actually had to dig one of the filters up to rinse it. So that means it was buried for quite some time. And I'm just glad that they've moved forward to inspect and everything because I know the, uh, one neighborhood, um, I talked to some of the other homeowners and they're, they have those separate filters put on to clear, um, clean everything before it hits their heads. And whatever was done over there by, by your neighborhood Tina, they're not seeing as much sludge at all. Now I'm still getting a little bit in mine 'cause I clean mine every time I water. So whatever it is they're cleaning and doing it. So I appreciate that. But yeah, the, the fact that it was buried, I think we need to keep an eye on that because obviously they weren't doing it. So thank you. So do we have a preventative maintenance schedule now to check those? I mean, they should be checking the filters every on some periodicity. Correct. I would have to deter, um, Mr. Mellinger, this is, um, again, more of a utilities. Um, so he may not have it off of the top of his head, but we can certainly follow up, you know, Ryan Inger, district property management. Uh, exactly. It would be a utilities thing. We have to work with, uh, cus and Jacobs to make sure like what the schedule is, but it's not necessarily something that's under our purview to maintain, uh, from a district standpoint. So, yeah. So is that a, is that a contract that we have with them? Yes, yes. Yes. So we're paying them to do stuff, so we need to know what they're doing and why these filters got clogged and they weren't cleaning them. Because I mean, in the eight years I was in the service, one of the things we always did was clean filters because that's the first thing that'll mess everything up. And Ms. Mr. Brown is, um, responsible for utilities and he's the one that was in charge of this. So he is following up with them to make sure that everything is being done as it as it should be. Okay. Thank you. Thank you, Ryan. The next item is the Azel Recreation Center parking lot. Um, this was kind of a twofold, um, item one was just the condition of the parking lot. That was whether or not that was taken into consideration whether or not that was taken into consideration during the purchase and sale of the, um, recreation facilities. So, um, we did provide you with an update of the actual parking lot and I wanted to also notify you that all of that is taken into consideration in the evaluation of it. So it is a as is purchase. However, if there are any issues noted or maintenance concerns, that would certainly decrease the value of that asset in the purchase and sale of, of what we're buying. So, um, Mr. Law, I know you brought this up. Did you have additional questions on this or? Yeah, I did walk that and I appreciate DPM did meet me there and we walked it and I brought a homeowner with me and he brought up concerns. The concern still is, and that was from the very beginning when I brought that up, is when that fire hydrant was hit and then that caused the water. And I'm still, people are saying, well, if we bought that, it's still, when you drive your car apart around that, it's bumpy right there. So that should have been leveled. So there was that and then some of the curbs. But, um, you know, I see up there, I'm reading that, that it was in good, very good condition. It's not in good condition where that that is. So I don't know if we're gonna redeem that or what they're gonna do. I just don't want that coming back at a later date to SLA anybody. 'cause our budget, we already know that goes to that. So I'm still curious why that was hit and when whoever that original contractor was, why isn't that flat? Because if you drive your cart in there and you just come, because that's the way I come to go to my Bible studies and it's, it's just really bumpy there. So when they did that, and I remember talking, I believe you and I talked about that, Ms. Duckett and, um, it should have been flat from the beginning. Now does it need to be sealed and all that? Yeah. Yeah. That's, that's, that's not, no question. But again, and I talked to the one gentleman that brought it up to me and he goes, well, I still can't, you know, when I'm driving my coffee, you know, which, who knows if it does or not, but it is bumpy. So that was my only concern is if they signed off on that, that's when I started getting questions. If we bought this and we signed off on this and they approved all that, then what's behind the hood that we can't see? So that's where I sit. But I do appreciate everyone showing up and, um, later on we'll get, when we talk about citywide. So, So thank you. So did you show DPM that specific section that you were concerned with? Okay, so they, they will certainly take action if needed on that specific area. And it, again, it, it was purchased like that. It would be the, the responsibility and funding through the slide central lending amenity division, um, at some point when it needs to be fixed. But again, the value, if there was a decrease in value because of that, that would've been taken into consideration when we valued all of the recreation facilities. Next item, um, is later on the agenda. That's the City Works overview and you will have a presentation on that. Um, and then finally the last item is the, um, SOD concerns along Meson and Mr. Millinger, if you can come up and, um, go through your findings and observation and plan moving forward, please. Ryan Millinger, district property management. Um, we sent the email, uh, just to kind of give you a brief update on some of the history behind it and also what we have done from a district standpoint, VPM standpoint to try to get this sod back up to par. Um, the stuff that we've done so far is we've done two things. We've worked with Zebra. Uh, one of 'em is we found a chemical, we found a granular chemical that is kill on contact called Nimitz Pro G. It's actually, I think, I'm pretty sure that's what it's, um, it is recommended by uf, um, and is probably one of the best ways to, to treat the nematodes that are in the area. That was the root cause of what we found to be the problem in most of the SOD that's on Megaton. Um, and in district 13. And so we have treated an area, I didn't want to just go ahead and buy all this stuff and spend all this money with it not working. So we took the roundabout, uh, right in front of saw grass and we treated that space with the Nimitz Pro and we started with a baseline of how much, how many nematodes were there. We took another reading a soil sample four days later and it was cut in half. And so it is working. I'm not gonna to really sign off on anything moving further. I want to see what another couple days is gonna do and see if we need to do another treatment to that area to further knock down that number. Um, but other areas around in District 13, we did some other soil sampling. Some of the Villa Entryways, et cetera. They have high concentrations in nematodes as well. So once this proves to be a viable option for us, we're gonna go ahead and create a plan moving forward to have all of the graft in that area treated for Nphi. Um, there was also a second option, which we wanted to do as kind of a test that was funded by Cipro. They took, you know, they took that in their own hands, decided to do it with a topical dressing, um, of what would be considered black cow, something like that. Just a, a top soil. What that does is it suppresses the nematodes. It doesn't necessarily kill them. So what I want to do is I wanna kill 'em. I don't want 'em to go away and come back later. So that was a possibility if this chemical treatment did not work. Um, 'cause it's right now the only one out there that we can really put out on Roadway grass. So everything's looking good so far. Uh, I'll continue to keep everybody up to date as we get the next reading, which we just sent off. So we should have something coming back in a couple days. Hopefully that gives good, uh, good, uh, I'm sorry, mind blowing. Good reading. And then, uh, we will go from there. So, Alright. Top coating, is that what they're doing on Meison between like St. Catherine? Yes, sir. Yes, sir. Yeah. Where the, with the, it's looking brown. They put stuff out there Now, an nematodes. Mm-hmm. Were they brought in with the Pro Vista or were, was it an existing condition beforehand? It is. Nematodes are kind of a funny thing. It is really hard to tell where they come from. They could be brought in on a truck, a sided truck. They could be brought in the sod, they could be in the soil already that was existing in that area. It's, it's a really funny thing. You talk to a lot of people about nematodes, it's not a normal thing that people are expecting to treat. So for this instance, it's really hard for us to determine or tell where they came from. Yeah, I'd like, I'd like to know the, the results of that because absolutely I'm having issues with my lawn and I'm right behind a Zelle and seems like anytime, 'cause I've had deans, I've had Massey, I've had Arrow. They're all like, oh, you need to water more. I said, I can't water more and all my neighbors water the same as I do, but my grass looks like hell. Yeah. So interesting enough, and I, I'll go into a little bit of the weeds there, the nematodes, they're gonna attack the root system of the graft. And so those, that grass is not gonna be gathering up any of the water nutrients or anything that's going down the grass. So, um, again, it's, you know, I talked with Ms. Tina earlier, it nematode treatment is not necessarily a standard. It's usually a supplemental service that a lot of these, uh, uh, graph companies and stuff like that put out there. Uh, so unless they know for sure and do some soil samples and find out that's what it is, then that might be it. But definitely I'd be more than happy to this chemical that we found, hopefully it works. I that give you information on It. Is that, uh, viable for like the general public or is it strictly Commercial? Yes, I believe so. Okay. So anyway, I would like to say, Ryan, thank you. I know we had a meeting with a homeowner and uh, Ryan met with us and we drove over it. But I wanna point this thing out to this board. I mentioned this over 15 months ago. So I want to thank Mr. Mellinger for what he did. They said they were taking soil samples, then they said they were taking care of everything, obviously, where they were not. Okay. So under the old administration, whatever was there, we ended up with this huge problem. Remember I got the name Pet peeve Tom over this sod. Now we have a problem. So, and as we get into City Works, okay, the data that was pulled and Mr. Mellinger has received that data from that homeowner, that data was formed as the University of Florida. So this isn't a bug that's not common to Florida. The nto what I've learned about it is if there's good NTO and there's bad nematode, and if they're in there eating, you don't have that and it's brought in by the soil. If there's not enough there from them to eat, then the bad ones will take over and start eating the root. The Fluor tan grass again is a very good grass. It was made, it's a Florida natural grass if I'm not correct. But what we've done in the research with this homeowner and myself is it is a great grass. And once it's established, it's gonna take about three or four years for that soil to get to where it needs to be. Then we'll have less maintenance on that grass. We can hit it with um, uh, gly glycinate and that'll take all the Bermuda out of it. So whatever the builder, the developer did, he did in good cause. 'cause this is all Florida natural, but again, it was just due to the slack of not doing the soil samples and really finding out. So I'm just glad and I'm gonna thank you again for finally getting to the bottom of this so we can really take care of this problem. But I believe soil samples were taken before you came on board too, Ryan. I mean, I know that Mike told us that they had taken soil samples and I'm not sure that's a fair, maybe they didn't show up or maybe they didn't do the right one, but to say they're not, they didn't take 'em is not a fair statement. I will disagree with you Ms. Williamson. They, that is a fair statement. We'll, we'll just disagree Then. That's fine. I'll say there's different soil samples for different things. So it depends upon what we're Can You pull your mic Up a little Bit? I'm sorry. Yeah, I'm sorry I to bend down here. So there are different soil samples that can be taken for different things. If, if, you know, we come out there and we say like, Hey, this looks like nematode action, then we need to test for nematode. So those are the, those are the soil samples that we get, that we have the reports back on. They could be testing for chinch bugs and a few other things too, and, and chemicals. So it's different. I, I can't speak to what was done prior to, 'cause it's, I I'm just not, you know, privy to that. But what, right now what we're doing is we're trying to put our best foot forward, um, and make sure we get this remedy for y'all because I know it's been an ongoing thing. So Again, thank you and I'm glad we're seeing results. Oh, one other quick thing too, and I'm glad you mentioned it's just not magnuson. So we were mentioning maybe having like, photos of areas of the tire district and another thing that, um, as I'm driving to play golf, I know there's Florida natural grass and there's grass under irrigation. So the irrigation, are we putting the same sod in where we replace sod? 'cause I know we have two different types. We have, uh, forests, we have, um, two different types of VO put down Flo Tan, um, it all, or say Augusta, I can't remember, but they did lay a big patch of different, so that's gonna definitely be a different colors as we're driving down. So are we taking precautions to make sure whatever we replace is gonna blend when it's finally all put together? Yes. We'll take a look at that. I think the, the saw that we were putting down in place, the Privista was a VOR tam, which is just another little strain of that. That's kind of where the Privista came from. But, uh, yeah, we'll definitely look at that. I'd have to look at, at each individual area where SOD was placed and we'll make sure all that stuff is, is. Thanks again Mr. Mellinger. Yeah, absolutely. Okay, our next section is informational items with the financial statements. Are there any questions on any of the financial statements? No. Okay. CPM report. Just Any questions you may have, Mr. Mellinger will be happy to address. Okay. District Manager report. Yes, ma'am. The first is, um, your City Works and GIS update. This is an update that has been provided both, um, to the utility Boards project wide and the amenity authority committee. And it will be presented by Ms. Beth Movic with District Property Management. Good afternoon. Yes, I'm Beth Vic. I'm District Property Management. I'm the assistant, uh, coordinator for, um, works for the last three years. I'm also a resident in District 13, so this is kind of a passion project for me as well. Um, Let's go here. So when you pair City Works and Esri, RGIS together, they really do combine into a very powerful asset management software that allows us to track in real time service requests, work orders and inspections, which increases our efficiency and support long-term and sustainable asset management across the district. And for all of us, just so we all know that GIS actually stands for Geographical Information Systems, which is basically all of our maps. You have the map system along the C City works together working as a very powerful team. And in last March, um, of last year, DPM Watch City works with all seven divisions. Each of the divisions have their own layer and can track their assets that they are responsible for. DPM was actually phase two of the City Works implementation. And as you may know, phase one began about three years ago with the, with district utility billing customer service, which has been building the historical records for all district utilities through the creation of service requests and work orders. This slide really here gives you a great glimpse and of the massive undertaking that was really required about five years ago to initiate and operate City Works. So Lidar was collected, the GIS was implemented, and that is where we are getting our maps from. So let's talk about some of the, you know, really the ROI of this program and what we've already been able to experience over the last, just a little over a year. So some of our key, uh, achievements is creating the service request work orders and, and inspections and the efficiency of it. As of June 1st, we can report as DPM 100% of our service requests and inspections are now created within City Works, which eliminates paper-based systems. And as this, as of this week, which is just a little over a a a little over a year ago, we have created, thus far 6,000 service requests, 9,000 inspections and 800 work orders as of this week. Which the great thing on this too is that they are auto-populated. So depending on the PM and the inspection of when we need to take a look at it and document it, whether it's a weekly, bi-monthly, monthly, quarterly, annually, five years, we can put in on that cycle, which really does create a very, um, uh, system that we can, um, be reliable on and very consistent. So our enhanced field operations. So we now not only have on our computers, it's a web-based program, city Works, but we also have the iPhone and the app that our field workers can really work out in the field in real time, be, um, updating service requests and work orders. So it's very, um, you know, it's, we have, it's really decreased time, efficiency and consistency. Plus the GIS integration really does improve locate location accuracy and shortens the response time. For example, just this rec center, uh, we're right in Everglade, there are about 155 observations for a supervisor to do an inspection on this rec center. Can you imagine if they were doing it on a piece of paper and on an Excel spreadsheet versus on an app, which is a pick list? I mean, the, the speed is remarkable. So there is some great ROI on there. And, and I should point out too, our next phase for that is implementing the Surface Pros, which we hope to have that sooner than later, which will also increase our efficiency. So data-driven decision making, I mean, what's the whole point of City Works if we're not gleaning out the data that we're putting in, we are building history. And so now we can, versus a gut reaction, really work on data and kind of determine besides the best guess, identify trends based off of historical data, which contributes to proactive strategy for predictive maintenance requirements in our CIP projects, accountability and transparency. So in inside of, you know, city work, our inspections serve as a quality assurance for our vendors, whether it's Jacobs, whether it's a, and we can then supply those reports, whether it's on a monthly basis or an annual basis, and provide real true feedback, not based off of a hunch, but based off of data and transparency and be able to share that. So what we would like to also do as far as our future goals is cost tracking and monitoring projects, progressions such as Millen Overlay and also fema. Fema. So when we do have a storm such as Milton, we can create a project within City Works, which is a standalone, and we can document and send that information directly to fema. I know that other communities in municipalities throughout Florida are using it very well for this purpose. And obviously tracking costs, so communication and collaboration. So having a less silo environment and all divisions working seamlessly as one team is always a, an amazing goal. Our iPhones enable field workers to receive updates instantly on our mobile apps and are able to respond quickly and reduce wasted commute time back and forth to the office. So, and it also reduces miscommunication and redundant work. So for example, last week we had a service, we had a resident email, not call, but email in. By the time that email was seen by an administrative assistant put in in the City works, we already had somebody out in the field responding to that, that, um, that identified situation that was going on in real time. So before the email was even passed on to the correct person, it was already taken care of and reported in. So you can imagine residents are going to be very happy about that as well too. Some of our future goals with that would be resident facing system through, um, the district gov, uh, which we can do that within City Works. It's kind of a web hook. They actually can, you know, it's kind of like bridging that gap. So it streamlined service requests with residents. And also an amazing step will be, and hopefully we can get to this in the fall, is that contractors will be able to also receive service requests and work orders roughly through City Works. Again, skipping another step. Okay. And I do know Pinellas County is using City Works in that aspect. So real time tracking, this is a great view of one of our, you know, how a managers and supervisors monitor work, which guides daily time management and prioritizing. So again, as a supervisor, somebody out in the field responds, they are updating it in the app, they push it out, it directly updates into the dashboard. So this is real time reporting. So compliance and accountability and reporting lot, lot of it's sitting in this room understands the importance of NPDS and us reporting that in the observations for all of our facilities and construction sites. We are through numerous observations, able to build reports that can be sent to FDEP. So no longer is it again on an Excel spreadsheet, it's timestamp, it is showing you an ongoing report from a monthly basis or whatever that particular incident is. Faster response times and improved resident satisfaction. I did just give you a great example, but also I always wanna point out the 72 hour response time. That is always our key. And now we can really gauge that and we can monitor when we are faster on our feet and behind and decreasing our drive times that's going to be achievable. And again, integrating with the GIS mapping has improved the ability to actually identify the location. So it's not, it's not kind of the best guess. It's not saying it's like, uh, two streets over still water and one more to the left. It really has a pin on a map so we can see precise accuracy. So here's some real time tracking for some things that are very popular. So if we're looking at the red, which is landscaping and the brown, which is infrastructure, this shows you, this is a very, those are two very popular buckets of telephone calls from residents or community watch. So that can also really guide us of where do we need to be spending our money in the future as far as staffing, where we, where do we need more hands and more eyes on. So enhanced training and support. If you can imagine now we are actually building history. It's not in just somebody's brain that's been on the job for 20 years that they're gonna pass hopefully onto that next generation. This is very guided, um, really consistent workflows and kind of just a pick list that can guide a new staff member, older staff members as we are updating our system and be able to share this historical knowledge to not only just us who are sitting in the room to our stakeholders that are right here to, uh, the next generation and, and also higher up, which is really our residence. Right. So again, this a, this is a great view of a dashboard that I created for specifically for district 13. This is, uh, gives you a view of just our water resources division and these are our basins and our pump stations. Our water resources have 755 basins that they are inspecting on a monthly best basis. And, um, there are 83 pump stations. The basins are a monthly pump stations are every other month. Yes, Jacob is out there doing the inspections, but we are also the quality assurance of Jacob. So we also need to have be the eyes on the back of their head too. So what is our current and future city works really look like? So right now as we speak, you know, we have utilities who are kind of almost in a way on their phase three they are now adding vertical assets into. So more of that, the building of the pump station, adding that into, as again, as we speak, they are also going from the respond interface. They have, uh, they have the older version. We are lucky enough in DPM to have the newer version. They cannot quite talk to each other. It's kind of like French and Spanish. So they can't quite talk yet, but hopefully by around July-ish they will have lifted to respond versus, um, the old version. And we will be able to be able to speak to each other more seamlessly. So, and again, we are already to the point that LIDAR was collected five years ago. This is our year that we actually have the budget for adding the lidar, which is really south of 44 from the s slide sale. So yes, we have some pins and, and pinpoints in our maps, but we need to be able to be putting in more details like the court here at Everglades. We have this building as a polygon, but we need to be able to really separate things out. Not to mention, if you think about if the lidar is five years old, we do not necessarily have paradise. Well, we don't have the new paradise, but we also don't have first responders in there. We has it, we have it as a pin, but not as a whole polygon, which makes, it makes it easier for us to really ident identify and track specific jobs at that location versus putting it all into one big bucket. Right. And that'll be something that we'll look into furthering too. I mean, we would like to be able to put our, the roofs and the pumps and the HVAC all in it and separate it out so we can actually be tracking warranties in there as well too. There's just a lot of capabilities. We are at the infancy stage. I like to call this freshman year. We are just, you know, rolling this out. You have to imagine that a little over a year ago we had 50 to 60 people on staff that were working off of Excel spreadsheets, not from going from one software to another software. This is something that's brand new to everybody. So to get everybody up to speed how to, from turning it on to finding it and to, and to be able to work the system has been a big lift. And now that we are like 13, 14 months, I'm seeing some great strides. It really has been like a snowball effect started a very, very small, but we are now getting into just a, a great groove and it's really exciting to see. And any questions and comments or answers? If you have answers too, I'll take that. I, I think her excitement is very evident. Um, thank and and thank you because it really, as she stated, this has been a huge undertaking. This isn't something where you're just migrating from one software to another. This is truly building it from nothing into what, um, she single handedly has been able to do with, um, city Works and with our, um, contractors who have been assisting. So at, at some point, I assume there would be a report that you could print out for the time it takes to fill a service request and whether service requests were completed or not, that you could provide to the districts. We could create that report. There are timestamps already right now, so we can actually look when was that service request created to when it was dispatched to when it was completed? Yeah. That, that would be, because that's the concern of a lot of constituents. A lot of times when we put in a service request, it, it does get answered rather quickly Right. Like in a day or so. But there's other times I think there was one fence that we didn't have the equipment for and then we got the equipment, they were ready to do it, but then they didn't do it and it, it went on for about three or four months and we never really knew what was going on. The status of it was right. And, you know, so I would tell the, my constituents, well they they've got it, they're gonna put it in and then three weeks later they call me and say, Hey, still no fence, I'm getting raccoons in my garbage. You know? Right. So that, that kind of stuff is useful. That's a great comment. And matter of fact, I've heard that recently. And so what I did with City Works is I've actually been detailing that more for like resolutions. There's a dropdown box that, uh, the supervisor as they go out and do their investigation 'cause a, a service request is like, we're not sure, is it our, our challenge, is it CPMs challenge? Is it the counties we're documenting because we get calls for absolutely everything. So we're documenting that. But if there is a reason that we are waiting for the timeline or, you know, we don't necessarily say that we're waiting for the fiscal budget, you know, but we're waiting for what maybe, maybe the parts are back ordered, but we have a dropdown box now. It's kind of newly created into the system that our supervisors can, cr can select that we can create a report off of that. And the, and also we are through our training with our supervisors, giving them obviously the authority to be able to give them a heads up, this is why it's not done versus like, it's just not done. So get sharing that specific kind of information and managing expectations. So is it, is it City Works that generate the number for the service request and we get issue a service request? Yes. That is completely, so We should be able to get better information on just by telling them the service request number as to what the status is. Yes. And we just implemented that about two weeks ago, so yeah. Okay. That's, that's great. We just had a, we created a standard paragraph that goes directly to that resident, especially if it's emails and they give us that email information, we give them the service request number. So if they ever needed to call back, they can actually, um, provide that number. Our system that we have right now is called Respond 15. We are going to respond 23. A lot of that searchable challenges that our administrative assistant have had is we're, we are using that older system. We cannot migrate to the new one until utilities. We have to do that all together as a team. 'cause it's a whole server situation we have to use, use a different server. But that some of the searchability challenges that we have within City will dissipate. Okay. Thank you. Mm-hmm. Well, I just wanna thank you because, uh, I know in my business I bought sold fruit and vegetables and so, um, just through Excel we created, I created a early algorithm and that's why I got to retire early. And I know I could track every package, every truck, every salesman's profit. And this was, I've been retired 15 years, so I Thank you. Moving forward. My question is, does this, will this tie into like a copilot or AI eventually where, like for Ryan and, you know, all of a sudden, so now we have a problem with sod, and then you click on that and it says, boom, have you looked at nto? Have you looked at this, this, and this? So, you know, 'cause I know for me, a lot of times when I don't know anything, I just hit copilot and I ask a question, what is this? Within two seconds? So I'm really excited too. And that would, in our arguments, was the soil test done right or not? We'll know that instantaneously. So now we won't be thinking, was it done? We'll know for a fact it was done. Um, and, and how it's done. So I'm super excited too, and I'd like to talk to you more about it and sit down and see. So then that'll save you too, Ms. Williamson, from sitting down and doing 16 hours of paperwork before every meeting, you know, now you can click, click, click, and it's done. Not you don you don't have to read through everything, you know, and say, oh, I've gotta read this and read that. It'll be readily available to everybody. So I'm really excited. I want to thank you again. I'm Not sure where you're going with that, Tom. My, I don't spend 16 hours, but I do read the whole packet for the meeting. Right. Um, and everything in this meeting is not gonna be in City Works, but Carrie, do you have some more comments on that? Um, city, city Works is really going to be a huge benefit to, um, you know, our, our user departments, district property management, especially utilities, when it comes to the work order standpoint, we will also be as best data integrating, um, residents and other departments in when they come, um, with a concern. You know, we're hoping that they will be able to use our district gov, um, website or if customer service, for example, receives an issue rather than transferring everything to DPM, they'll be able to go in community watch, same thing put in that request. But when it comes to the boards and the agendas, certainly it will be able to help us provide you with better tracking. But I don't know that it will really impact your, your specific agendas. Your agendas are still going to be, um, I I don't really foresee it impacting the agenda. No. Well, I wasn't heading anywhere with it except for the simplicity of us being the C Like we had this room packed with 250 people. There were incidents coming up where people were complaining about stuff that they had turned in and weeks and just at our last meeting we had people saying that their sprinkler systems were clogged and now they were threatened in Florida law on us. So yes, I think this will take a lot of pressure off the boards and the staff because we'll know it was called in and then we don't have to have the meeting and then we don't have to have Mr. Millinger come up and say, were these filters clean because Correct. That'll all be there. Here's the filters, here's the time it was in, here's clean, it's done. You know, so I'm, like I said, I think It will be documented that that was done. Residents will at this point, if they, as far as the resident facing, what we are discussing is that they would be able to create a service request within City Works. Correct. Would they be able to track track, they'd be able to track, um, the momentum of that, that service request, but probably not the, the details of did they use a certain fertilization, how many filters was done unless they were actually specifically asking that for that information. Right. But that can be going, if that is a pertinent information in your packet, that would be information that could be provided and, and I think what you're saying it might, maybe it's a little bit more user friendly. Correct. And more black and white and it's data and it's, and it's really detailed with numbers. Right. And that's what I like. It's Like black and white masks, Whatever we break down, whatever it is, whatever costs we're gonna know, it's like, okay, just like the parking lot. Well, did you really need, well, yeah, it was still rough. How do we know that? Boom, it was documented, it's time. How are we gonna fix it? Okay. And like the pin, whatever you're doing, I love it. It would make it so much easier on everybody that we know and then we'll be up and running and we'll be more proficient because of that. Mm-hmm. So again, thank you. But we did, do We need to define the we, because you know, Toms brought, or Mr. Laws brought up several times that we as supervisors could see things in city work Only, only if we run the report and provide it to you. Yeah, because it is on the district network. So this is something that is direct access to the details would be by staff. But just like now, if you contact staff and say, can I have the history for this issue? We provide it now, we will be providing it through a report through city work. Okay. So like in the future where you, I think you know where I'm headed, like I can talk type on copilot. I do it all the time. I work with addicts and I, I, they hit me with a question. I don't know why I haven't got them on a Zoom call. I can be typing and it'll pop. Is that something we see in the future without having to get ahold of Miss Duckett or Ms. Evans or someone? I have not explored that option at all. And that, that, that's, that that just hasn't been on my radar. Well, and that, that would not be, that is something that is not, you know, certainly we wanna provide you with all of the information that you need to, to provide to your residents and answer all of the questions. But when it comes to the actual day to day, that would not be a function of the supervisors. That would be incumbent upon staff to provide you with what you're looking for. And then you, you can certainly use that information as you see fit, but that would remain through staff running the reports and providing it. Well, that'd be great. Well, I look forward to meeting you. I'd like to talk to you more about stuff. Thank you. Any other questions? No, thank you. And the only other district manager report that I have is, um, a proposed meeting schedule. Every August we bring to you your next fiscal year meeting schedule. And this year we're doing a little bit early because it is our goal as we try to continue moving forward and growing with more and more districts. It was our goal to add all district meetings in one week. Um, we typically have around 26 district meetings, um, committee meetings that take place that require staff to be there. Um, requires district council to be there. So in an attempt to, um, be cognizant of everybody's time and schedule, the proposal that we have for you today, um, would allow that for district staff and council to only be in meetings once a week. But it did require that several districts be a little bit more flexible with their meeting days. So if you look at your agenda, um, what we are proposing is that you meet on Monday afternoon rather than Thursday afternoons. This would be following the project wide advisory committee meeting in the morning. And we are, um, requesting that your meeting still be held in this room, but again, that it be Monday afternoon rather than um, Thursday afternoon. So this modified schedule that you see attached to your agenda has been provided to all of the other districts. And if the boards are agreeable, uh, we would bring this back to you in August for actual adoption of this meeting schedule. And I'm happy to answer any questions that you may have. Which Monday is it? It is going to be the Monday before the second Friday. So it's pretty much the same week that you have now, but it is on Monday. So instead of Thursday, we're just pushing back to Monday. Yes, Sir. Oh, you okay with that, John? Because we'll be doing p in the morning. That's fine. Anything we can do for staff. Yeah, We truly appreciate that because it is, it is, we wanna make sure that we are giving our full time and attention to each board. And this gives us a lot more time in between meetings to make sure that we are getting all of the, the work done and the policies done that you have provided to us. So we do appreciate your, your agreeance on that. And that concludes district manager reports. We will bring this back to you in August. So we don't, we don't need a motion at this time. Not until August. Okay. Thank you. The district counsel. I just have one reporter reminder that the next, uh, sunshine Law public records and ethics training is scheduled for August 18th, 2025 at one 30. That will be held at the district office. If you can't attend that one, there's another schedule on October 27th, 2025 at one 30. And that one is also at the district office. If you're interested in attending and you need your hours, you can sign up for the clerk's office. And then, uh, mark real quick, since I did the one August 18th, I'll be finished then if I attend. Now, as long as you have four hours, you just have to keep track of your hours and make sure you get four and these count two hours, you should get two hours outta each one of these training sessions. Okay, Thank you. Okay, now we'll move on to Supervisor Con comments. Uh, supervisor Law, you wanna give the, uh, PWAC update? Um, nothing changed. Okay. Oh, the swimming pool stuff kind of calmed down. There was one guy there and, uh, he, he talked about the scheduling. The, um, person in charge of all the scheduling I think thought that a very good job showing it and what the times were, the slots, the swimmers versus that. And, um, I think they have good control of it. And nothing that I saw that was any different compared to what, uh, was there before. Okay. Uh, supervisor comments. Uh, supervisor, Karen, do you have anything today Here, um, at, at Lake Sumpter where they, um, launched the Dragon Boats, there's a dock there and one of those little tugboat things or tour things or whatever is blocking one side of that. Is there someplace else or who do we need to talk to to get that moved? I know they were having some troubles with the docks and they were closed for a little bit, but let me do some research and I'll, I'll find out. Yeah. So it is blocking where the Dragon Boats launch. Yeah, there, it comes out like this and then it, I think it's a t and so they usually launch on either side of that. Well, the tugboat is docked right there. If they could move it to the end, then they, you know, otherwise when they're launching four or five votes, instead of doing two at a time, they have to do one at a time. Not a big deal or a safety issue. But, you know, if it could be moved, that would be good. I'll, I'll get with, um, REC and DPM and we'll see what we can do. Okay? Yes, sir. And then we were, I, I thought I saw on the agenda we were gonna vote on the, um, uh, golf cart safety representative. I don't see it on here Now. I, I requested last meeting that we would take another vote on the, um, The multimodal path. Multimodal path Discussion Group. You, you are correct. You did request. My apologies, that's not on here. Um, we will have that on for the next meeting is not until August. So you do have time, um, Ms. Evans will have that on the agenda for next month. Do you? Um, I, I do. I don't know that we had a consensus that it was ac you were actually going to participate. Um, but we will have that on the agenda for July. Okay. My apologize that we did overlook that. Anything else? That's all I had. Okay. No, no comments. I don't have any today either. Could we have a motion? So adjourn. Motion to adjourn. Second. All in favor? Aye. Aye. Adjourn.