Work Session 12:30PM

3 Tuesday, June 9, 2026 Work Session 12:30PM 12:30PM The School Board of Polk County, Florida 1915 S. Floral Ave Bartow, FL 33830 A. Superintendent's Report Subject 1. Victory Ridge Academy Contract Renewal: 15 years Meeting Jun 9, 2026 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The following school was presented during the February 24, 2026, work session and approved for renewal with specific terms at the March 24, 2026, board meeting. We are now ready to move forward with the charter contract negotiated between the Polk County School Board and the charter school. Victory Ridge Academy: renewal approved for 15 years CONTACT: Candy Amato Sr. Director, Charter 863.534.0625 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: The per student allocation based on FTE and categorical funds as calculated by the charter school funding formula set out by state law and contract. File Attachments VRA_2026 contract v2.pdf (473 KB) Subject 2. BridgePrep Academy of Polk Contract Renewal: 15 years Meeting Jun 9, 2026 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report The following school was presented during the February 24, 2026, work session and approved for renewal with specific terms at the March 24, 2026, board meeting. We are now ready to move forward with the charter contract negotiated between the Polk County School Board and the charter school. BridgePrep Academy of Polk: renewal approved for 15 years CONTACT: Candy Amato Sr. Director, Charter 863.534.0625 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: The per student allocation based on FTE and categorical funds as calculated by the charter school funding formula set out by state law and contract. File Attachments Board_Resolution_-_BPA_Polk_Renewal_15_yearsdocx.pdf (214 KB) BPA contract v4.pdf (416 KB) Subject 3. Rule Development for Policy 5722 - School Sponsored Publications and Productions Meeting Jun 9, 2026 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Rule Development for the following school board policies: Policy 5722 School-Sponsored Publications and Productions CONTACT: Teresa Griffin Assistant Director, Policy & Public Records 863-578.8208 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: N/A Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Policy Updates_06.09.2026_Wk Session.pdf (38 KB) 06.09.26 Work Session UPDATED 6.8.26.pdf (205 KB) Policy 5722 School-Sponsored Publications_NEW_clean.pdf (59 KB) Policy 5722 School-Sponsored Publications_NEW_options.pdf (189 KB) Subject 4. High School BBB Standalone Builder's Insurance Risk Policy- Gallagher, Risk Management NTE $680,000 Meeting Jun 9, 2026 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report Goals DESCRIPTION: Arthur J. Gallagher Risk Management Services is the District's Insurance Broker for negotiating insurance coverage for Builder's Risk coverage. Per the contract with Fortress Secured, LLC, for the New northeast High School “BBB Project” the district is responsible for securing builder’s risk coverage. Builder's risk insurance is a specialized property policy that protects a building under construction, along with its materials and equipment, from physical damage or loss due to risks like fire, theft, and weather. By purchasing builder's risk insurance directly, the School Board saves overhead costs and in the event of any named storm damage, the Board would be eligible for reimbursement by FEMA. Gallagher fully marketed the placement to over thirty markets and received six primary carrier quotes. The best option was received from Underwriters at Lloyds, London with Starr Specialty Insurance as the lead. The policy term is June 15th through August 1 st of 2028. The policy allows for an extension up to 90 days at a pre-negotiated rate. The total premium is $680,000 for this builder's risk placement with Starr Specialty. Below you will find coverage highlights: Policy limit $172,003,784 $1,000,000 soft cost sublimit $25,000,000 named windstorm limit $50,000,000 windstorm limit $25,000,000 annual aggregate for each flood and earthquake 3% named windstorm values at risk deducible 1% non-named windstorm values at risk $150,000 water damage deductible $50,000 all other peril deductible CONTACT: Linda M. King, MPA, ARM Sr. Director, Risk Management & Employee Benefits (863) 519-3858 ext. 477 WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: NTE $680,000.00 Funds Reservation Number or Requisition Number: 3200014362 Cost Center: 9620000000 Fund: 10021500 Functional Area: 7400 GL: 4329000 File Attachments Builders' risk .pdf (216 KB) NorthEast High School Polk CSB Coverage comparsion_Final.pdf (899 KB) Foreign Countries affidavit 9.23.25.pdf (495 KB) Coercion affidavit 10.16.25.pdf (493 KB) Builder's Risk Signature Packet_The School Board of Polk County, FL 6152026.pdf (418 KB) Budget-Impact-Analysis.pdf (113 KB) PCSB Form Contract Addendum 7.17.25.docx.pdf (4,206 KB) Subject 5. Florida Job Growth Grant Fund: Control Tower Operator Workforce Program Expansion Meeting Jun 9, 2026 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report Goals DESCRIPTION: Traviss Technical College aims to expand the Control Tower Operator (CTO) workforce program at Bartow Executive Airport by adding one full-time instructor and expanding high-fidelity tower simulation capacity: a complete second 7-panel UFA ATTower system and two additional panels for the existing simulator. The project doubles simulator throughput, enhances scenario realism, and accelerates job-ready preparation for roles across multiple aviation employers. CONTACT: Leann Bennett, Sr. Director Career, Technical & Adult Education (863) 519-8438 Leann.Bennett@polk-fl.net WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: $414,494.07 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments CTO Expansion.pdf (124 KB) Florida Job Growth Grant Fund Control Tower Operator Workforce Program Expansion.pdf (319 KB) Fl. Job Growth Grant Fund Control Tower operator workforce program expansion.pdf (395 KB) Subject 6. Athletic Fees for Non-Enrolled Students Meeting Jun 9, 2026 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report Goals DESCRIPTION: In accordance with changes made to Florida Statutes Section 1006.15, school districts may assess an activity fee for non-enrolled students to participate in athletics programs. The activity fee must be approved by the School Board by July 1 of each year. CONTACT: Dan Talbot Senior Director of Athletics (863) 647-4202 WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments SB 538 Athletics and Participant Fee.pdf (118 KB) Subject 7. Hurricane Days Calendar 2026 Meeting Jun 9, 2026 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Hurricane Days Calendar 2026 CONTACT: Frederick Heid Superintendent 863.534.0521 WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments PCPSHurricaneDaysCalendar260520.pdf (122 KB) Subject 8. Polk Regional Water Cooperative Easement Request at Bethune Academy Meeting Jun 9, 2026 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The Polk Regional Water Cooperative (PRWC) is requesting a permanent easement on District property as part of the Southeast Wellfield Project, a regional effort to expand long‑term water supply for Polk County communities. The easement area will be used to install and maintain an underground water transmission line. The easement does not give PRWC ownership of the land and does not prevent the District from continuing to use the area for normal site needs such as parking, driveways, or landscaping, as long as those uses do not interfere with the underground line. If PRWC’s construction or maintenance work disturbs any District improvements—such as fencing, pavement, irrigation, or landscaping—PRWC is required to restore them to the same or better condition. The agreement also allows the District to grant certain additional utility easements in the future, with PRWC’s consent. CONTACT: Amy Little Assistant Director Real Estate amy.little@polk-fl.net 863-534-0620 ext 867 Joshua McLemore Director Facilities Planning and Real Estate joshua.mclemore@polk-fl.net 863-534-0620 ext 489 WORK SESSION POWERPOINT PRESENTATION: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 3.) PWRC easement purchase offer.pdf (329 KB) 2.) Exhibit A PWRC Easement request at Bethune Academy.pdf (3,913 KB) 1.) Draft Easement agreement.pdf (2,418 KB) Polk Water Regional Cooperative PWRC Easement Request at Bethune Academy Summary.pdf (214 KB) Subject 9. Book Challenges Meeting Jun 9, 2026 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Background: A petitioner submitted a book challenge for Thirteen Reasons Why and Check & Mate . The school committee met and decided to retain the books. The petitioner appealed the school level committee decision. The District Appeal Committee met on May 18, 2026, to review Thirteen Reasons Why and Check & Mate . After careful consideration, the committee voted to retain both books in the high school library collection. The petitioner is now asking for a review by the superintendent’s office and school board. Recommendation: Based upon the reviews conducted and review of state requirements it is my recommendation that the books be retained. CONTACT: Fredrick Heid Superintendent 863.534.0521 WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Executive Summary of Thirteen Reasons Why and Check Mate for Work Session 06-09-26.pdf (195 KB) B. Annual Contract Renewals Under 1 Million C. Budget & Staffing Subject 1. COPS Project Finalization Meeting Jun 9, 2026 - Work Session 12:30PM Category C. Budget & Staffing Type Budget & Staffing DESCRIPTION : COPS Project Finalization CONTACT : Heather Jenkins heather.jenkins@polk-fl.net 863- 534-0521 WORK SESSION POWERPOINT PRESENTATION : Yes FINANCIAL IMPACT : Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments COPS Presentation.pdf (326 KB) Subject 2. Re-Org Meeting Jun 9, 2026 - Work Session 12:30PM Category C. Budget & Staffing Type Budget & Staffing DESCRIPTION: CONTACT: Heather Jenkins heather.jenkins@polk-fl.net 863- 534-0521 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Executive Summary 6.9.26 FINAL (2) (1).pdf (376 KB) Org Charts (1).pdf (683 KB) Redlined Version Job Descriptions (1).pdf (802 KB) FINAL Re-Org Job Descriptions.pdf (2,824 KB) D. Information Items Subject 1. Donation Report Meeting Jun 9, 2026 - Work Session 12:30PM Category D. Information Items Type Information DESCRIPTION: Donations for May 2026 CONTACT: WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Donation - May 2026.pdf (223 KB) Subject 2. Head Start Services Report Meeting Jun 9, 2026 - Work Session 12:30PM Category D. Information Items Type Information DESCRIPTION: The School Board of Polk County is the governing board for the Polk Head Start Administration Grant. Federal regulations require the governing board to receive the following monthly updates and information: Fiscal HR/Staffing Enrollment/absenteeism ESE Meal Services CONTACT: Lori Allen, Senior Director, Foundational Learning, 863-648-3051 WORK SESSION POWERPOINT PRESENTATION: No FINANCIAL IMPACT: Amount: NONE Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: - File Attachments Board Summary Report for April 2026.pdf (324 KB) E. Board Agenda Review Subject 1. Board Meeting Agenda Meeting Jun 9, 2026 - Work Session 12:30PM Category E. Board Agenda Review Type Information DESCRIPTION: CONTACT: WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 6.9.26 Simple Board Agenda.pdf (116 KB) F. Unfinished Business Subject 1. Discussion of Proposed Amendment to Bylaw 0147 Compensation Meeting Jun 9, 2026 - Work Session 12:30PM Category F. Unfinished Business Type Unfinished Business DESCRIPTION: Proposed amendment to Bylaw 0147 by Board Member Allen. CONTACT: James Greene General Counsel to the School Board of Polk County (863) 534-0774 WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Bylaw 0147 Compensation_revised_06.09 Unfinished Business.pdf (51 KB) G. New Business Subject 1. Half Cent Sales Tax Committee Apointee - Chris Long Meeting Jun 9, 2026 - Work Session 12:30PM Category G. New Business Type New Business DESCRIPTION: Appointment of Chris Long to the Half Cent Sales Tax Committee CONTACT: Justin Sharpless, Chair 863-534-0529 WORK SESSION POWERPOINT PRESENTATION: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments schoolboardsalestax.docx (12 KB) H. Board Comments Subject 1. Board Member Comments Meeting Jun 9, 2026 - Work Session 12:30PM Category H. Board Comments Type DESCRIPTION: CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments