Board Agenda

2 Monday, April 22, 2024 Board Agenda VALLEY VIEW SCHOOL DISTRICT #365U Meeting Location: John J. Lukancic Middle School, 725 Normantown Rd, Romeoville IL 60446 Board Meeting Convenes; 6:30 p.m. Executive Session, 7:00 p.m. Public Portion of Meeting Reconvenes The meeting will be available for viewing via live streaming on the VVSD YouTube Channel https://www.youtube.com/channel/UCj5Od93wOXnQTp3Nz29uCDw. 1. Welcome and Roll Call of Board Members 2. Request Closed Session Subject 2.1 Executive Session Agenda Meeting Apr 22, 2024 - Board Agenda Category 2. Request Closed Session Type Discussion File Attachments 3. Reconvene for Open Meeting at 7:00 PM Subject 3.1 Affirmation of Board of Education Mission Statement and Board Beliefs Meeting Apr 22, 2024 - Board Agenda Category 3. Reconvene for Open Meeting at 7:00 PM Type Procedural Mission Statement: Our mission is to empower Every Learner to be college, career and life ready and to develop, grow and achieve as a productive citizen. Our Vision: We will hold high expectations and provide collaborative supports to ensure academic, social and emotional success for Every Learner in Valley View School District, regardless of race, gender, income, geography, disability or native language through: Rigor, Assessment, Instruction, and Accountability. File Attachments 4. Agenda Subject 4.1 Agenda Approval Meeting Apr 22, 2024 - Board Agenda Category 4. Agenda Type Action Recommended Action Board Approval File Attachments Motion & Voting Board Approval Motion by JT Boudouris, second by Elizabeth L Campbell. Final Resolution: Motion Carries Yea: Elizabeth L Campbell, Steve Quigley, Victor D Zack, JT Boudouris 5. Student and Staff Recognition Subject 5.1 Spotlight Video: Amanda Sedys, Secondary Transition Experience Program Teacher (STEP) Meeting Apr 22, 2024 - Board Agenda Category 5. Student and Staff Recognition Type Recognition VVSD Staff Spotlight: Amanda Sedys, Secondary Transition Experience Program Teacher As a high school student attending Plainfield South, Amanda Sedys was a typical high school student for the time. Going to class. Participating in activities such as dance. Preparing for adulthood that was coming on quickly. In one way, Amanda was ahead of her time because of learned experiences with a cousin born with special needs. Amanda didn’t like how others saw her cousin as disabled, rather than seeing the abilities her cousin possessed. That led Amanda to write an article for her school newspaper about accepting special needs students, and it led to Amanda becoming a special needs teacher. Watch the Video! YouTube Link https://youtu.be/vKre8VV3J-M File Attachments 6. Treasurer's Report Subject 6.1 Treasurer's Report March 2024 Meeting Apr 22, 2024 - Board Agenda Category 6. Treasurer's Report Type Action Recommended Action Approve the March 2024 Treasurer's report totaling $11,454,522.85 as presented. File Attachments Treasurer's Report.pdf (741 KB) Motion & Voting Approve the March 2024 Treasurer's report totaling $11,454,522.85 as presented. Motion by JT Boudouris, second by Elizabeth L Campbell. Final Resolution: Motion Carries Yea: Elizabeth L Campbell, Steve Quigley, Victor D Zack, JT Boudouris 7. Consent Agenda Items Subject 7.1 Board Meeting Minutes - 4/8/24 Meeting Apr 22, 2024 - Board Agenda Category 7. Consent Agenda Items Type Action (Consent), Minutes Recommended Action Board Approval Minutes View Minutes for Apr 8, 2024 - Board Agenda File Attachments Motion & Voting Board Approval Motion by JT Boudouris, second by Victor D Zack. Final Resolution: Motion Carries Yea: Elizabeth L Campbell, Steve Quigley, Victor D Zack, JT Boudouris Subject 7.2 Executive Session Meeting Minutes - 4/8/24 Meeting Apr 22, 2024 - Board Agenda Category 7. Consent Agenda Items Type Action (Consent) Recommended Action Board Approval File Attachments 4.22.24 Approval of Exc Session Min 4.8.24 .pdf (9 KB) Motion & Voting Board Approval Motion by JT Boudouris, second by Victor D Zack. Final Resolution: Motion Carries Yea: Elizabeth L Campbell, Steve Quigley, Victor D Zack, JT Boudouris Subject 7.3 Student Activity Contract for Irene King Elementary School with Smencils Meeting Apr 22, 2024 - Board Agenda Category 7. Consent Agenda Items Type Action (Consent) File Attachments CA -IHK Smencils.pdf (231 KB) Motion & Voting Board Approval Motion by JT Boudouris, second by Victor D Zack. Final Resolution: Motion Carries Yea: Elizabeth L Campbell, Steve Quigley, Victor D Zack, JT Boudouris Subject 7.4 Gifts to A. Vito Martinez Middle School Meeting Apr 22, 2024 - Board Agenda Category 7. Consent Agenda Items Type Action (Consent) File Attachments AVM Gift.pdf (150 KB) Motion & Voting Board Approval Motion by JT Boudouris, second by Victor D Zack. Final Resolution: Motion Carries Yea: Elizabeth L Campbell, Steve Quigley, Victor D Zack, JT Boudouris Subject 7.5 Resolution #2428 Professional Services Agreement Between VVSD and Renzi and Associates for Appraisal Services for Commercial Tax Appeal Case Meeting Apr 22, 2024 - Board Agenda Category 7. Consent Agenda Items Type Action (Consent) File Attachments EXHIBIT 1 Renzi & Assoc. Agreement.pdf (620 KB) RESOLUTION 2428 APPROVING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE VALLEY VIEW SCHOOL DISTRICT 365U AND RENZI AND ASSOCIATES_.pdf (134 KB) Signed Resolution 2428.pdf (373 KB) Motion & Voting Board Approval Motion by JT Boudouris, second by Victor D Zack. Final Resolution: Motion Carries Yea: Elizabeth L Campbell, Steve Quigley, Victor D Zack, JT Boudouris 8. Liaison Reports - Board members report on liaison activities with stakeholder groups. Subject 8.1 Board Liaison Reports Meeting Apr 22, 2024 - Board Agenda Category 8. Liaison Reports - Board members report on liaison activities with stakeholder groups. Type Report File Attachments 9. Audience Participation (Members of the Public have an opportunity to address the Board of Education. Please be advised that the Board has the right under Board Policy to limit public comments to 5 minutes or less). 10. Action Report - Asst. Supt. for Human Resources - Dr. Judie Nash Subject 10.1 Consolidated Action Report for Certified, Classified and Administrative Personnel Meeting Apr 22, 2024 - Board Agenda Category 10. Action Report - Asst. Supt. for Human Resources - Dr. Judie Nash Type Action Recommended Action Approve the consolidated report as presented. Goals Goal 3: Strategy 05 - High-Impact Workforce File Attachments Consolidated Action Report 4.22.24.pdf (174 KB) Motion & Voting Approve the consolidated report as presented. Motion by Elizabeth L Campbell, second by JT Boudouris. Final Resolution: Motion Carries Yea: Elizabeth L Campbell, Steve Quigley, Victor D Zack, JT Boudouris 11. Action Reports - Asst. Supt. for Administrative Services - John Reiniche Subject 11.1 Production Color Copier with Offline Booklet Maker Meeting Apr 22, 2024 - Board Agenda Category 11. Action Reports - Asst. Supt. for Administrative Services - John Reiniche Type Action Recommended Action Approve purchase of high quality colored printer Accuriopress C12000 with a Morgana BM5000 binding system from Konica Minolta, for a total price of $155,226.63 and a 5-year term maintenance agreement. File Attachments AR - Production color copier with Morgana binding unit.pdf (1,711 KB) Valley View Community Unit School District 365 Addendum to KMBS Standard Maintenance Ts&Cs (clean).pdf (228 KB) Motion & Voting Approve purchase of high quality colored printer Accuriopress C12000 with a Morgana BM5000 binding system from Konica Minolta, for a total price of $155,226.63 and a 5-year term maintenance agreement. Motion by Elizabeth L Campbell, second by JT Boudouris. Final Resolution: Motion Carries Yea: Elizabeth L Campbell, Steve Quigley, Victor D Zack, JT Boudouris Subject 11.2 Audit Request for Proposal (RFP) Meeting Apr 22, 2024 - Board Agenda Category 11. Action Reports - Asst. Supt. for Administrative Services - John Reiniche Type Action Recommended Action Approve Lauterbach & Amen, LLP three year audit proposal as presented. File Attachments 04-22-24 Audit RFP.pdf (7,331 KB) Motion & Voting Approve Lauterbach & Amen, LLP three year audit proposal as presented. Motion by Elizabeth L Campbell, second by JT Boudouris. Final Resolution: Motion Carries Yea: Elizabeth L Campbell, Steve Quigley, Victor D Zack, JT Boudouris Subject 11.3 Fiscal Year 2024 Chromebook Purchases for Fiscal Year 2025 Meeting Apr 22, 2024 - Board Agenda Category 11. Action Reports - Asst. Supt. for Administrative Services - John Reiniche Type Action Recommended Action Approve the purchase of 2,545 Chromebooks from Dell in an amount of $1,099,618.15 as presented. File Attachments 04-22-24 Chromebook Purchases.pdf (433 KB) Motion & Voting Approve the purchase of 2,545 Chromebooks from Dell in an amount of $1,099,618.15 as presented. Motion by JT Boudouris, second by Elizabeth L Campbell. Final Resolution: Motion Carries Yea: Elizabeth L Campbell, Steve Quigley, Victor D Zack, JT Boudouris 12. Action Reports - Superintendent - Dr. Keith Wood Subject 12.1 ParentSquare Universal Communication App Proposal Meeting Apr 22, 2024 - Board Agenda Category 12. Action Reports - Superintendent - Dr. Keith Wood Type Action Recommended Action Approve the purchase of ParentSquare as a Universal Communication App platform to facilitate consistent and simplified two-way family engagement across all schools for the FY25 school year. The annual fee is $66,375; plus a one-time district onboarding cost of $3,687.50 for a total of $70,062.50 to be paid from District Funds. This cost will be covered by eliminating annual subscriptions with Remind and ThoughtExchange ($81,620). File Attachments AR 4.22.24 ParentSquare BOE.pdf (79 KB) Motion & Voting Approve the purchase of ParentSquare as a Universal Communication App platform to facilitate consistent and simplified two-way family engagement across all schools for the FY25 school year. The annual fee is $66,375; plus a one-time district onboarding cost of $3,687.50 for a total of $70,062.50 to be paid from District Funds. This cost will be covered by eliminating annual subscriptions with Remind and ThoughtExchange ($81,620). Motion by Elizabeth L Campbell, second by JT Boudouris. Final Resolution: Motion Carries Yea: Elizabeth L Campbell, Steve Quigley, Victor D Zack, JT Boudouris 13. Superintendent's Information Reports Subject 13.1 Superintendent Update Meeting Apr 22, 2024 - Board Agenda Category 13. Superintendent's Information Reports Type Information File Attachments VVSD Board Presentation 4_22_24.pdf (3,741 KB) Subject 13.2 Title I School Wide Plans for Fiscal Year 2025 Meeting Apr 22, 2024 - Board Agenda Category 13. Superintendent's Information Reports Type Information File Attachments AR 13.2 FY25 Title I Schoolwide Plans .pdf (66 KB) Subject 13.3 Consolidated Instructional and Operational Software Maintenance Renewal Meeting Apr 22, 2024 - Board Agenda Category 13. Superintendent's Information Reports Type Information File Attachments IR Instructional & Operational Software Renewals.pdf (240 KB) Subject 13.4 Facility Operations Vehicle Replacement Meeting Apr 22, 2024 - Board Agenda Category 13. Superintendent's Information Reports Type Information File Attachments IR_Vehicle Replacement_042224.pdf (1,138 KB) Subject 13.5 English Language Arts Student Worktext and Online Curriculum Adoption for Third-Fifth Grade Meeting Apr 22, 2024 - Board Agenda Category 13. Superintendent's Information Reports Type Information File Attachments ELA BOE 4.22.24 13.5 Material_Adoption Template.pdf (326 KB) 24_25 ELA BOE Information (1).pdf (5,473 KB) 14. Legal Services 15. Association/Federation Reports Subject 15.1 Valley View Council - Local 604 Meeting Apr 22, 2024 - Board Agenda Category 15. Association/Federation Reports Type Report File Attachments Subject 15.2 Valley View Office Personnel Council - Local 604 Meeting Apr 22, 2024 - Board Agenda Category 15. Association/Federation Reports Type Report File Attachments Subject 15.3 Valley View Transportation – Local 3057 Meeting Apr 22, 2024 - Board Agenda Category 15. Association/Federation Reports Type Report File Attachments 16. Old Business Subject 16.1 Old Business Meeting Apr 22, 2024 - Board Agenda Category 16. Old Business Type File Attachments 17. New Business Subject 17.1 New Business Meeting Apr 22, 2024 - Board Agenda Category 17. New Business Type File Attachments 18. Freedom of Information Act Requests Subject 18.1 Freedom of Information Act (FOIA) Requests Meeting Apr 22, 2024 - Board Agenda Category 18. Freedom of Information Act Requests Type Information Freedom of Information Act Requests Freedom of Information Act requests completed by Valley View School District 365U can be viewed by the public on the VVSD Viewable FOIA log . This log is updated as formal responses by VVSD are completed and sent to the requester. File Attachments 19. Announcements Subject 19.1 By the Board Meeting Apr 22, 2024 - Board Agenda Category 19. Announcements Type Report File Attachments Subject 19.2 By the Administration Meeting Apr 22, 2024 - Board Agenda Category 19. Announcements Type Report File Attachments 20. Adjournment Subject 20.1 Motion to Adjourn Meeting Apr 22, 2024 - Board Agenda Category 20. Adjournment Type Action Recommended Action Motion to Adjourn File Attachments Motion & Voting Motion to Adjourn Motion by Elizabeth L Campbell, second by JT Boudouris. Final Resolution: Motion Carries Yea: Elizabeth L Campbell, Steve Quigley, Victor D Zack, JT Boudouris