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MAYOR AND COUNCIL OF THE TOWN OF WINDERMERE

Agenda

Mayor Jim O'Brien

Council Members

Andy Williams

Tony Davit

Mandy David

Tom Stroup

Brandi Haines

Agenda

March 10, 2026

6:00 PM

WINDERMERE TOWN HALL

520 MAIN STREET - WINDERMERE, FL 34786

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PLEASE TURN OFF ALL CELL PHONES

PLEASE NOTE: IN ACCORDANCE WITH F.S. 286.26: Person with disabilities needing assistance to participate in any such

proceedings should contact the Office of the Clerk at least 48 hours beforehand at (407) 876-2563.

Pursuant to Resolution No. 2005-12 adopted on December 13, 2005, the following Civility Code shall govern all procedings before the

Town of Windermere Town Council:

1\. All electronic devices, including cell phones, shall be either turned off or otherwise silenced.

2\. Prolonged conversation shall be conducted outside Council meeting hall.

3\. Whistling, heckling, gesturing, loud conversations, or other disruptive behavior is prohibited.

4\. Only those individuals who have signed the speaker list and/or/who have been recognized by the Mayor (or Chair) may address

comments to the Council.

5\. Comments at public hearings shall be limited to the subject being considered by the Council

6\. Comments at Open Forums shall be directed to Town issues.

7\. All public comments shall avoid personal attacks and abusive language

8\. No person attending a Town Council meeting is to harass, annoy, or otherwise disturb any other person in the room.

MAYOR AND COUNCIL OF THE TOWN OF WINDERMERE Agenda Mayor Jim O'Brien Council Members Andy Williams Tony Davit Mandy David Tom Stroup Brandi Haines Agenda March 10, 2026 6:00 PM WINDERMERE TOWN HALL 520 MAIN STREET - WINDERMERE, FL 34786 JOIN ZOOM MEETING: HTTPS://WWW.ZOOM.COM/ MEETING ID: 816 9286 6627 PASSCODE: TOW2024 ONE TAP MOBILE: +1 (305) 224-1968, 81692866627# US PLEASE TURN OFF ALL CELL PHONES PLEASE NOTE: IN ACCORDANCE WITH F.S. 286.26: Person with disabilities needing assistance to participate in any such proceedings should contact the Office of the Clerk at least 48 hours beforehand at (407) 876-2563. Pursuant to Resolution No. 2005-12 adopted on December 13, 2005, the following Civility Code shall govern all procedings before the Town of Windermere Town Council: 1. All electronic devices, including cell phones, shall be either turned off or otherwise silenced. 2. Prolonged conversation shall be conducted outside Council meeting hall. 3. Whistling, heckling, gesturing, loud conversations, or other disruptive behavior is prohibited. 4. Only those individuals who have signed the speaker list and/or/who have been recognized by the Mayor (or Chair) may address comments to the Council. 5. Comments at public hearings shall be limited to the subject being considered by the Council 6. Comments at Open Forums shall be directed to Town issues. 7. All public comments shall avoid personal attacks and abusive language 8. No person attending a Town Council meeting is to harass, annoy, or otherwise disturb any other person in the room. Any member of the public whose behavior is disruptive and violates the Town of Windermere Civility Code is subject to removal from the Town Council meeting by an officer and such other actions as may be appropriate. PLEASE NOTE: IN ACCORDANCE WITH F.S. 286.0105: Any person who desires to appeal any decision at this meeting will need a record of this proceeding. For this, such person may need to ensure that a verbatim record of such proceedings is made, which includes the testimony and evidence upon which the appeal is to be based. 1

AGENDA THE MEETING IS CALLED TO ORDER BY THE MAYOR FLAG SALUTE 1. OPEN FORUM / PUBLIC COMMENT (3-Minute Limit) 2. TIMED ITEMS & PUBLIC HEARING a. Ordinance 2026-01 Tabled for the April 14th Town Council meeting. 3. OLD BUSINESS a. Windermere Town Hall Rehabilitation – Authorization Preparation of Construction Documents (Attachments) b. Town Square by Library Restroom Facility – Selection of Preferred Concept Option (Attachments) c. Town of Windermere v. Fanelli, Daniel et al., Court Case #: 2022-CA-006509-O 4. NEW BUSINESS a. Swear in Oaths (Attachments) i. Andy Williams - Mayor ii. Brandi Haines - Town Council Member iii. CT Allen - Town Council Member b. MINUTES (Attachments) i. Town Council Meeting Minutes February 10, 2026 ii. Public Information Session Restrooms Minutes February 18, 2026 iii. Town Council Workshop Restrooms Minutes February 24, 2026 c. Historic Preservation Board Committee Member Application (Attachments) 2

i. Charles R. Hobbs 5. MAYOR & COUNCIL LIAISON REPORTS 6. STAFF REPORTS 7. ADJOURN 3

TOWN OF WINDERMERE EXECUTIVE SUMMARY SUBJECT: Windermere Town Hall Rehabilitation – Authorization for Preparation of Construction Documents REQUESTED ACTION: Approval Work Session (Report Only) DATE OF MEETING: March 10, 2026 Regular Meeting Special Meeting CONTRACT: N/A Vendor/Entity: Tom Price Architects Effective Date: Termination Date: Managing Division / Dept: Public Works BUDGET IMPACT: Up to $19,980 Annual FUNDING SOURCE: Town Budget Funds Capital EXPENDITURE ACCOUNT: N/A N/A HISTORY/FACTS/ISSUES: Background: The Town of Windermere is preparing for the rehabilitation and renovation of the historic Windermere Town Hall building. Because the building is a historic structure, the Town retained Tom Price Architect, P.A., a firm with extensive experience in historic architecture and restoration work. Mr. Price previously completed Design Development documents outlining the recommended improvements and rehabilitation approach for the Town Hall building. The next step in the process is the preparation of Construction Documents, which will incorporate the design recommendations and provide the detailed architectural plans necessary for permitting and construction. The Construction Document set will include finalized architectural drawings, structural details, renovation notes, and documentation for improvements such as interior reconfiguration, accessibility improvements, and the proposed porch and roof modifications associated with the rehabilitation effort. Although the project does not require formal review by the State Historic Preservation Office (SHPO), Town staff proactively coordinated with the State Historic Preservation Office to 4

review the proposed improvements to ensure that the rehabilitation approach is sensitive to the historic character of the building. The estimated effort required to complete the Construction Documents is approximately 133 hours, with a projected cost range of $15,930 to $19,980, depending on the final time required to complete the document set. Completion of the Construction Documents will allow the Town to proceed with permitting and prepare the project for future construction bidding. REQUESTED ACTION: Approve the agreement with Tom Price Architect, P.A. to complete the Construction Documents for the Windermere Town Hall rehabilitation project for an estimated amount not to exceed $19,980, and authorize staff to proceed with final design development and permitting preparation. 5

TOM PRICE ARCHITECT, P.A. 552 LAKE AVENUE, ORLANDO, FL 32801 Finest Residential design, from Cottages to Manor Homes, in the richest architectural styles. www.TomPriceArchitects.com tom@tompricearchitects.com 407-422-4422 Tonya Elliot Moore Director of Public Works Town of Windermere, FL 614 Main Street Windermere, FL 34786 November 20, 2025 Good afternoon Tonya, This comes as your requested Agreement for completion of Architectural Construction Permit Documents for the Windermere Town Hall Addition/Renovation, based on my Design Development Documents already completed. Site Civil Engineering shall be the responsibility of the Town of Windermere. Those earlier DD Documents were formatted to become the basis for the final CD set. This Agreement will list each CD sheet, indicating the respective degrees of current completion of the DD product, then the estimated time required to complete each sheet. Sheet 1) Cover/Index Sheet with Vicinity Map and general photos of existing structure. 90% Complete, 4 Hours to completion. Sheet 2) Survey/Site Plan 60% Complete, 2-4 Hours to completion. Sheet 3) As-Built Floor Plan 100% Complete Sheet 4) New work Floor Plan (within original), with Dimensions, including internal Toilet area reorganization, stair lift to Stage, Control Room enclosure, Kitchen access pocket doors on East end with under-stair Pantry. 80% Complete, 6-8 Hours to completion 6

Sheet 5) West and South Elevations 80% Complete, 6-8 Hours to completion. Sheet 6) North and East Elevations 80% Complete, 6-8 Hours to completion. Sheet 7) Comprehensive Rooflines Plan of existing and new areas. 90% Complete, 2 Hours to completion. Sheet 8) Detail Photos of East, North & South Elevations with prescriptive repair notes and Renovation Narrative with specifications. 60% Complete, 6-8 Hours to completion. Sheet 9) Detail Photos of West, partial North and partial South Elevations with prescriptive repair notes. 60% Complete, 4-6 Hours to completion. Sheet 10) New wraparound Porch Extension Foundation Plan with Details, Floor Framing Plan with Details and Floor Decking Plan. 0% Complete, 22-26 Hours to completion. Sheet 11) New wraparound Porch Extension Reflected Ceiling Plan with Electrical, Roof Framing Plan. 0% Complete, 22-26 Hours to completion. Sheet 12) New wraparound Porch Extension Structural Cross-section, with Details 0% Complete, 24-28 Hours to completion. Sheet 13) Roof Overbuild Framing Plan, on existing Porch and Toilet areas. 0% Complete, 16-20 Hours to completion. The total estimated time target is 133 Hours, within a window of 118 to 148 Hours, or $15,930 to $19,980 at $135 per hour. Consultants’ cost is not easy to estimate on this job, but should be nominal. Hourly Services: Hourly services beyond the scope of this agreement, including Permitting and Construction Facilitation, shall be invoiced on an hourly basis, itemized by work performed to the tenth of an hour. Reimbursables: Direct reimbursable expenses for job-specific printing, reproduction and scanning will be passed on to you at our cost plus 15% administration. Invoices for architectural services and reimbursable expenses will be emailed and are payable upon receipt. 7

ACCURACY, TERMINATION AND MEDIATION I have successfully completed architectural services for numerous buildings, demonstrating that I have the degree of skill, experience and knowledge commonly possessed by an architect. Since each project is one-of-a-kind, I focus my care and attention on the pursuit of accuracy to the fullest reasonable extent, and I value team relationships with experienced builders and subcontractors in pursuit of good construction. However, perfection is not possible to achieve in the design and construction industry, and I cannot guarantee a flawless set of Construction Documents nor a flawless resulting building. This Agreement may be terminated during any phase by either party at any time before permitting, and for no reason, provided that you compensate me for all work done through the date of written notification of termination. In such a case, my closing invoice will be based on the percentage of work completed at the time of notification. Although we expect no serious differences to develop during our relationship, architectural design and construction is a complex venture. If a dispute arises relative to this agreement, and if the dispute cannot be settled through direct negotiation, then we all agree first to try in good faith to settle the dispute by mediation as administered by the American Arbitration Association under its Construction Industry Mediation Rules before pursuing any other dispute resolution procedure. Mediation or other dispute resolution proceedings shall occur in Orange County, Florida. I appreciate the opportunity to complete the Construction Documents for the Town of Windermere. Town Hall, and will be available to commence work on the afternoon of Tuesday, November 25th. This Agreement offered on November 20, 2025 Sincerely, State of Florida AA0005464 8

TOWN OF WINDERMERE EXECUTIVE SUMMARY SUBJECT: Town Square by Library Restroom Facility – Selection of Preferred Concept Option REQUESTED ACTION: Approval Work Session (Report Only) DATE OF MEETING: March 10, 2026 Regular Meeting Special Meeting CONTRACT: N/A Vendor/Entity: Effective Date: Termination Date: Managing Division / Dept: Public Works BUDGET IMPACT: Annual FUNDING SOURCE: Town Budget Funds Capital EXPENDITURE ACCOUNT: N/A N/A HISTORY/FACTS/ISSUES: Background: At the November 11, 2025 Town Council meeting, Council provided initial design feedback on the proposed restroom facility located near the Windermere Library within the Town Square area. Additional resident input was received following that meeting. Based on Council and resident feedback, multiple restroom concepts were developed for further review. A Public Information Meeting was held to present the concepts to residents and gather community input. Following that meeting, a Town Council Workshop was held to review the concepts in greater detail and discuss design preferences. During these meetings, Concepts/Options #3 and #4 emerged as the most viable design approaches. Feedback from both the public and Town Council indicated that Option #4 was the preferred concept. At the Town Council Workshop, Council discussed refinements to Option #4 based on public comments received at the Public Information Meeting. The public expressed a desire to increase fixture capacity in the facility. As a result, staff was directed to bring forward Option #4 with the following modification:  Addition of one (1) additional urinal in the men’s restroom 9

 Addition of one (1) additional toilet stall in the women’s restroom Option #4 provides a balanced layout for the men’s, women’s, and family restrooms while maintaining operational efficiency and aligning with the aesthetic character of the Town Square area. Staff is bringing this item forward to confirm Council’s selection of the preferred concept so the architect may proceed with advancing the design and preparation of construction documents. REQUESTED ACTION: Approve Concept/Option #4, with the modification to include one additional urinal in the men’s restroom and one additional toilet stall in the women’s restroom, as the preferred design concept for the Town Square Restroom Facility and authorize staff and the project architect to proceed with final design development and preparation of construction documents. 10

27'-2" 20'-2" 4' 16'-2" N 0' 5' 10' TOWN OF WINDERMERE PROPOSED TOILET BUILDING PLAN 4 w/ extra fixture 619 SF with 9 fixtures 559 SF with 7 fixtures (not shown) PORCH 100 SF JanStorage EWC Trash Cab Cab 5' PORCH 100 SF 11

WINDERMERE, FL CONCEPTUAL SITE PLAN 03/05/2026 - CONTACT CHRIS DAVIDSON (407) 815-3563 SP-04 NORTH 12

OATH OF OFFICE March 10, 2026 I, Loren “Andy” Williams, solemnly swear or affirm that I will support the Constitution of the United States and will obey the laws of the State of Florida; that I will, in all respects, observe the provisions of the Charter and Ordinance of the Town of Windermere and will faithfully discharge the duties of Council Member. Term: First two-year term as Mayor 2026 - 2028 ___________________________________ Loren “Andy” Williams ___________________________________ Administer of Oath Sworn and subscribed before me this 10th day of March 2026 Notary Public 13

OATH OF OFFICE March 10, 2026 I, Brandi Haines, solemnly swear or affirm that I will support the Constitution of the United States and will obey the laws of the State of Florida; that I will, in all respects, observe the provisions of the Charter and Ordinances of the Town of Windermere and will faithfully discharge the duties of Council Member. Term: Second two-year term 2026-2028 Brandi Haines ____________________________________ Administer of Oath Sworn and subscribed before me this 10th day of March 2026 Notary Public 14

OATH OF OFFICE March 10, 2026 I, Catherine “CT” Allen, solemnly swear or affirm that I will support the Constitution of the United States and will obey the laws of the State of Florida; that I will, in all respects, observe the provisions of the Charter and Ordinances of the Town of Windermere and will faithfully discharge the duties of Council Member. Term: First two-year term 2026-2028 Brandi Haines ____________________________________ Administer of Oath Sworn and subscribed before me this 10th day of March 2026 Notary Public 15

TOWN OF WINDERMERE Town Council Meeting Minutes February 10, 2026 Page 1 of 3 CALL TO ORDER: Present were Mayor Jim O’Brien, Town Council Members Tom Stroup, Andy Williams, Mandy David, Tony Davit, and Brandi Haines. Town Manager Robert Smith, ATM/PWD Tonya Elliott-Moore, Town Attorney Heather Ramos, Police Chief Dave Ogden, and Town Clerk Dorothy Burkhalter were also present. Mayor O’Brien opened the meeting and determined a quorum at 6:13pm. 1. OPEN FORUM/PUBLIC COMMENT (3 Minute Limit) Mayor O’Brien opened the floor for public comments. Comments were deferred to specific agenda items. 2. SPECIAL PRSENTATION/PROCLAMATIONS/AWARDS Mayor O’Brien congratulated the Centennial Committee for a job well done this past year recognizing the Town’s Centennial (100 year) Anniversary. He commented on all the events and celebrations that took place. Each member received a commemorative Centennial Flag. 3. TIMED ITEMS & 2nd READING/ PUBLIC HEARING a. First Reading of Proposed Ordinance 2026-01 – 2045 Comprehensive Plan Remedial Amendment ORDINANCE NO. 2026-01 AN ORDINANCE BY THE TOWN OF WINDERMERE, FLORIDA, PERTAINING TO COMPREHENSIVE PLANNING; ADOPTING THE TOWN OF WINDERMERE 2045 COMPREHENSIVE PLAN WITH AMENDMENTS TO OBJECTIVE 2.3 AND POLICY 2.3.1, TRANSPORTATION ELEMENT, PURSUANT TO CHAPTER 163, FLORIDA STATUTES, BASED ON THE FINDING OF NON-COMPLIANCE, DATED DECEMBER 19, 2025, WITH CHAPTER 2025-190, SECTION 28, LAWS OF FLORIDA, BY THE FLORIDA DEPARTMENT OF COMMERCE, PROVIDING FOR APPLICABILITY; SEVERABILITY; AND AN EFFECTIVE DATE. Mayor O’Brien read the title of proposed Ordinance 2026-01 for the record. He then stated that a second reading/public hearing will be held at the next Town Council meeting. b. Resolution 2026-01 – Amending the General Fund 2024/2025 Mayor O’Brien read the title of proposed Resolution 2026-01 for the record. He then opened the floor for any comments. Member Davit questioned the offset of expenditures coming from Public Works. Manager Smith commented on ARPA and projects funded. Member Davit then questioned areas that the actual year-to-date totals are above the amended budget. Manager Smith explained that what’s in the resolution is accurate. Some discussion followed. Member Davit made a motion to approve Resolution 2026-01. Member Williams seconded the motion. Roll call vote was as follows: Stroup – aye, Williams – aye, David – aye, Davit – aye, and Haines – aye. Motion carried 5-0. 16

TOWN OF WINDERMERE Town Council Meeting Minutes February 10, 2026 Page 2 of 3 c. Resolution 2026-02 -Authorizing the Law Firm of Shutts and Bowen to do an initial assessment of the viability of the Appeal Attendant to the controversy regarding the 3rd Avenue Boathouses and to potentially prosecute the Appellate Action. Mayor O’Brien read the title of proposed Resolution 2026-02 for the record. He then opened the floor for any comments. Member Williams made a motion to approve Resolution 2026-02. Member David seconded the motion. Ms. Joan Foglia of 215 Butler Street introduced herself. She then questioned the “end goal” with the appeal, ownership of property under boathouses, and the grounds they are attached to. Ms. Foglia also commented on the tension/disconnect between residents/neighbors over this issue. She also stated that money used on the litigation could be used on the Town Hall renovations. Mrs. Pam Martini of 627 Ridgewood Drive introduced herself. She then reminded and invited everyone to Armed Forces Day on May 16th. There being no further discussion, roll call vote was as follows: Haines – aye, Davit – aye, David – aye, Williams- aye, and Stroup – aye. Motion carried 5-0. 4. OLD BUSINESS: a. Approval of Main Street Tennis Court Resurfacing – Nidy Sports Construction Mayor O’Brien introduced this item. He then opened the floor for discussion. Mr. David Sharpe of 1027 Oakdale Street introduced himself. He commented on costs to redo the entire courts, materials, maintenance, costs for doing partial repairs, planning costs for complete redo and include Windermere Rec Center. Mayor O’Brien stated that those discussions would take place in the budget season. Member Haines questioned ATM/PWD Elliott-Moore if she was able to research other municipalities redo costs. ATM/PWD Elliott-Moore stated yes. She stated that the figure is around $300,000.00. Member Haines gave a brief history of the courts, previous resurfacing projects, and costs. She then stated that this item should have been discussed prior to the contract being signed. Member Haines further stated that Parks and Recreation could be involved in aiding in grants/fund raising. Member Davit stated he agreed with Member Haines’ comments. He stated that he does not like contracts going forward without Town Council approval. Member David made amotion to approve the contract. Member Williams seconded the motion. Roll call vote was as follows: Stroup – aye, Williams – aye, David – aye, Davit – aye, and Haines – nay. Motion carried 4-1. 5. NEW BUSINESS a. Minutes i. Town Council Meeting Minutes December 9, 2025 ii. Town Council Workshop/Public Information (Restrooms) Meeting Minutes January 6, 2026 iii. Public Information Session (Restrooms) Meeting Minutes January 22, 2026 iv. Town Council Workshop (Town Hall Rentals) Meeting Minutes January 27, 2026 Mayor O’Brien introduced this item. Member Davit made a motion to approve the minutes as presented. Member Haines seconded the motion. Roll call vote was as follows: Haines – aye, Davit – aye, David – aye, William s- aye, and Stroup – aye. Motion carried 5-0. b. Variance i. Case Z 26-02 – 400 W 2nd Avenue – Paul Drogosch, property Owner – Variance to permit a decrease in the required contiguous side setback for a contiguous corner lot from 35’ to 24’ to construct an addition to the property’s single-family residence. Mayor O’Brien introduced this item. He then turned the floor over to Mr. Cornelius. Mr. 17

TOWN OF WINDERMERE Town Council Meeting Minutes February 10, 2026 Page 3 of 3 Cornelius reviewed the variance request regarding the setbacks for a corner non-contiguous lot. He stated that there are only three lots in town like this. Mr. Cornelius explained that the rear of the property aligns with Palmer Park, stormwater will need to be met, and notices were sent out. All returned were in favor, as well as the adjacent neighbor. Some discussion was made regarding stormwater retention. Owner Mr. Paul Drogosch introduced himself. He briefly reviewed his request. Member Davit made a motion to approve the variance request. Member Williams seconded the request. Roll call vote was as follows: Haines – aye, Davit -aye, David – aye, Williams – aye, and Stroup – aye. Motion carried 5-0. 7. MAYOR & COUNCIL LIASON REPORTS Mayor O’Brien opened the floor to the Council members. Member Davit reported on Metro Plan. Member Haines reported on the tree give away and the Butler Chain of Lakes Advisory board meeting. Discussion followed regarding the recent freeze, hardy trees and replacements, and more yard debris pick- ups due to the freeze. Member David reported on the WAYS Committee. 8. STAFF REPORTS a. TOWN MANAGER ROBERT SMITH – Manager Smith had no report. b. ATM/PWD TONYA ELLIOTT-MOORE – ATM/PWD Elliott-Moore reported on the Ward Trail project. c. TOWN ATTORNEY HEATHER RAMOS – Attorney Ramos commented on a handout she gave all regarding proposed 2026 Constitutional Amendments and Laws. d. CHIEF DAVE OGDEN – Chief Ogden thanked the Mayor for attending the Awards Ceremony. He then reported that the department passed the FDLE Technical Audit and will receive Accreditation February 18th and 19th. He then commented on a few of the proposed laws that were handed out by Attorney Ramos. e. TOWN CLERK DOROTHY BURKHALTER – Clerk Burkhalter Stated that there will not be an Election on March 10th. She stated that Member Andy Williams will take the Mayors seat, and Member Haines and Ms. CT Allen will take Town Council Member seats. They will be sworn in at the March 10th Town Council meeting. 9. ADJOURN: Mayor O’Brien adjourned the meeting at 7:01pm ____________________________ _____________________________ Dorothy Burkhalter, MMC, FCRM Jim O’Brien, Mayor Town Clerk 18

TOWN OF WINDERMERE Public Information Session February 18, 2026 Town Square Restrooms 1 PRESENT: Present were Mayor Jim O’Brien, Council Members Andy Williams, Tom Stroup, Mandy David, Tony Davit, and Brandi Haines. ATM/PWD Tonya Elliott-Moore and Town Clerk Dorothy Burkhalter were also present. Mr. John Fitzgibbon was also present. Mayor O’Brien began the session at 6:01pm. 1. Open Forum/Public Comment NONE 2. New Business a. Town Square Restrooms i. Four Floor Plan Concepts ii. Public Comments b. Site Plan Diagrams Mayor O’Brien turned the floor over to ATM/PWD Elliott-Moore. ATM/PWD Elliott-Moore gave a brief history of the discussions regarding restrooms that have led to the proposed four concepts.