Council Briefing (2025-06-09)

Minutes of City Council Briefing Monday, June 9, 2025- 5:30 P.M. City Hall P 1 Floor Conference Room 11 North 3 rd Street, Jacksonville Beach, FL The Council Briefing began at 5:30 P.M . The following City Council Members we re in attendance: Mayor: Council Members: Christine Hoffman Sandy Golding Greg Sutton (virtual) Bill Horn (late) John Wagner J~X= UTttOI = BEACH Dan Janson Bruce Wouters Also present were Deputy City Manager Karen Nelson, Director of Public Works Dennis Barron, Senior Human Resource Generalist Amber Hudnall, Director of Human Resources Kimberlee Bennett, City Clerk Molly Alleger and City Attorney David Migut. Purpose of Briefing The purpose of the Briefing was to update the Council Members about ongoing items in the City. City Manager Penman Road Update Director of Public Works Dennis Barron and City of Jacksonville Project Manager Michael Derbaum provided an overview of the Penman Road project. Representatives from Peters and Yaffee then presented a PowerPoin t presentation [on file] regarding the current status of the project. Presenters included: Dow Peters, President/Consultant Project Manager, Russell Yaffee, Vice President/Traffic Engineer, Austin Chapman, Lead Traffic Engineer, Charles Waller, Drainage Engineer and Ben Combs, Deputy Project Manager. Following the presentation, a conversation ensued, and it was the consensus of the Council for detailed information about the project to be shared with the public through social media. Various Property Casualty & Workers' Compensation In surance Coverages Renewal Senior Human Resource Generalist Amber Hudnall provided the Council with background information on RFP No. 06-2324, which included va rious property, casualty, and workers' compensation insurance coverages, along with a request to delegate authority to the City Manager to approve and execute all future insurance coverage renewals regarding this contract. Ms. Hudnall also shared the results of the September 3, 2024, City Council vote regarding insurance coverage renewals. She asked how the Council would like to proceed with the upcoming annual insurance coverage renewals. A conversation ensued, and the co nsensus of the Council was for staff to follow up with current Council Members who previously opposed delegating renewal authority, to address any concerns and inform newly seated Council members of RFP No. 06-2324. An agenda item to approve and execute the first 1-year renewal under the existing agreement wou ld be presented at the August 18, 2025, Council meeting for formal consideration. New Council Priority Review Deputy City Manager Karen Nelson presented the final draft of the Strategic Plan Priority Updates to the Council. A conversation ensued regarding the final plan. It was the consensus of the Council to place the Priority to Develop and Implement a Comprehensive Communication Strategy and a Residential Engagement Program under the Quality of Life category, and all references to "Resident Advocacy" to be updated to "Resident Engagement", including the references within the Strategic Plan Priority Updates document. Page 1 of 2

Minutes of City Council Briefing Monday, June 9, 2025 City Council Florida League of Cities Policy Committees City Clerk Molly Alleger presented a chart showing the current Council representation on the Florida League of Cities Policy Committees to the Council. A conversation ensued, and it was the consensus of the Council to maintain the existing committee assignments. Committee Assignment Report Council Member Janson reported he recently attended the Quarterly Pension Board meeting and noted the City's three pension plans are performing well. Miscellaneous City Manager's Items N/A Future Briefing Topics Council Member Janson requested to schedule a legislative session recap meeting with state representatives at a future briefing. Council Member Golding requested a presentation for the Council on the new short-term vacation rental program (GovOS) recently purchased by the Planning and Development Department, as well as an update on the current status of short-term vacation rentals in the City. It was the consensus of the Council staff should provide this presentation and update at a future briefing. Mayor Hoffman stated she would be participating in a committee for the American Flood Coalition. The Briefing adjourned at 7:45 P.M. Submitted by: Jodilynn Byrd Deputy City Clerk . offman, MAYOR Date: (o) I kz /o25____..,..,..__-+, -'---- ,f---""-'--'"""'----- P ag e 2 of 2