Resident Services Board

North Bay Village OFFICIAL MINUTES RESIDENT SERVICES BOARD VIRTUAL MEETING TUESDAY, MAY 7, 2024 - 6:30 PM 1. Opening Items 1a. Call to Order ● Called to order at 6:30pm 1b. Roll Call Board Members Present: Jose Parada, Vice Chair Claudia Alvarez Farahim Alili Board Members Absent: Village Staff Present: Julie Leonardi, Communications Director Lili Torres, Marketing & Special Events Coordinator Officer Amy Gordon 2. Approval of Meeting Minutes 2a. May 7, 2024 ● Lidia Cantave, Chair, motioned to approve the meeting minutes, Jose Parada 2 nd the motion. Meeting minutes were approved. 3. Old Business 3a. July 4th Event: Julie mentioned that preparations are nearly complete. In addition to the July 4th event, we have a two-day Pride event and a golf tournament coming up. 3b. July 4th Details: Lily shared that the July 4th event will feature a BBQ, tent, and a concert by a local band. It's expected to be as big as the Spring Flea. The group confirmed there will not be a drone show. 3c. Event Timing: Lily noted that the BBQ will start at 11 am. While this might be early for eating, it is the best time for catering companies.

3d. Pride Event: Scheduled for June 6 and 7, 2024, the Pride event will include food trucks and a band. The drag show from 6:30-8:30 pm is 21+, but the rest of the event is family- friendly. 3e. Golf Tournament: The North Bay Village golf tournament for residents will have an entrance fee of around $30. It will take place on Wednesday, June 12. 3f. Special Olympics and Summer Camp: Amy added that a Law Enforcement Special Olympics torch run event is coming up on May 11, and summer camp starts on June 10. The group discussed missing funds of $3,500 and potential fundraising, donation options. 4. New Business 4a. Starting North Bay Village Running Club ● The group discussed launching a running club and suggested creating an event flyer. Farahim will design the flyer and distribute it. ● Amy offered to help by sharing the flyer at the Special Olympics event. ● Julie mentioned she can add it to the weekly newsletter. 4b. Cleanup Causeway Day event. ● Jose proposed organizing a cleanup event for JFK Causeway road. Lidia mentioned that Pelican Harbor already conducts cleanups. Jose plans to research further and potentially collaborate with Pelican Harbor. ● Commissioner Cuk will provide a contact person from Pelican Harbor to assist the group. 4c. Organizing Art Fair events. ● The group discussed the possibility of bringing back the farmers market, acknowledging past challenges with low attendance despite numerous markets in the area. ● They also shared experiences from various art events that could be a good fit for our village. The Art Fair could potentially be combined with a concert and food trucks. 4d. Budgeting Update for Village Events ● The idea is that the events organized by the village might require a larger budget due to rising costs. Julie mentioned that the budgeting discussion will take place in October this year. 7. Staff/Commission Liaison Updates ● The group agreed to confirm later that the July and August meetings might be skipped, as there are no events that need planning during these months 8. Public Comments

● No public comments. 9. Agenda Items for Next Meeting: June 4, 2024 ● Commissioner Cuk invited everyone to attend the next meeting as an in-person dinner event. 10. Adjournment ● Meeting was adjourned at 7:12pm. Respectfully submitted, Farahim Alili Secretary.

1. Opening Items 1A. Call to Order 1B. Roll Call 2. Approval of Meeting Minutes 2.A. March 5, 2024 03.05.2024 - RSB Minutes FINAL.docx 3. Old Business 3.A. Update on the July the Fourth Music Event 4. New Business 4.A. Discussion on a Proposal to start a NBV Running Club 4.B. Discussion on a Clean Up the Causeway Day Event 4.C. Discussion on a Village Sponsored Event for the Summer Camp Kids 4.D. Discussion on Organizing an Adult Art Event. 4.E. Report on the 2024-2025 FY Budget for Village Events NORTH BAY VILLAGE OFFICIAL AGENDA RESIDENT SERVICES BOARD VIRTUAL MEETING MEETING ID: 881 7641 6365 | PASSCODE: 311744 TUESDAY, MAY 7, 2024 at 6:30 PM 1

5. Staff/Commission Liaison Updates 6. Public Comments 7. Agenda Items for Next Meeting: June 4, 2024 8. Adjournment THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE VILLAGE CLERK AT 305-756-7171 EXT. 45 NO LATER THAN FOUR DAYS PRIOR TO SUCH PROCEEDING. IN ACCORDANCE WITH THE PROVISIONS OF SECTION 286.0105, FLORIDA STATUTES, ANYONE WISHING TO APPEAL ANY DECISION MADE BY VILLAGE COMMISSION, WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING, WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD SHALL INCLUDE THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE VILLAGE CLERK, NORTH BAY VILLAGE, 1666 KENNEDY CAUSEWAY. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE VILLAGE CLERK AT 305-756-7171 EXT 45. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE VILLAGE WEBSITE AT www.nbvillage.com. TO REQUEST THIS MATERIAL IN ACCESSIBLE FORMAT, SIGN LANGUAGE INTERPRETERS, INFORMATION ON ACCESS FOR PERSON WITH DISABILITIES, AND/OR ANY ACCOMMODATION TO REVIEW ANY DOCUMENT OR PARTICIPATE IN ANY VILLAGE-SPONSORED PROCEEDING, PLEASE CONTACT (305) 756-7171 FIVE DAYS IN ADVANCE TO INITIATE YOUR REQUEST. TTY USERS MAY ALSO CALL 711 (FLORIDA RELAY SERVICE). 2

1. Opening Items 1A. Call to Order 1B. Roll Call 2. Approval of Meeting Minutes 2.A. March 5, 2024 03.05.2024 - RSB Minutes FINAL.docx 3. Old Business 3.A. Update on the July the Fourth Music Event 4. New Business 4.A. Discussion on a Proposal to start a NBV Running Club 4.B. Discussion on a Clean Up the Causeway Day Event 4.C. Discussion on a Village Sponsored Event for the Summer Camp Kids 4.D. Discussion on Organizing an Adult Art Event. 4.E. Report on the 2024-2025 FY Budget for Village Events NORTH BAY VILLAGE OFFICIAL AGENDA RESIDENT SERVICES BOARD VIRTUAL MEETING MEETING ID: 881 7641 6365 | PASSCODE: 311744 TUESDAY, MAY 7, 2024 at 6:30 PM 1

5. Staff/Commission Liaison Updates 6. Public Comments 7. Agenda Items for Next Meeting: June 4, 2024 8. Adjournment THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE VILLAGE CLERK AT 305-756-7171 EXT. 45 NO LATER THAN FOUR DAYS PRIOR TO SUCH PROCEEDING. IN ACCORDANCE WITH THE PROVISIONS OF SECTION 286.0105, FLORIDA STATUTES, ANYONE WISHING TO APPEAL ANY DECISION MADE BY VILLAGE COMMISSION, WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING, WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD SHALL INCLUDE THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE VILLAGE CLERK, NORTH BAY VILLAGE, 1666 KENNEDY CAUSEWAY. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE VILLAGE CLERK AT 305-756-7171 EXT 45. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE VILLAGE WEBSITE AT www.nbvillage.com. TO REQUEST THIS MATERIAL IN ACCESSIBLE FORMAT, SIGN LANGUAGE INTERPRETERS, INFORMATION ON ACCESS FOR PERSON WITH DISABILITIES, AND/OR ANY ACCOMMODATION TO REVIEW ANY DOCUMENT OR PARTICIPATE IN ANY VILLAGE-SPONSORED PROCEEDING, PLEASE CONTACT (305) 756-7171 FIVE DAYS IN ADVANCE TO INITIATE YOUR REQUEST. TTY USERS MAY ALSO CALL 711 (FLORIDA RELAY SERVICE). 2

North Bay Village OFFICIAL MINUTES RESIDENT SERVICES BOARD VIRTUAL MEETING TUESDAY, MARCH 5, 2024 - 6:30 PM 1. Opening Items 1a. Call to Order ● Called to order at 6:32pm 1b. Roll Call Board Members Present: Jose Parada, Vice Chair Laura Cuellar De Somoza Claudia Alvarez Board Members Absent: Lidia Cantave, Chair Village Staff Present: Julie Leonardi, Communications Director Lili Torres, Marketing & Special Events Coordinator Officer Amy Gordon 2. Approval of Meeting Minutes 2a. February 6, 2024 ● Laura Cuellar, Vice chair, motioned to approve the meeting minutes, Jose Parada 2 nd the motion. Meeting minutes were approved. 3. Old Business 3a. No old business. 4. New Business 4a. The upcoming Easter event - Spring Fling, March 30th, 2024. 3

● Lily provided the latest updates regarding the Spring Flea Easter event. She explained that the previous petting zoo vendor declined to participate, so she is actively seeking a replacement. ● Additionally, Lily confirmed that the DJ, inflatables, and sack races are all set for the event. ● Amy chimed in, reminiscing about last year's event which included the Easter bunny, DJ, and inflatables. There were also discussions about potential safety concerns, especially with inflatables. ● Julie mentioned that snacks will be offered to guests on Saturday, March 30th. Each age group (now divided into four groups) will have their own Easter egg competition. Furthermore, a large tent will be provided for shade, catering to both guests and vendors alike. 4b. July 4th event. ● The group talked about the 4th of July event, focusing on having both a concert and BBQ. ● They also brainstormed other potential activities. 4c. Voting for scholarships. ● These scholarships commemorate two sisters who tragically lost their lives in a traffic accident in North Bay Village a couple of years ago. ● Each member voted privately, with the group ensuring everyone understood the voting process. After the voting, they discussed the preparedness of the candidates. There were two scholarships and two candidates for each, with the winners receiving $1000 each. ● Julie suggested doing this multiple times in a year, with further discussions planned for the coming months. 7. Staff/Commission Liaison Updates ● 8. Public Comments ● No public comments. 9. Agenda Items for Next Meeting: March 5, 2024 ● Jose proposed collaborating with other boards in the community. Lidia commented on the potential advantages and difficulties of bringing together members from different groups. 10. Adjournment 4

● Meeting was adjourned at 7:06pm. Respectfully submitted, Farahim Alili Secretary. 5