Board Policy Committee Meeting

4 Wednesday, May 15, 2024 Board Policy Committee Meeting Lake Zurich CUSD 95 SFire Family Education Center Mustangs Room 832 South Rand Road Lake Zurich, IL 60047 9:45 A.M. 1. Call to Order and Roll Call 2. Public Comments Subject A. Please sign in by 9:45 A.M. Meeting May 15, 2024 - Board Policy Committee Meeting Category 2. Public Comments Type Information Public Comments will be limited to 3 minutes per individual. In accordance with the Americans with Disabilities Act, individuals with disabilities who plan to attend this meeting or any other activity or program and who require certain accommodations so that they can observe and participate, or who have questions regarding the accessibility of the meeting room or the District’s facilities, should contact the Superintendent’s office (847-540-4963) promptly to allow the District to make reasonable accommodations for those persons. File Attachments 3. Approval of Minutes Subject A. Approval of March 13, 2024 Minutes Meeting May 15, 2024 - Board Policy Committee Meeting Category 3. Approval of Minutes Type Action Recommended Action To approve the Board Policy Committee Minutes from the March 13, 2024 meeting. File Attachments 4. PRESS 114 - Bullying Subject A. 7:180, Prevention of and Response to Bullying, Intimidation, and Harassment Meeting May 15, 2024 - Board Policy Committee Meeting Category 4. PRESS 114 - Bullying Type Discussion The policy and footnotes are updated in response to: 105 ILCS 5/27-23.7, amended by P.A. 103-47, to include additional bases for bullying, require data collection by districts, and require notification within 24 hours to the parents/guardians of students involved in bullying incidents; and New policy 2:270, Discrimination and Harassment on the Basis of Race, Color, and National Origin Prohibited. The Cross References are updated to incorporate the title change to 2:265, Title IX Sexual Harassment Grievance Procedure, in anticipation of Title IX rulemaking, and new policy 2:270, Discrimination and Harassment on the Basis of Race, Color, and National Origin Prohibited. No District language. File Attachments 7.180 Prevention of and Response to Bullying, Intimidation, and Harassment.pdf (73 KB) 5. PRESS 114 - Racism-Free Schools Law Subject A. 2:260, Uniform Grievance Procedure Meeting May 15, 2024 - Board Policy Committee Meeting Category 5. PRESS 114 - Racism-Free Schools Law Type Discussion The policy, Legal References, Cross References, and footnotes are updated in response to 105 ILCS 5/22-95 (final citation pending), added by P.A. 103-472, eff. 8-1-24, requiring a district to have an internal process for the filing of complaints regarding discrimination and harassment based on race, color, and national origin. The policy and footnotes are also updated to incorporate the title change to 2:265, Title IX Sexual Harassment Grievance Procedure , in anticipation of Title IX rulemaking, and for continuous improvement. Continuous improvement changes are also made to the Legal References and footnotes. The Cross References are updated to include new policy 2:270, Discrimination and Harassment on the Basis of Race, Color, and National Origin Prohibited , and to incorporate the title change to 2:265, Title IX Sexual Harassment Grievance Procedure. File Attachments 2.260 Uniform Grievance Procedure.pdf (66 KB) Subject B. 2:270, Discrimination and Harassment on the Basis of Race, Color, and National Origin Prohibited – NEW Meeting May 15, 2024 - Board Policy Committee Meeting Category 5. PRESS 114 - Racism-Free Schools Law Type Discussion, Information NEW. The policy is created in response to 105 ILCS 5/22-95 (final citation pending),added by P.A. 103-472, eff. 8-1-24, requiring a board to adopt a policy (or policies) that prohibits discrimination and harassment based on race, color, and national origin, as well as retaliation. File Attachments 2.270 Discrimination and Harassment on the Basis of Race, Color, and National Origin Prohibited NEW.pdf (61 KB) Subject C. 5:10, Equal Employment Opportunity and Minority Recruitment – REFORMATTED Meeting May 15, 2024 - Board Policy Committee Meeting Category 5. PRESS 114 - Racism-Free Schools Law Type Discussion REFORMATTED. The policy, Legal References, Cross References, and footnotes are updated. The policy is updated for the reason stated in 2:270, Discrimination and Harassment on the Basis of Race, Color, and National Origin Prohibited, above. The Legal References and footnotes are also updated in response to: Pregnant Worker Fairness Act, 42 U.S.C. §2000gg et seq., added by Pub.L. 117-328, the Fair Labor Standards Act; Fair Labor Standards Act (FLSA), 29 U.S.C. §218d, added by Pub.L. 117-328, requiring employers to provide reasonable break time for nursing employees to express breast milk; and Continuous improvement. The footnotes are further updated in response to the Gender Violence Act, 740 ILCS 82/11, added by P.A. 103-202, imposing liability on employers for gender-related violence in the workplace under limited circumstances, and Groff v. DeJoy, 600 U.S. 447 (2023), a U.S. Supreme Court case addressing an employer’s obligation to reasonably accommodate an employee’s religious practices. The Cross References are updated to include new policy 2:270, Discrimination and Harassment on the Basis of Race, Color, and National Origin Prohibited, and to incorporate the title change to 2:265, Title IX Sexual Harassment Grievance Procedure, in anticipation of Title IX rulemaking. File Attachments 5.10 Equal Employment Opportunity and Minority Recruitment.pdf (57 KB) Subject D. 5:20, Workplace Harassment Prohibited Meeting May 15, 2024 - Board Policy Committee Meeting Category 5. PRESS 114 - Racism-Free Schools Law Type Discussion The policy, Cross References, and footnotes are updated. The policy is updated for the reason stated in 2:270, Discrimination and Harassment on the Basis of Race, Color, and National Origin Prohibited, above, and to incorporate the title change to 2:265, Title IX Sexual Harassment Grievance Procedure, in anticipation of Title IX rulemaking. The Cross References are updated to include new policy 2:270, Discrimination and Harassment on the Basis of Race, Color, and National Origin Prohibited, and to incorporate the title change to 2:265, Title IX Sexual Harassment Grievance Procedure, in anticipation of Title IX rulemaking. The footnotes are updated for continuous improvement. File Attachments 5.20 Workplace Harassment Prohibited.pdf (65 KB) Subject E. 5:100, Staff Development Program – REWRITTEN Meeting May 15, 2024 - Board Policy Committee Meeting Category 5. PRESS 114 - Racism-Free Schools Law Type Discussion REWRITTEN . The policy, Legal References, Cross References, Administrative Procedure references, and footnotes are updated. The policy and footnotes are updated in response to: 105 ILCS 5/10-22.39, amended by P.A. 103-542, eff. 7-1-24, streamlining school staff training requirements into eight distinct categories; 775 ILCS 5/5A-103, added by P.A. 103-472, eff. 8-1-24, requiring all employees be trained on the prevention of discrimination and harassment based on race, color, and national origin; and Subscriber feedback, to include a new default subheading, Additional Training Requirements , listing training required by State and/or federal law that is not required to be specified in policy. Boards that choose not to list these additional trainings may delete this subheading. The Legal References are updated to include 105 ILCS/22-95 (final citation pending), added by P.A. 103-472, eff. 8-1-24, for the reason stated above. The Cross References are updated to include new policy 2:270, Discrimination and Harassment on the Basis of Race, Color, and National Origin Prohibited, and to incorporate the title change to 2:265, Title IX Sexual Harassment Grievance Procedure. The Administrative Procedure references are updated to include new administrative procedure 2:270-AP, Prevention and Response Program for Complaints of Discrimination and Harassment Based on Race, Color, and National Origin, and to incorporate title changes to 2:265-AP1, Title IX Sexual Harassment Response , and 2:265- AP2, Formal Title IX Sexual Harassment Complaint Grievance Process, in anticipation of Title IX rulemaking. File Attachments 5.100 Staff Deveopment Program.pdf (70 KB) Subject F. 7:10, Equal Educational Opportunities Meeting May 15, 2024 - Board Policy Committee Meeting Category 5. PRESS 114 - Racism-Free Schools Law Type Discussion The policy, Legal References, Cross References, and footnotes are updated. The policy and footnotes are updated for the reason stated in 2:270, Discrimination and Harassment on the Basis of Race, Color, and National Origin Prohibited. The Legal References and footnotes are also updated for continuous improvement, and the footnotes are further updated to incorporate the title change to 2:265, Title IX Sexual Harassment Grievance Procedure. The Cross References are updated to include new policy 2:270, Discrimination and Harassment on the Basis of Race, Color, and National Origin Prohibited, and to incorporate the title change to 2:265, Title IX Sexual Harassment Grievance Procedure, in anticipation of Title IX rulemaking. File Attachments 7.10 Equal Educational Opportunities.pdf (45 KB) Subject G. 7:10-E, Equal Educational Opportunities Within the School Community Meeting May 15, 2024 - Board Policy Committee Meeting Category 5. PRESS 114 - Racism-Free Schools Law Type Discussion The exhibit is updated in response to a five-year review. File Attachments 7.10 E Equal Educational Opportunities Within the School Community.pdf (39 KB) Subject H. 7:20, Harassment of Students Prohibited Meeting May 15, 2024 - Board Policy Committee Meeting Category 5. PRESS 114 - Racism-Free Schools Law Type Discussion The policy, Legal References, Cross References, and footnotes are updated. The policy is updated for the reason stated in 2:270, Discrimination and Harassment on the Basis of Race, Color, and National Origin Prohibited, above, and in response to: 105 ILCS 5/27-23.7, amended by P.A. 103-47, adding protected categories to the prohibition on bullying; and Title change to 2:265, Title IX Sexual Harassment Grievance Procedure, in anticipation of Title IX rulemaking. The Legal References are updated for continuous improvement. The footnotes are updated for the same reasons as the policy, to incorporate the title changes to 2:265-E, Title IX Sexual Harassment Glossary of Terms, 2:265-AP1, Title IX Sexual Harassment Response, and 2:265-AP2, Formal Title IX Sexual Harassment Complaint Grievance Process, in anticipation of Title IX rulemaking, and for continuous improvement. New policy 2:270, Discrimination and Harassment on the Basis of Race, Color, and National Origin Prohibited, is added to the Cross References. File Attachments 7.20 Harassment of Students Prohibited.pdf (62 KB) 6. PRESS 114 - School Violence Prevention Subject A. 4:190, Targeted School Violence Prevention Program Meeting May 15, 2024 - Board Policy Committee Meeting Category 6. PRESS 114 - School Violence Prevention Type Discussion The policy and footnotes are updated in response to Threat Assessment in Virginia Public Schools: Model Policies, Procedures, and Guidelines, Fifth Edition (July 2023), Virginia Center for School and Campus Safety, Virginia Dept. of Criminal Justice Services, at: www.dcjs.virginia.gov/sites/dcjs.virginia.gov/files/k-12_threat_assessment_management_mppg_mpd.pdf. File Attachments 4.190 Targeted School Violence Prevention Procedure.pdf (42 KB) 7. PRESS 114 - Title Changes Only in Anticipation of Title IX Rulemaking Subject A. 2:265, Title IX Sexual Harassment Grievance Procedure – RENAMED Meeting May 15, 2024 - Board Policy Committee Meeting Category 7. PRESS 114 - Title Changes Only in Anticipation of Title IX Rulemaking Type Discussion 2:265, Title IX Sexual Harassment Grievance Procedure – RENAMED RENAMED. T he policy title only is changed to delete the term sexual harassment in anticipation of Title IX rulemaking . File Attachments 2.265 Title IX Grievance Procedure.pdf (65 KB) 8. PRESS 114 - Miscellaneous Subject A. 5:300, Schedules and Employment Year Meeting May 15, 2024 - Board Policy Committee Meeting Category 8. PRESS 114 - Miscellaneous Type Discussion The Legal References, Cross References, and footnotes are updated. The Legal References and footnotes are updated for the reason stated in 5:10-AP, Workplace Accommodations for Nursing Mothers , above. Other continuous improvement updates are made to the footnotes. 5:10, Equal Employment Opportunity and Minority Recruitment , is added to the Cross References. File Attachments 5.300 Schedules and Employment Year.pdf (35 KB) 9. PRESS 114 - Policy Reference Manual (PRM) Five-Year Reviews Subject A. 2:40, Board Member Qualifications Meeting May 15, 2024 - Board Policy Committee Meeting Category 9. PRESS 114 - Policy Reference Manual (PRM) Five-Year Reviews Type Discussion The policy is updated for continuous improvement. The Cross References and footnotes are updated in response to a five-year review. File Attachments 2.40 Board Member Qualifications.pdf (34 KB) Subject B. 2:60, Board Member Removal from Office Meeting May 15, 2024 - Board Policy Committee Meeting Category 9. PRESS 114 - Policy Reference Manual (PRM) Five-Year Reviews Type Discussion The policy is unchanged. The footnotes are updated in response to a five-year review. File Attachments 2.60 Board Member Removal from Office.pdf (34 KB) Subject C. 2:140, Communications To and From the Board Meeting May 15, 2024 - Board Policy Committee Meeting Category 9. PRESS 114 - Policy Reference Manual (PRM) Five-Year Reviews Type Discussion The policy is unchanged. The footnotes are updated in response to a five-year review. File Attachments 2.140 Communications To and From the Board.pdf (38 KB) Subject D. 4:20, Fund Balances Meeting May 15, 2024 - Board Policy Committee Meeting Category 9. PRESS 114 - Policy Reference Manual (PRM) Five-Year Reviews Type Discussion The policy is unchanged. The footnotes are updated in response to a five-year review. File Attachments 4.20 Fund Balances.pdf (36 KB) Subject E. 6:185, Remote Educational Program Meeting May 15, 2024 - Board Policy Committee Meeting Category 9. PRESS 114 - Policy Reference Manual (PRM) Five-Year Reviews Type Discussion The policy is unchanged. The footnotes are updated in response to a five-year review. File Attachments 6.185 Remote Educational Program.pdf (44 KB) 10. PRESS 114 - Review and Monitoring Subject A. 2:50, Board Member Term of Office Meeting May 15, 2024 - Board Policy Committee Meeting Category 10. PRESS 114 - Review and Monitoring Type Discussion NO DISTRICT LANGUAGE This policy is suggested to be reviewed by the Board. According to policy 2:240, Board Policy Development, "[t]he Board will periodically review its policies for relevancy, monitor its policies for effectiveness, and consider whether any modifications are required." IASB suggests that each policy in the Board's policy manual be reviewed at a minimum of every five years. As part of the review, the Board may choose to: Compare the adopted version to the current PRESS sample (available at PRESS Online by logging in at www.iasb.com), discussing any differences and/or options noted in the footnotes to determine whether local changes are necessary Update the policy language due to changes in local conditions Make no changes, but update the adoption date to reflect that the policy has been reviewed and re-adopted File Attachments 2.50 Policy Board Member Term of Office.pdf (45 KB) Subject B. 4:110, Transportation Meeting May 15, 2024 - Board Policy Committee Meeting Category 10. PRESS 114 - Review and Monitoring Type Discussion The procedure is updated in response to a five-year review. File Attachments 4.110 Transportation.pdf (45 KB) Subject C. 5:35, Compliance with the Fair Labor Standards Act Meeting May 15, 2024 - Board Policy Committee Meeting Category 10. PRESS 114 - Review and Monitoring Type Discussion DISTRICT LANGUAGE: changed business office to Human Resource office This policy is suggested to be reviewed by the Board. According to policy 2:240, Board Policy Development, "[t]he Board will periodically review its policies for relevancy, monitor its policies for effectiveness, and consider whether any modifications are required." IASB suggests that each policy in the Board's policy manual be reviewed at a minimum of every five years. As part of the review, the Board may choose to: Compare the adopted version to the current PRESS sample (available at PRESS Online by logging in at www.iasb.com), discussing any differences and/or options noted in the footnotes to determine whether local changes are necessary Update the policy language due to changes in local conditions Make no changes, but update the adoption date to reflect that the policy has been reviewed and re-adopted File Attachments 5.35 Compliance with the Fair Labor Standards Act.pdf (51 KB) Subject D. 5:40, Communicable and Chronic Infectious Disease Meeting May 15, 2024 - Board Policy Committee Meeting Category 10. PRESS 114 - Review and Monitoring Type Discussion NO DISTRICT LANGUAGE This policy is suggested to be reviewed by the Board. According to policy 2:240, Board Policy Development, "[t]he Board will periodically review its policies for relevancy, monitor its policies for effectiveness, and consider whether any modifications are required." IASB suggests that each policy in the Board's policy manual be reviewed at a minimum of every five years. As part of the review, the Board may choose to: Compare the adopted version to the current PRESS sample (available at PRESS Online by logging in at www.iasb.com), discussing any differences and/or options noted in the footnotes to determine whether local changes are necessary Update the policy language due to changes in local conditions Make no changes, but update the adoption date to reflect that the policy has been reviewed and re-adopted File Attachments 5.40 Communicable and Chronic Infectious Disease.pdf (40 KB) Subject E. 6:40, Curriculum Development Meeting May 15, 2024 - Board Policy Committee Meeting Category 10. PRESS 114 - Review and Monitoring Type Discussion District Language: Under Development, number one: Regularly changed to Evaluate ; and added as part of a five-year review cycle . This policy is suggested to be reviewed by the Board. According to policy 2:240, Board Policy Development, "[t]he Board will periodically review its policies for relevancy, monitor its policies for effectiveness, and consider whether any modifications are required." IASB suggests that each policy in the Board's policy manual be reviewed at a minimum of every five years. As part of the review, the Board may choose to: Compare the adopted version to the current PRESS sample (available at PRESS Online by logging in at www.iasb.com), discussing any differences and/or options noted in the footnotes to determine whether local changes are necessary Update the policy language due to changes in local conditions Make no changes, but update the adoption date to reflect that the policy has been reviewed and re-adopted File Attachments 6.40 Curriculum Development.pdf (47 KB) 11. Other Policies for Discussion Subject A. 4:140, Waiver of Student Fees Meeting May 15, 2024 - Board Policy Committee Meeting Category 11. Other Policies for Discussion Type Discussion, Information File Attachments 4.140 Waiver of Student Fees.pdf (50 KB) 12. Adjournment