REGULAR MEETING AGENDA (5:30 PM)

4 Tuesday, March 19, 2024 REGULAR MEETING AGENDA (5:30 PM) THE SCHOOL BOARD OF ESCAMBIA COUNTY, FLORIDA J.E. HALL EDUCATIONAL SERVICES CENTER 30 EAST TEXAR DRIVE ROOM 160 PENSACOLA, FLORIDA 5:30 P.M. NOTE: Request to Speak Forms are available at the entrance table. All speakers wishing to address the Board are asked to fill out a form and turn it in at the front of the room. All speakers are limited to three minutes. 1. Call to Order Subject A. Notice of Meeting Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Procedural Advertised in the Pensacola News Journal on March 1, 2024 - Legal No. 9682308 File Attachments 9862308.pdf (1,024 KB) 1. Call to Order Subject B. Invocation and Pledge of Allegiance Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Procedural File Attachments 1. Call to Order Subject C. Adoption of Agenda Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Motion to adopt the agenda as presented or amended. File Attachments Motion & Voting Motion to adopt the agenda as amended. Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 1. Call to Order Subject D. Committee/Departmental Reports Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Information 1. PTA Update File Attachments 1. Call to Order Subject E. Special Recognitions Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Information 1. Stellar Employee of the Month 2. 2024 Art in the Capital Competition 3. Fine Arts Performance - Tate High School 4. 2024 Florida High School Competitive Cheerleading State Champion 5. 100 Years of Service - United Way of West Florida Proclamation File Attachments 1. Call to Order Subject F. Military Child Month Resolution Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Fiscal Impact No Budgeted No Recommended Action Approve Military Child Month Resolution File Attachments Military Child Month Resolution.pdf (10 KB) Motion & Voting Approve Military Child Month Resolution Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 1. Call to Order Subject G. School Library Month Resolution Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Fiscal Impact No Budgeted No Recommended Action Approve School Library Month Resolution File Attachments Resolution - School Library Month 2024.pdf (12 KB) Motion & Voting Approve School Library Month Resolution Motion by Bill Slayton, second by David Williams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 2. Public Forum Subject A. Registration to Address the Board and Rule 1.12 Presentations by Members of the Public Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Information File Attachments speaker form.pdf (267 KB) 3. Minutes Subject A. Minutes-February 15, 2024 Regular Workshop (1:00 PM) Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Approval of minutes File Attachments minutes_02_15_24_wrkshp.pdf (151 KB) Motion & Voting Approval of minutes Motion by Kevin Adams, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 3. Minutes Subject B. Minutes-February 20, 2024 Regular Meeting (5:30 PM) Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Approval of minutes File Attachments minutes_02_20_24_regmtg.pdf (159 KB) Motion & Voting Approval of minutes Motion by Paul Fetsko, second by David Williams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 3. Minutes Subject C. Minutes-March 4, 2024 Special Meeting (9:00 AM) Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action Recommended Action Approval of minutes File Attachments minutes_03_04_24_specmtg.pdf (129 KB) Motion & Voting Approval of minutes Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 4. Unfinished Business 5. Administrative Appointments 6. Proposed Additions or Revisions to School District Rules - First Reading 7. Items Requiring Public Hearing 8. Consent - Curriculum - Alternative Education 9. Consent - Curriculum - School Transformation 10. Consent - Curriculum - Elementary School Education Subject A. (DELETE) Summer Programs 2024 Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Deleted PURPOSE To provide a variety of summer learning opportunities for students in the Escambia County School District. The funding increase is a result of salary increases, additional personnel, and additional programs. IMPLEMENTATION PLAN See attached PARTICIPATING SCHOOLS/AGENCIES See attached File Attachments Summer School -2024..pdf (139 KB) Workflow Workflow Mar 6, 2024 12:46 PM :: Submitted by Angela Torpey. Routed to Connie Farish for approval. Mar 6, 2024 1:05 PM :: Approved by Connie Farish. Routed to June Bell for approval. Mar 6, 2024 2:29 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Mar 7, 2024 9:33 AM :: Final approval by Denny Wilson 10. Consent - Curriculum - Elementary School Education Subject B. (ADD) Summer Programs 2024 Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Mar 19, 2024 Fiscal Impact Yes Dollar Amount $1,903,417.00 Budgeted Yes Budget Source Various Budgets Recommended Action Board Approval PURPOSE To provide a variety of summer learning opportunities for students in the Escambia County School District. The funding increase is a result of salary increases, additional personnel, and additional programs. IMPLEMENTATION PLAN See attached PARTICIPATING SCHOOLS/AGENCIES See attached File Attachments Summer School -2024.docx (1).pdf (136 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 11. Consent - Curriculum - Evaluation Services 12. Consent - Curriculum - Exceptional Student Education 13. Consent - Curriculum - High School Education 14. Consent - Curriculum - Middle School Education 15. Consent - Curriculum - Professional Learning Subject A. (DELETE) Memorandum of Understanding Between the School Board of Escambia County, Florida and Gallopade International, Inc. Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Deleted PURPOSE To document the terms and services of the product agreement with Gallopade International, Inc. for the full term of the 2024-2029 Social Studies instructional materials adoption. IMPLEMENTATION PLAN 1. Memorandum of Understanding signed by both parties 2. Order instructional materials 3. District Information Technology Department and Gallopade International, Inc. staff work to provide the necessary technology support 4. Distribute instructional materials as appropriate to the schools 5. Provide initial and ongoing professional development to support the use of the adopted materials PARTICIPATING SCHOOLS/AGENCIES All K-12 District schools Gallopade International, Inc. File Attachments Workflow Workflow Mar 6, 2024 5:31 PM :: Submitted by Bradley Vinson. Routed to Brian Alaback for approval. Mar 6, 2024 6:09 PM :: Approved by Brian Alaback. Routed to June Bell for approval. Mar 7, 2024 9:18 AM :: Forced Approval by Melinda Crews as the document publisher. 16. Consent - Curriculum - Student Services Subject A. Enrollment Services Student Transfers Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Mar 19, 2024 Fiscal Impact No Recommended Action Approve PURPOSE Students may be allowed to attend a school other than their zoned school based on a documented safety or medical hardship or childcare related issues. A "Request for Student Transfer" form must be submitted to the School Choice Office for approval. During prescribed windows of time, middle and high school students may request permission to attend an academic program that is offered at the school of their choosing (* where capacity allows). Additionally, elementary students may request permission to attend a school other than the one for which they are zoned (*). Per board policy, transfer agenda items must be presented for approval by the School Board monthly. IMPLEMENTATION PLAN The Superintendent shall present to the Board his recommended action pertaining to the student transfer request. Final action on a student transfer request shall be made by the Board. The Board may approve, modify or reject any request for transfer recommended by the Superintendent. SCHOOLS/AGENCIES This item pertains to all K-12 residentially zoned schools. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Feb 29, 2024 1:11 PM :: Submitted by Paula Pierce. Routed to Lisa Joyner for approval. Feb 29, 2024 2:02 PM :: Approved by Lisa Joyner. Routed to June Bell for approval. Mar 5, 2024 1:36 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Mar 6, 2024 8:55 AM :: Final approval by Denny Wilson Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 17. Consent - Curriculum - Title I 18. Consent - Curriculum - Workforce Education Subject A. Memorandum of Understanding Between Workforce Escarosa D/B/A CareerSource Escarosa and the School Board of Escambia County, Florida Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Preferred Date Mar 19, 2024 Fiscal Impact Yes Dollar Amount $3,581.00 Budgeted Yes Budget Source AEFL Grant Recommended Action Board Approval PURPOSE This Memorandum of Understanding (MOU) between Workforce Escarosa, Inc., DBA CareerSource Escarosa, and the School Board of Escambia County, Florida enables the school district to pay the allocated infrastructure costs to CareerSource Escarosa, per the Workforce Innovation and Opportunity Act (WIOA) Legislation. This MOU updates the infrastructure costs for the 2023-24 school year. IMPLEMENTATION PLAN 1. Approval of this MOU. 2. Enter a requisition for a PO to be created for payment to Escarosa. 3. Receive invoice from Escarosa for monies due. 4. Send an invoice to accounts payable for payment to be made. PARTICIPATING SCHOOLS/AGENCIES School Board of Escambia County George Stone Technical College CareerSource Escarosa File Attachments SBEC_Career Source.pdf (2,276 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Nov 17, 2023 5:14 PM :: Submitted by Connie Bryant. Routed to Steven Harrell for approval. Nov 17, 2023 5:16 PM :: Approved by Steven Harrell. Routed to June Bell for approval. Dec 8, 2023 11:57 AM :: Rejected by June Bell Feb 20, 2024 5:21 PM :: Submitted by Connie Bryant. Routed to Steven Harrell for approval. Feb 22, 2024 9:47 AM :: Approved by Steven Harrell. Routed to June Bell for approval. Feb 28, 2024 5:14 PM :: Approved by June Bell. Routed to Denny Wilson for approval. Mar 1, 2024 11:12 AM :: Final approval by Denny Wilson Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 19. Consent - Curriculum - Other 20. Consent - Finance Subject A. Legal Services - General Fund Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $6,854.02 Budgeted Yes Budget Source (1110) General Fund Recommended Action Approval of General Fund legal services as listed on the attached summary Background Information/Description Escambia County School Board Rules permit attorneys to be retained to handle specific legal matters. These rules also require the attorney to submit periodic statements of fees and expenses to the School Board’s General Counsel for review and transmittal to the School Board for approval and payment . Educational Impact Timely payment is necessary to provide needed legal services to the School Board and District. File Attachments General Fund Legal Services Summary 2024_03.pdf (110 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 6, 2024 5:00 PM :: Submitted by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 5:02 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 20. Consent - Finance Subject B. Legal Services - Risk Management Fund Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $14,558.89 Budgeted Yes Budget Source (7110) Risk Management Fund Recommended Action Approval of Risk Management legal services as listed on the attached summary Background Information/Description Escambia County School Board Rules permit attorneys to be retained to handle specific legal matters. These rules also require the attorney to submit periodic statements of fees and expenses to the School Board’s General Counsel for review and transmittal to the School Board for approval and payment . Educational Impact Timely payment is necessary to provide needed legal services to the School Board and District. File Attachments Risk Management Fund Legal Services Summary-HR Law, P.A._2024_03.pdf (134 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 6, 2024 5:45 PM :: Submitted by Tammy Edwards. Routed to Kevin Windham for approval. Mar 7, 2024 9:21 AM :: Approved by Kevin Windham. Routed to Tammy Edwards for approval. Mar 7, 2024 9:37 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 7, 2024 10:34 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 20. Consent - Finance Subject C. Financial Statements - by Fund Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source All Funds Recommended Action Approval of the financial statements - Balance Sheet, Revenue, and Expenditures Background Information/Description Financial statements are prepared to keep the Superintendent, Board, and Staff apprised of the District's financial activity and budget status by fund on a monthly basis. These reports include Balance Sheet, Revenue, and Expenditures by fund group. Educational Impact Accurate financial reporting facilitates District operations to occur in a positive manner. File Attachments Financial Statements 2024_03.pdf (13,912 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 6, 2024 4:35 PM :: Submitted by Victoria Perkins. Routed to Terry St Cyr for approval. Mar 6, 2024 4:46 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 20. Consent - Finance Subject D. Financial Status Report - Employee Benefit Trust Fund Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source (7120) Employee Benefit Trust Fund Recommended Action Acceptance of Financial Status Report: Employee Benefit Trust Fund Background Information/Description Financial statements are prepared each month to keep the Employee Benefit Trust Fund Trustees, Board and Staff apprised of the latest information available regarding the fund balance, revenues, and expenditures compared to the budget. File Attachments Employee Benefit Trust Fund Financial Statements 2024_03.pdf (906 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 6, 2024 4:37 PM :: Submitted by Victoria Perkins. Routed to Terry St Cyr for approval. Mar 6, 2024 4:45 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 21. Consent - Finance - Accounting Operations Subject A. Check Register for February 2024 Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $44,238,679.12 Budgeted Yes Budget Source Various Recommended Action Approval of Check Register for February 2024 File Attachments Check Register Summary - February 2024.pdf (143 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 6, 2024 9:23 AM :: Submitted by Kathleen Wheeler. Routed to Debbie Fussell for approval. Mar 6, 2024 9:30 AM :: Approved by Debbie Fussell. Routed to Tammy Edwards for approval. Mar 6, 2024 3:23 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 3:28 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 22. Consent - Finance - Budgeting Subject A. Resolutions to Amend 2023-2024 District School Budget Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source Various Recommended Action Approval of resolutions to amend District School Budget Background Information/Description On September 14, 2023, the School Board adopted the budget for fiscal year 2023-2024. As the fiscal year progresses, we ask you to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are the results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; increases or decreases in appropriations to more accurately reflect estimated expenditures; and schools, departments, and projects make changes to their budget in order to better utilize funds. Fiscal Impact These amendments properly reflect the estimated revenues and appropriations, and allow for better utilization of budgeted funds. These amendments show the estimated revenues and appropriations for each fund and provide a description of items amended. Educational Impact These amendments facilitate the effective operations of the District through more efficient use of funds. File Attachments General Operating Fund - Resolution 5.pdf (211 KB) Special Revenue - Federal Programs - Resolution 5.pdf (232 KB) Capital Projects Fund - Resolution 5.pdf (174 KB) CARES Act, CRRSA Act and ARP Act Funds - Resolution 5.pdf (173 KB) Debt Service Fund - Resolution 2.pdf (178 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 4, 2024 12:43 PM :: Submitted by Victoria Perkins. Routed to Kathy Branch for approval. Mar 4, 2024 1:03 PM :: Approved by Kathy Branch. Routed to Tammy Edwards for approval. Mar 6, 2024 3:28 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 3:31 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 22. Consent - Finance - Budgeting Subject B. Scrap List for March 2024 Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approval of request to dispose of assets by cannibalization and/or scrap in accordance with Section 274.07 Florida Statutes and Board Rule 5.07 (4) B. Background Information/Description The items on the attached list(s) have been cannibalized and/or scrapped after review by the functional expert (e.g., computers would be assessed by MIS). File Attachments Scrap List for March 2024.pdf (39 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 4, 2024 12:44 PM :: Submitted by Victoria Perkins. Routed to Kathy Branch for approval. Mar 4, 2024 1:03 PM :: Approved by Kathy Branch. Routed to Tammy Edwards for approval. Mar 6, 2024 3:28 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 4:04 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 22. Consent - Finance - Budgeting Subject C. Auction List for March 2024 Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approval of request to dispose of assets through surplus sale. Background Information/Description Request authorization to sell to the highest bidder items from the attached list(s). The functional expert (e.g., computers would be assessed by MIS) has determined the items to be obsolete, uneconomical or inefficient to use, or serve no useful function to District operations. Other References or Notes website - https://www.escambiaschools.org/Page/858 File Attachments Auction List for March 2024.pdf (36 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 4, 2024 12:45 PM :: Submitted by Victoria Perkins. Routed to Kathy Branch for approval. Mar 4, 2024 1:03 PM :: Approved by Kathy Branch. Routed to Tammy Edwards for approval. Mar 6, 2024 3:29 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 4:04 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 22. Consent - Finance - Budgeting Subject D. Summary of ESSER Funds as of January 31, 2024 Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source ESSER Funds Recommended Action Acceptance of summary report Background Information/Description This recap of ESSER Funds is prepared in summary form to keep the Superintendent, Board, and Staff apprised of the District's financial activity and budget status on a monthly basis. File Attachments Summary of ESSER Funds as of January 31, 2024.pdf (101 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 4, 2024 12:46 PM :: Submitted by Victoria Perkins. Routed to Kathy Branch for approval. Mar 4, 2024 1:03 PM :: Approved by Kathy Branch. Routed to Tammy Edwards for approval. Mar 6, 2024 3:30 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 3:32 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 22. Consent - Finance - Budgeting Subject E. Removal from Inventory and Disposal of Vehicles Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted No Recommended Action Approval of request to dispose of vehicles in accordance with Section 274.05 Florida Statutes. Background Information/Description To declare surplus, remove from inventory and dispose of the following vehicles: 2000 Ford F-350 XLT Super Duty Ambulance VIN# FDWF36F4YEC62278 1994 Ford Super Duty XLT Ambulance VIN# FDLF47M3REA30553 Year Unknown Ford Van (White) VIN# FTNE24L9YHB04460 File Attachments Disposal of 2 Ambulances and 1 Van at George Stone Technical College.pdf (132 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 4, 2024 1:01 PM :: Submitted by Victoria Perkins. Routed to Kathy Branch for approval. Mar 4, 2024 1:04 PM :: Approved by Kathy Branch. Routed to Tammy Edwards for approval. Mar 6, 2024 3:32 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 3:33 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 23. Consent - Finance - Payroll 24. Consent - Finance - Procurement Subject A. Dell Chromebook Refresh for Various Schools Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $3,022,500.00 Budgeted Yes Budget Source (3714) Capital Improve Tax Constr Fd - FY2024; (15030) Computer Equipment Recommended Action Approve Dell Chromebook Refresh for Various Schools Description of Purchase Nine thousand three hundred (9,300) Dell 3110 11" Chromebooks with Intel Celeron N4500 Processor, 4GB LPDDR4 Non-ECC RAM, 32GB eMMC Memory, three (3) year accidental damage insurance, and a three (3) year hardware warranty with on-site service after remote diagnosis. Requested By Information Technology Supplier Name Dell Computer Corp., Round Rock, TX Method of Procurement Florida DMS Alternative Contract Source No. 43211500-WSCA-15-ACS Other Resources School Board Rule 6Gx17-5.02(7)(G)(2) - State Contract File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Feb 21, 2024 12:59 PM :: Submitted by Stephen Castleberry. Routed to Allison Watson for approval. Mar 6, 2024 2:00 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 6, 2024 3:32 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 4:04 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject B. Annual Agreement Renewal: TutorMe Software and Services Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source (4450) ARP Act ESSER III; (06780) ARP ESSER Supplemental Programming Recommended Action Approve Agreement Renewal: TutorMe Software and Services Description of Purchase The renewal is for a partial second year of a five (5) year agreement to provide District students with access to an online educational platform that offers live on-demand tutoring, writing labs, and virtual courses. The agreement also includes premium technical support for users; integration with the District's current learning management system; a web-based administrator dashboard through which District personnel can access and manage account information, activity, and reports; implementation, training, and community awareness services; and all standard service upgrades. The initial software license payment was for an eighteen (18) month subscription which was paid upfront. The renewal is for a shorter term due to the prepayment of the license and funding availability. Agreement Effective Dates: April 1, 2024 through September 30, 2024 (Second Year) License Effective Dates: April 1, 2023 through September 30, 2024 Requested By Curriculum & Instruction Supplier Name Liminex, Inc. dba GoGuardian acting on behalf of itself and its affiliate Zorro Holdco, LLC dba TutorMe, El Segundo, CA Method of Procurement Negotiation Other References School Board Rule 6Gx17-5.02(4)(F) - Acquisition of Information Technology Resources School Board Rule 6Gx17-5.02(7)(G)(4) - Single Source School Board Rule 6Gx17-5.02(7)(G)(5) - Vendor Prescribed by Law , Grant, or Contract File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Feb 13, 2024 3:52 PM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. Mar 6, 2024 2:11 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 6, 2024 4:17 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 4:29 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject C. Staff Furniture for Ferry Pass Middle School Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $57,461.67 Budgeted Yes Budget Source (3948) Half Cent Sales Tax - FY 2008; (33380) Middle School Renovations Recommended Action Approve the Purchase of Staff Furniture for Ferry Pass Middle School Description of Purchase Office desks and chairs, tables, conference tables, and filing cabinets to be used by staff at Ferry Pass Middle School. See attached. Requested By Ferry Pass Middle School Supplier Name Staples Business Advantage, Pensacola, FL Method of Procurement Sourcewell Contract #121919 Other References School Board Rule 6Gx17-5.02(7)(G)(3) - Other Contracts File Attachments Staples Furniture For Ferry Pass Middle (3,118 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Feb 26, 2024 5:04 PM :: Submitted by Stacey Marshall. Routed to Allison Watson for approval. Mar 6, 2024 2:14 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 6, 2024 4:18 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 4:29 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject D. Change Notice #2 to Purchase Order #5392100133 - Replacement of Rotary Bus Lifts in the Transportation Bus Garage Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $100,000.00 Budgeted Yes Budget Source (3712) Capital Improvement Tax Construction Fund - FY 2022; (20610) Site Work Recommended Action Approve Change Notice #2 to Purchase Order #5392100133 - Replacement of Rotary Bus Lifts in the Transportation Bus Garage Description of Purchase Change Notice #2 to Purchase Order #5392100133 is to increase the contract amount by $100,000.00 to replace bus lifts in the Transportation Garage due to unforeseen circumstances. (Contractor's Request) Requested By Transportation Supplier Name Rotary Lift, Madison, IN Amount of Purchase Additional Expenditure $ 100 ,000.00 New Total Expenditure $ 1,075,299.72 Method of Procurement Sourcewell Contract #061015 Other References: School Board Rule 6Gx17-5.02(7)(G)(3) - Other Contracts Original award approved by the Board May 18, 2021. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Feb 26, 2024 5:19 PM :: Submitted by Stacey Marshall. Routed to Allison Watson for approval. Mar 6, 2024 2:20 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 6, 2024 4:19 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 4:29 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject E. Drug Screening Services Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $77,795.00 Budgeted Yes Budget Source Various Recommended Action Approve Drug Screening Services Description of Purchase The services will provide as-needed, pre-employment, random, and post-accident drug screenings for the 2024-2025 school year. The estimated costs for the screenings per department are: Risk Management, $64,500.00; Transportation, $12,025.00; Middle and High School Education, $770.00; and Vocational Education, $500.00. The amounts provided are estimated as costs are based on the number of new employees and accidents. See attached. Effective Dates: July 1, 2024 through December 31, 2024 Requested by Risk Management, Transportation, and Vocational Education Supplier Name First Hospital Laboratories, Inc., dba: VaultHealth, Chalfont, PA Funding Source (1110) General Fund; (01000) Regular Operations - Departments - $76,525.00 (1110) General Fund; (09000) Vocational Education - $500.00 (1110) General Fund; (11050) Comprehensive Student Drug Prevention Program - $770.00 Method of Procurement State of Florida Department of Transportation Contract, DOT-RFP-20-9030-GH, Agreement #BE897 Other References School Board Rule 6Gx17-5.02(7)(G)(2) - State Contract File Attachments Florida Contract Extension 2024 10-11-2023.pdf (90 KB) Vaulth Health Quote - Students.pdf (74 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Feb 27, 2024 4:36 PM :: Submitted by Tamara Harden. Routed to Allison Watson for approval. Mar 6, 2024 2:36 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 6, 2024 4:20 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 4:29 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject F. Bid Award: Custodial Supplies, Bid #240603 Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $217,719.08 Budgeted Yes Budget Source (1110) General Fund Recommended Action Approve Bid Award: Custodial Supplies, Bid #240603 Description of Purchase An annual pricing agreement with four (4) annual renewal options to provide custodial items and general cleaning supplies to be stocked and distributed by the Central Warehouse to schools and departments throughout the District. Forty-seven (47) items were bid, forty-four (44) items were recommended for award. Three (3) items were deleted due to no bids or sample product was not approved. Items will be purchased on an as needed basis to replenish the Central Warehouse inventory. Bid award(s) to the lowest bidder(s) meeting specifications. The solicitation and tabulation of responses may be viewed at https://www.escambiaschools.org/Page/1048 Effective Dates: March 20, 2024 through December 31, 2024 (Initial Term) Requested By Custodial Department and Central Warehouse Supplier Names Agni Enterprises, LLC, dba Head to Heels Safety Supplies, Miami Lakes, FL Awarded Items: 1 Estimated Award Total: $1,170.44 Merchants Paper, Pensacola, FL Awarded Items: 4 Estimated Award Total: $5,275.35 Pyramid School Products, Tampa, FL Awarded Items: 5 Estimated Award Total: $48,059.93 Supreme Paper Supplies, Pensacola, FL Awarded Items: 32 Estimated Award Total: $111,081.04 Unipak Corp., West Long Branch, NJ Awarded Items: 1 Estimated Award Total: $50,726.40 United Sales USA Corp., Coral Springs, FL Awarded Items: 1 Estimated Award Total: $1,405.92 Method of Procurement ECSD Bid Bids Received: 23 Bids Rejected: 5 Other References None File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Feb 23, 2024 2:29 PM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. Mar 6, 2024 2:39 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 6, 2024 4:23 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 4:29 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject G. New Tires and Related Services Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $325,000.00 Budgeted Yes Budget Source (1110) General Fund; (01000) Regular Operations - Departments Recommended Action Approve the Purchase of New Tires and Related Services Description of Purchase A blanket purchase order to provide new tires and related services for trucks, buses, cars, and trailers for the District's Transportation garages located in Pensacola and Walnut Hill, Florida. The price of each tire includes mounting, balancing, valve systems, and delivery. Effective Dates: March 20, 2024 through March 19, 2025 Requested By Transportation Supplier Name Southern Tire Mart LLC, Pensacola, Florida Method of Procurement BuyBoard - Tires, Tubes, Supplies and Equipment Contract #729-24 Other References School Board Rule 6Gx17-5.02(7)(G)(3) - Other Contracts File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Feb 26, 2024 5:34 PM :: Submitted by Stacey Marshall. Routed to Allison Watson for approval. Mar 6, 2024 2:42 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 6, 2024 4:23 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 4:28 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject H. Annual Agreement Renewal: Instructure Software and Services Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $640,975.00 Budgeted Yes Budget Source (3714) Capital Improve Tax Fund - FY 2024; (15080) Computer Software Recommended Action Approve Annual Agreement Renewal: Instructure Software and Services Goals E.3. Continuity - To improve operational continuity in the learning and work environment Description of Purchase The renewal is for the third year of a five (5) year agreement that will provide access to the Canvas Learning Management System (LMS) for use in all schools throughout the District. The renewal will also include the addition of the Mastery Connect software product and Flexible Services strategic planning package. The total cost includes licenses, training, and support. See attached. A partial payment of $164,205.00 (non-recurring costs) will be paid upon Board approval. The balance of $476,770.00 will be paid at the effective renewal date of July 1, 2024. Effective Dates: July 1, 2024 through June 30, 2025 Requested By Curriculum & Instruction Supplier Name Instructure, Inc., Salt Lake City, UT Method of Procurement OMNIA Contract #R201402 Other References School Board Rule 6Gx17-5.02(7)(G)(3) - Other Contracts School Board Rule 6Gx17-5.02(7)(G)(5) - Vendor Prescribed by Law, Grant, or Contract File Attachments Instructure-Canvas Renewal 022124-1 Stamped March Bd 2024.pdf (939 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 2, 2024 1:49 PM :: Submitted by Allison Watson. Routed to Allison Watson for approval. Mar 6, 2024 2:46 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 6, 2024 4:24 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 4:28 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject I. Rise Career & Math Mini Lessons Curriculum Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $60,000.00 Budgeted Yes Budget Source (4450) ARP Act ESSER III; (06790) Targeted Math and STEM Recommended Action Approve Rise Career & Math Mini Lessons Curriculum Description of Purchase The Rise Career & Math Mini Lessons Curriculum is for use by grade 6-8 students and teachers at the following schools: Bellview Middle, Beulah Middle, Brown-Barge Middle, Ernest Ward Middle, Ferry Pass Middle, Bailey Middle, Ransom Middle, and Workman Middle. Rise Career & Math Mini Lessons are high-quality, standards aligned mathematics tasks set in authentic career contexts that provide purposeful exploration and elevate student achievement. A three (3) hour virtual training session is also included. Requested By Math Department Supplier Name Emerald Education, Asheville, NC Method of Procurement Sole Source Other References School Board Rule 6Gx17-5.02(7)(G)(4) - Sole Source File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 5, 2024 3:42 PM :: Submitted by Stacey Marshall. Routed to Allison Watson for approval. Mar 6, 2024 2:53 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 6, 2024 4:25 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 4:28 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject J. Change Notice #2 to Purchase Order #5512400138 - OPENGATE Concealed Weapons Detector Devices Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $83,579.00 Budgeted Yes Budget Source (3924) Ed Fac Security GT; (21380) Security Systems Recommended Action Approve Change Notice #2 to Purchase Order #5512400138 - OPENGATE Concealed Weapon Detector Devices Description of Purchase Change Notice #2 is for the purchase of five (5) OPENGATE Concealed Weapons Detector devices. The vendor is to provide labor, materials, and equipment needed to install the OPENGATE devices at the middle and high schools. The purchase will be reimbursed by the Physical Hardening Grant. See attached. Requested By Protection Services Supplier Name Communications Technologies, Inc., Chesterfield, MO Amount of Purchase Additional Expenditure $ 83,579.00 New Total Expenditure $430,735.00 Method of Procurement The Interlocal Purchasing System (TIPS) Contract #220105 Other References School Board Rule 6Gx17-5.02(7)(G)(5) - Vendor Prescribed by Law, Grant, or Contract School Board Rule 6Gx17-5.02(7)(G)(3) - Other Contracts Original purchase approved by the Board, October 17, 2023. File Attachments SBEC AGREEMENT- OPENGATE CHANGE NOTICE 2 - 022124-3 (2d) Stamped.pdf (4,614 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 5, 2024 3:48 PM :: Submitted by Tamara Harden. Routed to Allison Watson for approval. Mar 6, 2024 3:34 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 6, 2024 4:54 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 5:02 PM :: Routed back to Allison Watson by Terry St Cyr. Mar 7, 2024 10:42 AM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 7, 2024 10:45 AM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 7, 2024 10:49 AM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject K. Micro and MACRO Collaborative Response Graphics (CRG) Devices Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $235,158.35 Budgeted Yes Recommended Action Approve Micro and MACRO Collaborative Response Graphics (CRG) Devices Description of Purchase To purchase Micro and MACRO Collaborative Response Graphics (CRG) devices for sixty-one (61) sites district-wide. Vendor to provide two (2) years of implementation and maintenance including labor, materials, and equipment needed to install the CRG devices throughout the District. The implementation of CRG devices is in accordance with the School Mapping Data Grant Program. See attached. Requested By Protection Services Supplier Name Critical Response Group, Hamilton Twp, NJ Method of Procurement The Interlocal Purchasing System (TIPS) Contract #230202 Other References School Board Rule 6Gx17-5.02(7)(G)(5) - Vendor Prescribed by Law, Grant, or Contract School Board Rule 6Gx17-5.02(7)(G)(3) - Other Contracts File Attachments PSA - SBEC - CRITICAL RESPONSE GROUP AGREEMENT - 022124-4 (1) Stamped.pdf (12,058 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 5, 2024 3:48 PM :: Submitted by Tamara Harden. Routed to Allison Watson for approval. Mar 6, 2024 3:18 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 6, 2024 4:55 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 4:59 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject L. RFP Award: Food Processing: USDA Commodities, RFP #240902 Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $2,902,918.50 Budgeted Yes Budget Source (4110) Food Services Fund Recommended Action Approve RFP Award: Food Processing: USDA Commodities, RFP #240902 Goals S.1. To improve school district services to internal customers and improve parent satisfaction Description of Purchase An annual agreement to provide processing of USDA commodity items into ready-to-use products for the preparation of school meals. Items will be stocked and distributed by the Central Warehouse for school cafeterias throughout the District. Responders meeting specifications with the aggregate low price for the commodity/lot were awarded in each area. Forty-nine (49) items were offered and twenty-two (22) items are recommended for award. Twenty-seven (27) items were not awarded due to no bids being received or sample products were not approved in taste tests. Items will be purchased as needed to meet breakfast and lunch menu requirements. Recommend RFP award(s) to the lowest responder(s) meeting specifications. The solicitation and tabulation of responses may be viewed at: https://www.escambiaschools.org/Page/1048 . Effective Dates: July 1, 2024 through June 30, 2025 Requested By Food Services Supplier Name Hormel Sales, Austin, MN Awarded Items: 7 Estimated Award Total: $313,273.50 JTM Provisions, Harrison, OH Awarded Items: 3 Estimated Award Total: $273,280.00 Nardone Bros. Baking Co., Hanover Twp., PA Awarded Items: 1 Estimated Award Total: $312,640.00 National Food Group, Novi, MI Awarded Items: 2 Estimated Award Total: $427,500.00 Tyson, Springdale, AR Awarded Items: 9 Estimated Award Total: $1,576,225.00 Method of Procurement ECSD RFP Responses Received: 19 Responses Rejected: 2 Other References None File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 4, 2024 6:52 PM :: Submitted by Allison Watson. Routed to Allison Watson for approval. Mar 6, 2024 3:20 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 6, 2024 4:55 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 4:59 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject M. Annual Agreement Renewal: CENTEGIX Master Software and Services Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $318,270.00 Budgeted Yes Budget Source (1110) General Fund; (61620) Safe Schools Recommended Action Approve Annual Agreement Renewal: CENTEGIX Master Software and Services Description of Purchase The renewal is for the third year of a five (5) year agreement to enhance the security and safety of District students and staff. The services provided include training, licensing, and support. The product/service information and associated documents are confidential and exempt from public records production pursuant to section 119.0725, Florida Statutes. Effective Dates: May 1, 2024 through April 30, 2025 Requested By Protection Services Supplier Name 34ED, LLC, dba: CENTEGIX, Atlanta, GA Method of Procurement Florida Department of Education Contract #21-953 Other References School Board Rule 6Gx17-5.02(7)(G)(2) - State Contract Original Agreement approved by the Board, April 19, 2022. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Workflow Workflow Mar 6, 2024 12:50 PM :: Submitted by Kayla Thompson-May. Routed to Allison Watson for approval. Mar 6, 2024 3:23 PM :: Approved by Allison Watson. Routed to Tammy Edwards for approval. Mar 6, 2024 4:56 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Mar 6, 2024 4:59 PM :: Final approval by Terry St Cyr Motion & Voting Board Approval of Consent Agenda Motion by Bill Slayton, second by Kevin Adams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 24. Consent - Finance - Procurement Subject N. (ADD) Re-Award: Miscellaneous Paper Products & Cleaning Supplies for School Cafeterias, Bid #240402 Meeting Mar 19, 2024 - REGULAR MEETING AGENDA (5:30 PM) Type Action (Consent) Fiscal Impact Yes Dollar Amount $112,500.00 Budgeted Yes Budget Source (4110) Food Services Fund Recommended Action Approve Re-Award: Miscellaneous Paper Products & Cleaning Supplies for School Cafeterias, Bid #240402 Goals S.1. To improve school district services to internal customers and improve parent satisfaction Description of Purchase The original award was terminated due to quality issues. Item #33 (Garbage Can Liners, 56 Gal. Can) will be re-awarded from Interboro Packaging to Central Poly-Bag Corp. Effective Dates: March 20, 2024 through September 30, 2024 Requested By Food Services Supplier Name Central Poly-Bag Corp., Linden, NJ New Award Total: $112,500.00 Method of Procurement ECSD Bid Other References Original award approved by the Board, October 17, 2023. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concernin