The School Board of Nassau County, Florida

3 Thursday, April 25, 2024 The School Board of Nassau County, Florida “Empowering Others Through A Commitment to Excellence” 1201 Atlantic Avenue Fernandina Bch., Florida 32034 (904) 491-9900 6:30 p.m. A. Meeting Opening Subject 1. Call to Order, Invocation and Pledge of Allegiance Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category A. Meeting Opening Type Information, Procedural Invocation - Pledge - File Attachments B. Agenda Subject 1. Adoption of the Agenda Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category B. Agenda Type Action Recommended Action Adopt the agenda. File Attachments Motion & Voting Adopt the agenda. Motion by Curtis Gaus, second by Lissa Braddock. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Shannon Hogue, Curtis Gaus C. Superintendent Spotlight Subject 1. Superintendent Spotlight Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category C. Superintendent Spotlight Type Recognition File Attachments D. Presenters or Special Order Subject 1. Presenters or Special Order Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category D. Presenters or Special Order Type Recognition File Attachments E. Consent Agenda Subject 1. Minutes - Regular Meeting 4/11/2024 Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent), Minutes Recommended Action Approve the minutes of the Regular Meeting held on April 11, 2024. Minutes View Minutes for Apr 11, 2024 - The School Board of Nassau County, Florida File Attachments All items on consent agenda will be with one vote. Motion & Voting (not specified) Motion by Shannon Hogue, second by Lissa Braddock. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Shannon Hogue, Curtis Gaus Subject 2. Personnel Agenda and Addendum Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Approve Personnel Agenda and Addendum. Goals Human Resources - Strategy 2 - Competitive salaries, affordable health insurance, incentives, and positive working conditions to retain quality teachers and staff within the school system. File Attachments 20240425-Hodges-Personnel Agenda.pdf (92 KB) 20240425-Hodges-Personnel Addendum.pdf (117 KB) All items on consent agenda will be with one vote. Motion & Voting (not specified) Motion by Shannon Hogue, second by Lissa Braddock. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Shannon Hogue, Curtis Gaus Subject 3. Budget Amendments Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Approve 2023-2024 budget amendments for the March of 2024. Goals Human Resources - Strategy 2 - Competitive salaries, affordable health insurance, incentives, and positive working conditions to retain quality teachers and staff within the school system. Growth Management and Operations - Strategy 1 - Create community buy-in for support of alternative revenue sources to support capital projects. AGENDA STATEMENT: Approve 2023-2024 budget amendments for the March of 2024. ISSUE: Florida State Board of Administrative Rule 6A-1.006 requires that the School Board approve amendments to the district school budget whenever the function and object amounts change from the original budget approved by the School Board. ALTERNATIVES: 1. Approve the amendments as presented. 2. Revise the amendments as presented. 3. Disapprove the amendments as presented. RECOMMENDATIONS: The Superintendent recommends the approval of the Budget Amendments as presented. RATIONALE: The Budget Amendments are procedurally necessary to update our budget to reflect changes outline in the attached impact statements. IMPACT STATEMENT: See the cover memorandum for explanation of the effect of fund balance. DATA SOURCE: Elizabeth Sparkman, Accounting Manager SUBMITTED BY: Ellen Harper, Director of Business Services, 904-491-9870, January 12, 2023 File Attachments Mar 24 BA.pdf (546 KB) All items on consent agenda will be with one vote. Motion & Voting (not specified) Motion by Shannon Hogue, second by Lissa Braddock. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Shannon Hogue, Curtis Gaus Subject 4. Monthly Financial Statement Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Approve monthly financial report for March 2024. Goals Human Resources - Strategy 1 - Recruit and retain innovative teachers who will inspire students to explore academic and career options. Growth Management and Operations - Strategy 2 - The establishment of land/growth committee with the appropriate stakeholders along with an approachable mindset. AGENDA STATEMENT: Approve monthly financial report for March 2024. ISSUE: Florida State Board of Education Administrative Rule 6A-1.006 requires that the superintendent of schools shall submit for use and consideration of the School Board, a financial statement prescribed by the School Board. ALTERNATIVES: 1. Approve the monthly financial reports. 2. Disapprove the monthly financial reports. RECOMMENDATIONS: The Superintendent recommends approval of the monthly financial reports. RATIONALE: The financial records and accounts of the School Board are maintained under the direction of the Superintendent with the approval of the Board. IMPACT STATEMENT: There is no direct financial effect on schools or budgets by the approval of the monthly financial report. DATA SOURCE: Isabel Fortenberry, Fiscal Accountant SUBMITTED BY: Ellen Harper, Director of Business Services File Attachments Monthly Financial March 2024.pdf (300 KB) All items on consent agenda will be with one vote. Motion & Voting (not specified) Motion by Shannon Hogue, second by Lissa Braddock. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Shannon Hogue, Curtis Gaus Subject 5. Vouchers & Warrants Report MAR24 Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action The Superintendent recommends approval of this request. AGENDA STATEMENT: Approve the Vouchers and Warrants Report (Expenditures) for March 2024. ISSUE: The vouchers and warrants are a summary of the financial activities of the School Board. They provide a District-wide view of flow of funds. ALTERNATIVES: The Board's alternatives are: 1. Approve the Vouchers and Warrants report. 2. Disapprove the Vouchers and Warrants report. RECOMMENDATIONS: The Superintendent recommends approval of this request. RATIONALE: The financial records and accounts of the School Board are maintained and under the direction of the Superintendent with approval of the Board. IMPACT STATEMENT: This has no direct financial impact. DATA SOURCE: Kim Bernhart, Accounts Payable Accountant SUBMITTED BY: Ellen Harper, Director of Business Services; 904-491-9870 File Attachments MAR24 V & W REPORT.pdf (60 KB) All items on consent agenda will be with one vote. Motion & Voting (not specified) Motion by Shannon Hogue, second by Lissa Braddock. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Shannon Hogue, Curtis Gaus Subject 6. Student Transfers Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Approval requested for student transfers received. NAME FROM CITY TO SCHOOL REASON IN/OUT SCHOOL YEAR Lonsberry, Lilith YPS HE Parent works at HES IN 2024-2025 Larrick, Ava Duval - 32218 CMS Parent works at CMS OUT 2024-2025 Newmans, Savannah FBHS YHS Parent Preference IN 2024-2025 Ngwenya, Josephine YMS FBMS Parent Preference IN 2024-2025 Roscoe, Cullen WES HES Parent works at HES IN 2024-2025 Stevenson, Amelia YES CIS Parent works at CMS IN 2024-2025 Taylor, Maverick CES HES Parent works at HES IN 2024-2025 Weiser, Natalie YMS FBMS Parents work at FBHS IN 2024-2025 Williams, Liam YPS SSE Parent Preference IN 2024-2025 File Attachments All items on consent agenda will be with one vote. Motion & Voting (not specified) Motion by Shannon Hogue, second by Lissa Braddock. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Shannon Hogue, Curtis Gaus Subject 7. Donations Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Approve the following donations. File Attachments Donation FIT April 24.docx (133 KB) WES_Donations.pdf (47 KB) YES_Donations.pdf (40 KB) All items on consent agenda will be with one vote. Motion & Voting (not specified) Motion by Shannon Hogue, second by Lissa Braddock. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Shannon Hogue, Curtis Gaus Subject 8. Facility Use Waiver Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Request approval to waive facility use fees for Hilliard Heat AAU Team. Goals Community Relations - Strategy 2 - Increase business and community partnerships. AGENDA STATEMENT: Approve request to waive fees for Hilliard Heat AAU Team ISSUE: ALTERNATIVES: RECOMMENDATIONS: RATIONALE: IMPACT STATEMENT: DATA SOURCE: SUBMITTED BY: George Raysor File Attachments Hilliard Heat AAU Application.pdf (1,256 KB) Hilliard Heat AAU Insurance.pdf (359 KB) All items on consent agenda will be with one vote. Motion & Voting (not specified) Motion by Shannon Hogue, second by Lissa Braddock. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Shannon Hogue, Curtis Gaus Subject 9. PAEC Skyward Contract Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) Recommended Action Approve a contract with PAEC for participation with PAEC Project #74817 - Gateway Finance for July 1, 2023 - June 30, 2025. AGENDA STATEMENT: Approve a contract with PAEC for participation with PAEC Project #74817 - Gateway Finance for July 1, 2023 - June 30, 2025. ISSUE: Contract for the continuation of the Enterprise Resource Program (ERP) system, Skyward, through PAEC. ALTERNATIVES: Not approve the contract with PAEC RECOMMENDATIONS: Approve a contract with PAEC for participation with PAEC Project #74817 - Gateway Finance for July 1, 2023 - June 30, 2025. RATIONALE: We have been going through PAEC for a long time. IMPACT STATEMENT: None DATA SOURCE: PAEC/Ellen Harper SUBMITTED BY: Ellen Harper, Director of Business Services File Attachments Nassau with PAEC.pdf (1,241 KB) All items on consent agenda will be with one vote. Motion & Voting (not specified) Motion by Shannon Hogue, second by Lissa Braddock. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Shannon Hogue, Curtis Gaus Subject 10. Consent Vote Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category E. Consent Agenda Type Action (Consent) File Attachments All items on consent agenda will be with one vote. Motion & Voting (not specified) Motion by Shannon Hogue, second by Lissa Braddock. Final Resolution: Motion Carries Yes: Gail Cook, Lissa Braddock, Shannon Hogue, Curtis Gaus F. Action Items Subject 1. ESS Services Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category F. Action Items Type Action Recommended Action Request approval for ESS to staff the district's substitute teachers beginning with the 2024- 2025 school year. AGENDA STATEMENT: Request approval for ESS to staff the district's substitute teachers beginning with the 2024- 2025 school year. ISSUE: To alleviate the district's responsibility for the end-to-end processing of substitutes, including, but not limited to: recruiting, onboarding, payroll, tax reporting, etc. ALTERNATIVES: Approve the request Deny the request RECOMMENDATIONS: The Superintendent recommends approval for ESS to staff the district's substitute teachers beginning with the 2024- 2025 school year. RATIONALE: Having a third party administer all aspects of substitute employment would alleviate a significant workload in the Human Resources Department, Business Services Department, and at each school site. The district would not be liable for any Worker's Compensation claims or Unemployment payments for any substitutes. The district would no longer need to pay for the Absent Manager program, as ESS would incur that cost. IMPACT STATEMENT: General funds will cover the cost. DATA SOURCE: ESS Scott Hodges SUBMITTED BY: Scott Hodges File Attachments Motion & Voting G. Discussion Items Subject 1. Discussion Items Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category G. Discussion Items Type Discussion File Attachments H. Staff Reports Subject 1. Staff Report Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category H. Staff Reports Type Information File Attachments I. Old Business Subject 1. Old Business Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category I. Old Business Type Information File Attachments J. Public Presentations Subject 1. Public Presentations Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category J. Public Presentations Type Information (The School Board cannot take action on input/request(s), but may place an item on the agenda of a subsequent meeting for action). Presentations to the Board are limited to three (3) minutes. ADDRESSING THE BOARD: Individuals or groups may address comments to the School Board at any Regular Meeting by following established procedures. The maximum allotted time for a presentation is three (3) minutes per person. A speaker's time may not be allocated to others. The Board will permit individuals' comments on agenda items at the time the item is under consideration. Individuals must complete a form located on a table near the rear wall of the Board Room. Thirty minutes will be set aside at the end of the meeting for public discussion on non-agenda items. File Attachments K. Superintendent Comments Subject 1. Superintendent Comments Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category K. Superintendent Comments Type Information File Attachments L. Board Comments Subject 1. Mr. Gaus Comments Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category L. Board Comments Type Information File Attachments Subject 2. Ms. Hogue Comments Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category L. Board Comments Type Information File Attachments Subject 3. Ms. Braddock Comments Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category L. Board Comments Type Information File Attachments Subject 4. Ms. Cook Comments Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category L. Board Comments Type Information File Attachments Subject 5. Dr. Grooms Comments Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category L. Board Comments Type Information File Attachments M. Attorney Comments Subject 1. Attorney Comments Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category M. Attorney Comments Type Information File Attachments N. Adjournment Subject 1. Adjournment Meeting Apr 25, 2024 - The School Board of Nassau County, Florida Category N. Adjournment Type Information Time adjourned - File Attachments

The School Board of Nassau County, Florida

Apr 25, 2024