Regular Meeting (2024-10-24)

1 Regular Commissioner Meeting Thursday, October 24, 2024 - 8:30 AM Santa Rosa County Administrative Center Board Room, 6495 Caroline Street, Milton 8:30 AM Call to Order - Chairman: Parker 1) Prayer 2) Pledge 3) Agenda Approval Proclamations 1) Proclamation for Independence for the Blind White Cane Safety Day 2) Proclamation for Disability Employment Awareness Month / Exceptional Employers Presentations 1) Stan Nichols, Tax Collector Mr. Nichols would like to make a presentation on unspent revenue. 2) Don Spencer, Clerk of Court Mr. Spencer would like to make a presentation on unspent revenue. Public Forum 1) Public Input Online Form County Administrator - County Attorney Commissioner Items Consent Agenda - Chairman: Parker 1) Minutes for Approval: Approval of the following minutes: August 22nd Rezoning Special Meeting, the July 25th Regular Meeting, and the August 8th Regular Meeting.

2 2) Budget Amendment 2025-005 CCF American Rescue Plan Act Approval of Budget Amendment 2025-005 to carry forward authorized but unspent funds for American Rescue Plan Act in the amount of $10,405,760 for various projects that have been approved by the board. 3) Budget Amendment 2025-006 CCF Capital Funds Approval of Budget Amendment 2025-006 to carry forward allocated but unspent funds in the amount of $9,439,190 from the Capital fund for the following projects: Aquatic Center, MIP Waste Water Treatment Plant, Spencerfield Traffic Improvement, Woodbine Road Project, Multi-Purpose Paths, Woodbine/Quintette Improvement, and Other Improvements. 4) Budget Amendment 2025-007 CCF Sales Tax Funds Approval of Budget Amendment 2025-007 to carry forward allocated but unspent Sales Tax funds in the amount of $23,402,230 for the following projects: Transportation-River Birch Road, Traffic Capacity Improvements, Spencerfield Traffic Improvements, Berryhill Road Improvements, Bergen Road, Tibet Drive, and equipment for Road and Bridge.Stormwater-West Williams Creek, Tom King Bayou Restorate, and Oriole Beach Improvement.Public Safety- Other Improvements, Equip-Sheriff, Equip- Public Safety, Dispatch Center, and Volunteer Fire Departments.Quality of Life- Buildings, Pace Library, South SR Sports Complex, Joppa Road Football, Navarre Park, Fitness Court Navarre Sports Facility, Beach Parking Lot, and Repair/Maintenance-Boat Ramps. 5) Budget Amendment 2025-008 CCF Ranchettes Drainage Approval of Budget Amendment 2025-008 to roll over allocated but unspent funds and recognize the grant in the amount of $4,189,690 for Hazardous Mitigation Grant Program (HMGP) Ranchettes Drainage project. 6) Budget Amendment 2025-009 Public Safety Grants Approval of Budget Amendment 2025-009 to roll over grant proceeds in the amount of $320,483 for public safety grants. 7) Budget Amendment 2025-010 2nd CCF General Fund Operating Approval of Budget Amendment 2025-010 to carry forward various general fund balances that were allocated but unspent in FY2024 in the amount of $592,230. 8) Budget Amendment 2025-011 CCF Landfill Approval of Budget Amendment 2025-011 to carry forward allocated but unspent funds in the amount of $2,430,150 for Landfill projects. 9) Budget Amendment 2025-012 CCF Navarre Beach Utility Approval of Budget Amendment 2025-012 to carry forward allocated but unspent funds in the amount of $6,279,150 for Navarre Beach Utility projects. 10) Budget Amendment 2025-013 CCF Tourist Development Approval of Budget Amendment 2025-013 to carry forward allocated but unspent funds in the amount of $1,071,720 for Tourist Development items. 11) Budget Amendment 2025-014 CCF SHIP Fund Approval of Budget Amendment 2025-014 to carry forward unspent funds received from the State in the amount of $1,550,111 for the substantial rehabilitation, emergency repair, first time homebuyer and reconstruction programs in the SHIP fund.

3 12) Surplus Property Approval to declare the following low-or no-value items as surplus/recycle or trade-in and authorize disposition: • Navarre Beach Utilities - 0660EQ0002 Camera #WWTP 12/5/2006 $8,895.01 - 0660OE0001 Color Copier #2924 6/15/2010 $4,403.00 13) Planning and Zoning - Transportation Regional Incentive Program Agreement Extension Approval of a resolution supporting FDOT Transportation Regional Incentive Program (TRIP) grant extension, and authorize chairman to sign all related documents. 14) Planning and Zoning - Santa Rosa County Federal Functional Classifications Approval of a resolution supporting the Florida Department of Transporation, FDOT Santa Rosa County Federal Functional Classifications, and authorize chairman to sign related documents. 15) Grants & Special Programs - Pegasus Engineering Contract Renewal Approval of a contract renewal for grant management services with Pegasus Engineering, LLC for FEMA HMGP/FMA Stormwater & drainage improvement projects. 16) Grants & Special Programs - 2 CFR 200 Indirect Cost Rate Adjustment Approval of the election of the revised de minimis rate of 15% of modified total direct costs for RESTORE Act funded grants and all other federal entities. 17) Grants & Special Programs - FY24 Coastal Partnership Initiative Award Blackwater River Streamgage Project Acceptance of the Coastal Partnership Initiative Award of $15,000 from FDEP's Florida Coastal Management Program and approval to execute two agreements; one between SRC and FDEP and the second, with USGS. Authorize chairman to sign all related documents. 18) Tourism - Visitor Tracking and Economic Impact Research Brief Approval of a contract with Downs & Saint Germain Research for a Santa Rosa County Visitor Tracking and Economic Impact Research Brief in the amount of $75,000. 19) OMB - Economic Development Fund & Budget Amendment 2025-015 Approval to establish Fund 180, Department 1801 and Budget Amendment 2025-015 that transfers funds for Economic Development operations and activities. 20) Event Requests Approval of the following event requests: • Gina's Fitness with Tivity aka Silversneakers and Renew Active requests use of Tiger Point Community Center from 9:00 AM - 11:30 AM on Tuesdays and Thursdays, from January 7, 2025, through July 3, 2025, and from August 26, 2025, through December 18, 2025, for senior Strength and Balance classes and from 6:00 PM - 7:00 PM every other Wednesday or Friday, selected dates, (per permit), from February 5, 2025, through October 22, 2025, for senior Salsa Beginners classes, and request a discounted fee of $25 per month for the space in 2025.

4 • Life Line Screening requests use of Pace Community Center from 8:00 AM - 5:30 PM on January 18, 2025, for stroke and vascular disease screenings. 21) Public Safety - Warehouse Lease Extension Approval of a one-year lease extension with Owens Real Investments, LLC for the warehouse located at 6479 Caroline Street, Building 2. 22) Engineering - Whitfield Road Bridge Replacement Approval of a design task order to Southern Site & Utility Design for two replacement bridges on Whitfield Road in the amount of $80,000 and authorize the chairman to sign all related documents. 23) Public Works - FDOT SR 87 Resurfacing between Hwy 98 and East Bay Blvd Agreements and Resolution Approval of Local Funding Agreement, Escrow Agreement, and resolution associated with signal improvements to be included with FDOT's SR 87 resurfacing project between Hwy 98 and East Bay Blvd. Authorize chairman to sign all related documents. 24) Public Works - Asphalt Services Agreement Approval of an agreement with Panhandle Grading and Paving Inc. to provide asphalt services as the lowest qualified bidder, and authorize the chairman to sign all related documents. 25) Public Works - Country Lane Open Cut Approval of open-cutting Country Lane for water main installation performed by Pace Water System. 26) Environmental - Unit Pricing Agreements for Recovery & Monitoring Wells Maintenance Approval of agreements with SCS Engineers, American Drilling, Inc., and Holt Well Service for services related to well maintenance and repair. 27) Environmental - FDEP Grant Amendment - Navarre Beach Re-nourishment Project Approval of Florida Department of Environmental Protection (FDEP) Grant agreement amendment No. 23SR1-A2 for the Navarre Beach re-nourishment project to incorporate engineering services as a grant- eligible line item. Authorize the chairman to sign all related documents. 28) Environmental - Coastal Tech Task Order No. 2 - Navarre Beach Re-nourishment Project Approval of Task Order 2 to Coastal Tech for engineering services related to the Navarre Beach re- nourishment project in the amount of $389,618. 29) Environmental - Jake's Bayou FWC Uniform Waterway Marker Application Approval for staff to develop a Uniform Waterway Marker application, including a draft County Ordinance, for submittal to FWC, for Jake's Bayou for No wake/idle speed signage. 30) Environmental - Navarre Beach Utility - Purchase of Bleach Tank Liner Approval to purchase one (1) 8" diameter x 10' sidewall, bleach tank with a vinyl ester resin for the ambient temperature in the amount of $84,316. 31) Noise Ord. Variance Request Approval of a noise ordinance variance for early morning concrete pours related to the Tiger Point WWTP.

5 Regular Agenda Services & Community Relations Report 1) No Items Operations & Safety Report 1) No Items Meeting List 1) Meeting List All meetings are held in the County Administrative Center Boardroom, 6495 Caroline Street, Milton, Florida, unless otherwise indicated. Meeting Date Time Commission Special Rezoning Meeting October 24 5:00 PM Commission Committee Meeting Nov. 12 (Tuesday) 8:30 AM