Nov 4, 2021 - 06:29 PM

>> GOOD EVENING. IT IS THURSDAY NOVEMBER 4, 6:30. SPECIAL CITY COUNCIL MEETING. WE'LL BEGIN WITH ROLL CALL. [ROLL CALL] COUNCIL MEMBER MEADOWS WILL LEAD US IN THE PLEDGE OF ALLEGIANCE. >> I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION, UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. >> ANY PUBLIC COMMENTS? I DON'T HAVE ANY BLUE CARDS. SEEING NONE AT THIS TIME, WE'LL CONTINUE TO OUR WORK SESSION. 4.1. GOVERNANCE GUIDELINE AND PROTOCOL WORKSHOP. JOSH MCMURRAY. >> GOOD EVENING MADAM MAYOR, VICE MAYOR, MEMBERS OF THE COUNCIL AND PUBLIC. AS WE START I WANTED TO FRAME THE DISCUSSION WE ARE ABOUT TO HAVE BEFORE I HAND IT OFF TO OUR FACILITATOR THAT JOINED US. THE CONCEPT OF THE WORK SESSION WAS BROUGHT UP AT THE JULY CITY COUNCIL MEETING. IT REFERRED TO A FEW THINGS. IT REFERRED TO A SOCIAL MEDIA POLICY, ETHICS AND INTEGRITY AND GENERAL FEELING OF WORKING TOGETHER AND TRYING TO BRING THE COUNCIL TOGETHER. SO, WITH THAT DIRECTION, I ENGAGED ELLEN CROSS WITH STRATEGY DRIVERS INC. TO HELP FACILITATE A MEETING AND A CULMINATION OF A FEW MONTHS OF EFFORT TRYING TO BRING FORWARD AN AGENDA THAT IS THOUGHTFUL AND MEANINGFUL AND TRY TO STEER US IN THE RIGHT DIRECTION. THAT'S WHERE WE ARE AT TONIGHT. I FIRST MET ELLEN DURING THE IRON HOUSE SANITARY DISTRICT STRATEGIC PLANNING MEETING AND I APPRECIATED HER GENUINE AND AUTHENTIC AND VERY PROFESSIONAL APPROACH DURING THAT SESSION AND THAT'S WHAT MADE ME ULTIMATELY SIGN A CONTRACT WITH HER. SHE IS THE EXECUTIVE FACILITATOR FOR STRATEGY DRIVERS INC. SHE HAS MORE THEN 30 YEARS OF EXPERIENCE IN WORKING WITH LOCAL GOVERNMENTS AND SPECIAL DISTRICTS AND SHE REALLY FOCUSES ON CREATING INNOVATIVE SOLUTIONS FOR VISIONING GOAL SETTING AND ACHIEVEMENT OF SUSTAIN ORGANIZATIONAL SUCCESS. THAT LAST PIECE SUSTAINED ORGANIZATIONAL SUCCESS IS CRITICAL FOR THIS ORGANIZATION MOVING FORWARD. A FEW MORE POINTS, WE ARE HERE TO SET EXPECTATIONS OF GOVERNANCE. WE ARE NOT HERE TO REQUIRE EVERYONE TO THINK THE SAME. STAFF DEFINITELY DOESN'T WANT EVERYONE TO VOTE THE SAME. HAVING DIFFERENT IDEAS, VIEWS PERSPECTIVES ON ALL THE TOPICS WE BRING IN FRONT OF YOU I THINK ARE VITAL TO CITIES MOVING FORWARD AND HAVING DEBATE AND SETTING POLICY. SO, IT IS NOT TO REQUIRE YOU ALL TO THINK ALIKE. AS WE GO THROUGH THE TWO WORKSHOPS I HOPE WE CAN ALL AGREE ON THE IMPORTANCE OF ALIGNING ON THE TOPIC OF GOVERNMENTS AND HOW IT DIRECTLY EFFECTS OUR DAY TO DAY BUSINESS AND HOW STAFF IMPLEMENTS THE POLICY YOU SET. LASTLY, BEFORE I HAND IT OFF TO ELLEN I WANTED TO RECOGNIZE THE WHOLE EXECUTIVE TEAM IS IN ATTENDANCE TODAY, BUT I WOULD ASK THAT IF YOU HAVE ANY QUESTIONS OF STAFF THAT YOU EITHER DIRECT THOSE TO MYSELF OR THE CITY ATTORNEY. WITH THAT, I'LL HAND IT OFF TO ELLEN. >> THANK YOU JOSH FOR INVITING ME TO FACILITATE THIS PROCESS. I'M PRIVILEGED AND HONORED TO HAVE THE OPPORTUNITY TO MEET ALL OF YOU AND I DID WANT TO SAY WE HAD A HUNDRED PERCENT PARTICIPATION WITH THE EXECUTIVE TEAM AND WITH THE COUNCIL AND KUDOS TO ALL YOU FOR HITTING THE PAUSE BUTTON AND SAYING WE WANT TO BRING OUR FULL SELVES-I'M FROM OAKLAND SO IF I MESS IT UP I APOLOGIZE, BUT THE SISTER CITY, CITY OF OAKLEY. I THINK IT IS TREMENDOUS, WE HAD NOT ONLY HUNDRED PERCENT PARTICIPATION. WE ALSO HAD I WOULD SAY HUNDRED PERCENT AGREEMENT THAT WE CAN ALL BE DOING BETTER. EXAMPLES WERE VERY DIFFERENT. I WOULD SAY IDEAS ABOUT THE FUNDAMENTAL WHY WE HAVE THE CHALLENGES WERE DIFFERENT, BUT THE FACT EVERYONE AGREED WITH HAVE CHALLENGES AND ALIGN WITH THE SAME CHALLENGES I THOUGHT IT WAS VERY HEARTFELT BECAUSE IT SAYS WE ALL OBSERVE WE WANT TO BRING OUR BEST SELVES AND BRING OUR AUTHENTIC SELVES AS WELL TO THE PROCESS AND GOVERNING THE CITY OF OAKLEY AND ALL OF YOU HAVE A ROLE AND RESPONSIBILITY IN EXECUTING YOUR STRATEGIC PLAN, YOUR VISION AND MISSION. YOU MAY HAVE VERY DIFFERENT ROLES AND RESPONSIBILITY AND WHICH LANE YOU MAY BE IN TO DELIVER THAT, BUT ULTIMATELY YOU HAVE THE SHARED VISION. I WILL SAY EVERY SINGLE PERSON I INTERVIEWED AND THE SURVEYS THAT CAME BACK, THERE IS A GENUINE PASSION AND COMMITMENT TO MAKING CITY OF OAKLEY ACHIEVE ITS FULL POTENTIAL. THERE MAY BE DIFFERENT VISIONS FOR THAT IN HOW WE ARRIVE THERE, BUT OVERALL I WOULD SAY EVERYONE AGREED THAT THERE'S HUGE POTENTIAL FOR US TO GET REALIGNED AND I THINK THAT IS EXCELLENT. I WILL SAY IN THE 32 YEARS I HAVE BEEN DOING THIS, I HAVEN'T ALWAYS BEEN ABLE TO WALK UP TO THE PODIUM AND SAY, A, WE HAVE HUNDRED PERCENT PARTICIPATION. THAT DOESN'T ALWAYS HAPPEN AND NEVER BEEN ABLE TO SEE B, WE HAVE HUNDRED PERCENT AGREEMENT THAT WE HAVE CHALLENGES. AND WE ALSO HAD HUNDRED PERCENT AGREEMENT SAYING THERE IS A PATH FORWARD. SO, EVERYTHING YOU WILL HEAR FROM ME ARE NOT MY EXPRESSED IDEAS, THEY ARE NOT MY EXPRESSED OPINIONS OR OBSERVATIONS, THEY REALLY ARE TAKING EVERYTHING I HEARD, EVERYTHING I READ IN THE SURVEYS, CONSOLIDATING THEM AND THIS WILL BE HUNDRED PERCENT TRANSPARENCY. YOU WILL NOT SEE WHO SAID WHAT BUT EVERYBODY'S COMMENTS WERE PUT IN THE RESULTS I'LL SHOW YOU THIS EVENING. I'M GOING TO WALK THROUGH THE AGENDA IN A MINUTE BUT I WANTED TO SAY, I REALLY HOPE AND I HATE HAVING MY BACK TO THE REST OF YOU BACK HERE. USUALLY I LOVE A ROUND TABLE FOR THESE TYPE OF FORUMS, BUT JUST GIVEN YOUR ROOM THIS IS WHERE WE ARE SO PLEASE EXCUSE MY BACK TO THE REST OF YOU. I'M GOING TO MOVE FORWARD IF YOU WANT TO MOVE FORWARD WITH THE SLIDE. I GUESS I HAVE THE OPPORTUNITY IT DO THAT, RIGHT? IS IT HERE? WHERE AM I POINTING TOWARDS, THE SCREEN? AT YOU. I GROUP UP A HUNTER, I WAS TOLD NEVER TO POINT TO ANYTHING, UNLESS YOU MEAN IT. IT'S NOT WORKING-OH. IS THIS IT? IS THIS THE RIGHT-MAYBE I'M HITTING IT WRONG THING. THERE WE GO. OKAY. SO, TODAY WE ARE HERE FOR THE GOVERNANCE GUIDELINES AND PROTOCOLS AND CREATE ALIGNMENT TO ACHIEVE PRIORITIES. I'M ELLEN CROSS, THANK YOU FOR INTRODUCING ME JOSH. THE WORKSHOP OBJECTIVES ARE REALLY THREE. ONE, TO REAFFIRM THE CITY OF OAKLEY CODE OF ETHICS AND CORE VALUES TO GUIDE AND CONDUCT THE CITY OPERATION AND GOVERNANCE. TWO ALIGN THE COUNCIL AND STAFF ON THE CITY PRIORITIES HOW WE OPERATE TOGETHER TO DELIVER ON THE STRATEGIC PLAN GOALS. AND THREE, ALIGN COUNCIL MEMBERS AND STAFF ROLES AND RESPONSIBILITIES TO THE CITY STRATEGIC PLAN MISSION VISION AND PRIORITY OBJECTIVES AND BEFORE WE MOVE FORWARD I WILL SAY EVERYONE RECOGNIZED THERE IS A STRATEGIC PLAN IN PLACE, BUT THE STRATEGIC PLAN WAS NOT DEVELOPED BY THE COUNCIL HERE TODAY, IT WAS DEVELOPED TWO YEARS AGO ALL MOST AND EVERYONE PRETTY MUCH AGREED AND YOU CAN CORRECT IF I'M WRONG BUT I HEARD WE NEED A REFRESH OR UPDATE ON THE STRATEGIC PLAN SO WE CAN MAKE SURE WE ARE ALL ON THE SAME PAGE IN THE DIRECTION WE WANT TO MOVE OAKLEY FORWARD AND HOW WE WANT TO DO IT. I THINK THAT IS ONE OF THE OUTCOMES YOU WILL HEAR MORE ABOUT IN WORKSHOP NUMBER TWO BUT IT IS CLEAR WE ARE NOT ALIGNED ON GOALS AND I THINK THERE IS CONFUSION I WHAT MAY LOOK LIKE PEOPLE NOT WANTING TO IMPLEMENT THE WILL OF THE CITY COUNCIL, IT ISN'T THAT AT ALL. I THINK THERE IS LACK OF ALIGNMENT WHERE WE ARE GOING, SO THAT IS SOMETHING THAT IS GOING TO BE RECOMMENDED ABOUT UPDATING THE STRATEGIC PLAN SO THERE IS A REFRESH ON THAT. THE VISION AND MISSION WE WILL LOOK AT THAT. ARE WE ACHIEVING THE CITY VISION AND MISSION? HOW TO COLLABORATE TO EFFECTIVELY DELIVER THE CITY APPROVED MISSION AND VISION. THAT IS THE CURRENT MISSION AND VISION. CODE OF ETHICS AND VALUES. CAN COUNCIL AND STAFF EFFECTIVELY ACHIEVE THE CITY MISSION AND VISION WITH THE CURRENTLY ADOPTED CODE OF ETHICS AND VALUES? HOW CAN WE MORE EFFECTIVELY COLLABORATE TO DELIVER THE CITY STRATEGIC PLAN AND PRIORITY GOALS AND DEMONSTRATE OUR SHARED CIVIC RESPONSIBILITY? WOULD YOU SIGN THE CODE OF ETHICS AND VALUES AS ADOPTED AND IF NOT, HOW CAN WE MODIFY THEM TO MORE EFFECTIVELY ACHIEVE OUR SHARED PRIORITIES? AND THEN WRAP UP AND NEXT STEPS. IDENTIFY CONCRETE ACTIONS THAT IMPROVE THE CURRENT POSITION AND DISCUSS WORKSHOP TWO. THIS VISION AND MISSION COMES OUT OF THE STRATEGIC PLAN. THE COUNCIL ROLE IS APPROVE THE VISION AND MISSION AND EXECUTIVE STAFF ROLE IS EXECUTE THE MISSION THROUGH THE OPERATIONAL ROLE. OUR VISION STATEMENT TODAY IS THE CITY OF OAKLEY WILL BE RECOGNIZED AS A MODEL CIVIC PARTICIPATION AND VIBRANT DELTA COMMUNITY WITH FAMILIES LIVE, WORK, PLAY, SHOP AND VISIT. MISSION STATEMENT IS CITY OF OAKLEY EXIST FOR A QUALITY COMMUNITY AND SERVE THE PUBLIC IN A FRIENDLY EFFICIENT RESPONSIVE MANNER. I WILL WALK THROUGH THE RESPONSES. THERE WILL BE A LOT OF LISTENING AND PROMISE THE NEXT WORKSHOP THERE WILL BE MORE DISCUSSION. THESE ARE A TRANSPARENT WAY OF ME TO LAY OUT WHAT DID I HEAR, WHAT DID I SEE IN THE SURVEY RESPONSES BECAUSE WHAT WE WANT TO DO IS ANYTHING THAT WAS DEEP SEATED WE ALSO HAVE A LOT OF LINGERING FEELINGS FROM A FORMER GOVERNANCE STRUCTURE FOR PEOPLE THAT WERE NOT IN THE ROOM AND I'M WEARING THE HAMILTON-WE ARE ALL IN THE ROOM NOW AND MAKE IT HAPPEN AS A TEAM. WE WANT TO MAKE THAT HAPPEN BECAUSE THERE IS A HUGE OPPORTUNITY HERE FOR US TO AIR THAT REALLY IT DOESN'T MATTER WHETHER YOU AGREE WITH THE STATEMENT OR NOT. SOMEBODY TRULY FELT THIS WAY AND I TELL YOU, MOST PEOPLE FELT THIS WAY BUT I WOULD SAY EXAMPLES COULD HAVE BEEN VERY DIFFERENT, SO ONE THING WE WANT TO TRY TO DO IS IMPROVE THE COMMUNICATION AND UNDERSTANDING THERE WILL BE VERY DIRECT CONCRETE ACTION THAT WE CAN DO, BUT FIRST WE WANT TO DAYLIGHT THERE IS NOTHING THAT CONTINUES TO LINGER BECAUSE WE CANT CHANGE WHAT HAPPENED LAST WEEK, LAST YEAR, DECISIONS THAT WERE MADE. FROM THIS DAY FORWARD, THE COUNCIL CAN ENVISION WHAT THE FUTURE IS WITH THE POLICIES ARE AND THE STAFF CAN COALESCE TO IMPLEMENT THAT TO GET THAT KIND OF ALIGNMENT. THE FIRST WAS ARE WE ACHIEVING THE CITY MISSION AND VISION? 36 PERCENT OF THE PEOPLE SAID YES AND ARE 64 PERCENT SAID NO. SO, WE DIDN'T HAVE HUNDRED PERCENT HERE SAYING NO WE ARE NOT ACHIEVING BUT PEOPLE'S IDEAS WHAT THAT MEANT. IF PEOPLE RESPONDED NOW WE ASKED WHY NOT AND HOW CAN WE IMPROVE? ONE WAS LACK OF CIVIC PARTICIPATION. WE HAVE LIMITED PLACES TO VISIT PLAY AND SHOP CURRENTLY. WE NEED TO MOVE IN THE DIRECTION OF DELIVERING. SO, THERE WAS A UNDERSCORING WHAT ARE WE IMPLEMENTING AND DELIVERING. THERE WAS MANY RESPONSES THERE WERE NEGATIVE INTERACTIONS AMONG US. THERE WERE MANY DIFFERENT EXAMPLES AND THERE WERE MANY PEOPLE WHO SAID IT SO THIS JUST ONE OR TWO, THIS WAS MANY PEOPLE, IT WAS A TREND. USE SOCIAL MEDIA PLATFORM SUCH AS NEXT DOOR SHOULD NOT BE USED TO EXPRESS PERSONAL OPINION TO DEGRADE OR UNDERMINE STAFF FELLOW COUNCIL MEMBERS OR OTHER AGENCIES. COLLECTIVELY COUNCIL AND STAFF COMPRISE TEAM OAKLEY AND EACH MEMBER CONDUCT SHOULD REFLECT MUTUAL RESPECT AND PROFESSIONALISM. SMEAR TACTICS ARE TOXIC AND DO NOT REFLECT WELL TO THE COMMUNITY. IT WAS A SENSE WE ARE ALL IN THIS TOGETHER EVEN THOUGH WE HAVE DIFFERENT APPROACHES DIFFERENT OPINION, WE ARE STILL ALL ON THE SAME TEAM. IF NO, WHY AGAIN ARE WE NOT DELIVERING? INFORMATION IS INCOMPLETE. MORE STAFF EXPLANATIONS FOR PROJECTS. WE HEARD THIS A AREA WE CAN IMPROVE. STAFF BEING ABLE TO EXPLAIN WHY ARE WE REPAVING WAS A EXAMPLE LAUREL ROAD HAPPENING BEFORE THE CHANGES ON EAST CYPRESS. MISINFORMATION BREEDS MISTRUST. SPREADING SOCIAL MEDIA PRIOR TO COUNCIL MEETING SO PUBLIC DEBATE HAPPENS ON SOCIAL MEDIA AND NOT IN THE PUBLIC FORUM BREEDS MISTRUST SO HEARING WHILE WE HAVE DIFFERENT APPROACHES AND DIFFERENT OPINIONS WE LIKE TO HEAR IT HERE IN THIS ROOM AND INVITE THE PUBLIC TO PARTICIPATE AND INVITE OTHERS AND ONCE DECISIONS ARE MADE BE ABLE TO THEN EXPRESS OPINIONS ON THAT. MISALIGNMENT OF PRIORITIES. DEVIATING FROM CURRENT STRATEGIC PLAN OF OUTCOME OF GOVERNANCE CHANGES AND BOTH COUNCIL AND STAFF. WE HAD CHANGES PRETTY SIGNIFICANTLY THAT IS NOT NEWS TO ANY OF YOU THROUGH THE LAST ELECTION AS WELL AS KEY POSITIONS SUCH AS YOUR CITY MANAGER FOR EXAMPLE. NOW IT IS TIME TO COME TOGETHER AND FIND HOW WE ARE GOING TO REENVISION OAKLEY MISSION VISION AND GOALS. MEETINGS WE ARE OFF COURSE IN COUNCIL MEETINGS. SO, DISCOURSE BETWEEN THE COUNCIL AND STAFF HINDERS PERFORMANCE TO SERVE THE PUBLIC. JUST HEARD A LOT, WE LIKE BETTER MEETINGS WHERE WE CAN CLEARLY UNDERSTAND DIRECTION. THE CODE OF ETHICS AND VALUES. LET ME JUST PAUSE THERE FOR A MINUTE. I LIKE TO SEE IF THERE ARE ANY QUESTIONS FROM COUNCIL MEMBERS AND NOT DEBATE AGAIN JUST CLARIFICATION QUESTIONS. AND THEN ANY FROM THE PUBLIC OR STAFF? OKAY. THANK YOU. SO THIS IS THE SECTION ON VISION AND MISSION. CODE OF ETHICS AND VALUES. THE CODE OF ETHICS ARE ON THE CITY OF OAKLEY WEBSITE. WHEN I PERUSED THE WEBSITE IT SAID ALL SIGNED THE CODE OF ETHICS. SOME COULDN'T REMEMBER IF THEY SIGNED. SOME STAFF COULDN'T REMEMBER IF THEY SIGNED OR IF IT WAS IN THE EMPLOYEE MANUAL AND SOME OF THE STAFF HAVE BEEN HERE A LONG TIME, OVER A DECADE SO NO REASON TO REMEMBER THAT. I KNOW THE INTENT AT ONE TIME WHEN YOUR WEBSITE WAS DONE THAT EVERYBODY SIGNED THE CODE OF ETHICS AND THE CODE OF ETHICS ARE ON YOUR WEBSITE AND THEN YOUR VALUES ARE ALSO PRINTED IN YOUR STRATEGIC PLAN, SO WHAT I DID COMPILING THIS SLIDE WAS SUMMARIZE THE CODE OF ETHICS AND VALUES. YOU CAN SEE THEM HERE. QUALITY CUSTOMER SERVICE, PROFESSIONALISM, COMMITMENT, COMMUNITY ISSUES, POSITIVE ENCOURAGING ENVIRONMENT, COMPLY WITH THE LAWS, BE RESPECTFUL, FAIR AND EQUITABLE, STEWARDSHIP TO PROTECT AND CONSERVE THE COMMUNITY'S FINANCIAL ENVIRONMENTAL CULTURAL RESOURCES, TEAM WORK, COMMUNITY INPUT AND PROACTIVE TO SOLVE COMMUNITY ISSUES. HONESTY INTEGRITY IN BEST INTEREST OF THE COMMUNITY, FISCAL RESPONSIBILITY. BUILD TRUST AND CONSIDER THE IMPACT OF MY ACTIONS ON PUBLIC CONFIDENCE AND ACCOUNTABILITY. WE WILL SAY WHAT EVERYONE SAID BUT NONE CAN LIVE UP TO THESE IDEALS ALL THE TIME. IF WE WERE HONEST WE HAVE DYSFUNCTIONAL ORGANIZATIONS AND DYSFUNCTIONAL FAMILIES. THESE ARE WHAT WE ASPIRE TO DO AND HOLD EACH OTHER ACCOUNTABLE TO DO THAT AND WE WANT TO DAYLIGHT THAT YES THIS IS PART OF THE DNA AT CITY OF OAKLEY AND ON THE RESULTS THE QUESTION WAS DOES THE CITY COUNCIL STAFF OPERATE IN A MANNER THAT EMPLOYS SIGNED CODE OF ETHICS. AND PUT SIGNED IN ITALICS BECAUSE THAT IS WHAT THE WEBSITE SAYS. 27 PERCENT SAID YES WE LIVE BY THOSE AND 73 PERCENT SAID NO AND THERE WERE EXAMPLES. IF YES EXPLAIN. STAFF ABSOLUTELY EXEMPLIFIED THE CODE OF ETHICS AND VALUE. SERVING COMMUNITY GOES ABOVE AND BEYOND WHAT IS REQUIRED. STAFF CARE ABOUT OUR RESIDENTS AND DEDICATED TO PRESERVING AND ENHANCING OUR WONDERFUL COMMUNITY. SO, WE ALL KNOW WE COULD SAY THIS STAFF IS-IT ONLY TAKES ONE OF YOU, ONE REPRESENTATIVE FROM COUNCIL OR STAFF TO BE A BAD ACTOR ON A BAD HAIR DAY AND WE ALL HAVE THOSE BAD HAIR DAYS AND WE MAY NOT BE EXEMPLIFY THAT. THAT IS JUST THE HUMAN CONDITION BUT GENERALLY WE ARE SAYING YEAH, WE DO THIS. MOST OF THE COUNCIL FOLLOWS THE CODE OF ETHICS AND VALUES, HOWEVER WHEN WE DO NOT HAVE EVERYONE COMMITTED IT DIMINISH INTERNAL RELATIONS WITH STAFF AS WELL AS THE COMMUNITY. MOST OF OUR STAFF WORK HARD AND TRYING TO MEET THE COUNCIL EXPECTATION BUT SOME MAY NOT KNOW THE COUNCIL EXPECTATION BECAUSE IT IS NOT CLEAR. STAFF ARE COHESIVE NON COMPETITIVE AND WORKED HARD TO KEEP A GREAT CULTURE. WE RECOGNIZE WE OWE IT TO THE PUBLIC OR IT IS DISSERVICE TO THEM. YOU HAVE STAFF HERE WHO HAVE BEEN HERE A LONG TIME AND WE DON'T SEE THAT IN A LOT OF PLACES ANYWHERE ANYMORE AS YOU KNOW. JUST YOUR RETENTION AT STAFF LEVEL MEANS THERE MUST HAVE BEEN SOMETHING GOING WELL FOR A LONG TIME. THE WHEELS ARE NOT COMPLETELY FALLING OFF SO THAT'S THE GOOD NEWS SO WE GET THIS OPPORTUNITY BECAUSE THIS IS A OPPORTUNITY TO JUST TURN THE VOLUME ON THE NOBS, TURN IT DOWN, BUT OVERALL YOU HAVE A REALLY GOOD STAFF PARTICIPATION. IF NO, YOU DON'T THINK WE ARE LIVING UP TO THESE VAST MAJORITY ARE FULLY EMBRACING VALUES AND ETHICS HOWEVER ONE PERSON VIOLATES BY NOT EMPLOYING HONESTY PROFESSIONALISM TEAM WORK BUILDING TRUST AND ACCOUNTABILITY. THE VALUES LISTED IN THE CODE OF ETHICS ARE NOT ONLY WINDOW DRESSING AND IT IS EASILY DISCERNABLE MOST IN CITY LEADERSHIP DO NOT BELIEVE OR PRACTICE THEM. THINGS ARE BEING MISUNDERSTOOD OR DELIBERATE DISTORTED FOR POLITICAL GAINS. IT IS DANGEROUS AS IF ERODING PUBLIC CONFIDENCE IN STAFF AND COUNCIL ABILITY TO GOVERN. SOCIAL MEDIA COMMENTS INHIBIT PEER DECISION MAKING AND PUBLIC DISCUSSION PRIOR TO COUNCIL VOTES. COUNCIL DOESN'T TREAT STAFF FAIRLY AND MORALE IS LOW. TELLING LIES AND MAKING NEGATIVE COMMENTS ABOUT THE CITY DOES NOT BUILD TRUST. MAKING COMMENTS ABOUT EACH OTHER DOES NOT CREATE A POSITIVE ENCOURAGING ENVIRONMENT. ACCUSING OF FALSE THINKS ATTEMPTING TO CHANGE THE PUBLIC RECORD, CONSTANT REQUEST OF RECORDS SHOW REAL LACK OF TRUST IN EACH OTHER. THE TENSION AND ANXIETY CREATE WEIGHS ON ALL AND DISCOURAGE ENGAGEMENT IN DAY TO DAY WORK. WHEN IT COMES TO TEAM WORK AND RESPECT, THERE IS A DISCONNECT BETWEEN STAFF AND COUNCIL AND COUNCIL MEMBER TO COUNCIL MEMBER. SOCIAL MEDIA IS HURTING PROFESSIONAL AND POLITICAL REPUTATION. 4 OUT OF 5 COUNCIL MEMBERS AND 4 STAFF ARE FILED FOR VIOLATIONS WITH THE FAIR POLITICAL PRACTICE COMMISSION AND HAVE BEEN DISMISSED DEMONSTRATING LACK OF TRUST AND CREATING MISINFORMATION AND DISTRACTION FROM THE MISSION VISION AND GOALS. FEAR OF RETRIBUTION IS IMPACTING PERFORMANCE. CLEARLY WE HAVE HAD SIGNIFICANT GOVERNANCE CHANGES IN 2021. WE ARE OPERATING UNDER FEAR. WE HEARD A LOT ABOUT OPERATING UNDER FEAR. NO ONE FEELS EMPOWERED TO DEFEND THEMSELVES DUE TO BEING FIRED, EXACERBATING THE LACK OF GOOD WILL OR RETALIATED ON SOCIAL MEDIA WHICH MAY EFFECT THEIR LIVELIHOODS. FEEL THRETONED AND STALKED ON SOCIAL MEDIA. FEARFUL TO INTERACT IN COUNCIL MEETINGS. EFFECTING ABILITY TO WORK WITH COMMUNITY PARTNERS. WHEN WE WORK IN A PLACE OF FEAR AS INDIVIDUALS TWO THINGS HAPPEN, EITHER PEOPLE GET MORE AGGRESSIVE OR WITHDRAW AND EITHER RESPONSE IS UNPRODUCTIVE. WE ALL HAVE BEEN ON THE OTHER SIDE. MAYBE NOT HERE AT CITY OF OAKLEY AND THIS WAS SOMETHING THAT WAS REALLY DOMINANT IN THE CONVERSATIONS. SO, I THINK THIS IS A INVITATION JUST AGAIN TO LOOK AT HOW WE ARE ALL OPERATING AND ASK OURSELVES HOW CAN WE CHANGE TO UNDERSTAND THAT WE ALL HAVE A LOVE FOR THE CITY OF OAKLEY OR WE WOULD NOT HAVE DEDICATED OUR LIVELIHOODS AND ALL MOST VOLUNTEER TIME FOR THE COUNCIL MEMBERS. I KNOW YOU GET SOME COMPENSATION, BUT OVERALL THERE IS A HUGE COMMITMENT AND THAT IS WHAT YOU SHARE. YOU SHARE A COMMON MISSION. YOU SHARE COMMON VISION BUT YOU MAY SHARE A DIFFERENT OPINION ON HOW TO ACHIEVE IT AND I THINK THAT'S REALLY WHERE WE HAVE TO DIG IN, BECAUSE ONCE WE GET THAT REALIGNED AND THE ROADMAP MORE TRANSPARENT AND MORE CLARITY AROUND THAT I THINK THINGS WILL BE GOING A LOT BETTER BECAUSE AGAIN, EVERYONE I CAN SAY IS TRULY COMMITTED TO THE CITY OF OAKLEY. HOW DO WE APPROVE AND WE WILL HAVE A MUCH LARGER DISCUSSION ABOUT THIS. SOMEONE MENTIONED AREAS OF IMPROVEMENT WOULD BE TEAM WORK, POSITIVE ENCOURAGING ENVIRONMENT. BUILDING TRUST. BEING RESPECTFUL AND A GOOD STEWARD OF COMMUNITY RESOURCES. NOT MONOPOLIZE STAFF TIME. CONTINUED. WILL THE CODE OF ETHICS AND VALUES IF ENACTED SO THE ONES WE HAVE RIGHT NOW IF WE ENACT THEM, CAN WE ACHIEVE A MORE OPTIMUM WORKING ENVIRONMENT WITH THE CITY AND STAFF TO MEET THE CITY VISION MISSION GOALS AND INITIATIVES MORE EFFECTIVELY AND COLLABORATIVELY? IF NOT WHAT WOULD YOU CHANGE? 90 PERCENT SAID THE CODE OF ETHICS AND VALUES WORK IF WE JUST PAID ATTENTION AND EMBODY THEM AND 10 PERCENT SAID NO. IF YES IF EVERYONE FOLLOWS THE CODE AND THERE IS ACCOUNTABILITY FOR STAFF AND COUNCIL IF NOT FALLOWED IT IS FAVORABLE TO ACHIEVE A MORE OPTIMUM WORKING ENVIRONMENT. IT SHOULD NOT BE SUBJECTIVE. CLEAR DEFINITION AND EXAMPLES FOR EACH CATEGORY SHOULD BE CREATED AS WELL AS CLEAR CONSEQUENCES FOR VIOLATIONS. THE COUNCIL CANNOT BE EFFECTIVE AS POSSIBLE WHEN THERE IS A FIGHTING INTERNALLY. HAVE VERY SIMPLE RULES AND GUIDELINES READILY AVAILABLE AND REMINDED ALLOWS EVERYONE TO EASILY HOLD THEMSELVES AND OTHERS ACCOUNTABLE. WE DON'T NEED TO CHANGE THE ETHICS AND VALUES, WE NEED TO LIVE UP THEM. NOW WE ARE BETTER DROPPING ETHICS AND VALUES UNTIL THE TRAIN IS ON THE RIGHT TRACK. JUST RESPONSE TO THIS, I THINK BOTH HAVE TO HAPPEN. WE HAVE TO GET EVERYBODY IN THE SPIRIT OF PUTTING THE TRAIN ON THE RIGHT TRACK AND UNDERSTANDING THIS IS TRAIN OAKLEY AND THAT WE HAVE A COMMON MISSION AND VISION. SO, WOULD YOU SIGN THE CODE OF ETHICS AND VALUES? 82 PERCENT SAID YES-AFTER A DISCUSSION WHAT THE CODE OF ETHICS MEANS REGARDING EACH ETHIC I MIGHT SIGN THE CODE OF ETHICS. MAYBE. RIGHT NOW THE PRINCIPLES OF ETHICS ARE GLITTERING PLATITUDES WHICH SOME USE TO GUILT COUNCIL MEMBERS WHILE GOING THEIR WAY IN THEIR INTERPRETATION OF THE ETHICS. SO, THAT IS REALLY THE FINDINGS OF WORKSHOP NUMBER 1 AND THE FINDINGS OF HOW PEOPLE FELT AND WORKSHOP NUMBER 2 WE ARE REALLY GOING TO LOOK WHAT OUTCOMES WE CAN DEVICE TODAY TOGETHER AND DISCUSS MORE ROLES AND RESPONSIBILITIES BECAUSE YOU ALL HAVE ROLES AND RESPONSIBILITIES BUT THEY ARE VERY DIFFERENT. AND MAKING SURE EVERYONE STAYS IN THEIR LANE AND UNDERSTANDS WHAT THEIR MISSION IS. ESSENTIALLY AND THEIR IMPLEMENTATION. WE ARE ALSO GOING TO DEFINE SUCCESSFUL PARTNER AND WRAP UP AND ANTICIPATE A FINAL GOVERNANCE GUIDELINE PROTOCOL PARTNERSHIP TO BE ADOPTED AT THE CITY COUNCIL MEETING. WITH THAT I'LL PAUSE AND SEE IF THERE IS ANY QUESTIONS OR COMMENTS. >> ARE YOU ASKING FOR COMMENTS? >> YES. >> WOULD YOU LIKE ME TO DISTRIBUTE MY MATERIAL NOW? >> DO YOU HAVE MATERIALS YOU LIKE TO DISTRIBUTE? >> YES. >> SURE. >> YES, ONE FOR MR. MCMURRAY, ONE FOR MRS. COLE [INAUDIBLE COMMENTS] IF YOU WOULD PASS THIS DOWN. IF YOU GO TO THE THIRD PAGE AT THE BOTTOM AND THE FOURTH PAGE AT THE TOP, THE HIGHLIGHTED AREA IN BLUE. >> I'M SORRY DIRECTOR FULLER, WHERE DO YOU WANT US TO LOOK? >> GO TO THE THIRD PAGE YOU WILL SEE IT HIGHLIGHTED IN BLUE AND CONTINUES TO THE 4TH PAGE. MAYBE WE CAN DISCUSS THIS AS IT COMES UP. SORRY I LEFT BEFORE 8 P.M. LAST NIGHT I HEARD ENOUGH FROM GEORGE FULLER ABOUT MINUTES THAT WENT ON SO LONG HE ALSO-HE WAS REPEATING QUESTIONS ANSWERED BY THE CITY ENGINEER AT LEAST 5 TIMES ABOUT THE BLUE SUBSTANCE. SORRY NOT MUCH ELSE I CAN SAY BUT APPRECIATE YOU COMING FORWARD. FROM TOM ROBERTS IS EVERY MEETING A SOAP BOX FOR GEORGE FULLER? DAVE ROBERTS. [INAUDIBLE COMMENTS] ASKING HER TO APPOINT THE INTERIM CITY MANAGER? ANYSSA WILLIAMS, DAVE ROBERTS I THINK THAT IS A IMPORTANT MATTER YOU BRING UP AND I'M CONFIDENT IT WILL BE ADDRESSED IN THE WORK SESSION. WE ARE GOING TO HAVE IN THE NEXT TWO MONTHS. I WANT THERE TO BE A CHANCE FOR THE PUBLIC TO BE INVOLVE IN THAT DISCUSSION AND SINCE IT IS BECOMING ITEM BIT NOT YET RECOGNIZED THERE WILL BE-HAVE BEEN CITIZEN INTERACTION IF IT IS BROUGHT UP AS YET. WE'LL KEEP EVERYONE POSTED WHEN THE SPECIAL MEETING WILL BE THERE. THEN IT GOES ON. THERE IS GOING TO BE A MEETING IT CONTINUES ON. THE DATE OF THAT IS AUGUST 11, 2021. WE CAN DISCUS THAT LATER. THREE MONTHS AGO. WE ARE SITTING HERE SPENDING $20 THOUSAND RIGHT? >> GEORGE, CAN YOU PULL THE MICROPHONE UP MORE? >> IT WAS THREE MONTHS AGO AND THAT HAS BEEN THE ONGOING SITUATION BUT WE CAN TALK ABOUT THAT LATER AND WHY IT IS COSTING US $20 THOUSAND TO GO THROUGH THIS EXERCISE. THIS INCIDENTALLY WAS STARTED OUT-THE THREAD STARTED WITH ANESIA WILLIAMS ON CITY COUNCIL REPORT. >> IT IS ANYSSA WILLIAMS. ANYSSA, NOT ANISSA. >> I KNOW IT CHANGES, BUT THAT'S WHAT I HAVE. >> DIRECTOR FULLER, I WANT TO ASK ARE YOU JUST MAKING A STATEMENT, DO YOU HAVE A QUESTION OR DO YOU WANT TO DISCUSS WHY THE $20 THOUSAND IS INVESTED TO HOLDS THIS WORKSHOP? >> THE WHOLE WORKSHOP WHAT HAS GONE ON ALL THIS NEEDS TO BE BROUGHT TO THE TABLE. IT ALL NEEDS TO COME TO THE TABLE. WE HAVE LIVED IN A ATMOSPHERE OF FEAR. THE CITY MANAGER A LITTLE LESS IN TWO YEARS AGO RAN ACROSS THE TABLE WHEN I SAID WE NEED A ELEVATOR, OBVIOUSLY I'M DISABLED WITH ARTHRITIS HE GRABBED MY ARM AND TWISTED IT AND SAID I WAS [INAUDIBLE COMMENTS] AND WENT ON. MY SHOULDER IS STILL SORE AND WE ARE COMING UP ON TWO YEAR DEADLINE. I THINK MR. COLE CAN FILL PEOPLE IN ON THE IMPORTANCE OF THAT DEADLINE. I HAD BEEN CHASED BY THE CITY MANAGER. THE PRIOR CITY MANAGER ACROSS THE [INAUDIBLE COMMENTS] WHEN I REQUESTED CALIFORNIA PUBLIC RECORDS ACT MATERIAL. SAID I WAS INDECENT AND SHOULDN'T BE REQUESTING THAT MATERIAL AND I WASN'T ON THE DAIS AT THAT TIME. >> DIRECTOR FULLER, I UNDERSTAND THAT THERE-I TALKED TO EVERYBODY. EVERYONE ACCEPT FOR THE PUBLIC IN THIS ROOM, AND THERE ARE MANY MANY EXAMPLES AND I DIDN'T POST EVERY SINGLE EXAMPLE, BUT I THINK WHAT WAS UNANIMOUS IS THE SPIRIT OF WE WANT TO GET THE TRAIN ON THE RIGHT TRACK AND WE WANT TO WORK TOGETHER AGAIN AND WE WANT TO SET RESET. I BELIEVE CITY MANAGER NO LONGER IS HERE AND I UNDERSTAND JOSH MCMURRAY IS THE NOMINATED CITY MANAGER. DON'T KNOW IF I'M USING THE CORRECT TERMINOLOGY OR INCOMING CITY MANAGER SO THIS IS A GOOD TIME. WE HAVE A COUNCIL ALL MOST IN POSITION FOR A YEAR, A NEW CITY MANAGER COMING IN, AND I THINK THE COALITION OF THE WILLING HERE WHICH SOUNDED LIKE EVERYBODY EVEN WHEN I SPOKE WITH YOU IS THAT HEY, WE DONT NECESSARILY HAVE THE ANSWER HOW, BUT WE HAVE A COMMITMENT AND IT IS THROUGH THIS FACILITATED PROCESS AND YES IT DOES COST, IT IS COSTING APPROXIMATELY $20 THOUSAND BUT THE OTHER SIDE OF THAT COIN IS, IF WE DONT GET PEOPLE ALIGNED IT IS GOING TO COST THE CITY A LOT MORE WITH DISTRACTIONS THAT ARE A, NOT PART OF THE STRATEGIC PLAN, AND B, THAT AREN'T GOING TO ALLOW THE STAFF TO IMPLEMENT OR EVEN GET THE COUNCIL ALIGNED TO GETTING THE VERY IMPORTANT INITIATIVES AND PROJECTS YOU THINK THE CITY OF OAKLEY NEEDS AND THAT YOUR CONSTITUENTS WANT. SO, MY UNDERSTANDING IS THAT DECISION WAS MADE AND THAT'S WHY WE ARE HERE AT WORKSHOP 1, SO I'M NOT SURE IF YOU WANT TO CONTINUE ON THE DISCUSSION OF THE INVESTMENT BEING MADE BUT THINK IT WAS PRETTY CLEAR BY EVERYONE THEY WANTED THIS KIND OF FORUM. >> THE POINT BEING MISSED IS THAT THREE MONTHS AGO SOMEBODY DECIDED THAT-WANT ME, BUT DECIDED THIS IS IMPORTANT THAT WE COME HERE. YOU CAN SEE THE PUBLIC RESPONSE TO THIS, WELL, I DIDN'T GET ANY LETTERS, I DIDN'T HAVE ANYTHING, BUT THE PUBLIC RESPONSE HAS BEEN GEORGE, WE ARE REALLY GLAD YOU ARE TALKING TO US BECAUSE NOBODY EVER DOES. AND THE FACT IT IS ALWAYS A SECRET AND NOBODY EVER WANTS TO HEAR FROM US AND WE GET TO PUBLIC DISCUSSION AND IT IS DECIDED. SO BUT GETTING BACK TO THE FEAR FACTOR. IT IS MORE, WE HAVE A PERSON ON THE DAIS THAT IS LITERALLY CHASED BULLIED THE MAYOR AND CITY-I DON'T KNOW HOW ELSE TO SAY IT, THE CITY ATTORNEY ALLOWED IT BULLIED THE MAYOR WHO WAS TRYING TO DELIVER A RESOLUTION REGARDING LGTBQ MONTH TWO YEARS AGO AND THAT BOTHERED ME. IT WAS EMBARRASSED ME. I PASS OUT THE MATERIAL AND IT IS THERE. SO, WHEN WE ARE DISCUSSING FACTORS WHEN WE GO INTO HERE, I THINK IT IS IMPORTANT THAT WE DISCUSS THE FEAR FACTOR, THE NEEDS OF THE COMMUNITY, AND HOW WE CAN WORK TOGETHER ON TERMS OF MEETING THE COMMITTEE-COMMUNITY NEEDS. I'M REALLY NOT INTERESTED IN BEING THE NICE GUY ON THE DAIS. PEOPLE ALREADY SAID I'M NOT THE NICE GOAL. THAT ISN'T MY GOAL. THE GOAL IS SEE THE COUNCIL COME TOGETHER AND MOVE FORWARD IN A AREA OF INCLUSION. SOCIAL JUSTICE, SOCIAL EQUITY, NON DISCRIMINATION, BUILDING A COMMUNITY. THAT IS WHAT I WANT TO SEE. AND IF PEOPLE GET BUTT HURT ABOUT IT I DON'T KNOW WHAT ELSE TO SAY BUT THAT'S WHAT I'M SAYING. >> DIRECTOR FULLER I WANT TO BE CLEAR I INTERVIEWED STAFF AND COUNCIL MEMBERS AND THERE ARE DIFFERING OPINIONS, DIFFERENT EXAMPLES OF THE FEAR BUT IT IS WIDELY FELT AND THAT WILL TAKE EVERY INDIVIDUAL IN THIS ROOM TO WORK IN A WAY THAT CAN CREATE THE ENVIRONMENT BY USING THE CODE OF ETHICS AND THE VALUES AS OUR GUARD RAILS AND GUIDING PRINCIPLES AND BEING ABLE TO USE THE DAIS AND COMMUNICATE AND HAVE THE PUBLIC IS REALLY IMPORTANT TOO BUT IT STILL HAS TO HAPPEN WITHIN A FRAMEWORK OF THE CODE OF ETHICS AND THE VALUES. >> AGREE AND MR. POPE A COUPLE MONTHS AGO I THINK IN JULY OR SHORTLY THEREAFTER SAID WE OUGHT TO HAVE A ETHIC AND INTEGRITY COMMISSION BUT DON'T THINK WE SHOULD PUT IT TOGETHER. >> WE ARE GOING TO LOOK AT SOME RESULTS AND WHAT I LIKE TO ENCOURAGE IF THERE ARE OTHER COMMENTS BUT ONE THING THAT CONCERNS ME WHEN WE GET THE PACKET LIKE THIS, I JUST GOT IT, YOU ALL SAID THAT, IT HAS TO BE IN THE SPIRIT OF WANTING TO CREATE A DIFFERENT DYNAMIC AND CREATE A DIALOGUE AND IF PEOPLE FEEL LIKE THEY ARE PUT IN A CORNER OR INTIMIDATED THEY ARE GOING TO WITHDRAW OR GET MORE AGGRESSIVE AND BOTH WILL BE DEFEATING BEHAVIORS TO BE ABLE TO WORK TOGETHER TO DELIVER YOUR MISSION AND VISION FOR OAKLEY. WE GOT TO FIND A WAY TO DO IT WITHIN THE GUARDRAILS. >> I AGREE THE PURPOSE OF THE MODERATOR IS TO LEARN AND WATCH WHO HAS BECOME OVER AGGRESSIVE AND WORK WITH THOSE AND WHO IS NOT RESPONDING AND KEEP EVERYBODY ON HERE, NOT TO MARGINALIZE ONE PERSON OR YOU HAVE TO GO ALONG WITH THIS. EVERYONE AND THAT'S THE ROLE OF THE MODERATOR TO INSURE EVERYONE HAS A VOICE AND THE MODERATOR WILL SAY I'M NOT HEARING FROM YOU OR YOUR REACTION IS TOO MUCH IN RAGE AND ANGER. AND THE OTHER ONE. THAT IS HOW I SEE YOUR ROLE SO LET'S GO AHEAD. I JUST WANTED TO GET THE MATERIAL OUT THERE. >> OKAY, THANK YOU DIRECTOR FULLER. ANY OTHER COMMENTS, QUESTIONS? >> I HAVE COMMENTS BECAUSE OBVIOUSLY I'M THE ONE WHO INITIATED THIS WHOLE THING BECAUSE I CAME TO CITY COUNCIL BECAUSE I ACTUALLY WANTED TO GET THINGS DONE. I WAS ALREADY MAKING A HUGE DIFFERENCE IN THE COMMUNITY, I WANT IT TO BE WIDER SPREAD. ME APOLOGIZING TO A CONSTITUENT FOR WANTING TO LEAVE THE ROOM ISN'T AN ATTACK SO NOT SURE WHAT THE HIGHLIGHTS ARE SUPPOSED TO BE. THE WHOLE POINT WHY I WANTED THIS AND WHY WE NEEDED TO SPEND THIS MONEY IS BECAUSE OUR STAFF IS NOT FEELING COMFORTABLE AND SAFE WITH THE WAY WE ARE TREATING THEM, CONSTITUENT ARE NOT FEELING COMFORTABLE AND SAFE WITH THE INFORMATION PUT OUT THERE SO THE POINT OF THIS AND THE WHOLE REASON I ASKED FOR THIS IS BECAUSE THE WHOLE POINT WHY WE ALL JOINED CITY COUNCIL IS BECAUSE WE WANT TO MAKE OAKLEY BETTER FOR EVERYBODY'S AND RIGHT NOW WE ARE NOT DOING THAT. THERE IS SO MUCH TIME SPENT DEFENDING THINGS THAT SO FAR I STILL HAVEN'T SEEN. I SEE THE HIGHLIGHTS HERE BUT I DON'T UNDERSTAND HOW APOLOGIZING TO SOMEBODY FOR LEAVING THE ROOM IS CONCEIVED-IS SEEN AS SOMETHING THAT ISN'T HELPFUL. I JUST SAID SORRY YOU COULDN'T STAY. WHAT IS THE PROBLEM WITH SAYING THAT? >> MY PROBLEM IS YOU DEFINING WHAT IS GOING ON. AND YOU ARE NOT THE EXPERT. I DON'T SEE YOU AS THE EXPERT. YOU ARE SAYING EVERYBODY THE CONSTITUENTS DON'T WANT TO HEAR FROM YOU. THEY DON'T TRUST YOU. >> I DIDN'T SAY THAT. >> EXCUSE ME-DIRECTOR FULLER AND DIRECTOR WILLIAMS WE ARE HERE TO MOVE FORWARD. NOT GO INTO DETAILS OF WHAT HAPPENED. THERE IS A LOT OF INFORMATION I HEARD A LOT OF PEOPLE ARE NOT IN THIS ROOM. THEY ARE NO LONGER HERE WITH THE CITY. THERE IS A LOT OF PAIN, THERE IS A LOT OF HURT, THERE IS DISTRUST. THERE IS A LOT OF THINGS NO QUESTION, BUT NOW YOU AS CITY COUNCIL AND THE EXECUTIVE TEAM HAVE TO COLLABORATE TOGETHER TO MOVE THE CITY OF OAKLEY FORWARD AND I THINK YOU ARE ALL DOING THAT. YOU STEPPED IN THE DIRECTION OF REPLACING YOUR CITY MANAGER. YOU IDENTIFIED SOME OF THE CHALLENGES AND I DO WANT TO MOVE IN BECAUSE WE DO HAVE TIME TO GO INTO THE SECOND PART THAT IS WHY I DIDN'T WANT A DEFINE AGENDA SO WE LOOK WHAT IT WILL TAKE TO MOVE FORWARD. ONE OF THOSE STEPS DIRECTOR FULLER IS RECOMMEND I HEARD FROM YOU-I CAN'T REMEMBER IF I SAY IT CORRECTLY BUT A TRUTH AND RECONCILIATION COMMISSION ESSENTIALLY OR A COMMISSION TO COME IN, BUT THIS IS THE FIRST STEP FORWARD IN WANTING TO TAKE THE CITY IN THE RIGHT DIRECTION AND I THINK WE SHOULD SEE WHAT THIS CAN ACCOMPLISH AND HOW WE CAN GET PEOPLE FOCUSED ON THE REAL ISSUES, WHICH IS NOT EACH OTHER. THEY REALLY HOW TO GET THE POLICIES MADE AND THE PROGRAMS PROJECTS AND INITIATIVES IMPLEMENTED THAT EFFECTIVE LY BRING THOSE POLICIES TO LIFE. WITH THAT I LIKE TO MOVE TO THE NEXT SLIDE UNLESS THERE ARE ANY OTHER COMMENTS FROM COUNCIL MEMBERS? PLEASE FEEL FREE TO COMMENT. OKAY. NEXT SLIDE. AND GOT IT. ROLES AND RESPONSIBILITY DEFINING SUCCESSFUL PARTNERSHIP AND WRAP UP. ARE THE COUNCIL AND STAFF MEETING THE RESPONSIBILITIES DIRECTING THE STRATEGIC PRIORITIES OF COUNCIL AND EXECUTING THE PRIORITIES OF STAFF TO ACHIEVE MISSION VISION AND GOALS. 37 YES, 67 NO. WE IS A LARGE TREND SAYING WE CAN BE DOING BETTER. SOME BELIEVE THEY ARE THE COUNCIL AND DEMAND THEATER AND ACTION THATS BENEFIT THEM. SOME COUNCIL MEMBERS PERHAPS UNKNOWINGLY APPROVE THE BUDGET ATTEMPT TO EXERCISE THE AUTHORITY OF THE CITY MANAGER TO DECIDE STAFF APPOINTMENTS PROMOTIONS OF THE CITY EMPLOYEES. EACH COUNCIL MEMBER EXPRESS IDEAS AND PREFERENCE REGARDING PRIORITIES BULLET NOT CONSENSUS THE COUNCIL OR DIRECTION FOR STRATEGIC PLAN PRIORITIES. COUNCIL MEMBER OR MEMBERS EXPRESS THE NEED FOR WORKSHOP TO EXPLORE THE COUNCIL VISION FOR THE FUTURE OF OAKLEY. THIS WILL BE HELPFUL TO STAFF TO KNOW WHICH AREAS OF FOCUS OR SPECIFIC ITEMS SHOULD BE ADDRESSED AND IN WHAT ORDER. CURRENTLY DIRECTION IS VERY SCATTERED. WE ARE NOT ALL TUNED IN THE SAME DIRECTION. WE NEED TO SPEND TIME VISIONING AND WHAT WE WANT OAKLEY TO BE. A APPROPRIATE RESPONSE CAN BE USE HOWEVER RECENTLY IT SEEMS THE COUNCIL IS CLUTTERED WITH DIFFERING VIEWS NOT REFLECTIVE OF THE PLANS AND IDEOLOGY. SOMETIMES THIS CAUSES CONFUSION WHERE THE COUNCIL IS HEADING. THERE ISN'T CLARITY AS TO THE GOALS WITH THE CURRENT CITY COUNCIL VERSUS THE PREVIOUS COUNCIL. COUNCIL MEMBERS MAKE IT DIFFICULT TO GET WORK DONE, TALK DOWN TO STAFF WHEN THEY STAND BEFORE THE COUNCIL, VERY CONFRONTATIONAL, AGITATED PERSONAL AGENDA AND IT DOESN'T FIT WITH THE STRATEGIC PLAN. COUNCIL BERATES STAFF. WHAT COMMUNICATION TOOLS IS STAFF AND COUNCIL EMPLOYING TO KNOW IF THEY ARE MEET EXPECTATION. THERE IS A ANNUAL STRATEGIC PLANNING MEETING BUT WE HAVEN'T HAD ONE DUE TO COVID. THIS SEEMS LIKE A OBVIOUS PRIORITY LIKE WE HAVE BEEN TALKING ABOUT, GET ON THE RIGHT TRACK. KNOW WHICH WE ARE ARE GOING. TRACKED IN THE PLAN AND REVIEWED AT THE COUNCIL MEETING, PERIODICALLY. HELD PLAN MEETINGS TO REVIEW AREAS OF FOCUS AND STAFF PROVIDE UPGRADE ON THE PROGRESS. THE COMMUNITY WAS ENGAGED IN THIS DISCUSSION THROUGH IN PERSON COMMUNITY WIDE PRE-PANDEMIC MEETINGS. THE STRATEGIC PLAN SHOULD BE PART OF THE DISCUSSION. THE CITY VISION SHOULD BE PRIORITIZED OR REVISED IF THEY DO NOT REFLECT THE CURRENT COUNCIL VISION. THE CITY BUDGET INCLUDES INDICATORS WHICH GOALS AND PRIORITIES ARE BEING ACCOMPLISHED OR COMPLIED WITH. THE STRATEGIC PLAN IS ALSO REVIEWED DURING THE BUDGET PROCESS. NONE THAT I'M AWARE OF. ATTENDANCE TO THE CITY COUNCIL MEETINGS IS FIRST AND FOR MOST AND ALLOWS TO HEAR THE COUNCIL AND SEE THE INTERACTION BETWEEN THE COUNCIL AND CITY MANAGER. DEPARTMENT HEADS MEET THE DAY AFTER COUNCIL MEETINGS TO MAKE SURE IT IS UNDERSTOOD TO DETERMINE ACTIONS. COMMUNICATION BETWEEN STAFF IS GOOD. A TRUST RELATIONSHIP SHOULD BE FORMED BETWEEN THE COUNCIL AND STAFF BASED ON RESPECT AND ACKNOWLEDGMENT OF THE REALTIES WE ALL FACE. ANNUAL COMMUNITY SURVEY EVALUATIONS. THESE ARE DIFFERENT COMMUNICATION TOOLS. THEN IN MEETING EXPECTATIONS, HOW CAN THE COUNCIL STAFF MORE EFFECTIVELY ACHIEVE THE EXISTING PRIORITIES OR MERGING PRIORITIES AND RECALIBRATE THEM TO MEET THE COUNCIL EXPECTATION. THIS IS BIG ONE. KNOWING COUNCIL EXPECTATION IS FIRST PLACE. THEY NEED TO KNOW OR THEY ARE GOING TO BE DISAPPOINTING SOME OR ALL OF THE COUNCIL. NEW COUNCIL STRATEGIC PLAN DOES NOT ALIGN WITH WHAT THEY WANT. WE NEED YOUR INPUT. NEW COUNCIL-NO OPPORTUNITY TO EXPRESS THEIR PRIORITIES OR SHARE THOUGHTS. UNDERSTAND SOME THINGS DON'T HAVE CONSENSUS. EXAMPLE FAST FOOD ORDINANCE. NOTHING IN THE IMMEDIATE FUTURE PERHAPS AFTER THE NEXT ELECTION CYCLE WE CAN ADDRESS THE ISSUE. BETTER COMMUNICATION AND MEETING FOCUS. POSITIVE CLEAR RESPECTFUL COMMUNICATION BACK AND FORTH. THERE IS A DISCONNECT NOW IN WHAT THE EXPECTATIONS ARE OF THE NEW COUNCIL. LIST THE EXPECTATIONS. ADDRESS WHERE THEY FAIL AND PLAN AND ONCE THAT'S DONE MOVE ON. SO, AGAIN, REALLY CLEARING UP DISCONNECT ON PRIORITIES AND HOW TO MOVE FORWARD. YOU HAVE TAKEN A HUGE STEP IN THAT DIRECTION. YOU ARE GETTING A NEW CITY MANAGER AND HOPE PART OF THAT IS REITERATION OF PRIORITIES. HOW CAN THE COUNCIL AND STAFF MORE EFFECTIVELY ACHIEVE EXISTING OR EMERGING PRIORITIES AND RECALIBRATE TO MEET EXPECTATIONS? WE NEED ALL COUNCIL MEMBERS TO BE FULLY ENGAGED AND SEE AS PART OF THE TEAM OAKLEY. THE STAFF ULTIMATELY WANTS TO IMPLEMENT THE LEGISLATIVE AGENDA. WE ARE CAPABLE AND PROFESSIONAL ENOUGH TO DO EVEN IF IT IS A CHANGE FROM PAST DIRECTION WITHOUT WORRYING ABOUT SOCIAL MEDIA DISTORTION OR FIGHTING AMONG THEMSELVES AND TREATED WITH RESPECT AT EACH MEETING. ANY PERFORMANCE SHOULD BE COMMUNICATED PRIVATELY TO THE CITY MANAGER. THE I GOT YOU FROM THE DAIS DOES HURT MORAL. THAT COMES BACK TO THE THE FEAR. PEOPLE ARE AFRAID TO SPEAK UP. GET CLEAR DIRECTION AND IMPLEMENT MAJORITY AND MINORITY NEED TO SUPPORT IT. BARRIERS TO SUCCESSFUL DELIVERY, WHAT ARE THE BARRIERS TO SUCCESSFUL DELIVERY? KNOWING WHAT THEY WANT US TO DELIVER NEED CLEAR DIRECTION AND WE HAVE SUPPORT TO MOVE FORWARD WE CAN RESEARCH OR IMPLEMENT. NOT UNDERSTANDING EACH OTHER I SEE COUNCIL TWO TIMES A MONTH. NEVER SPOKEN TO COUNCIL. HERE IS WHO WE ARE, OUR CHALLENGES, OUR GOALS AND IMPEDIMENTS EQUIPMENT STAFF ETCETERA. FACILITATE PROCESS THEY NEED TO KNOW THE DEPARTMENT AND SPEND TIME. NO CONSENSUS. DIFFERENT DIRECTION ONE IDEA. WE NEED TO DO A BETTER JOB. PUT IDEAS FORWARD TO RESEARCH. TWO COUNCIL MEMBERS TO SUPPORT IDEAS OTHERWISE WE JUST SPIN OUR WHEELS AND THEN IT IS REJECTED. USING ATTACK WHO DISAGREE OR ADMINISTRATIVE ACCUSATIONS IN A ATTEMPT TO SILENCE DECENT BY FILING COMPLAINTS WITH A VARIETY OF OVERSIGHT BOARD IS STRESSFUL PERFORMANCE AND TRUST. EGOS AND SELF CENTERED BEHAVIOR. MISTRUST OF STAFF. WHAT ARE THE BARRIERS TO SUCCESSFUL DELIVERY CONTINUE? THERE ARE LOT OF EGOS. WE FORGET WE ARE MEANT TO SPEAK FOR THE RESIDENTS AND THINK STAFF FORGETS THAT AS WELL. A PARTICULAR COUNCIL MEMBER SEEMS VERY SUS SPECS OF STAFF AND TIMES COMES THROUGH IN A WAY ADDRESS THE COUNCIL MEMBERS. SOCIAL MEDIA DIVIDING US AS RELATES TO MISINFORMATION AND ACCUSATIONS EMPLOYEE AND COUNCIL MEMBERS HARASSED BY THEIR COUNCIL MEMBERS AND CONSTITUENTS AND IT IS CAUSING EXTREME STRESS. MEETING THE COUNCIL MINDS AS TO APPROPRIATE DIRECTION AND STAFF OPINION VERSUS COUNCIL DIRECTION. NEGATIVE INPUT FROM COUNCIL MEMBERS AND OTHER CITIZENS WITH THEIR OWN AGENDA AND INTEREST THAT MAY BE CONTRARY TO THE CITY STRATEGIC PLAN, POLITICS. SO, THIS IS THE DEFINITION OF SUCCESS AND I FIND THIS-AGAIN, JUST TO REITERATE, EVERYONE HAS BEEN IMPACTED IN THIS ROOM AND I WILL DISCOUNT THE PUBLIC BECAUSE I DIDN'T TALK TO YOU, BUT EVERYONE IN ONE WAY OR ANOTHER FROM THE DYNAMICS HAS BEEN IMPACTED, AND NO ONE INDIVIDUAL HERE FEELS EMPOWERED THEY CAN CHANGE THE CURRENT DYNAMIC. THAT IS WHY WE NEED A COALITION OF THE WILLING AND RECOMMITMENT FROM THE STAFF AND COUNCIL. I DIDN'T HEAR ANYONE IN THE SURVEY OR DISCUSSIONS OFFER FOR EXAMPLE THIS IS HOW THE ETHICS AND VALUES NEED TO CHANGE. WE NEED TO REMIND OURSELVES WE ARE ALL COMMITTED TOWARDS THE SAME END GOAL COMPLETING THE VISION AND MISSION. THE DEFINITION OF SUCCESS I WANT US TO ACTUALLY STAND UP AND A SECOND IF YOU CAN, JUST TAKE A BREAK, TAKE A DEEP BREATH. WHY? NOT BECAUSE I'M A YOGA MASTER, I'M NOT, BUT THIS IS WHERE WE GOT TO LISTON. THIS IS A DEFINITION OF SUCCESS. THESE THE OPPORTUNITIES THAT WE CAN SAY WE CAN DO BETTER, LET'S START ENVISIONING THE POSITIVE. LET'S NOT LOOK BACK. WE DIDN'T BRING OUR BEST SELVES EVERY SINGLE DAY TO THE CITY OF OAKLEY AND I DON'T KNOW THAT IS COMPLETELY HUMANLY POSSIBLE. WE ALL HAVE OUR DAYS, RIGHT? BUT WE CAN RECOMMIT AND IDENTIFY WHAT THIS NEW DEFINITION OF SUCCESS LOOKS LIKE AND THEN WE CAN COCREATE IT. NO AMOUNT OF FACILITATION FROM ME OR ANYBODY PROFESSIONAL WHO CAN FIX THIS CAN FIX THIS. THIS HAS TO COME FROM WITHIN. I'M ONLY HERE TO BASICALLY DAYLIGHT WHAT HAS BEEN PART OF THE CHALLENGE AND THE HURT AND NOW SAY OKAY, HERE'S DEFINITIONS OF SUCCESS AND THEY MIGHT NOT ALL BE YOUR SPECIFIC DEFINITION BUT WE WILL COCREATE THOSE PARTICULARLY IN THE NEXT WORKSHOP. HAVE A SEAT. DEFINITIONS OF SUCCESS, DEFINE WHAT SUCCESS LOOKS LIKE AT THE COUNCIL AND STAFF. WORKING EFFECTIVE TOGETHER FOR THE JOINT ROLE AND RESPONSIBILITIES IN DELIVERING THE CITY MISSION VISION AND GOALS. HERE WAS THE FIRST ONE. THESE ARE NOT NECESSARILY IN ORDER. WE CAN DISAGREE BUT STILL WORK PROFESSIONALLY TO ACHIEVE GOALS THAT MEANS YOU CAN VOTE ON THE COUNCIL. STAFF MAY NOT AGREE WITH WHAT COUNCIL WANT TO DO, BUT THE VOTE WHEN THE VOTE IS MADE HAS TO BE IMPLEMENTED. THEY NEED DIRECTION HOW TO IMPLEMENT IT. YOU NEED MORE INFORMATION HOW TO VOTE, YOU GET TO ASK STAFF TO PROVIDE INFORMATION AND RESEARCH. WE ARE LONG WAY OFF COMING TO GRIPS WITH A ANSWER TO THAT QUESTION. THREE, IT WILL LEAD TO THINGS GETTING DONE. FOR THE BENEFIT OF THE PUBLIC AND EMPLOYEES SHOWING UP READY TO DO THE HARD WORK. THE BUDGET LIMITATIONS MARKET FACTORS ETCETERA IT WOULD LEAD TO BETTER EMPLOYEE MORAL. THE INSTABILITY OF THE COUNCIL PERMEATES TO EVERY LEVEL OF STAFF WHO WORRIES ABOUT THE LAYERS ABOVE THEM. WE REMEMBER THERE ARE PEOPLE ABOVE AND BELOW AND LATERAL TO US BUT PEOPLE ARE FEELING PRETTY DISEMPOWERED AND THIS MEETING I HOPE IS BEGINNING OF EMPOWERING EVERYONE TO DELIVERING IN YOUR ROLE AND RESPONSIBILITY. TEAMWORK AND COLLABORATION. STAFF COUNCIL SUPPORT EACH OTHER. ANY DIFFERENCES OR OPINIONS ARE NOT PUBLICLY EXPRESSED. COUNCIL PROVIDES CLEAR DIRECTION AND STAFF EXECUTES THAT DIRECTION. I THINK WHAT THAT IS SAYING IS PEOPLE DON'T WANT TO BE EMBARRASSED. NOBODY WANTS TO FEEL THE SHAME. THE CITY OF OAKLEY, WORK WITHIN CHAIN OF COMMAND BEFORE GOING TO OUTSIDE SOURCES FOR RESOLUTION AND THAT MEANS WORK THROUGH THE CITY MANAGER, CITY ATTORNEY, MAYOR AND VICE MAYOR. THOSE ARE IT THE 4 INDIVIDUALS THAT SHOULD BE DOING THE TROUBLESHOOTING TO MAKE THE MEETINGS BETTER, TO MAKE THE CHALLENGES AND OBSTACLES AND YOU SHOULD ALL LOOK HOW WE CHANGE THIS TOGETHER. DEFINE WHAT SUCCESS LOOKS LIKE AT THE COUNCIL STAFF WORKING EFFECTIVELY TOGETHER. THINGS FROM THE DAIS SHOULDN'T BE A SURPRISE. THERE A PROTOCOL FOR RESPONSE ROLE RESPONSIBILITY AND THE PROBLEM. KNOW ROLES. PUBLIC SAFETY. SOMEONE WAS SAYING EMERGENCY RESPONSE SITUATION THERE ARE MANY DIFFERENT DEPARTMENTS THAT HAVE TO ACT. HOSPITAL, FIRE, POLICE, TURNING OFF WATER, TURNING OFF SEWAGE, WE NEED A STRIKE TEAM TO WORK TOGETHER AND UNDERSTAND WE ALL HAVE DIFFERENT ROLES BUT WE ARE ALL IMPERATIVE TO THE DELIVERY. SUCCESS ISN'T BATTLING INFORMATION BEFORE COUNCIL MEETINGS NOT INTIMIDATING STAFF TO REQUEST THEM FROM KEEPING TO DO THEIR JOBS THEY ARE MEANT TO DO AND INCREASE TRUST AND ENGAGEMENT FOR THE RESIDENTS. SUCCESS IS PROJECTS DEVELOPED AND PRIORITIZED. STAFF WILL DO WHAT THE COUNCIL WANTS IF THE VISION IS EXPLAINED. THE COUNCIL UNDERSTAND THE DETAIL OF THE GOALS THEY SET FOR STAFF TO IMPLEMENT AND STAFF TO INSURE THE GOALS ARE ACHIEVED AND COMMUNICATED BACK TO COUNCIL TO SHOW PROGRESS MADE. EASY, POSITIVE VOTE. AS LONG AS WE VOTE AND THAT IS THE WAY IT IS BUT THERE IS A LOT THAT BEFORE AND AFTER THE VOTE CREATING A LOT OF TENSION AND THAT IS WHAT WE WANT TO MAKE SURE WE ARE WORKING WITHIN THE GUIDE-POST. HERE IS POTENTIAL SOLUTIONS. COMMUNICATION. THIS ALL CAME FROM YOU GUYS NONE OF THIS IS FROM ME. CORRECT MISINFORMATION. IF THERE IS MISINFORMATION, MISTRUST AND WE DAYLIGHT IT AND THERE IS INFORMATION THAT COMES TO BEAR PEOPLE WANT THAT CORRECTED FOR THE RECORD. THE 3P, POLITENESS, PROFESSIONAL, PROGRESSIVE. EVERY MEETING. REMIND US HOW WE ARE ACHIEVING PRIORITIES, HOW WE ARE WORKING TOGETHER TO ACHIEVE OUR STRATEGY. CODE OF ETHICS VALUES MODEL ETHIC VALUE AS CIVIL SERVANTS. USE SOCIAL MEDIA TO PROMOTE OUR VALUES NOT THE AREAS WHERE WE DISAGREE BUT PROMOTE VALUES. FACILITATE MEETINGS TO STRUCTURE. HIRE ETHICS INTEGRITY COMMISSION. BALANCE WHAT IS WORKING WITH WHAT'S NOT. SO, WE HEAR A LOT ABOUT WHAT IS NOT WORKING BECAUSE THAT IS OUR JOB IS TO FIX THOSE BUT THERE IS A LOT OF GREAT THINGS HAPPENING AS WELL AND WE ARE NOT A SOCIETY IN GENERAL THAT CELEBRATES AND WE NEED TO CELEBRATE MORE. THERE IS A LOT OF STRESS OUT IN THE WORLD THAT THIS ROOM HAS NO CONTROL OVER SO I THINK THAT WAS REALLY IMPORTANT THAT WE ARE REALLY ACKNOWLEDGING WHAT IS WORKING WELL AND WHAT'S NOT IN ADDITION TO WHAT'S NOT. DEVELOP ENCOURAGE SOCIAL MEDIA PROTOCOL. LIMIT SOCIAL MEDIA DISCUSSION BEFORE-THERE WAS A EMPHASIS ON BEFORE THE TOPIC IS DISCUSSED AT A COUNCIL MEETING. AFTER MEETINGS POST RESPECTFULLY AND PROVIDE PERSPECTIVE. IN OTHER WORDS, YOU ARE NOT INHIBITED TO USE SOCIAL MEDIA, YOU SHOULD USE IT BUT USE IT IN A RESPECTFUL WAY. STRUCTURE THE COUNCIL MEETINGS. CREATE MEETING PROTOCOLS. START EVERY MEETING WITH A RECOMMITMENT TO CODE OF ETHICS AND VALUES. WE DID THE PLEDGE OF ALLEGIANCE TONIGHT, I IMAGINE YOU DO EVERY COUNCIL MEETING. DO WE NEED TO REMIND WHAT THE VALUES AND ETHICS ARE AND WE ARE ALL COMMITTED TO PLAYING WITHIN THE GUIDE RAIL? STAY ON THE AGENDA TOPIC. DISALLOW BAD BEHAVIOR BY HOLDING EACH OTHER ACCOUNTABLE. YOU DON'T NEED SOMEONE LIKE ME TO HOLD YOU ACCOUNTABLE WE ARE ALL ADULTS BUT WE NEED TO RESPECTFULLY REMIND EACH OTHER WHEN WE ARE STEPPING OUTSIDE THE BOUNDARIES. DISALLOW BAD BEHAVIOR HOLDING EACH OTHER ACCOUNTABLE. LEAD BY EXAMPLE. THAT'S THE BEST THING LEADERS CAN DO AND EVERYONE IN THE ROOM IS A LEADER BECAUSE YOU ARE A COUNCIL MEMBER ELECTED OR YOU ARE IN A EXECUTIVE STAFF ROLE OR YOU ARE A PUBLIC THAT THANKFULLY TOOK THE TIME TO SHOW UP AND SUPPORT CITY OF OAKLEY SUCCESS. ALL OF YOU ARE LEADERS. THERE ARE PLENTY PEOPLE THAT ARE NOT HERE TODAY FOR DIFFERENT REASONS, BUT YOU ARE ALL LEADERS SO LEADING BY EXAMPLE IS SOMETHING THAT EVERYONE CAN TAKE ON THAT PERSONAL RESPONSIBILITY. TIME DISCUSSION FOR ALL PARTICIPANTS. THE REASON WE USE TIMING IS JUST SO WE CAN GET TO THE IMPORTANT TOPICS AND EVERYONE HAS A CHANCE TO SPEAK AND WHAT HAPPENS IN THE AREA OF FEAR PEOPLE WON'T SPEAK BUT THE PEOPLE WHO ARE NOT AS FEARFUL WILL SO WE WANT TO MAKE SURE WE REALLY CREATE A ENVIRONMENT NOT JUST BY THE WAY FOR COUNCIL MEMBERS AND STAFF BUT FOR YOUR PUBLIC AS WELL. DISCUSS TOPICS IN COUNCIL MEETINGS NOT SOCIAL MEDIA. FACILITATE MEETINGS TO STRUCTURE AND LOOKING AT THE MAYOR AND VICE MAYOR. IT IS UP TO THE MAYOR AND VICE MAYOR TO MANAGE THE MEETINGS STAYING ON AGENDA MAKING SURE THINGS ARE ON THE AGENDA TIMED AND CREATE A FORUM AGAIN THAT EVERYONE HAS A OPPORTUNITY TO SPEAK TO BE HEARD TO BE CONSIDERED AND THEN IF IT'S ON THE AGENDA VOTE. SOME SAID HIRE PROFESSIONAL FACILITATOR TO INSTRUCT STRUCTURE. MAYBE THERE NEEDS TO BE TRAINING BUT DON'T THINK THAT SHOULD BE A PERMANENT POSITION. ROLES AND RESPONSIBILITIES. HERE IS SOLUTIONS. WORK WITHIN YOUR APPROPRIATE LANE. EXAMPLE, POLICY DEVELOPMENT IS COUNCIL. EXECUTIVE OPERATIONS IS STAFF. EMPOWER ENTRUST STAFF TO DO THEIR JOBS AND RESPECT PROFESSIONALISM. SO, IF WE CONSTANTLY DO NOT TRUST STAFF THAT ISN'T GOING WORK BUT I IMAGINE YOU JUST WENT THROUGH A PROCESS OF LOOKING FOR NEW CITY MANAGER AND I UNDERSTAND YOU ARE CLOSE TO ANNOUNCING YOUR NEW CITY MANAGER. I'M HOPING YOU CAN MOVE FORWARD AND TRUST THE CITY MANAGER WILL MAKE STAFF CHANGES IF THEY NEED TO BE MADE, BUT TRUSTING THE HIERARCHY OF THAT. STAYING IN YOUR LANES TO DO THAT. PERFORMANCE ISSUES SHOULD BE MANAGED THROUGH THE CITY MANAGER, NOT IN THE PUBLIC FORUM. NOBODY WANTS TO BE EMBARRASSED. SURVEY TO ADDRESS STAFF MORAL SINCE STAFF ARE NOT TREATED WELL AND IT IS EFFECTING PERFORMANCE. I SUGGEST DOING SURVEYS NOT JUST WITH STAFF, BUT EVEN WITH YOUR PUBLIC IS A POSITIVE WAY TO ENGAGE PARTICIPATION. WORK SESSIONS ACROSS DISCIPLINE TO PROMOTE INTEGRATING AND INCLUSIVE TEAM. WHAT THIS MEANT WAS, RATHER THEN AB EVERYONE WORKING IN SILOS EACH DEPARTMENT WORKING SEPARATELY, TACKLE PROBLEMS BRINGING THE BEST BRAINS TO THE TABLE TO DO THAT. THAT MIGHT NOT BE THE BAILEY WICK OF A CERTAIN DIVISION BUT YOU ARE ALL ON THE SAME TEAM TO DELIVER. RULES OF GOVERNANCE AND ENGAGEMENT. ANOTHER SOLUTION WAS TO REALIGN PRIORITIES AND THESE ARE WAYS TO REALIGN PRIORITIES. UPDATE YOUR STRATEGIC PLAN SO IT REFLECTS THE CITY COUNCIL. DISCUSSION VISION AND FUTURE OF OAKLEY. SPEND YOUR TIME DISCUSSING THE VISION AND MISSION AND HOW YOU ACHIEVE IT. IDENTIFY OPPORTUNITIES AND RISK OF NOT MEETING THE GOALS. PRIORITIZE YOUR GOALS AND OBJECTIVES. CREATE CLEAR DIRECTION EXPECTATION. ASK IF STAFF DON'T HAVE IT. THERE ARE MANY EXAMPLES. I PUT SOME DOWN BECAUSE THESE CAME UP. THERE ARE THINGS THE FORMER COUNCIL DECIDED YOU ALL GOING DO, MONEY AND TIME HAVE BEEN INVESTED IN THOSE INITIATIVES. DO YOU CONTINUE TO INVEST MORE MONEY AND FINISH THE PROJECT OR BETTER POSITION TO WITHDRAW RETURN ON INVESTMENT BUT MAKE SURE WE ARE LOOKING WHAT THE RISKS ARE OF DOING OR NOT DOING SOMETHING, BUT WITH THE GOVERNANCE CHANGES, STAFF ARE STILL OPERATING UNDER THAT STRATEGIC PLAN AND MANY OF THE INITIATIVES AND PROJECTS INITIATED BEFORE THE COUNCIL WAS ON THE DAIS. THE EXAMPLES ARE RAILROADS PLATFORM ZONING FOR DEVELOPMENT TYPE OF DEVELOPMENT PARTICULARLY THOSE MATURE PHASES BASED ON PRIOR DECISION MAKING SO YOU ALL NEED TO DECIDE WHICH OF THE PRIORITIES CONTINUE AND WHICH ONES GET STOPPED. IDENTIFY THE AGENDA AND THE BUDGET ITEMS TO CORRESPONDING PLANNING DOCUMENTS AND MEETING DECISIONS. THE GREAT THING ABOUT STRATEGIC PLANNING IS YOU GET TO VOTE AND USE THE BUDGET AND HOW YOU FUND THE BUDGET TO MAKE THINGS HAPPEN SO THAT SHOULD BE USED AS A TOOL. QUANTIFY THE COST OF MISALIGNMENT AND MISTRUST. UNDERSTANDING EVALUATE STAFF HOURS ON REQUEST. WHEN WE REQUEST THINGS JUST KNOW THERE IS A COST TO DOING IT JUST LIKE THE WORKSHOP. THERE IS A COST, SO UNDERSTAND WHAT THAT IS. EXAMPLE, REWRITING STAFF REPORTS. REQUEST FOR PUBLIC INFORMATION. UNDO EXAMINATION OF PROJECT EXECUTION. ALL THOSE THINGS ARE TIME AND HOURS. EVALUATE STAFF RETENTION COST AND COST TO REPLACE STAFF AND BOTH DOLLARS AND RAMP UP TIME DUE TO INSTITUTIONAL MEMORY LOSS. WHAT DOES SUCCESS LOOK LIKE? POSITIVE COMMUNICATION. YES. ABSOLUTELY. WHY DON'T WE TAKE 5 MINUTES, GOOD? 5 MINUTES. WE'LL BE BACK AT 7:35. EVERYBODY FEEL FREE TO TAKE A BREAK. [RECESS] >> I APOLOGIZE I HAVE BEEN CALLING YOU DIRECTOR. I WORK WITH LOTS OF DIRECTORS BUT NONE OF YOU CORRECTED ME. COUNCIL MEMBERS. THANK YOU. WHAT WAS THAT? SO, WE ONLY HAVE 2 MORE SLIDES. WE ARE ALL MOST THERE AND I WANT TO OPEN UP TO WHAT ARE WE COMMITTED TO DO TOGETHER. THE POSITIVE COMMUNICATION. MEETINGS ONE ON ONE WITH CITY MANAGER IT RESOLVE ISSUES. THAT IS REALLY IMPORTANT TOOL. UNLESS YOU ISSUE IS WITH THE CITY MANAGER THEN YOU HAVE THE CITY ATTORNEY. RESOLVE ISSUES BETWEEN EACH OTHER NOT ON THE PUBLIC STAGE. BE ACCESSIBLE TRANSPARENT AND HONEST. CREATE SOCIAL MEDIA PROTOCOLS. DON'T PERSONALIZE COMMUNICATION. ALL WORKING ON BEHALF OF THE COMMUNITY. AND THEN TRAINING BY THE LEAGUE OF CITIES. PROMOTE HEALTH AND WELLBEING, MINIMIZE HUMAN SUFFERING, LIFE IS HARD, WE ARE ALL HERE TO MAKE OAKLEY GREAT. I THINK WE FORGET. I WANT TO STOP. WE HAVE BEEN THROUGH A LOT THE LAST 2 YEARS. WE HAVE BEEN THROUGH A MAJOR PANDEMIC NONE HAVE EXPERIENCED. WE DONT KNOW HOW THAT IMPACTS EACH OTHER'S PERSONAL LIVES AND IT IS HARD ON EVERYONE IN A DIFFERENT WAY AND I WILL STOP HERE BECAUSE I DO A LOT OF RETREAT WORKSHOPS BOTH IN THE PUBLIC ARENA BUT ALSO PRIVATE ONES AND I CAN TELL YOU THE EXECUTIVES I'M WORKING WITH AT THE END OF THE THESE MEETINGS OAKLEY ISN'T THE ONLY ONE. EVERY ORGANIZATION IS GOING THROUGH THIS INTERNALIZATION AND PEOPLE ARE FRUSTRATED. THEIR LIVES HAVE BEEN IMPACTED IN SUCH A GREAT WAY AND THIS IS A PLACE IN THE ROOM WE ALL THINK WE HAVE A LITTLE CONTROL IN LIFE AND WE CAN MAKE CHANGES AND WE ARE ACTUALLY COMMISSIONED TO DO SO IN OUR ROLES BUT I WANT TO STOP HERE BECAUSE MINIMIZING HUMAN SUFFERING PEOPLE ARE REALLY SUFFERING AND WE ARE NOT SEEING IT A LOT. I HAD A WORKSHOP IN DENVER AND WILL SHARE THIS WITH A PRIVATE ORGANIZATION, 18 EXECUTIVES, AND 4 OF THEM AND JUST GOING TO SAY THIS, DON'T TAKE IT WRONG, BUT IT IS A SIGNAL IN OUR SOCIETY, 4 MEN STARTED CRYING. THESE ARE EXECUTIVES BIG HANCHOS. LIFE IS HARD AND PEOPLE ARE FEELING LIKE WE HAVE BEEN HOLDING THINGS UP FOR 2 YEARS KEEPING THE WHEELS ON, TRYING TO GET THINGS DONE. AROUND EVERY CORNER THERE IS A NEW SURPRISE OR NO MONEY OR DON'T KNOW IF WE ARE GETTING THE FUNDING, WHATEVER IT IS IT IS STRESSFUL AND THINK WE FORGET THAT AND THINK IN THIS ROOM-JOSH, WHAT IS YOUR WEBSITE THE PUBLIC WEBSITE CODE TO GET IF TO YOUR WEBSITE? >> A PLACE FOR FAMILIES. >> A PLACE FOR FAMILIES. I LOOKED I SAID I DONT HAVE KIDS CAN I STILL DO THIS AND HE LAUGHED. THE FACT WE ARE ALL HERE TO TAKE CARE OF EACH OTHER. FISCALLY, PUBLIC INFRASTRUCTURE, TAKE CARE OF EACH OTHER MAKING SURE WE HAVE ACCESS TO HEALTHCARE, FOOD, CLEAN STREETS, WHATEVER IT IS, THAT IS OUR CIVIC RESPONSIBILITY AND I JUST THINK IF WE ARE IN THIS ROOM AND WE CAN'T FIGURE IT OUT, THEN WE CAN'T EXPECT OUTSIDE OF THIS ROOM BECAUSE THEY HAVE LESS EMPOWERMENT TO DO IT AND I THINK EVERYONE GENUINELY CARES ABOUT EACH OTHER IN THE RESPECT THAT THESE ARE OUR ROLES AND RESPONSIBILITIES AND WE WANT TO BRING OUR BEST SELVES TO THIS. I WANT TO STOP BECAUSE AT THE END OF THIS 2 AND A HALF DAY WORKSHOP AND PEOPLE WERE VULNERABLE BECAUSE THEY WERE BEING HONEST AND AUTHENTIC AND THEY HADN'T SEEN EACH OTHER IN ALL MOST 2 YEARS THESE ARE PEOPLE WORKING TOGETHER TO FULFILL THEIR MISSION AND VISION SO IT WAS BOTH JOY EXHAUSTION AND LIKE WE STILL HAVE TO DO MORE. I WANT TO RECOGNIZE IT BECAUSE IT WASN'T THE ONLY TIME IT HAPPENED AND DONT THINK PEOPLE ARE TALKING ABOUT IT AND SO WHEN THIS CAME UP IN EITHER MY INTERVIEW OR THE SURVEY MINIMIZE HUMAN SUFFERING, WE ALL HAVE THE ABILITY TO MINIMIZE THE DISTRACTION AND FRUSTRATION WITH EACH OTHER AND THAT'S THE PLACE WHERE I THINK WE CAN LEAD BY EXAMPLE. CELEBRATE EVERYONE COMMITMENT TO SHARED GOALS. SAME THING. ENCOURAGE HEALTHY DISAGREEMENT. WE CAN DISAGREE IN A HEALTHY WAY. IT DOES NOT HAVE TO BE POLARIZED. IT CAN BE VERY VERY DIFFERENT WHICH MAY SEEM LIKE POLARIZATION, BUT IT DOESN'T HAVE TO BE POLARIZED. LIVE BY OUR ETHICS AND VALUES. PROVIDE STAFF AND COUNCIL MEMBER COACHING TO ALLEVIATE STRESS FROM NEGATIVE ENVIRONMENT BECAUSE YOU ARE ALL GUESS WHAT TAKING THIS HOME WITH YOU TOO SO WHO EVER YOU TOUCH IN IN YOUR LIVES WE SEE IT. THE ROAD RAGE COMING UP HERE IS UNBELIEVABLE. I'M JUST SAYING, EVERYTHING HAS A IMPACT AND WE HAVE A OPPORTUNITY TO RESET THE BUTTON AND HOW GREAT IS THAT? AND THEN FINALLY, WORKING TOGETHER COUNCIL PROVIDES CLEAR DIRECTION STAFF ARE LOOKING FOR THAT DIRECTION. STAFF ASK CLARIFYING QUESTIONS AND FOR BETTER DIRECTION. EXECUTE REPORT. STAFF YOU HAVE A RESPONSIBILITY TO ASK FOR THAT CLARIFICATION IF YOU DON'T KNOW WHAT THAT IS. WORK TOGETHER TO DELIVER ALIGN PRIORITIES. ONCE VOTE CAST COUNCIL NEEDS TO SUPPORT THE DECISION. UNDERSTAND OPPORTUNITY COST. STOPPING PROJECTS MID-STREAM. WE COULD DEFAULT ON GRANTS. THAT HAS A COST TO IT. WE COULD DEFAULT ON LOANS OR NOT GET NEW LOANS BECAUSE OF DECISIONS AND REALLY LOOKING AT THE RETURN ON INVESTMENT. I REALLY THINK WHAT THIS IS SAYING IS NOT THAT WE CANNOT STOP PROJECTS OR INITIATIVES, IT IS JUST SAYING, MAKE SURE WE LOOK THROUGH THE LENS OF THE RISK OF CONTINUING IT AND THE RISK OF NOT CONTINUING IT AND DO THAT IN A PRAGMATIC WAY. MUTUAL ACCOUNTABILITY. PROMOTE COLLABORATION. STAND UP TO FEAR TACT ICS. IF SOMEONE IS FEELING-THE SITUATION WHERE IT IS LIKE SHE IS SO NEGATIVE. SOME DON'T REALIZE THEY ARE BEING THAT WAY BECAUSE THEY ARE HAVING A BAD DAY, WHATEVER, BUT WE NEED TO HOLD EACH OTHER ACCOUNTABLE AND STAND UP TO FEAR TACTICS THAT FEEL INTIMIDATED UP ON THE PODIUM OR AT THE DAIS. WE NEED TO BE ABLE TO POINT THAT OUT IN A HEALTHY PROFESSIONAL WAY. COUNTER MISINFORMATION. CONSIDER ACCOUNTABILITY TOOLS. THESE WERE BROUGHT UP BY PEOPLE THAT I TALKED TO IN THE SURVEY. CENSURE IS ONE OF THOSE TOOLS. REPORT BROWN ACT VIOLATION. THAT IS A TOOL. TAKE A STAND TO COUNTER MISINFORMATION ON THE PUBLIC ACCOUNT. SO, THOSE ARE ALL TOOLS AND BY THE WAY, THOSE ARE NOT THE BEST TOOLS WHEN YOU CAN FIX THAT IN A MUCH LESS PAINFUL WAY. ALIGN RESOURCES TO PRIORITIES. ALIGN BUDGET TO THE PRIORITIES. ASSIGN STAFF AND WORK LOAD BALANCING. FOR EXAMPLE, ARE MORE STAFF REQUIRED? DO WE NEED TO HIRE CONSULTANT? RESPECT WE ARE NOT ALL EXPERTS. HIRE PUBLIC INFORMATION OFFICER TO MANAGE DATA REQUEST AND SOCIAL MEDIA. SO, THESE ARE POTENTIAL SOLUTIONS. AND THAT IS THE LAST SLIDE, SO I WOULD LIKE TO OPEN IT UP NOW AND REALLY FOCUS. WE TALKED ABOUT THE CHALLENGES. I DON'T THINK THAT WILL BE HELPFUL UNLESS YOU ARE TALKING ABOUT WHAT IS THE SOLUTION TO THE CHALLENGE THAT MAYBE WE DIDN'T IDENTIFY. CAN WE MOVE THAT UP TO SLIDES 34? THANK YOU. SO, ANY COUNCIL MEMBER WOULD YOU LIKE TO COMMENT ABOUT SOLUTIONS YOU MAY NOT HAVE SEEN UP THERE? YES, COUNCIL MEMBER FULLER. >> THANK YOU. WELL, I DO HAVE A QUESTION. >> SURE. Y ARE WE GOING TO GET A COPY OF THESE SLIDES? >> YES. >> OKAY, I'M GOING DO A CODING ON THEM. I'M GOING TO COUNT WHICH IS BASICALLY COUNT THE KEY WORDS. I THINK WHAT WE HAVE HERE IS SOMETHING TO DO WITH-I CAME HERE IF YOU WANT A STATEMENT, I'M BIG ON THE UNIVERSAL DECLARATION OF HUMAN RIGHT. I WANT TO SEE INCLUSION. I WANT TO SEE EQUITY. I WANT TO SEE SOCIAL JUSTICE BUT I WILL GO THROUGH HERE AND THINK THE MAIN THING IS SOCIAL MEDIA AND THINK WHEN WE DO A KEY WORD CODING THAT COMING BACK WITH A KEY WORDING. THE SECOND THING IS MISINFORMATION AND YOU ARE SPEAKING OF IT AS IT EXISTS IN FACT. IN THIS WORLD TODAY THAT SOMEBODY DOESN'T LIKE IT OR THEY GET CAUGHT DOING SOMETHING THEY SHOULDN'T AND THEY ARE POINTED OUT IT IS FAKE NEWS, MISINFORMATION, FAKE NEWS. IT IS CALLED GAS LIGHTING. THEY SAY IT ENOUGH THEY BELIEVE IT THEMSELVES IT GOES ON. YOU ARE SPEAKING OF MISINFORMATION AS FACT. I WILL COUNT THAT AGAIN BUT I'M NOT SAYING THAT MISINFORMATION IS FACT. THAT IS ONE PERSON IS MAKING THE DETERMINATION? SO, I WILL GO ON WITH THAT. IN TERMS OF WE NEED MORE STAFF, YOU BROUGHT THAT UP. I'LL COMMENT. ALSO, THE ETHICS AND VALUES COMMISSION. I THINK IT WILL TAKE A FULL YEAR TO COME TO A CONCLUSIVE DECISION ON WHAT OUR ETHICS AND VALUES ARE. AND THEN I WOULD ONLY TRUST AND I'LL SAY IT STRAIGHT OUT, IF WE HAD A SEPARATE ETHICS AND COMMISSION TO REVIEW WHETHER THAT IS A ETHICS VIOLATION OR SOMETHING THAT VIOLATES PROTOCOL FROM IT DAIS BECAUSE IT IS JUST TOO MUCH GOING ON SAYING WELL I SAID IT SO THERE IS THERE AND I'LL ARGUE ABOUT IT NOW. WE CAN'T JUST BE GANGING UP ON EACH OTHER AND SAY THAT GUY ISN'T HERE AND I WILL VOTE THIS WAY ON THAT ONE. FIRST, WE GOT TO GET CLEAR AND I THINK THAT ONLY COMES AFTER A GRAND JURY INVESTIGATION. PEOPLE FEEL THEY ARE BEING MISTRUSTED IN SOME CASES THEY ARE AND NOT JUST BY ME, BY THE COMMUNITY AND BY OTHERS. BUT AFTER GRAND JURY INVESTIGATION AND WE FIGURE WHAT IS GO-HAS GONE AND WHAT IS GOING ON IN THE CITY, THAT WE SIT DOWN AND WE FORM-TAKE THE TIME TO COME UP WITH ETHICS AND VALUES THAT MEAN SOMETHING, NOT JUST IT IS SO GOOD WE HAVE INTEGRITY. NOT SURE WE DISCUSSED IT, BUT I'M NOT SURE THAT IF WE PUT ALL THE CODE OF ETHICS UP THAT WE HAVE A MUTUAL DEFINITION OF ALL THE TERMS IN THERE. I JUST DONT THINK WE ARE THERE. MY TERMS IS HERE AND THERE NOW AND IT IS OVER HERE. SO, IT ISN'T GOING TO BE JUST DONE IN MY MIND TWO MEETINGS AND A ASPRIN. BUT TO GO BACK TO T YES, LOOKING FORWARD TO GETTING THE SLIDES BECAUSE AFTER A CODE COUNT I THINK WE WILL FIND THAT WE ARE DISCUSSING SOMEBODY IS UPSET ABOUT SOCIAL MEDIA, NOT ABOUT WHETHER PEOPLE ARE BE MARGINALIZED. >> THANK YOU COUNCIL MEMBER FULLER. YOU CAN COUNT THE WORDS BUT I DIDN'T CONSOLIDATE BY PERSON. SOME PEOPLE HAD 3 BULLETS SOME MIGHT NOT HAVE HAD ANY SO NOT SURE THAT IS HELPFUL DETERMINING. I THINK YOU ALL AS A COUNCIL NEED TO DETERMINE WHAT YOU NEED AND SOUNDS WHAT I HEAR YOU SAYING RIGHT NOW IS THAT THE VALUES AND THE CODE OF ETHICS DEVELOPED AND IT REALLY WAS DEVELOPED IN THE SPIRIT OF THE CODE-THE COALITION OF THE WILLING, THE PEOPLE THAT WENT ONLINE WITH THAT AND MOVED FORWARD AND I'LL SAY PERSONALLY I HAVE NEVER BEEN INVOLVED IN A GRAND JURY INVESTIGATION AND HAVE NO IDEA WHAT THAT LOOKS LIKE BUT I ALSO AND THERE COULD BE SOMETHING I DIDN'T HEAR FROM MANY OF YOU, IF THAT IS A AVENUE THAT IS TOOL THAT CAN BE USED