Regular Board Meeting (8/21/2023)

Agenda Review Page Agenda Agenda TYPE: Regular Board Meeting DATE: 8/21/2023 TIME: 6:30 PM Agenda Attachment LOCATION: Board Room DETAILS: CALL TO ORDER at 5:30 p.m 1.1 checkbox root item Roll Call Info THE BOARD WILL MEET IN EXECUTIVE SESSION at 5:30 p.m. to discuss A) Student Discipline and Other Matters Concerning Individual Students – 5 ILCS 120/2(c)(9,10) B) The Appointment, Employment, or Dismissal of Employees – 5 ILCS 120/2(c)(1) C) Pending and Imminent Litigation – 5 ILCS 120/2(c)(11) D) Real Estate – 5 ILCS 120/2(c)(5,6) PLEDGE OF ALLEGIANCE 3.1 checkbox root item Pledge of Allegiance Info Summary: I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. APPROVAL OF AGENDA 4.1 checkbox root item Approve the Agenda for August 21, 2023 Action Resolution: That the Board of Education approves the agenda. PRESIDENT'S REPORT 5.1 checkbox root item President's Comments Info 5.2 checkbox root item Student Board Representative Oath of Office Info 5.3 checkbox root item Student Report Info SUPERINTENDENT'S REPORT 6.1 checkbox root item Superintendent's Report Info DISCUSSION ITEMS 7.1 checkbox root item Old Business Info 7.2 checkbox root item New Business Info PUBLIC COMMENT 8.1 checkbox root item Public Comment Info PRESENTATIONS TO THE BOARD BUSINESS REPORTS 10.1 checkbox root item Business Reports Info Attachments: 8:21:23 Business Report Board Submission.pdf CONSENT ACTION ITEMS Action 11.1 checkbox root item Approval of Consent Action Items Action Summary: Approval of consent action items as listed in the agenda. Resolution: The Superintendent recommends approval of the consent action items 11.2 through 11.7 as described in the corresponding resolutions. 11.2 checkbox root item Approval of the Minutes of the Executive Session and the Regular Meeting of August 7, 2023 Action Resolution: WHEREAS, the Board of Education of Springfield School District 186 reviews the minutes of the regular session and the executive session of the previous Board Meetings; and WHEREAS, copies of these sets of minutes were distributed to the Board in the board packet prior to this meeting; NOW THEREFORE BE IT RESOLVED that the Board of Education approves the aforementioned set of regular session and executive session minutes and directs the Secretary to include them in the official records of the Board of Education meetings. 11.3 checkbox root item Approval of Payroll and Bills Payable Action Attachments: 8:21:23 Payroll & Bills Payable Board Report.pdf Resolution: That the Board of Education approves payroll and bills payable as shown in the attached report. 11.4 checkbox root item Tabulation of Bids and Recommendation for Purchase and Payment Bid #24-01 — Asbestos Abatement (Phase 3 Edison Wing) – Lanphier High School Action Attachments: 24-01 Phase 3 LHS Asbestos Bid Tabulation.pdf Resolution: BE IT RESOLVED to accept the low acceptable bid for the following bids and to approve payment of same upon completion: Bid #24-01 — Asbestos Abatement (Phase 3 Edison Wing) – Lanphier High School 11.5 checkbox root item Approval of an Agreement with NAACP Regarding the Alternative Education Program Action Attachments: NAACP Agreement Alt Educ 23-24.pdf Resolution: That the Board of Education approves the attached agreement with NAACP regarding an alternative education program. 11.6 checkbox root item Approval of a Consultant Agreement with The Trauma Resilient Ecosystem Program Action Summary: Da’Mond T Holt, PhD, CNFMP will collaborate with Jefferson and Washington middle schools and the District to implement an effective collaborative plan to address and reduce the effects of early childhood trauma, chronic stress, low academics, negative student behavior, school discipline among students, secondary trauma, compassion fatigue and burnout among students, staff, and fostering trauma resilience within families by providing trauma-informed care, trauma-responsive practices, secondary trauma/self-care and restorative practices. Dr. Holt will work with the schools and District to analyze school-wide data to assist reducing the negative effects of trauma among students, staff, and families. Funding: Title II Resolution: WHEREAS, Springfield Public School District 186 continues to be committed to continuously improving the quality of educational opportunity and achievement for every student; and WHEREAS, Springfield School District 186 desires consultant services relative to Trauma-Informed Instruction, Trauma-Sensitive Schools, and Trauma-Resilient Schools at Jefferson and Washington Middle Schools; and WHEREAS, Dr. Da’Mond Holt is qualified and has agreed to provide 24 in-person workshops – 6 for teachers, 6 for administrators, 6 for students and 6 for parents/guardians and students (3 at each school) at a total cost of $48,300; and WHEREAS, Dr. Da’Mond Holt’s services are completely reimbursable through the Title II grant; NOW THEREFORE BE IT RESOLVED that the Board of Education approves the retention of consultant Dr. Da’Mond Holt per the terms identified above and directs the Superintendent to execute the necessary documents on behalf of the Board. 11.7 checkbox root item Approval of an Agreement with the Outlet Action Funding: ESSER III Resolution: WHEREAS, students attending Addams Elementary School, Douglas School, and Grant Middle School will benefit from a mentoring program; and WHEREAS, the Outlet is able to provide staff and volunteers to mentor students at school and after school; and WHEREAS, the Outlet's mentorship programs encourage young people to develop their emotional, physical, social and intellectual selves; NOW THEREFORE BE IT RESOLVED that the Board of Education approves the agreement with the Outlet pending final legal review for a total annual cost of $404,750 to be paid from ESSER funds. ROLL CALL ACTION ITEMS 12.1 checkbox root item Approval of Personnel Recommendations Action Attachments: Per 8-21-23.pdf Curr. Compensation 8-21-23.pdf Resolution: The Superintendent recommends adoption of the Personnel recommendations as presented. 12.2 checkbox root item Approval of Resolution Regarding Auditing Preparation Services Action Summary: Approval of an agreement with RSM US LLP to assist with consulting needs for the Fiscal Year 2023 Audit Preparation. The total cost is to not exceed $119,850; this is a decrease from the FY22 cost of $126,361. Resolution: NOW THEREFORE BE IT RESOLVED that the Board of Education of Springfield Public School District 186 approves the Audit Preparation Agreement with RSM US LLP for a total cost not to exceed $119,850 and directs the Superintendent to execute the necessary documents. ANNOUNCEMENTS 13.1 checkbox root item Next Regular Meeting — Tuesday, September 5, 2023, at 5:30 p.m. — Board Room Info 13.2 checkbox root item Upcoming District Events Info Summary: September 4 — No School – Labor Day 13.3 checkbox root item Freedom of Information Report Info Attachments: FOIA_Rpt_8.21.23.pdf ADJOURNMENT Powered By ElectronicSchoolBoard.com