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TOWN OF MELBOURNE BEACH REGULAR TOWN COMMISSION MEETING OCTOBER 21, 2026 AGENDA PACKET1

Page 1 of 2 Town of Melbourne Beach REGULAR TOWN COMMISSION MEETING Wednesday, October 21, 2026 at 6:00 p.m. COMMUNITY CENTER – 509 OCEAN AVENUE PUBLIC NOTICE AGENDA Commission Members: Staff Members: Mayor Alison Dennington Town Manager A. Marie Smith Vice Mayor Terry Cronin Town Attorney Ryan Knight Commissioner Anna Butler Town Clerk Cyd Jones Commissioner Tim Reed Commissioner Sherri Quarrie 1. Call to Order 2. Roll Call 3. Pledge of Allegiance, Moment of Silence, and Civility Pledge The Commission and Staff of The Town of Melbourne Beach pledge to conduct all public discourse in a civil manner. The Mayor and all members of the Commission will treat one another with courtesy and respect and ask the public to do the same toward the Commission, each other, and toward Staff. We will be respectful of one another even when we disagree. We will direct all comments toward the issues. We will avoid personal attacks. 4. Meeting Agenda – Additions/Deletions/Changes 5. Proclamations/Awards/Announcements A. Town announcements and upcoming events – Town Clerk Cyd Jones - Page 4 B. Proclamation recognizing October 4-10, 2026 as Fire Prevention Week - Page 5 C. Proclamation recognizing October 27, 2026 as Alice Graham Day - Page 6 6. Presentations by Special Guests (Maximum of 5 Minutes) 7. Public Comment (Non-Agenda Items) After being acknowledged by the Mayor, members of the public should state their name and address for the record. The Commission encourages citizens to prepare their comments in advance. Each individual will have three (3) minutes to address the Commission on any topic(s) related to Town business, not on the Agenda. 8. Town Manager Report - Pages 7-10 9. Town Attorney Report2

Page 2 of 2 10. Consent Agenda A. Approval of the April 2, 2026 Special Town Commission Meeting Minutes - Pages 11-14 B. Approval of the April 15, 2026 Regular Town Commission Meeting Minutes - Pages 15-27 C. Approval of the May 6, 2026 Special Town Commission Meeting Minutes – 1st Meeting - Pages 28-30 D. Approval of the May 6, 2026 Special Town Commission Meeting Minutes – 2nd Meeting - Pages 31-33 E. Approval of the May 6, 2026 Town Commission Workshop Minutes - Pages 34-40 F. Appointment of David Manhart as an alternate board member on the Planning and Zoning Board - Pages 41-42 G. Interlocal agreement with Brevard County for 911 addressing services - Pages 43-52 11. Public Hearings/Special Orders 12. Unfinished Business 13. New Business A. Beach Fire Permit Fee and Program Amendments – Fire Chief Gavin Brown - Pages 53-54 B. Approval of service contract for the Instructor for Flow and Be Strong Exercise Class to be used as a template for other service contracts for programs in Ryckman Park – Town Attorney Ryan Knight and Town Manager A. Marie Smith - Pages 55-61 14. Finance/Budget Report - Pages 62-102 15. Town Staff Reports A. Building Department - Pages 103-111 B. Public Works Department - Pages 112-115 C. Code Enforcement - Pages 116-122 D. Fire Department - Pages 123-133 E. Police Department - Pages 134-135 F. Town Clerk - Pages 136-154 16. Commission Reports 17. Task List - Pages 155-159 18. Adjournment PURSUANT TO SECTION 286.0105, FLORIDA STATUTES, THE TOWN HEREBY ADVISES THE PUBLIC THAT: In order to appeal any decision made at this meeting, you will need a verbatim transcript of the proceedings. It will be your responsibility to ensure such a record is made. Such person must provide a method for recording the proceedings verbatim as the Town does not do so. In accordance with the Americans with Disability Act and Section 286.26, Florida Statutes, persons needing special accommodations for this meeting shall, at least 5 days prior to the meeting, contact the Office of the Town Clerk at (321) 724-5860 or Florida Relay System at 711.3

UPCOMING EVENTS DATE TIME EVENT NAME LOCATION DESCRIPTION See below for events on the horizon and our recurring Ryckman Park class schedule November 11 th 9:00 AM – 11:00 AM Veterans Day 509 Ocean Ave. This year’s Veterans Day celebration will include a dedication of the Veterans Honor Garden at Christmas Tree Circle! November 14 th 11:00 AM – 3:00 PM Old Town Hall History Center 25 th Anniversary 2373 Oak St. The History Center is celebrating 25 years! Activities include a Native Plant Sale, Live Music, Moonlight Mocktails, Games, Photo Op, Museum & Garden Tours, Scavenger Hunt, Plein Air Painters, Florida Frontiersmen Demos November 26 th & 27 th Thanksgiving Holiday Town Hall will be closed Thursday, November 26 th and Friday, November 27 th in observance of Thanksgiving Mondays 9:00 AM – 10:00 AM Coffee Talks Rockies Cafe, 315 Ocean Ave. Come have a casual morning conversation with your Town Manager & Police Chief – share your ideas, hear about updates around Town, and find out what will be on your November ballot. Wednesdays 8:30 AM – 9:15 AM Flow & Be Strong Exercise Class Ryckman Park, 509 Ocean Ave. Free exercise class that focuses on balance, flexibility, and strength 1 st & 3 rd Thursdays 10:30 AM – 11:15 AM My Musical Tree Ryckman Park, 509 Ocean Ave. Free music class for children Tuesdays & Thursdays 6:00 PM Sunset Yoga Ryckman Park, 509 Ocean Ave. Free evening yoga class while enjoying the sunset over the Indian River Lagoon Fridays 9:30 AM – 11:15 AM Tai Chi Ryckman Park, 509 Ocean Ave. Free Tai Chi class to improve balance, build internal strength, create self-healing ability, and learn self-defense Saturdays 11:00 AM – 3:00 PM Old Town Hall History Center is Open 2373 Oak St. Old Town Hall is a unique 100-year-old building that has been rehabilitated to be used for history exhibits and for art, education, community functions, and other subjects of interest.4

Official Proclamation T OWN OF MELBOURNE BEACH, F LORIDA Fire Prevention Week October 4-10, 2026 WHEREAS, the Town of Melbourne Beach is committed to ensuring the safety and security of all those living in and visiting Melbourne Beach; and WHEREAS, fire remains a serious public safety concern both locally and nationally, and the presence of lithium-ion batteries in many household devices introduces fire risks; and WHEREAS, most of the rechargeable electronics used in homes daily, including smartphones, tablets, laptops, power tools, e-bikes, e-scooters, and toys, are powered by lithium-ion batteries, which if misused, damaged, or improperly charged, can overheat, start a fire, or explode; and WHEREAS, the National Fire Protection Association® (NFPA® ) reports an increase in battery-related fires, underscoring the need for public education on the safe use of lithium-ion batteries and devices; and WHEREAS, safe charging includes using the cord and charger that came with your device or one approved by the manufacturer, charging on a hard, flat surface, watching for warning signs like devices that are very hot or start to swell, unplugging when fully charged, and charging larger devices like e-bikes outside and away from exits; and WHEREAS, Melbourne Beach first responders remain dedicated to reducing the occurrence of fires through prevention, safety education, and community outreach; and WHEREAS, the 2026 Fire Prevention Week™ theme, “Charge into Fire Safety™: Safe Charging Is a Superpower,” serves to remind all residents that safe charging can help reduce the risk of fires in homes and communities; NOW, THEREFORE, I, Alison Dennington, Mayor of the Town of Melbourne Beach, in the State of Florida, do hereby proclaim October 4–10, 2026, as Fire Prevention Week, and urge all residents to learn about and practice safe charging habits. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the Town of Melbourne Beach to be affixed this Twenty-first day of October Two Thousand Twenty-six. day of , 20 Mayor Attest: Town Clerk5

Official Proclamation T OWN OF MELBOURNE BEACH, F LORIDA Alice Graham Day October 27, 2026 WHEREAS, Alice Graham was born in the fall of 1921 in the Borough of Stanhope, New Jersey, graduating as high school valedictorian in 1939, and has lived a remarkable life spanning over a century of profound historical change, including volunteering as an Air Raid Warden and working as a pharmaceutical assistant during World War II; and WHEREAS, Alice moved to Melbourne Beach, Florida in 1979, where she quickly became a beloved fixture of the community, dedicating nearly 25 years of her life to helping local seniors through her volunteer work with Meals on Wheels, and helping establish a thriving monthly book club in 1990; and WHEREAS, known affectionately to neighbors and strangers alike as the lady with the golf club who walks to the sunset, Alice has filled her 40-plus years in Florida with a deep love for golf, bridge, reading, local theatre, high school musicals, mangoes, iced tea, and the beauty of birds and butterflies; and WHEREAS, having known both deep love and deep loss, Alice chooses to focus entirely on the good, inspiring all who meet her with her resilient philosophy of living with no regrets, her fierce devotion to her family, and her daily ritual of watching the sunrise by the ocean and the sunset by the river; and WHEREAS, Alice is celebrating her monumental 105 th birthday this month, remaining deeply thankful for the rich life she has lived and looking forward with joy to the life ahead; and NOW, THEREFORE, I, Alison Dennington, Mayor of the Town of Melbourne Beach, in the State of Florida, do hereby proclaim October 27 th , 2026 as: ALICE GRAHAM DAY in Melbourne Beach, and I call upon all citizens to join in celebrating Alice's extraordinary life, her spirit of gratitude, and her decades of wonderful contributions to our community. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the Town of Melbourne Beach to be affixed this Twenty-first day of October Two Thousand Twenty-six. day of , 20 Mayor Attest: Town Clerk6

T Town of Melbourne Beach Town Manager’s Report/ October 21, 2026 • Veterans Honor Garden and Honor Walk Dedication: o The Veterans Honor Garden at Christmas Tree Circle is taking shape thanks to the dedicated Public Works Department. A lighted flagpole and two benches have been installed, and the landscaping, including native plants, is thriving. The new sign should be delivered this month. o A contractor has been selected to put in the veterans’ honor walk that will lead from the Community Center to the sidewalk next to the honor garden. Thanks goes out to the Parks Board for leading this project for the Town! o An official dedication of the honor garden will take place at 9am on November 11, 2026, followed by conversations, coffee, hot chocolate, and donuts with veterans. All are welcome! • General Obligation Bond: o The GO bond information for the Town website and social media has been approved by legal and is posted to the website. A QR code flyer (See Attachment A) has been produced as well. o Chief Zander and the Town Manager are holding coffees at Rockies Café in town on Monday mornings from 9:00am – 10:00am until election day to discuss initiatives including the GO Bond, which are on the November 3, 2026, ballot and any ideas the residents have for our town. See Attached Flyer. • Environmental Advisory Board Beach Clean Up: o The EAB held a beach clean-up on September 19, 2026, and had over 31 participants including Chief Zander and Town Manager Smith (See Attachment B). Together, the volunteers picked up an estimated 400 pounds of trash from our beach. Big thanks to Curtis Byrd and the EAB for this wonderful effort. • Stantec Non-Ad Valorem Study: o Staff conducted a kick-off meeting with Stantec, the company selected to provide a non-ad valorem study for fire services and are working with Stantec on the timeline to get the study and other steps accomplished. • Joint Legislative Auditing Committee Audit: The JLAC is slowing down their requests for information and held an initial meeting with key staff. The auditors indicated that they did not find any waste, fraud or abuse and should be concluding their study by the end of the year, including recommendations on improving Town policies and procedures. • Space Coast Transportation Planning Study: o Chief Zander, Public Works Director Davis, and the Town Manager met with the SCTPO regarding preliminary results of their multimodal study, which will be finalized and briefed to the Commission in early 2027. o The initial results recommend a uniform 20mph speed for all East-West roads south of Ocean Avenue to improve school access and safety at Gemini7

T Town of Melbourne Beach Town Manager’s Report/ October 21, 2026 Elementary School. SCTPO created a map that shows the exact location of where speed limit signs should be located to mitigate speeding (See Attached). o This data is extremely important and timely as road construction along A1A in our town will begin in October and commuters will look to find ways around the construction through town roads until early next year. o Director Davis has already ordered the speed limit signs, and his team will start putting them up next week before construction is slated to start. • Road Construction on A.1.A.: o Road construction along State Road A.1.A. in Melbourne Beach will begin on October 18, 2026. The project includes resurfacing a three-mile segment within Indialantic and Melbourne Beach. It also includes traffic signal reconstruction at Ocean Avenue and Oak Street, including audible features to assist visually impaired pedestrians. Sidewalks and pedestrian curb ramps will be improved to meet ADA standards. o During construction traffic will be limited intermittently to a single lane between 9pm and 7am. For current updates on the project, visit the Florida Department of Transportation website: www.cflroads.com. Work is estimated to be completed in early 2027. • 6 th Street Seawall Progress: o Construction for the 6 th Street Seawall has been completed and the swale to mitigate stormwater from ponding behind the seawall is underway. (See Attachment D). o Sod to hold in place the dirt behind the new seawall has been delivered and will be put in place. o The coquina rocks that were next to the old wall will be placed back against the new wall before the contractor finishes work on site.8

T Town of Melbourne Beach Town Manager’s Report/ October 21, 2026 Attachment A: General Obligation Bond QR code flyer. Attachment B: Chief Zander and his wife are pictured with Curtis Byrd and other volunteers who cleaned up approximately 400 pounds of trash from our beaches – thank you!9

T Town of Melbourne Beach Town Manager’s Report/ October 21, 2026 Attachment C: Map of Speed Limit Sign placements to mitigate speeding especially Attachment D: 6 th Avenue Seawall10

Town Commission Meeting Section: Consent Agenda Meeting Date: October 21, 2026 From: Town Clerk Cyd Jones RE: Approval of the April 2, 2026 Special Town Commission Meeting minutes11

Town of Melbourne Beach SPECIAL TOWN COMMISSION MEETING April 2, 2026 at 5:30 p.m. COMMUNITY CENTER – 509 OCEAN AVENUE MINUTES Commission Members: Staff Members: Mayor Alison Dennington Town Manager A. Marie Smith Vice Mayor Terry Cronin Town Clerk Amber Brown Commissioner Anna Butler Commissioner Tim Reed Commissioner Sherri Quarrie 1. Call to Order Mayor Alison Dennington called the meeting to order at 5:31 pm. 2. Roll Call Town Clerk Amber Brown conducted roll call. Commission Members Present Staff Members Present Mayor Alison Dennington Town Manager A. Marie Smith Vice Mayor Terry Cronin Town Attorney Ryan Knight Commissioner Anna Butler Town Clerk Amber Brown Commissioner Tim Reed Commissioner Sherri Quarrie 3. Pledge of Allegiance, Moment of Silence, and Civility Pledge Mayor Alison Dennington led the Pledge of Allegiance, moment of silence, and read the Civility Pledge. Mayor Dennington apologized about a comment she made at the prior meeting about Mrs. Mascaro and passed the gavel to the Vice Mayor. 4. Public Comments Susan Stark – 307 Fifth – Said she left the last meeting disappointed and discouraged. Read a letter that was sent to Florida Today in 2006. - 7:3612

Town of Melbourne Beach, Florida Minutes - Town Commission Workshop April 2, 2026 Page 2 of 3 Mary Weerts – 200 Driftwood – Spoke about a contradiction with the Town Attorney and a comment he made to Commissioner Butler about the letter directions to the governor. Vice Mayor Terry Cronin said there was a Point of Order. 5. New Business - 11:35 A. Discussion regarding mediation for Funoe, LLC v. Town of Melbourne Beach; Case No. 05- 2025-CA-023102 (Public Records case) – Town Attorney Ryan Knight Town Attorney Ryan Knight requested the Town Commission vote to authorize mediation in this case and appoint a representative from the Commission to attend that mediation tomorrow at 1:00 pm. Said mediation is necessary to see if there can be common ground. When the trial starts, the Judge will ask if they have mediated the case and if not, the Judge could order it. Does not want to end up in a position where the other side says the Town refused to mediate. It would be a confidential mediation. Commissioner Anna Butler made a motion to accept mediation; Commissioner Tim Reed seconded; Commissioner Tim Reed asked if mediation settlement is required before trial. Town Attorney Ryan Knight said no, the purpose of mediation is to see if we can get to an agreement. There is no requirement to settle the case or have an agreement made. If there was an agreement, it would come before the Commission for a vote to authorize accepting the agreement. Commissioner Anna Butler spoke about the court being scheduled for April 8 th and asked if there is time to vote to approve any settlement, and if there is a new offer for settlement. Town Attorney Ryan Knight said both parties would want a vote beforehand instead of pushing the trial, so there could be a special meeting to discuss that. Confirmed that no new offer has come up. Mayor Alison Dennington recused herself from the vote. Motion carried 4-0 with Mayor Alison Dennington abstaining. Commissioner Tim Reed made a motion to nominate himself as the attendee; Motion failed for a lack of second. Commissioner Sherri Quarrie made a motion to nominate Commissioner Anna Butler to attend; Commissioner Anna Butler seconded; Commissioner Tim Reed said he hopes everyone can keep in mind the best interest of the Town and to be objective and not emotional. - 19:08 Motion carried 3-1 with Commissioner Tim Reed dissenting and Mayor Alison Dennington abstaining.13

Town of Melbourne Beach, Florida Minutes - Town Commission Workshop April 2, 2026 Page 3 of 3 Town Manager A. Marie Smith spoke about an update on Melby. The release is scheduled for April 7 th at 11:00 am at Ballard Park in Melbourne. They chose that location due to the number of manatees in that area so he is not alone. There is also a GoFundMe if anyone wants to donate. Mayor Alison Dennington spoke about how she cautions the Commissioners to make sure if they are talking, it is not about Town business and potentially try to keep distance because there will be press there and optics can create a story regardless of the truth. Commissioner Anna Butler spoke about how she will always keep the Town and the people of the Town at the heart of all of this. 6. Adjournment Commissioner Anna Butler moved to adjourn; Commissioner Sherri Quarrie seconded; Motion carried 5-0. Meeting adjourned at 5:56 pm. ATTEST: ______________________________ ______________________________ Alison Dennington Rachel Pembrook Mayor Transcriptionist14

Town Commission Meeting Section: Consent Agenda Meeting Date: October 21, 2026 From: Town Clerk Cyd Jones RE: Approval of the April 15, 2026 Regular Town Commission Meeting minutes15

Town of Melbourne Beach REGULAR TOWN COMMISSION MEETING April 15, 2026 at 6:00 p.m. COMMUNITY CENTER - 509 OCEAN AVENUE MINUTES Commission Members: Staff Members: Mayor Alison Dennington Town Manager A. Marie Smith Vice Mayor Terry Cronin Town Attorney Ryan Knight Commissioner Anna Butler Town Clerk Amber Brown Commissioner Tim Reed Commissioner Sherri Quarrie 1. Call to Order Mayor Alison Dennington called the meeting to order at 6:00 p.m. 2. Roll Call Town Clerk Amber Brown conducted roll call Commission Members Present Staff Members Present Mayor Alison Dennington Town Manager A. Marie Smith Vice Mayor Terry Cronin Town Attorney Ryan Knight Commissioner Anna Butler Police Chief Tim Zander Commissioner Tim Reed Fire Chief Gavin Brown Commissioner Sherri Quarrie Public Works Director Tom Davis Town Clerk Amber Brown 3. Pledge of Allegiance, Moment of Silence, and Civility Pledge Mayor Alison Dennington led the Pledge of Allegiance, Moment of Silence, and the Civility Pledge. 4. Meeting Agenda – Additions/Deletions/Changes – 4:05 Mayor Alison Dennington spoke about the Public Works Director’s Report being added to the packet. Town Manager A. Marie Smith spoke about a deletion of the Basin 10 presentation and asked that it be held at the next workshop on May 6th.16

Town of Melbourne Beach, Florida Minutes - Regular Town Commission Meeting April 15, 2026 Page 2 of 12 Commissioner Tim Reed made a motion to accept the agenda as otherwise presented; Commissioner Anna Butler seconded; Motion carried 5-0. Commissioner Sherri Quarrie made a motion to stop the meeting at 9:00; Commissioner Anna Butler seconded; Commissioner Sherri Quarrie said she and other Commission members have jobs and it does not work well to go later than 9:00. Commissioner Tim Reed said they also have a commitment to serving the Commission and doing the Town’s business. Motion carried 4-1 with Commissioner Tim Reed dissenting. 5. Proclamations/Awards/ Announcements – 8:30 Town announcements and upcoming events – Town Clerk Amber Brown Town Clerk Amber Brown spoke about upcoming events including the Springfest Kids Business Fair on April 18th 11:00am-3:00pm, Founder’s Day on May 2nd 8:00-10:00 am, weekly classes in the park including exercise classes, musical tree class for children, yoga and Tai Chi. Commissioner Tim Reed spoke about hosting something for the Florida League of Cities and that he would speak about it in the Commissioner Reports at the end. Town Manager A. Marie Smith suggested that one of the Commissioners could speak about Melby at the event. 6. Presentations by Special Guests (Maximum of 5 Minutes) A. Basin 10 – master plan for stormwater presented by Haley Ward 7. Public Comment (Non-Agenda Items) – 12:20 Kate Wilborn – 502 Second Ave – Thanked the Town Manager and Public Works Director for meeting with her about stormwater on Second. Spoke about 3 Commissioners who accepted the support of an LLC who slanders people. Said this used to be a nice Town that has become a mean Town. Commissioner Anna Butler called a Point of Order because she was calling out Commissioners individually. Joyce Barton – 322 Third Ave – Spoke about the court hearing between Funoe LLC and the Town of Melbourne Beach.17

Town of Melbourne Beach, Florida Minutes - Regular Town Commission Meeting April 15, 2026 Page 3 of 12 Mayor Alison Dennington spoke about how she is not an attorney and stated false facts on this matter. Jan Pence – 200 Riverside Dr – Spoke about complaints she has received about the protesters, and having the Town Attorney draft an ordinance requiring a permit. David Drake – 604 Alden Place – Spoke about trying to get a streetlight with the wires adjacent to his property. Said the quote to remove the wire was $660.93. Mayor Alison Dennington spoke about calling a Special Meeting about this issue. Town Manager A. Marie Smith spoke about how there must be 2 weeks before the hearing and there has to be a sign put up on the property. Town Attorney Ryan Knight said that normally FPL would send a letter to the Town giving consent and then they would use that for the hearing. Asked the Town Manager to forward him correspondents with FPL and he will contact them to clarify what they are looking for. 8. Town Manager Report – 29:18 Town Manager A. Marie Smith spoke about the Easter event, the release of Melby the manatee, and the Nature Day event. Provided an update on the lifeguard situation. Brevard County was not able to recruit enough lifeguards to cover all of the beach stations. Working with our Police and Fire Departments to do additional patrols on the beach. The Code Enforcement position was posted, and a few were interviewed, but they were not up to par. Public Works employee Jacob Lopez approached the Town with interest in the position, so he will begin on April 21 st. Vice Mayor Terry Cronin spoke about the release of Melby the manatee and how manatees in the water came to welcome him. Commissioner Tim Reed asked about lifeguard coverage and the status of the pending RFPs. Town Clerk Amber Brown spoke about how the lifeguards are only at Ocean Park for the week of spring break and then they are off until summer break. Town Manager A. Marie Smith spoke about the status of the RFPs. They have a draft for the non- ad valorem RFP, so that one is ready to go. The grant writer RFP they are still drafting. Commissioner Tim Reed asked about the status of the Basin 1 project, and asked for a monthly update to be included in the Public Works monthly report. - 40:3018

Town of Melbourne Beach, Florida Minutes - Regular Town Commission Meeting April 15, 2026 Page 4 of 12 Public Works Director Tom Davis spoke about how the project is still on track, they just had one weather delay. Said it should be done prior to the 180 days. Commissioner Tim Reed asked about if they have received a bill from the County for anything regarding the manatee. Also asked about reimplementing an action item list. Town Manager A. Marie Smith said she spoke with the County Manager but they have not provided it yet. Mayor Alison Dennington asked about the lifeguard contracts, said they kept the same rate but asked when the contract expires. Asked if they are getting everything they are paying for. Also asked the Town Attorney about a zoning RFP. Town Manager A. Marie Smith said the contract expires this year. It is the last year of a 5 year contract. Town Attorney Ryan Knight said the zoning RFP would need to be finalized and sent out. 9. Town Attorney Report – 45:35 Town Attorney Ryan Knight spoke about how the first day of trial was last week, but it did not finish, so the next trial date is scheduled for May 20 th. Spoke about the Computer Experts contract, which was executed in March of 2023 for 5 years, does not expire until March of 2028. The planner/zoning official contract was extended by the previous Town Manager and was subject to Commission approval, and the Commission voted to send it to RFP. Mayor Alison Dennington said Funoe LLC is sharing the transcripts with the Town free of charge if anyone is interested in them. 10. Consent Agenda – 48:50 A. Approval of the site plan for 608 Shannon Ave B. Approval of the site plan for 209 Surf Rd Approved by consent Bob Deal – 209 Surf Rd – Said he is the contractor on 209 Surf Road and spoke about moving the consent agenda to the beginning of the agenda. Also, Melbourne Beach is the only municipality that requires plans to go to PNZ and Town Commission. Recommends not needing it to come to the Commission for approval. 11. Public Hearings/Special Orders 12. Unfinished Business19

Town of Melbourne Beach, Florida Minutes - Regular Town Commission Meeting April 15, 2026 Page 5 of 12 13. New Business A. Consider painting the fire hydrants along Ocean Ave, celebrating our Nation’s 250 th birthday – Parks Board - 53:40 Parks Board Chair Jeannette Soucy spoke about doing an artist initiative to allow 7 fire hydrants along Ocean Avenue to be painted in celebration of our Nation’s 250th anniversary. Commissioner Anna Butler made a motion to approve painting the fire hydrants provided approval from the City of Melbourne; Vice Mayor Terry Cronin seconded; Commissioner Tim Reed asked how artists are going to be solicited, and who is going to pick the artists. Asked if the Town is funding it. Parks Board Chair Jeannette Soucy spoke about having an application for them. Said the artists would take care of the costs. Mayor Alison Dennington suggested having a member of the Commission join the Parks Board for the meeting where they decide. Requested the art be required to be red, white and blue. Jan Pence – 200 Riverside Dr – Loves the idea, but there does need to be an approval process. Town Attorney Ryan Knight spoke about how the designs can be presented to the Parks Board, and then the Parks Board can present the approved designs to the Commission. Motion carried 5-0. Vice Mayor Terry Cronin made a motion that the designs be presented to the Parks Board , the Town Manager will participate but not vote, and then the Parks Board present the approved designs to the Commission; Commissioner Anna Butler seconded; Commissioner Tim Reed spoke about wanting 2 specific names of individuals responsible for the design approval and having the Town Manager involved. Mayor Alison Dennington spoke about having it at a Park’s Board meeting and also having the Town Manager at that meeting. Town Manager A. Marie Smith said it would be her delight to participate. Motion carried 5-0. B. Consider harmonizing the amounts of accrued annual leave and compensatory time caps – Town Manager A. Marie Smith – 1:03:55 Town Manager A. Marie Smith spoke about how they want to move the annual leave cap and compensation leave cap to 240 hours for everyone except for the officers. Chief Zander and Deputy Chief Smith would be included in this system of leave time. Comp time is accrued at straight time not time and a half. Would provide a way for employees to accrue more time20

Town of Melbourne Beach, Florida Minutes - Regular Town Commission Meeting April 15, 2026 Page 6 of 12 when there is a lot more work than employees to do the work. Mayor Alison Dennington said she thought the Deputy Chief was just a job title change, but it appears this would also be a benefits change. Police Chief Tim Zander spoke about how even as a lieutenant he was considered an exempt employee, so the benefits did not change with the title change. Vice Mayor Terry Cronin asked for clarification about the payment of annual leave. Town Manager A. Marie Smith said in an emergency or hardship, the Town Manager can approve payment of annual leave, otherwise the 240 hours is the max amount you can accrue and carry over. Mayor Alison Dennington spoke about how this was previously voted down and expressed her concerns about this type of set up for the Town. Said they need to pay down comp time to get in compliance and then figure out the ambiguity and improve the tracking. Commissioner Anna Butler asked about the difference between accrued time off and comp time. Town Manager A. Marie Smith said the time off is vacation time, comp time is when someone needs to work over 40 hours a week, it is only if they retire or leave that they can cash out comp time. She could do training on how to fill out the timecards and for supervisors to approve it at this month’s all staff meeting. Said the Finance Director lets people know when they are close to their limit and manages that. This is an attempt to solve a challenge the Town has right now and she wants to make sure people are being compensated properly. Vice Mayor Terry Cronin made a motion to work to harmonize the amounts of accrued annual leave and compensatory time caps as suggested; Commissioner Anna Butler seconded; Commissioner Tim Reed confirmed the motion is to accept the changes as outlined in the presentation. Mayor Alison Dennington spoke about how they do not know what it would cost to pay out the one employee which is at that limit, but without knowing that fiscal impact, we are going to raise it to 240 for everyone, that is a fiscal disaster waiting to happen. Commissioner Anna Butler spoke about it being important to show that we support the staff. Commissioner Sherri Quarrie spoke about owing the staff the compensation that they earned. They work hard and we probably need more people, and we need to pay our people and take care of them. Agrees with what the Town Manager put together. Kari Ross – 206 Flamingo Ln – Reminded everyone of the civility pledge. Appreciates this item. The people that work here are the most dedicated staff and deserve it. With the amount of work that staff has, what should we not do? Not reply to the JLAC audit, not respond to public21

Town of Melbourne Beach, Florida Minutes - Regular Town Commission Meeting April 15, 2026 Page 7 of 12 records requests. Is there any other option? - 1:24:30 Town Manager A. Marie Smith spoke about how the staff could be paid down, but we do not have the funds to do it. Bruce Pickett – 1501 Oak – Thanked the Manager for this item. Spoke about there not being an employee here that doesn’t work more than their regular hours. This goes a long way showing staff that they are appreciated and help them get over the trauma they have experienced over the past few years. Motion carried 3-2 with Mayor Alison Dennington and Commissioner Tim Reed dissenting. C. Consider changing the May Regular Town Commission Meeting date – Town Manager A. Marie Smith – 1:29:56 Town Manager A. Marie Smith spoke about how the second day of court for the Funoe case is scheduled for May 20 th which is the same day as the Regular Town Commission Meeting so she is requesting that it be moved to May 14th or the 21st. The Commission discussed which date would be best and settled on the 21st. Commissioner Tim Reed made a motion to move the meeting to Thursday May 21 st; Commissioner Anna Butler seconded; Motion carried 5-0. D. Consider adding an additional yoga class – Town Manager A. Marie Smith – 1:34:25 Town Manager A. Marie Smith spoke about how residents have raised an interest in adding an additional yoga class. The instructors preferred day would be Tuesday starting in May. For this fiscal year we have money in the park funds. Commissioner Sherri Quarrie made a motion to add an additional Tuesday evening yoga class with the funds coming out of parking money; Commissioner Anna Butler seconded; Motion carried 5-0. E. Consideration of funding ways to address the results from the employee survey – Town Manager A. Marie Smith – 1:37:00 Town Manager A. Marie Smith spoke about an employee survey that showed zero confidence and trust in the Commission. Asking for $10,000 for training to address staff needs and build trust and skills to be resilient and handle tough situations. The Commission was willing to spend $60,000 on a manatee, so support the staff. Commissioner Anna Butler spoke about the staff being our biggest asset. Torn because she wants to invest in employees but is concerned it would be money thrown down the drain if the Commission members do not take responsibility in their behavior and how they treat the staff. Commissioner Tim Reed asked about the two consultants and if she has a single one in mind.22

Town of Melbourne Beach, Florida Minutes - Regular Town Commission Meeting April 15, 2026 Page 8 of 12 Town Manager A. Marie Smith spoke about needing different speakers for different elements, it is not a one size fits all. Staff needs to be stabilized, be able to talk to the supervisors about challenges, and be able to breathe. Have a great staff, but they have too much to handle. They need to be able to deal with the abuse they have endured. Mayor Alison Dennington spoke about wanting to break it into categories, for example get IT training, to build their skills. In favor of funds if it was for training and skills based. Does not agree with the retreat-based things because it will just make the problems worse, and people will complain more. Town Manager A. Marie Smith spoke about how she would be happy to take suggestions, but she was hired to manage staff and decide what is best for them. Asks that the Commission rely on her judgement in this situation to get the staff what they need. The Finance Manager says they do have the money to do this which would come out of the laps from hiring firefighters. Mayor Alison Dennington spoke about how that would be using unallocated money for this and how it could be used for another purpose such as the pay down. Town Manager A. Marie Smith said they do not have the funds to pay down everyone. She would be happy to take suggestions on training and incorporate them in what they do for staff. Commissioner Sherri Quarrie spoke about everything the staff has gone through and how they do need help. The new Town Manager was asked how to best help the staff. Supports the Town Manager. Commissioner Tim Reed made a motion to approve up to $10,000 for the Town Manager to engage in the services to address the employee survey outfall. Find the right place in the budget to place the expense, and add in a survey in the 2027 budget; Vice Mayor Terry Cronin seconded; Vice Mayor Terry Cronin confirmed with Commissioner Tim Reed that the second survey is to see if the retreat and workshops were effective and if there is improvement in the culture. Bruce Pickett – 1501 Oak – Spoke about how it should not be a technical retreat, it should be about dealing with what the staff has gone through and be able to deal with what comes up. Fears the staff will be better equipped, but if the Commission's treatment and appreciation does not change then they will be upset again. Agrees with doing a follow-up survey. - 1:55:00 Jason Judge – 206 Flamingo – Appreciates the Town Manager standing up for the staff. You cannot change some people’s behaviors, but you can give the staff ways to deal with difficult situations. Motion carried 4-1 with Mayor Alison Dennington dissenting. 14. Finance/Budget Report – 1:59:45 Town Manager A. Marie Smith spoke about how they received $587.50 from the state of Florida for Hurricane Milton. Still working with Florida emergency and FEMA to get back the Irma money.23

Town of Melbourne Beach, Florida Minutes - Regular Town Commission Meeting April 15, 2026 Page 9 of 12 Commissioner Tim Reed spoke about an incorrect number for the general fund expenditure rate. Pointed out an overrun occurring in the Planning area, the budgeted amount was $9,000 and all of that has been spent as well as another $1,600. Mayor Alison Dennington spoke about how the previous Town Manager did not use the zoning official and how this area was underfunded. Said they do not have an official zoning map to which Commissioner Sherri Quarrie disagreed. Town Attorney Ryan Knight spoke about how he remembers having a conversation about the zoning map but cannot say if they do or do not have one at this point. Vice Mayor Terry Cronin spoke about the increase in parking money coming in and confirmed that the increase was due to the dollar increase in what is charged. Asked the Town Attorney about legal fees and how it is giving some information away, how detailed does billing need to be? Town Attorney Ryan Knight spoke about how if there was anything that would disclose strategy, he would redact it. Commissioner Anna Butler made a motion to approve the finance report as is; Vice Mayor Terry Cronin seconded; Motion carried 4-1 with Mayor Alison Dennington dissenting. 15. Town Staff/Board Reports A. Technology Advisory Board None B. Building Department – 2:09:56 Commissioner Tim Reed spoke about how this budget significantly overestimated the revenue. Concerned that the Building Department is going to operate in the negative. Ask CAP to review and propose changes to our building fee schedule. Mayor Alison Dennington spoke about needing to raise our building fees. Commissioner Tim Reed made a motion to task the Town Manager to approach CAP to evaluate our Building Department fees; Vice Mayor Terry Cronin; Motion carried 5-0. Mayor Alison Dennington asked if someone could look into sidewalks and if they are being counted as impervious or not. The engineering report said they are not counting the sidewalks but the Town’s definition of impervious includes sidewalks. C. Public Works Department – 2:17:52 Commissioner Tim Reed asked about the crash at Avenue A and Oak if a claim has been filed for the cost of the street sign.24

Town of Melbourne Beach, Florida Minutes - Regular Town Commission Meeting April 15, 2026 Page 10 of 12 Public Works Director Tom Davis typically the police come to us and say give me an estimate of your property damage and the insured contacts us. Said the dollar amount is $1,200. Mayor Alison Dennington suggested that this should be something the Town Manager handles and that there should be a policy when damage is over a certain amount. Town Manager A. Marie Smith said she would follow up on it. Spoke about the crossing section of A1A and Oak and how a visually impaired Town resident brought up a crossing issue. Commissioner Tim Reed spoke about how he wrote an email to the Florida Department of Transportation that there was an issue, Public Works filed a report for that. Highlighted the fact that that signal is planned to be updated this summer and wants to make sure they have the latest and greatest technology for the visually impaired. Mayor Alison Dennington spoke about wanting to put pressure on it but to put it in the budget for next year to put in ourselves. D. Code Enforcement Mayor Alison Dennington confirmed new code enforcement starting April 21 st. E. Fire Department – 2:26:52 Fire Chief Gavin Brown spoke about the Deputy Chief after 25 years has decided to retire. Working on getting the job description posted. Kudos to the police department for each officer getting first aid certified. Requested two special meetings on May 6 th. One to discuss dispatching, Indialantic is discussing switching to Brevard County for dispatch, so we may have to change dispatching. The other meeting would discuss adding the firefighters to the FRS system, and in order to do that we need to pass an ordinance first. Commissioner Tim Reed thanked Chief Miller for his service and asked if the position is vacant. Asked why they have waited to make the decision to add firefighters to the FRS system. Fire Chief Gavin Brown spoke about how it is an empty role and he does not currently have anyone for that role so at this time it will remain open. The role is a paid position, but similar to the Commission where it is a couple thousand dollars a year. There have been several evaluations, he has been ready to hire these people since October 1 st but was waiting on the Safer grant that he does not believe they have been awarded. Was told by a former Town Manager that the firefighters could go onto the police retirement system, but it was not that simple so he had to do more investigating on the pension system for fire. Also makes it easier for firefighters to be able to transfer to Melbourne Beach and their retirement could seamlessly transfer over. The Commission scheduled the Special Town Commission Meetings relating to the Fire Department on May 6 th at 5:30 and 5:45.25

Town of Melbourne Beach, Florida Minutes - Regular Town Commission Meeting April 15, 2026 Page 11 of 12 The Commission scheduled a Budget Workshop for April 12 th at 5:30. F. Police Department – 2:47:42 Commissioner Tim Reed asked for an update on the 287G money. Police Chief Tim Zander spoke about how everything has been purchased, has $800 left to spend of $167,500. The vehicles have been delivered as well as the computer, and the other items have been ordered but not delivered yet. Mayor Alison Dennington spoke about how, due to the complaints about the protests, she proposes having the Town Attorney spend some time reviewing possible regulations. What legally are our options if we choose to do something about it such as needing a permit or having a corner clearance of 25 feet if it becomes a problem. Vice Mayor Terry Cronin spoke about how activists like to have engagement with police and people paying attention to them. If you talk about something enough, more people pay attention. Town Attorney Ryan Knight said generally speaking permits are not required if they are in public’s right of way. But if they are blocking traffic or using amplifying devices, in that case, you can have them apply for a permit. Fire Chief Gavin Brown spoke about how the public has a right to be there and protest there but when it comes to parking, the businesses are private property so they could have vehicles towed. The library is County property so the sheriff’s department would have to get involved. Mayor Alison Dennington said she agrees with the Vice Mayor that it might be best to just move on. G. Town Clerk – 2:58:40 Mayor Alison Dennington spoke about certain public records requests that are missing. Town Clerk Amber Brown said that the Mayor said she would allow them to be put into abeyance and if the Mayor wanted to reopen them, she was able to. Mayor Alison Dennington said they were reopened. Town Manager A. Marie Smith said she would take it offline with the Mayor and they will work together on it. 16. Commission Reports Commissioner Tim Reed spoke about an email he sent to the Commission regarding the Space Coast League of Cities meeting next month. The Town of Melbourne Beach will host with the Town of Indialantic. Typically Commission and staff attend that meeting.26

Town of Melbourne Beach, Florida Minutes - Regular Town Commission Meeting April 15, 2026 Page 12 of 12 Mayor Alison Dennington requested the Vice Mayor go in her place or Commissioner Tim Reed. Commissioner Tim Reed said it is an opportunity to present the Town in a good cohesive light and to acknowledge the staff in a positive way. Vice Mayor Terry Cronin confirmed with the Town Clerk that if they are going to interact socially they have to notify the public. Vice Mayor Terry Cronin made a motion that Commissioner Reed reach out to the leaders at Indialantic so they could coordinate something and come up with a program we could all be a part of. Commissioner Tim Reed said he was just reminding the staff and Commission that this meeting is going to occur, not trying to assign any roles to anyone individually. Town Clerk Amber Brown said every other year it is Melbourne Beach’s turn to host, we cohost but we trade off whose responsibility it is. This year is not our responsibility. We have the ability to do a brief welcome speech. Space Coast League of Cities has told her they are not able to use the audio-visual equipment because it is already set up for the speaker to use. 17. Task List 18. Adjournment Commissioner Anna Butler made a motion to adjourn; Commissioner Sherri Quarrie seconded; Motion carried 5-0. Meeting adjourned at 9:11 PM. ATTEST: ______________________________ ______________________________ Alison Dennington Rachel Pembrook Mayor Transcriptionist27

Town Commission Meeting Section: Consent Agenda Meeting Date: October 21, 2026 From: Town Clerk Cyd Jones RE: Approval of the May 6, 2026 Special Town Commission Meeting minutes – 1st meeting28

Town of Melbourne Beach SPECIAL TOWN COMMISSION MEETING May 6, 2026 at 5:30 p.m. COMMUNITY CENTER – 509 OCEAN AVENUE MINUTES Commission Members: Staff Members: Mayor Alison Dennington Town Manager A. Marie Smith Vice Mayor Terry Cronin Town Clerk Amber Brown Commissioner Anna Butler Commissioner Tim Reed Commissioner Sherri Quarrie 1. Call to Order Vice Mayor Terry Cronin called the meeting to order at 5:32 pm. 2. Roll Call Town Clerk Amber Brown conducted roll call. Commission Members Present Staff Members Present Vice Mayor Terry Cronin Town Manager A. Marie Smith Commissioner Anna Butler Fire Chief Gavin Brown Commissioner Tim Reed Town Clerk Amber Brown Commissioner Sherri Quarrie Commission Members Present Mayor Alison Dennington 3. Pledge of Allegiance, Moment of Silence, and Civility Pledge Vice Mayor Terry Cronin led the Pledge of Allegiance, moment of silence, and read the Civility Pledge. 4. Public Comments Susan Stark – 307 Fifth Ave. – Spoke about going to Homes for Hope breakfast benefiting Saint Stephen’s way and that she is grateful for the experience and the community. Thanked Town Clerk Amber Brown for all she has done for the Town. 5. New Business A. Law Enforcement and Fire Dispatch Services Agreement with Brevard County Sheriff’s Office– Fire Chief Gavin Brown - 3:1029

Town of Melbourne Beach, Florida Minutes – 1 st Special Town Commission Meeting May 6, 2026 Page 2 of 2 Fire Chief Gavin Brown spoke about how the Fire Department has been dispatched through the Town of Indialantic since 2015. Last month the Town of Indialantic decided to close their dispatch center. Spoke in the past about the benefits of being with Indialantic versus being with Brevard County. Several smaller dispatch centers have consolidated into the County, and they are giving the Town a great deal. Potential for forced consolidation in the future, so doing it now would be a better option. Would encourage the Commission to approve the contract with the County, it will be cheaper than the agreement with Indialantic. Received an agreement from Brevard County to do it for $5,490 and that price is locked in for 3 years. Commissioner Sherri Quarrie made a motion to approve the agreement with Brevard County Sheriff’s Office for dispatch services per the agreement with no changes; Commissioner Anna Butler seconded; Vice Mayor Terry Cronin asked about the flat fee amount of $25,000. - 7:30 Fire Chief Gavin Brown explained that the Police Department currently pays $19,510 for dispatch and they will consolidate Police and Fire for $25,000 together. Said the Town Attorney has already vetted the contract. Commissioner Reed confirmed this agreement will consolidate the Police and Fire dispatch into one and the other contracts would be null and void after this takes effect. Asked if any new equipment or software is needed to be able to start on June 1 st. Asked about the start date to make sure there is no gap in services. Fire Chief Gavin Brown said potentially, they have not had the meeting with the Sheriff’s Office yet for the transition process, but they have already saved some money in the Fire Department for laptops. Said this first year until October, the County will not charge them anything which will allow them to use the money they would have paid Indialantic for anything they would need. Said June 1 st is the target start date, it could be pushed back but there would be no gap in services. Motion carried 4-0. 6. Adjournment Commissioner Sherri Quarrie moved to adjourn; Commissioner Anna Butler seconded; Motion carried 4-0. Meeting adjourned at 5:44 pm. ATTEST: ______________________________ ______________________________ Terry Cronin Rachel Pembrook Vice Mayor Transcriptionist30

Town Commission Meeting Section: Consent Agenda Meeting Date: October 21, 2026 From: Town Clerk Cyd Jones RE: Approval of the May 6, 2026 Special Town Commission Meeting minutes – 2nd meeting31

Town of Melbourne Beach, Florida Minutes – 2 nd Special Town Commission Meeting May 6, 2026 Page 1 of 2 Town of Melbourne Beach SPECIAL TOWN COMMISSION MEETING May 6, 2026 at 5:45 p.m. COMMUNITY CENTER – 509 OCEAN AVENUE MINUTES Commission Members: Staff Members: Mayor Alison Dennington Town Manager A. Marie Smith Vice Mayor Terry Cronin Town Clerk Amber Brown Commissioner Anna Butler Commissioner Tim Reed Commissioner Sherri Quarrie 1. Call to Order Vice Mayor Terry Cronin called the meeting to order at 5:45 pm. 2. Roll Call Town Clerk Amber Brown conducted roll call. Commission Members Present Commission Members Absent Staff Members Present Vice Mayor Terry Cronin Mayor Alison Dennington Town Manager A. Marie Smith Commissioner Anna Butler Finance Manager Jennifer Kerr Commissioner Tim Reed Fire Chief Gavin Brown Commissioner Sherri Quarrie Town Clerk Amber Brown 3. Pledge of Allegiance, Moment of Silence, and Civility Pledge Vice Mayor Terry Cronin led the Pledge of Allegiance, moment of silence, and read the Civility Pledge. 4. Public Comments 5. New Business A. Ordinance 2026-01 Proposed Addition of Employee Firefighters to FRS – First Reading AN ORDINANCE OF THE TOWN OF MELBOURNE BEACH, FLORIDA, PROVIDING FOR ELIGIBLE EMPLOYEE FIREFIGHTERS’ PARTICIPATION IN THE FLORIDA RETIREMENT SYSTEM AS AUTHORIZED BY CHAPTER 121, FLORIDA STATUTES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.32

Town of Melbourne Beach, Florida Minutes – 2 nd Special Town Commission Meeting May 6, 2026 Page 2 of 2 Town Manager A. Marie Smith spoke about the Town reviewing whether the firefighters would join FRS or the Police Pension Plan. To be able to hire quickly, they went with the FRS and believes it’s what is best for the Town. Fire Chief Gavin Brown spoke about why they chose FRS. Staff already have FRS, it will not increase the burden on staff, it is a recruitment tool. Finance Manager Jennifer Kerr spoke about supporting this option and agrees it is a recruitment tool. Commissioner Anna Butler made a motion to accept Ordinance 2026-01 first reading to provide eligible firefighters participation in the FRS system as authorized by Chapter 121, Florida Statutes; Commissioner Sherri Quarrie seconded; Commissioner Tim Reed asked to add what part of the Town Code this will be added to, and for that to be included in the Ordinance for the second reading. - 6:42 Commissioner Sherri Quarrie spoke about not recalling that in other ordinances. Town Manager A. Marie Smith spoke about getting clarification from the Town Attorney to make sure the ordinance is placed in the appropriate place. Commissioner Tim Reed clarified he is not trying to change the writing of the ordinance, he just wants it in the background information in the summary page. Vice Mayor Terry Cronin asked about health insurance and where it was budgeted. Said it was budgeted at $42,000, but that it says $14,000 needs to remain as a buffer. Finance Manager Jennifer Kerr spoke about the reason is because health insurance is based on age. The original $42,000 is a guestimate. Motion carried 4-0. 6. Adjournment Commissioner Anna Butler moved to adjourn; Commissioner Sherri Quarrie seconded; Motion carried 4-0. Meeting adjourned at 5:56 pm. ATTEST: ______________________________ ______________________________ Terry Cronin Rachel Pembrook Vice Mayor Transcriptionist33

Town Commission Meeting Section: Consent Agenda Meeting Date: October 21, 2026 From: Town Clerk Cyd Jones RE: Approval of the May 6, 2026 Town Commission Workshop minutes34

Town of Melbourne Beach TOWN COMMISSION WORKSHOP May 6, 2026 at 6:00 p.m. COMMUNITY CENTER – 509 OCEAN AVENUE MINUTES Commission Members: Staff Members: Mayor Alison Dennington Town Manager A. Marie Smith Vice Mayor Terry Cronin Town Clerk Amber Brown Commissioner Anna Butler Commissioner Tim Reed Commissioner Sherri Quarrie 1. Call to Order Vice Mayor Terry Cronin called the meeting to order at 6:00 pm. 2. Roll Call Town Clerk Amber Brown conducted roll call. Commission Members Present Staff Members Present Vice Mayor Terry Cronin Town Manager A. Marie Smith Commissioner Tim Reed Public Works Director Tom Davis Commissioner Sherri Quarrie Town Clerk Amber Brown Commission Members Absent Mayor Alison Dennington Commissioner Anna Butler 3. Pledge of Allegiance, Moment of Silence, and Civility Pledge Vice Mayor Terry Cronin led the Pledge of Allegiance, a moment of silence, and read the Civility Pledge. 4. Public Comments 5. New Business A. Presentation and discussion on Basin 10 by Haley Ward David Baggett from Haley Ward provided a presentation on the Basin 10 study. Said he hopes the findings from tonight are informative, help inform the next steps of improvements that can be made in Basin 10, and if not, dispel some speculation of things that might be happening. Started by addressing the manatee in the drain, certainly was not part of the scope, but happy to be a part of the solution. The purpose of the scope was to analyze Basin35

Town of Melbourne Beach, Florida Minutes - Town Commission Workshop May 6, 2026 Page 2 of 6 10 in terms of recent observances, concerns and considerations for the capacity of the stormwater system. This Basin does not have a permanent stormwater management system that’s designed to treat runoff, this is purely a system that functions hydraulically. Basin 10 consists of 6th Ave to A1A to Flutie Athletic Complex and Oak St. David Baggett spoke about the results, which are structured around what inlet it is referring to and what time during the storm does it hit the peak. Ideally, it would hit in the middle. Then there is the peak stage which is the modeled elevation reached. After that, an alert stage which is when the water comes out of the inlet. Then the warning stage is when do we start getting water at finished floor elevations of homes. The last part is that they look at the total time of the flood, between when it starts and stops. Spoke about how 6 inches of rain in a 24-hour period is when flooding starts in the roads for most of the basins. Prefers to see that at 7 or 7 and a half inches. Lowest finished floors on homes are not impacted until 13 inches of rain in 24 hours which is not seen a lot. Spoke about how Cedar is an area with a lot of concerns. David Baggett spoke about how 17 acres drains to a single inlet at Orange and Rosewood; the structure has a small pipe for that much area. Most municipalities do not have anything under 15 inches; cost difference is not much to go to 18 so you may as well if you were upsizing pipes. -20:34 David Baggett spoke about how before you go and improve a section, he recommends scoping the section first. The biggest thing he noticed in their model is a significant drop in what level the water wants to be at between the two intersections at Cedar and Rosewood and Cherry and Oak Street. Recommends upsizing the capacity of what runs from the corner of Oak Street to Rosewood. Said there appears to be a 48-inch pipe that runs from the east side of Oak St to the next junction and the pipe actually gets smaller as it goes, 42 inches, but fixing this one would be difficult. If flooding along Rosewood is a frequent concern, a solution could be to catch runoff through more inlets added on the east/west roads. Spoke about how the County proposed having manatee protection measures, questioned why they weren’t there and suggested putting them in. - 38:55 Vice Mayor Terry Cronin asked if Tropical Storm Fay was considered a 100-year storm. Asked if the slipstream put into the tube has caused some blockage. - 51:20 David Baggett said it was considered a back-to-back and they got around 20 inches of rain. Yes, the slipstream stuck out to him, that is not a standard dimension pipe. It does not appear to be crushed, it is made of fiberglass, would say the results show making it bigger improves the system. Commissioner Sherri Quarrie spoke about looking at the runoff, does the runoff have to go down into pipes and go into the river, or can the runoff be contained above ground or in some mechanism barely underground so it is contained before it gets to the river. The land on the eastside of Oak, would that not be a solution for storage? If the river is high due to storms, the water can’t go in it. David Baggett said ideally the conventional solution is that you build ponds, this is not an area conducive to that because of all of the privately owned properties. There are underground solutions which are becoming more common. If they added storage36

Town of Melbourne Beach, Florida Minutes - Town Commission Workshop May 6, 2026 Page 3 of 6 downstream(Oak) but it is bottlenecked, whatever storage is downstream might not solve the stages that you see upstream. Adding storage would be beneficial for treatment of runoff infiltrating it in the ground instead of freely discharging it int