Life Enrichment Subcommittee

I'm going to start off with the big on the. Okay. Yes, yes, yes. She's just shocked that she's going home early today. Me and then. Okey dokey. Everything else we should be doing. All right. We're going to start the account with like that. Okay. And we are going to start the Internet subcommittee meeting today on item number one and share some numbers on the public there. Any public comments or not? Agenda items. Okay. All right. And then we're going to stick around the agenda a little bit and move to number five. We'll start with the 15, 20, 23, 24 goals review. So that is going to be waiting on the back on the page 68 starts on page six means slides for page 34. Slide 16. Yes, I like that. Thank you. Well, I'm looking out like, okay, here we go. So this was the presentation we had set to do the last couple of times. So there's some updates and well, our goal number one for fiscal year 23, 24 was to provide a winter calendar. I think that goal we did have to cancel initially, we thought it was waning, but we've taken it off for a number of different reasons. We did find an operator that was willing to work with us, but financially we the means was not there financially for the operator as well as us. And there were a couple of other factors that led into that decision. So that goal we tabled indefinitely and something that we'll continue to explore, but not as a goal necessarily for recreation. Goal number two, treatment for not all the notes on goal number two, increased non sports programs, activities for residents of all ages. So in this year we have increased this in all areas, not just revenue, but also for seniors, seniors has. I think we did this presentation because a lot of this was from October, November. So we have done this in front of the council. But some of the the ideas that we've done is seniors have the art program, which is the wellness program, which is what's down at the bottom. So that's, I believe, three times a week. And that's with Dr. Ron Mendell. And he comes in and does painting and arts and crafts with the seniors for mental wellness. Over the summer we had the chess wizards, which was a good program. We won't be necessarily bringing back that program, but we are looking at some additional programing to provide for our youth, including one that is focused on I one, one is focus on. It's called Bridge Challenge, which is a little bit of its offerings, but it's more on a theme program specifically, and these are in partnership with other organizations. We also added the goal of what we did this summer to it was one more that we had done. I don't recall off the top, but these numbers are going up and as we're moving into this next spring and summer, we're also increasing those. So like I said, the ones that we just mentioned are some of them. We're also looking at some that are specific to like academics as well. For instance, Sam, just a group of kids to the Black College Expo out in Oakland this weekend. And based off of that, there are some other programs that are responding from their Twilight hoops, which is one of sound and Jerry program that is a sports program, but it also has a development element to it, which focuses on mentorship, health and well-being, and then also just building the whole person. So there's classes that they have to partake in or participate in that read in particular that we were at 50% visibility as of December with those programs specifically going in to goal number three, launching the My Brother's Keeper Pittsburgh Bird program. As you know, we received our certification in October of 2023. We are still trying to work with the Obama Foundation on how we launch that officially and do our celebration and events which we were planning for February, but we still don't have the marketing materials from them in order to do so. But we did just get today marketing materials for their 10th anniversary celebration of the My Brother's Keeper Alliance has been around. It's basically been ten years. So they're doing a big celebration event. So you will see some information coming out on social media primarily in regards to that in the next couple of weeks. So next, which you'll see kind of in our future goals, is to continue on on this path with the My Brother's Keeper Alliance, which is basically doing that community convening and a action plan and then still working toward identifying that backbone agency. The backbone agency is basically the agency that continues to push this on beyond just what the city is doing. And then finally, goal number four address using our adult services master plan, objectives one, three and five. So far, we're at 65%. Again, this was as of February six things was a Friday. And now we want to talk about these because these are some of the things that you really worked hard on. Yeah, the database has been established and we've been talking about how to make that more public facing putting it on our Web site, categorizing some of the service providers and just making it an asset for the community, for young people, parents, whoever might be looking for services, and then increasing civic engagement and service learning projects and volunteerism. I know civic engagement. I've talked about youth government in the past, but also continuing to work with the school for smaller events and things that we've got volunteer opportunities for young people through the school. They're required to complete so many service hours before they graduate. So if we can be more intentional with those pieces and help kids get more opportunity is then hopefully we don't have the end of year question where they're all trying to get it done in a month or whatever it might be. And then we, I know, have a new I don't know that it's a multimedia organization, but a marketing firm that we're talking with about the design challenge and kind of seeing where that if that fits in their scope and where to take that next. So a couple of things come to that. She's on the witness accounts and around due to Sarah, we kind of took one of the things that was more of a preview of that to the talk and then we're back. So okay those are quick goals. Ready for recreation where we are. Okay. I don't know what's going on, but read so long. You know, My Brother's Keeper, I'm doing now production dates for the big announcement as well. So next Wednesday is the ten year anniversary of that they mentioned. And so there are some toolkit pieces and today they had a webinar and there was a lot of folks asking questions about, okay, well what are we doing locally? And there has been some confusion about like the latitude that we're given to use the MBK logo and say that it's, you know, we're a part of the foundation and especially some people have been worried about making financial asks like, Hey, this is a stamp of approval. And they were kind of in the middle of like, do what you need to do, but also like don't mess with the logo. I guess I was sort of when I got out of the webinar. So the good news is they actually had somebody on the call who is heading this marketing effort and they were like, I think I'm better understanding because of the questions that are being asked, like what resources you all need, which are basically like, we need to know that it's okay for us to go out and say we're a community. And I think that they heard that too, or at least so I don't necessarily have a exact date on that. We've talked about, you know, what are the things we can do in the meantime? Is it, you know, making a proclamation? Is it kicking things off to get the steering committee together to just like keep us moving? And I think that's probably going to be the easy stuff for us to take. In the meantime, we will go back to item number. You spoke on diversity and education on things for you. Okay. So I know that this evening to review with you the agenda item requested by the City Council on a Culture and Diversity initiative that could be provided by the city at the September 19th, 2022 City Council meeting, which on the agenda item was requested related to creating a culture and it was a condition that would provide criteria and process for local organizations to seek assistance and funding for events, staff research, the calls for local organizations to utilize the capacities to promote the local culture ordinance, the list as well as alternative ways. One city to support the promotion of local culture and because it is so various media available. So also research what other communities, agencies and organizations are also on this slide is a list of facilities that are city owned and managed. So we have the Marina Center, the senior center going to do room in the library picnic area, such as at Buchanan, as City Park, sports fields, ball baseball, soccer, basketball and tennis, small boat club and the Buchanan Aquatic Center. This table lists the city all the facilities that are available for rent. Most of them charge a flat fee that includes custodial and other related costs and rental is up to 12 hours. And the Buchanan School Center charges of people have put on two and a half hours, and that includes hotdogs, chips and unlimited drinks. A minimum of ten kids are needed to move this event small part time and $6.73 to rent the entire park after hours. And it has a different cost structure for the rides. Additional charges apply for cleaning, alcohol permits, etc. And the parent of the proposed basketball grass field artificial turf. And there's an extra charge for a light scoreboard, snack bar and prep the community rooms and centers charge the based outside the facility. So because it is required to be officers, if the event has obviously been deposit and janitorial, additional charges and the senior center rentals and just for the facility, use only insurance, kitchen rent or alcohol, bonus equipment and cancellation fees, all that is not charges. All these facilities and quality assurance must be carried and shown at the time of looking at any of this. Can I interrupt? Yes, of course. These rates are last year, so these rates all just went up by 3% typically. And now this slide shows the media outlet the city has available more events such as Twitter, Instagram, Facebook, and the city has digital signs also available, but not included on this slide is the city's actual website and the many monitors at City Hall and have the money to to use to also cover events such as media outlets and automated digital signs may be a more feasible type of system because the use of social media platforms, digital signs, athletic events and monitors and the organizations weekly like the Book of Attitudes as read according to the mom to be is of $4 plus three presents. Correct because are the recreation departments and low budgets. During the research, staff found that many organizations in Facebook already have resources reflective of their own culture, and we will able to piggyback some of these organizations how to be of that school district, judge us in the area, closed this an awesome community foundation and the ask McDonald's college for you as the organizes events at grade level and they hear that they're multipurpose room or other locations in the property depending on the size of the event. And a lot of intelligence established not to worship by the Catholic Church code that animal are members from different cultures who would just up to represent their cultures and for what entertainment this is held on the first Sunday, October each year on the property. So before before you go on to the next slide, I just want to recap because we had this list from a former subcommittee. So basically what the former subcommittee wanted us to do is to identify if there is a way for the city to provide assistance to different organizations who want to do a cultural event, whether that be financial or a facility. So now that the shot is going to go over some options with you. Thank you. That's helpful. Oh, okay. Ready this time? Oh, I want to move on the next one. Get this. So it says, I cannot wait as we have a hard stuff. Yeah, Looks out for me. I'll get well. Here we are giving three options that you can consider. Option one is for organizations to help their financial assistance. General Fund will allocate up to $10,000 for this program and organizations can receive up to $500. This will assist 20 organizations. The maximum wasn't suppose is given an option to is for organizations to apply for the use of a city facility and the value of the use may not exceed $500. We'll get 10,000 for this program also, and this will assist up to 20 organizations if the maximum amount is given. Option three is for organizations to apply for advertising assistance. The cost associated with this effort is stock options. These are already being performed by the city's outreach coordinator and the acquisition and sorry. And that would be sold to other cities in the county. And one citizen respondent do not have any programs that you get specifically. But this type of event, the city of Moraga and San Pablo have discussed the features focus of interventions for all the nonprofit organizations. But the center has a deposit subcommittee that directs staff to provide support through education, and that is the advance. And the City of Richmond has allocated funds to be given as grants. So the next slide shows the criteria, but I have received assistance. So if you could do option one, the organization must be a certified. I will want to see three tax exempt entity and the application period will be in April to be awarded in June and for disbursement shall be in July of the next fiscal year. And the manager must present is requested. Labor Management Subcommittee assistance may not be more than 10% of the event program's overall budget, and they should not have received any city assistance within the previous 24 months, and assistance is available only by the funding last and the option This is option three. The event must be provided, advanced organization must be. There's already artwork and narrative and the advertising made relevant to this or that event or program, but no earlier than 2 minutes before the program. So in this case, the organization does not necessarily have to be a firewall. What do you think that the only organizations that provide a benefit to the community can advertise on these digital platforms? For example, billboard teams advertise and sign up for the season. The city is already performing this option to benefit the community at no cost to the organization. Advertising events. On this digital platform, the city typically runs the advertisements for 30 days by no earlier than two weeks before the event date, and this is the most feasible assistance because it poses the least burden on our general fund. Some events that have become one of our events is by events and auditions. These is the community center, African-American Baby shower Exit shop recommendation Storefronts. I request a subcommittee to review the information and data given and provide copies of the members of our next with option one to provide financial assistance and allocates 10,001 900 also to to provide facility use assistance and allocate 10,000 from the General fund and option three to continue to provide advertising assistance, which is the most cost effective assistance. And if we select option three, the city will continue to provide. The same fact is that the continuing and that concludes that this presentation questions I did program on between the two options. Option number two, does that I at this one and two how much city time staff time goes into this is there any additional costs for city staff time about this $500 assistance. Well, we'd have to process it. So if they if they make the request, let's say in April, we have to review all the request. We have to process the request and then issue the the checks and then monitor. So if it's, for example, for a use, then we have to do the accounting for their use. So they use it for 12 hours. It's going to be more than $500. So there is additional work stuff that goes with it. And there's also the staff type of assistance facility. San Marino Center. There's the staff costs in order to have that building open as well. That aspect of options, as well as cleaning for option two. So it looks like slide number nine is for local. It's a public option. It adds to okay, but there is still time that would be allocated for option one and two. Option one is as Maria said, they would be all processing for labor. Specifically, option two would be processing and staff time, which is manageable. Okay, that's what I was trying to get to. What are the other costs associated with this one? And I mean, a lot of this is already being done indirectly. Look at the events like the the marches that are put on that TV goes out and they help those marches happen. They're not they're not charging local services. There's opportunities where we open up and allow use of buildings by certain nonprofits for different things. Those are not necessarily always cash is in there. So we do a lot of these things that we're just creating more of. A formalized, I think is what they were looking for. Yeah, there has been anything but it makes sense to do a formal if it makes sense at the same time, you did offer a financial assistance. I mean, then it would be a double hit to the city because now you're paying for staff for the other staff and assistance right? Right. That's why we kept option three out there, because it's already been done. And then the rates that are listed there are those nonprofit rates are just city rate. We don't do nonprofit rates because we already factor that into ourselves. So our rates are all they're lower than pretty much everywhere in our area. So when we do create our will, we create our rates. We looked at all of the facilities that are similar in our area and the Brentwood and make sure that we subsidize to make sure that we can make it affordable for our community. So our rates are already subsidized. We do have the unpublished rate that we do, and it's $300 once a year for nonprofits to use for fundraising purposes at the senior center. That's the only way they can use. And so we do. When I first took over the recreation department, we most of our seniors and I were all nonprofits, and it was just killing our budget. And so what we did was we look at how many there were and found a way to basically kind of spread those out so that we could actually bring in revenue. And so now they get one time and a 12 month, three amount January to December quarter from the day that you have it, and then they can apply to utilize that. And that's helped a number of different nonprofit organizations in order to do fundraising events. And again, that's another way for us to give back without it necessarily breaking our entire way. Yeah, okay. I love auction three because we're already doing that like that. It's a no brainer. Option one that's a nice thought for us to do the processing for folks. I think when you think about it, this is around like equity, like it. It's good to have a standard. So that no one can say you have favoritism over one group or another. So I've made it. That is where this came from. But when I think about the cost to the city, I think option one would probably be the if we can manage it, that's an option that I'd be open to for us to do. But if we're doing option three already, that's, that's already something that we're doing for the community and it's available to everyone and it's available through. So I'm going to put in there. I don't want to be doing all the talking. I just have some thoughts behind this. I definitely option one does not stick out for me for the purpose of this type of support to nonprofits because it's a set amount. And then I'll include staff time options. Use does stick out to me for a variety of reasons. Reason number one is there's an incentive in wanting nonprofits to use or facilities. It's kind of like a given that they are going to use their facilities. What really is the ripple effect they might use? Vendors around the area, local businesses might profit from events being facilitated here in the city rather than just advertising at events that can be in someone's backyard. So there's an incentive for for using a venue with the city. Another thing is they'll be able to utilize this program. They can reapply within 24 months. The incentive is a nonprofit might take advantage of utilizing one of our venues, and maybe in four months they'll actually spend dollars to redo an event at the same facility. I like the idea that the city uses up to $500 in value. I was looking at the rates and some facilities are under 300. So this might mean that more than 20 organizations could potentially be serviced. Option number three, again, I'm not I like the idea of advertising, but I do want to see more events happen within our city boundaries and just open to the public and using the local businesses to afford to cater those events. And and so and I know they're my final thought behind it and when we have nonprofits using our venues, they're going to have guests at those venue. Those guests might be triggered to actually want to run right out of the building. So it'll in a way, the advertising for us would be free marketing for us to have members from many other communities look into our venues and want to rent it out for any private parties. Staff is proposing that assistance not exceed 10% of the overall budget, up to 500. So there are events where the event could maybe cost 2000 and I checked on one event recently by Paysafe when they did the estimates, and I think Rosemary said that the budget for that was 2000, so their assistance would be 200. But the point is because the city should be the one funding their event, they should have some skin in the game. So we will you know, we're proposing 10% up to 500, depending on what that event on that same example. So that would be $200 for that event. We gave them free space in classrooms, three of the arena center for a week at no cost, as well as the gymnasium for the entire day. Well, that's about 20 $500 that we basically sponsored that event, which is a lot more than $200, along with a lot of other nonprofit organizations that would work with them. So that would kind of set our parameter to be a lot cheaper from that parameter out of our standard giveaway to nonprofit. So this would then take that ability by way of every nonprofit that we process, and we would basically have $10,000 allocated annually and we would reduce some of the other efforts just because, again, we're if we're do this on top of top of what we're already doing, that's another big hit on on city staff, which equates to general fund expenditures. And also as far as the arenas that we are trying to work with nonprofits for, we try and get them to do that events and activities during hours when we're already there. I'm glad we have other activities in the building. Why not? We don't charge them. We try not to charge Laemmle. So we are a nonprofit that's wanting to do a program where she's actually going to be a part of our program. I think it is an immediate they can get computers at the end and no cost to them. And so the spring program for them. So we're we're working with her as is to not do it on a Saturday, but do it during the week, during the day when we're already there on staff. And that way it doesn't have any of the expense on us. But again, if we go with that option that does limit us from doing it and working with the community in great shape or city council advertising or a pretty standard course for city control, we don't. We only allow it for nonprofit organizations and there is no cost for all we all know. But how much does that actually cost city employees? It's part of his job. That's what she's going to do, is to put the stuff out there and they have to give it to you in the right form. Yeah, yeah, yeah, they do. We still we hope, but yeah, and again, I think the only not a problem, but we want to create an opportunity that will be inclusive of the entire community. We have a little more visible that option two with option three, it can literally be anywhere in the United States with anywhere. For example, I can't name any religious organizations, and it's not very inclusive of the entire community. So that's another inclination for option to just bring in a program that's really inclusive, to promote more community events. Are we seeing that with this recommendation because we already do option three? Would we discontinue it if we recommend one of these options or with one of these recommended options I'm proposing? Yes, if we want to if if we're trying to create a standard and see how it works, I would say yes. Yes, we would agree. No. Well, no, we would discontinue. The physical is an option. Mm hmm. I was thinking that we would do it if we're only doing it. Where do we discontinue city council advocating for it? I mean, it's up to you. But now you have staff time working on what they're currently doing and then start time processing this program with Jordan. How many banners applications do we waive approximately? Are there nonprofits? I don't think we really have to charge the temporary site, which is I think we always went first. Yeah, so we don't charge them already. So that's the community benefit that they receive, but we don't necessarily advertise or let them. They know that that's a benefit. They're getting value they're getting from the city. And to be perfectly frank, I'm not sure that they realize that there is normally a cost because oftentimes we just take the word. But I do think that they recognize that the city is going above and beyond to help them because they are very appreciative of what we do. Yeah, And I think it's great that we do it because advertising is expensive. Like that's wonderful for us to do that. And so that's why I would like I would like for us to continue to do. I think it's important for those organizations, but it is a value. So when I was looking at the $500 of free advertising and you're going to get money for a facility like we're getting even more. And so if we're able to do that as a city and that's put us in a bind financially. So I think about, you know, the impact to us financially as a city, but also want to support those organizations. I appreciate what you said about the total budget so that the $2,000 in the grant would be $200. How do we how do we verify what the cost of the event is? And on the honor system, we'd ask them for a budget. I mean, if it's a it's a new event's a little bit harder because they wouldn't really know what their budget is. But people who could do it or who do an event annually, they know what their budgets are and then you guys are about ActionScript we're asking, well, it's going to be. So it's a recommendation. Yeah. I mean, I appreciate what you said about we want people to have events in our city, so bring people here. So I appreciate that. But I also just know about the staff time because there's two costs for option two for us as a city. If we're taking option three off the table, which I don't want, I don't want to go to balance. I know I don't I guess I'm going to go with that. Their goal here, like what's the variable to help out local nonprofits or is a variable to create more inclusive events for the community? And I think the latter is, for me at least, a variable, just because I would want to see more community being spent and everybody would be able to apply for those funds. But again, all the free things that are being done, they'll be funneled into this program. And I like all three options because it sends a parameter instead of just giving here and there and accumulates a lot more, we have a certain amount and a set process of programs because I know you're focusing on the events in the city that programs, events, cultural and diversity, equity events that also come back to you with a little more information on maybe how much time does our staff spend doing the advertising? You know, you put a dollar figure on that. What is that? How many do we do? And give you a little bit more information as well. How many requests do we anticipate with Alicia wanting to know and so we have a lot more information that would be helpful. And then so does Ashley only do option three or because you do option two and three? One, two, three. Ask them. Yeah, just three people get involved and I get everyone else in the room is going, yes, like that. Yeah. That was I guess I don't know what it was. Yeah. Yeah. I'm, I'm struggling with between option one and two because I have different run different thoughts around like what the intention of the diversity and equity program get in the letter is the words right but the intent of it to really link it logically. So where, you know, we're really holding the spirit of what we're trying to do, let us come back someone Thank you. Thank you. It was very valuable. I actually know what to do and produce use facilities that's very helpful to also consider. So I right I'm thinking we should probably move a certain item up. I think. Okay, the act is structured for an after school care because if we are stop in 23 minutes, we want to make sure we also have to get to be done. And just because because that allows yeah I think you were saying all right, let me fast. And so I wanted to start this off with some background. So this is about the youth programs and service database analysis. When I came to the city of Pittsburgh, one of the first things I did was just try to connect with local providers, get information and better understand kind of what who serving the community. So you can see I'm connected with over 75 youth serving programs in organizations. Most of them I was able to meet with in person. Some were virtually. And then I also pulled 15 youth oriented reports and information sources. The whole plan with this database is to continue to update it, to continue to connect with folks and build on that. But from there you can kind of see the different categories that they fell into. There are several providers that fit more than one category. Several of them also are like different in that they worked directly with the school. So it's not necessarily somebody who is in the community. They provide like substitute teachers and playground aides. But still, Fantasy was serving category. The categories that I then put it into from there is that we have some very large nonprofit organizations that have multiple funding sources. They have communities that they work with staff and support systems and are established. Those are more often in like Oakland and San Francisco and kind of have tentacles out this way. The second is smaller nonprofit organizations or smaller staff teams, but they're more often local, and there is an immense benefit when connecting with them because they understand the community better and just have a long history of working with youth in the community. So from doing all of this analysis and looking at everything I was then kind of now, where's the gaps? What are what is knowing all of that information, where are we needing more support for our youth? And the biggest one is in affordable after school child care or activities. So other than just connecting with those databases or creating in the database creation, I also mentioned some reports and called out three here that list child care as a top need, the most recent one being the Contra Costa Opportunity Gap from April of 2023. So that's in addition to what I found some some backing from reports keeping moving quickly. Like we said, we were a little bit more on the analysis. If any of you are familiar with Opportunity Junction, it's a staffing name. So I was in a meeting and one of the staff referred to it as a child care pandemic. So a lot of times what they see is not necessarily that they don't have opportunities to place staff. It's coordinating with them on how they actually care for their child or how they work that job and still have somewhere safe for their child to go. So yeah, adults struggle to hold a full time jobs because of the lack of supervision for their kids. And there's some more information there on the percent of demand that's not being met. East County being the highest in the county as far as unmet demand for child care. And there's an additional bullet there about the amount that was lost during the pandemic. So a lot of providers were closing their doors during that time to then this leads to where we went, which is for our destructed before and after school care RFP. We issued it in December. We held a conference here for folks to come ask questions and get details about the RFP, and then you can see the timeline for the deadlines to respond and get everything in. And from there, we have a spreadsheet kind of over viewing what we received as far as responses. So there were ten total responses. Three of them were from the same organization. And we're just a variation of a program like what the different budget that's 2 to 3 and four? That's correct. So one of the things that we we noticed in issuing this RFP is we wanted it to be pretty open. We wanted folks to come to us with their ideas, but there were a few that didn't really meet this before and after school care kind of format. You know, it was more of a this is a class we offer or this is a program we offer or this is a camp. So it's during out of school time, but it doesn't really address the child care piece or the before and after care piece. I believe those were proposals one through four and six were all pretty much in that in that vein. So then looking at the ones that do fit in with this before and after care is proposal six seven No. Five. Sorry I skipped over that five, seven, eight, nine and ten. And then from there you can see they put their total budget cost in that top row. They have the location of the services provided and a lot of instances they were asking for facility usage, which is listed down below. But you can see the financial requests, if any, from the city. And there are some some big amounts there. There's a lot of variety and what was requested. And then below that is the in-kind. So in some instances it was just needing space to run the program and others it was a few other things that they needed from us. Others were looking for us to supplement something they already had going on in the community or in partnership with the school district. And then the variety of what their their program offering was as the last green category. There. The other thing to really note, though, in from the gray items is number of youth served. So if you're looking at the cost in comparison to the number of youth served, you know, you can do some quick, quick math on what they're asking on a per use basis and the ages. So is this more high school focused? Is this middle school focused? elementary school focused, or does it fit all categories when they run transportation? Which was a question we asked if that's provided through this program or not. And then if there's any other participant on this. So one thing that Sam Wilson, several of these didn't necessarily fit the mold. So like number one and number six, those are those are classes. Those are basically instructor led classes like classes that we already have. And then two, three and four. Those are one week camps. One of the things that we are recommending is that we kind of hold one, two, three, four and six out of this RFP altogether because they didn't really make them now. But looking at what they're asking for, number one and number six, again, we work with instructors all the time. Those calls for those classes, we pass it on to the families. I mean, we always we've done that up to usually $25 or $30, and we can make that happen. Those are those are things that are outside of this because, again, it's not a full program. It's a one time bus and two, three and four targets, high school students, which is one of the things that we want to do. Anyway. These programs are already funded. They're looking for space. That's something that we can we would offer or it would be options we just talked about. But but again, that's something that we can work with them directly and maybe we can find space either at the right of center or the community level to allow those particular camps to them, because they're looking at spring 25, all of 24 and spring of 25 and summer of 25. But what we like to do is pull those out altogether even to see if we can make those work outside of this particular RB because again, they're not in here, but that doesn't necessarily mean that those programs aren't valuable to our community and to our and I appreciate them because the RFP was for like we asked for just everything or do we ask for before and after care? We asked for before and after care, but we also opened it up to other. Yeah. So throw it all in that. Yeah, this is just sort of the thing that they needed to do was show us that they understand a community need and how their program addresses it is like the how a lot of those kinds of programs fit with this. I'm looking at Proposal seven questions that stick out to me as I see those are requests for financial requests is that 100,000? However, the request from the city for additional support and we calculated an estimate of how much it would cost the city to provide them with facility usage, food, stabbing, high speed Internet and I mean parking program. That's great. But all the aforementioned calls that we guesstimate of how much that would be for a year, I know you know, for facility usage and some of those pieces it was more of a maintenance or staff. Yeah you know, like utilities. I'm not sure what that number or or across the street is 60 civic what we funded in the past was $80,000 from the power company as well as another $30,000 for recreation which covered the utilities. That was it. And then it's part of our regular building maintenance on that building. But the main is that we provided was literally the landscaping because it's part of our park structure. Most of the maintenance that happened in that building, repairs and such were done by the hospital that was in that program. The operator, the operator and this particular role, including improvements. Okay. Question The one is this request from city, if any in-kind these are things that they're requesting, we'd be evaluating whether or not we would them, correct? Yeah. Correct. So we've learned from the better or we would evaluate what that would look like. And just looking at the number of students like that, it's a pretty it's a high number. You know, I know about the numbers around the pandemic, around folks that can't work because they have to take care of their loads. And so that program, that proposal meets a greater need. That's what stands out for me when I look at it as well as the cost there. And I also see that they will have purchased fees as well. Have they given us a picture of what their costs are per child? Yeah. And in there it also talked about the subsidy that they provide. So it is in some cases nothing, in others pretty nominal. That's but then they also our standard fees for a family that it's barely making them but still wouldn't be able to afford. Oh is that the case or they would I'm assuming they provided a subsidy but then they sometimes their income based in income does not necessarily the money available. Yeah, not here, but for number seven or because we were part of the review team, they do subsidize and it is based on income. Rent is expensive, mortgage is expensive. I know a lot of people's income, at least 70% goes to their third one. So they've been supportive. So I, I guess in my head I calculated that the true financial request in the city will be around $200,000 or better under additional requests. But in your estimation, like if you look at number eight, they're serving 120 kids type of cost benefit for the city. It's probably higher even with that, if that were the additional amount. And for some of these, you know, the high number, we did ask for clarification, too. So, you know, we saw when they said when we when they submitted, we had some folks who, you know, an original name number came in at 1.85 million. And we said, you know, please let us know what your financial the city is. And we we are some different numbers there. No but they they still are significant in a lot of cases in terms of people's number. But you know, we do we want to touch on the recommendation or as they have answer our questions or I don't have the money or I know either. I mean, what really sticks out to me is the number of students who would be served. So financial contributions from the city. I mean, there is a huge need for a community to have before and after school care for kids. I like the idea that they are subsidizing their participation fees. So if you guys want a recommendation from us, I I'm with I am. I am. Okay. I like everything you said. So yeah, the staff recommendation is proposal number seven for a ward. Just to kind of reiterate, we did have a really review panel of five folks who went through all of these, provided some of the criteria around community need all of those good things. But the number seven was a far and away winner from all staff. And the overall recommendation for a ward, they are the only one that was providing before and after care. They have enrichment, tutoring, help, transportation and I mean, I wish I could just pull out of the RFP and show others like this is how you show community need. It was very evident and clear in what they wrote that they understand the need and they understand their role in addressing it. So I like it and when I go to cities and I see kids out with nothing to do after school getting into trouble like those are costs that you you're avoiding costs or your city by giving you the place to be their say. Their parents can work without worry. There's a mental health benefit as a parent, and I'm speaking for myself not having to worry about it. So I just the number of students that can be served to me, there's so many dividends for the quality of life. And then just supporting. Are you have another slide or well plan is equivalent to working on your on the local could you comment on which one you supported. I concur with that recommendation. Okay. Just making sure to thank your friends on nine members for now. Okay. Before you start, I just want to just give an explanation of what the Community Development BLOCK Grant program is or CWG, because we have four new CBG reviewers, subcommittee members. So CBG Community Development BLOCK Grant Program is a HUD subsidized program. So the federal government provides the city with money is annually and that money is then divided among different people who submit their application into the recipients. And it's this subcommittee that will determine who gets how much. So with that, there is a five year plan that we're required to do. And within the five year plan, we have to say tell that what we're doing each year of that five year to achieve the goals that the Shawnee will explain. So I think you Donna and I mean more school and your life that I'm not going to read all that because you can do that so just go through it regularly so that it identifies the needs and then we address those goals and needs and we come up with activities that we need. 6000 right now facing. All right. Well, that's a little early. And as you explained, the the National budgeting. So this is a bill that is a federal grant as followed by IHOP. And they said the national budget is and the assistance amounts to well within those parameters. And and they come up with these objectives that are specific to our messaging needs. And so the national objectives will benefit low to moderate income people and it dimension item national strengths of late and meet urgent needs since the debt is due to natural disasters, etc. and then the city goal is actually serving through a series of surveys and public meetings over a few months. So currently or I would start by saying the Contra Costa consortium comprises of the local county along with the anti unconquered is airborne upgrade and be able to give that as a consortium to come up with the consultative plan. And right now we are in the process of drafting the surveys and we created two subcommittees within the consortium who want to do the survey to drop the questions on the housing needs and the other to draw questions on non housing such as economic development and infrastructure, then the council show me the horn three meetings I'm each sitting on at least two meetings. The meetings follow this on social media in Antioch, in Bristol, Concord and Richmond, and the two consortium subcommittees. We have already met twice and we have discussed the questions that we want to be in the survey. And the questionnaire is in the final stages right now. The only thing that we're discussing is the the questionnaire is 20 minutes long, and we are concerned that the committee members might not want to just sit through answering questions for 20 minutes. So they're trying to consolidated. But most questions are really important because we need the information that we get from the questionnaire in order to drop out when it comes to that social and political plan for housing positions, we have the individual loans and the homeless will provide housing and services and for a nominal community needs, you have public services, economic development and infrastructure and public facilities so the city can focus on these specific to our community by taking note of the survey results as well as comments view the city doing the public hearing theory all the public meetings then we will hold in the city. The funding cycle is it's five years in total but is two. So the bus tour will be a two year funded cycle 25 and 26. And then we have a three year funding cycle and then the budget allocation can be as follows Football sales 16% at 20%. And the responsibility both and economic development and infrastructure will be 65%. And the breakdown of those percentages are HUD's guidelines. I had to spend 20% to the marriage program. Okay. And the following slides detailing the processes for the 2425 Annual Action Plan, as well as a 25 consent, since both are done concurrently and I'm not going to be left to the so and so this set us up to date. So this is for the annual action plan. What this is, is once we know, have an idea of what our moneys are going to be, Ishani will schedule a meeting so that the subcommittee members and CC members as part of that will determine how much money will be allocated to the different people who have applied for these funds. And then Ishani will take it to the City Council for formal adoption and approval in May, and then we will submit that to HUD by July. We will get our first we'll get our disbursements so that we can start following these money as as these organizations expended, they can draw down. But this is the schedule for it. It's there's a process and the applicants are recipients who are already receiving funds because it's the same recipients who will receive funding for the next fiscal year as well. We will have new applications starting the following year. Okay. So this is a continuation of the funds that we have on that. Yes. Okay. So under the funding amounts, will depend on how much allocation we get. Come back. Okay. And then the next one is this. Does this tell us about the the consent, which is going to be the five year plan, actual plan that we were talking about. So we will have the process analysis presented to city council in all that. So we will have wanted to add this because the meetings and then of course the public notice also priorities and goals in September. And then the final needs analysis will be presented to the department in September. Afterwards, the because it will consider the final contract and then bigger so that at the end of September, to wrap this and this, the presentation of the funding consent will be when timeline and the AP Do you have any questions? No, because I was here last, so I thank you for linking it. And given the context of like this is the second this is the evolution of the program. So I don't have any question why are we not hosting an event? So we have the option and I was one of those who live in Antioch, so who is living in that idea? That will be the big one because the next time will be new applications. So we're looking typically no reason to bring anything. Yes. With a pickleball paddle and some of you I still have not tried that for any questions since. This is just an overview of the timeline. So what we can try to say, you know, and I going to build a number for on page 1530. Okay, Maria now is not okay. So if you if you recall some Asian baseball team. So the city council, how they identified what their priorities are in goal. So these next two goals are the department's operational goals, not necessarily what was identified as a priority, but certainly is a goal for START. It will be included in the overall goals that will that will be reviewed by the City Council in March. So please, Community Services is comprised of these three divisions. Next slide, please. And so with that, we are going to start with Bruce, our Chris Martin, also our housing manager. So welcome. You have to forgive my voice this time of the day. I have a very weak voice. So if you can hear me, just raise your hand and speak louder. So when this was proposed and we were reading and discussing, Giuliani killings had approached me about four or five years ago about establishing a program called Family Self-sufficiency, which is a home program, unfortunately, it doesn't fund regularly on that program. And this last go round, when we were going to tempted to get a grant for the program, they used a lottery. So we were even in the running. This year, it favors larger housing authorities and the family self-sufficiency program, just so you understand, is a it's a program designed to enrich families that are on the housing Choice voucher or Section eight program by balancing and leveraging community organizations to assist families. And it's very regimented is they give you an X number of slots that's monitored. And it's it's a very tedious program. And when they give you a grant, they provide funding that doesn't cover staffing. So being our agency, if you're not familiar with it, is a very small agency. I mean, we're not considered small because we serve over a thousand families. But Staff point is we have four caseworkers, basically one analyst and an account. So the way that the family self-sufficiency program is structured, they required the person to be a caseworker and not be involved and regular caseworker. So the thought was how can we create a program similar to the FSS program without having all the the duties and reporting requirements and scoring requirements that are involved with the program. So what's been happening at the Housing Authority is we have staff people that are involved in advising families about home ownership and advising families about different educational programs. And there are vendors that are partnering with the city, I think in a renaissance as a one and operate opportunity Junction. These are other agencies that are our families are involved with. So what we were thinking was as more and more organizations get involved in partnering with the city, we thought it would be a good idea. We became a referral hub. So that's the significant difference. So one of the first things is to create a program or draft the program, and that's what we're in the process of doing because I worked in the Housing authority, I've been able to network with them and kind of mirror some of the partnerships that they've already created. And we try to work closely because we share a lot of mutual clients. A lot of people from Contra Costa are people from Pittsburgh, Contra Costa. So we try to be good partners with that agency. But they've shared a lot of their their people from that. They do have a robust FSS program, over 200 slots and they have dedicated staff for that program. So we've been able to get that. Next slide, please. So one of the goals is to identify potential partners, which is what we're actually in the process process of doing right now and next time. And then meet with those partners. We've gotten a whole list of who they the banks, They have a actually program committee that that leads and regularly talks about strategies to help our clients. Excellent piece. So one of the things that we're going to do is we're going to compile a list of the resources of the partners that are offering don't do our clients things like that. We're going to come back to you guys and present, you know, what we found and what we've established so that you have an idea of the kinds of services and partners that we're going to provide for our or for our clients. We call them whether they're our clients or our customers. So the clients finalize the program and incorporating with you guys like we'll take it before the governing board of the Housing Authority and the city council and prior approval, and then we'll reach out to participants once we've established a program. And, you know, as my staff interacts with their clients, one of the goals, one of the duties that they have is to meet with them every year to determine eligibility so that they can remain on the program. And it gives my staff an opportunity to share this information. But we'll do mass we'll do a mass mailing. One of the important things to understand about our clients is that a lot of people have in their mind that the program should be of a certain duration. And unfortunately, 60% of the people we serve are either seniors or disabled. So there's not necessarily individual. And what we're seeking to do is to help the people are working that are capable, that some want to go into homeownership, that are more likely to be helped and improve the quality of life, to get them engaged in something that would help them move forward. So with that being said, that's basically our idea is to have a self sufficiency goal that we can impart on a percentage of our clients to help them improve quality of their life. Questions And the question around like, how would you, how would we get the program to people? Would it be in a certain location for people to be situated or there are a of vendors that are looking to lease space in the building where we reside? Okay. Commercial sites that are being considered for tenancy right now. So one of them is run. Another one is the East Bay Urban League of the Bay Area, Urban League of the Bay Area. And so they would provide assistance to some of the clients that the housing authority have. And as we said, we currently provide CDBG funding to Opportunity Junction two Renaissance. And then there's also future bills who PPC partners with. But these are the different organizations who can provide training to some of our clients who may want to change in career or who may want to improve their skill sets that will allow them to have improved, you know, income and then as a result, improved quality of life. And maybe in some cases maybe they can do the next level and go into ownership. So great. I love that we're considering piloting it. There's lots of studies around how do we bring those resources to communities. It does create, you know, economic vitality for game changing. It can be game changing for families. And so I love that we're considering doing it, as Bruce said, you know, because we're not funded. What we're trying to do is get the organizations and the clients together because some of them don't know how to access the help we have. We have an ulterior motive to the more money that people make, the less subsidy, which means we get to serve our families, right. So It works out in the end for everybody to multiply it and Councilman Lopez, any questions or comments? Just in the comment that 60% are either elderly or disabled, I would want to see working with the partners to make sure that they have programs that are inclusive of our elderly and those with disabilities. So but yeah, I like the idea that we kind of just create a bridge. We want to be the bridge for these folks. So that to your point and I, you know, I think we do have some things for seniors and other demographics not here, but be serious to know about what do we do for a different for those demographics outside of this? We work to be a little bit targeted with this pilot. It's a pilot. You know, we can change the demographic, things like that. Testing. So could you just spark my interest around that? So I know disabilities is such a broad term. It can be physical and mental and there's a lot of different things. Yeah, Very complicated on ramps. Okay. Sorry. Thank you. Good stuff. Your topic there are so the second goal is the preservation of affordable housing starts with the housing rehabilitation loan program. Currently, the city of Pittsburgh has its own in-house housing rehabilitation program. And just to give some background, by using about $2,000 at 1% interest for up to 15 years and they don't require monthly payments, they just ask that the law be settled at the end of June using ownership changes. So currently we have a couple funding sources for this. We have the CDBG funding. So if there's a subcommittee at the time we allocate the funding, it's the subcommittee looks to fund the activity, then we can use those funds as well. And then we also have the previous housing we have don't pay off the debt. We have received over 100 and hundred thousand dollars in sales. This is so this traditionally higher amounts, but it's still we had to local loan settlements and we also have the housing systems, the agency funds, which are funds formerly controlled by the former redevelopment agency, specifically set aside to assist in the creation and preservation of affordable housing. And this is an interesting point about housing. The issue. So the first implementation measure will be to research grant opportunities because to expand our loan grant and capacity, we need to explore additional funding sources. And our strategy for this involves researching and identifying other grant opportunities. And this be achieved by researching opportunities on federal and state websites, attending grant meetings, and and utilizing the city's grant consultants telephone consulting. So what this opportunity and then this other measure will be a measure we want to see is to revise the program quality to include within. One of the challenges we face is the timeliness of applications. Evidence of that would make this a very center it takes a very long time to gather the necessary documentation to qualify, such as mortgage statements and tax returns and bank statements. It takes a very long time and that is process and wealth to the bank is more efficiently be such as that be revised. Second application them brought forward to include clear deadlines and people stated that if all the documentation on the checklist is not received by a certain date then maybe move on to the next applicant and the accountant. They go they have to go back to the end of the list. And they said 2.4 will be to revise, to review and revise, abolish the loan application. And we to complete this by the end of July and we will pr