FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL)

4 Tuesday, July 8, 2025 FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Chair: Walter L. Hood Members: Timothy Lockett, Remy Dean East St. Louis School District 189 1005 State Street East St. Louis, IL 62201 3:00 p.m. (Joint Personnel/Finance Meeting begins @ 3:00 p.m.) 1. CALL THE MEETING TO ORDER Subject A. Roll Call Meeting Jul 8, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 1. CALL THE MEETING TO ORDER Type Procedural The meeting will be called to order by the Committee Chair. File Attachments 2. NEW BUSINESS: FINANCE Subject A. Monthly Financial Report Meeting Jul 8, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 2. NEW BUSINESS: FINANCE Type Action, Discussion Recommended Action Consensus of the Finance Committee to take forward to the Board for approval. 1F. Approval of the Comparative Analysis for the month ending June . Approval of Part B - Necessary Expenditures Approval of US Credit Card - Expenditures Approval of Part B - Wire Transfers Approval of the Journal Entry Form Direct Energy Electric. Approval of the Construction Payments Approval of Workers Compensation Claims Approval of Part C - Miscellaneous Cash Receipts Approval of Part D - Athletic, Admissions, Concessions & Game Guarantee. Approval of Part E - Money Returned from Expense Checks & Miscellaneous Payments Approval of Part F - Projected Open Accounts Payable (Unrestricted) Approval of Part H - Payroll (Overtime Pay) Approval of Part I - Funded Program Claims File Attachments 1F. Finance Committee Meeting Report ending June 2025.pdf (2,318 KB) Subject B. Action Items Meeting Jul 8, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 2. NEW BUSINESS: FINANCE Type Action, Discussion Recommended Action Consensus of the Finance Committee to take forward to the Board for approval. 1F. Consider approval of the Comparative Analysis/Financial Report for the month ending June 2025 . 2F. Consider approval of payment to Becker, Hoerner, & Ysursa P.C. invoices for services rendered for the month of June Cost: N/A Funding Source: District Funds 3F. Consider approval of accepting a qualified bid from Vandalia Bus Lines @ $566,139.00 for a 3 year contract. Funding Source: District & Avid Program. Description-RFP1304 Cost Per Year 2025-2026 $172,000 2026-2027 $192,839 2027-2028 $201,300 3-Year Total Cost $566,139 4F. Consider approval of Resolution adopting the Fiscal Year 2025-2026 budget for the East St. Louis Area Joint Agreement. 5F. Consider approval of Resolution adopting the Fiscal Year 2025-2026 budget for the East St. Louis Regional Vocational Education. 1BG. B&G Report Action Items: Addendum 7-1-25 2BG. Consider approval of East St. Louis District 189 HS Career Tech Ed expansion - Preconstruction and Construction Management Services Work Order, from Holland Construction Services, for Preconstruction services as described under article 3 of Master Agreement. Cost: $92,500 Funding Source: DCEO Grant File Attachments 3F. Vandalia Bus Lines 3yr.Contract.pdf (1,107 KB) 4F. FY26 EAJA Budget Resolution 07.15.25 (3).pdf (776 KB) 4F. 2026 EAJA Budget Form to be Approved 07.15.25.pdf (7,159 KB) 5F. FY26 Voc Ed Budget Resolution 07.15.25 (2).pdf (776 KB) 5F. 2026 Voc Ed Budget Form to be Approved 07.15.25 (2).pdf (7,700 KB) 2BG. East St. Louis CTE New Build Work Order 3.26.25.pdf (688 KB) Subject C. Informational Items Meeting Jul 8, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 2. NEW BUSINESS: FINANCE Type Discussion, Information File Attachments B&G Committee Report - July 1, 2025.pdf (184 KB) 3. NEW BUSINESS: REFERRALS FROM BUILDINGS & GROUNDS COMMITTEE Subject A. Buildings & Grounds Committee Referrals Meeting Jul 8, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 3. NEW BUSINESS: REFERRALS FROM BUILDINGS & GROUNDS COMMITTEE Type Action, Discussion Recommended Action Consensus of the Finance Committee to take forward to the Board for approval. Attachments : Buildings & Grounds Committee File Attachments 1BG JULY 2025.pdf (660 KB) 4. NEW BUSINESS: REFERRALS FROM CURRICULUM COMMITTEE Subject A. Curriculum Reports Meeting Jul 8, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 4. NEW BUSINESS: REFERRALS FROM CURRICULUM COMMITTEE Type Action, Discussion, Report Recommended Action Consensus of the Finance Committee to take forward to the Board for approval. 3.A. CURRICULUM REPORTS File Attachments 2A_3A_Curriculum Reports_07.02.25.pdf (747 KB) Subject B. Professional Development Requests/Addendum Meeting Jul 8, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 4. NEW BUSINESS: REFERRALS FROM CURRICULUM COMMITTEE Type Action, Discussion Recommended Action Consensus of the Finance Committee to take forward to the Board for approval. 4.A. PROFESSIONAL DEVELOPMENT REPORTS 5.A. PROFESSIONAL DEVELOPMENT REQUESTS File Attachments 4A_5A_Report_Curric Prof Dev_07.02.25.pdf (192 KB) Subject C. Field Trip Requests/Addendum Meeting Jul 8, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 4. NEW BUSINESS: REFERRALS FROM CURRICULUM COMMITTEE Type Action, Discussion Recommended Action Consensus of the Finance Committee to take forward to the Board for approval. 6.A. FIELD TRIP REQUESTS-No Field Trips for July 2025 File Attachments 6A Report_Curric Field Trip Reqs_07.02.25 (2).pdf (86 KB) Subject D. Action Items/Addendum Meeting Jul 8, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 4. NEW BUSINESS: REFERRALS FROM CURRICULUM COMMITTEE Type Action, Discussion Recommended Action Consensus of the Finance Committee to take forward to the Board for approval. 7.A. Action Items: Consider approval of a MOU with Girls on the Run for Avant after school youth programming for students. Cost: $0 Consider approval of a MOU with the Brown School of Social Work at Washington University for Masters in Social Work practicum placements serving in our district. Cost: $0 Consider approval of an agreement with East Side Health District (substance abuse). Cost: $0 Consider approval of the Intergovernmental Agreement with South Macoupin Association for Special Education to provide itinerant services for students with Visual Impairments . Cost: $ 20,000.00 Funding Source: District Funds-Special Education Consider approval of a contract with Region III Special Education Co Op for Audiological Services to students with disabilities attending a private facility . Cost: $1,500.00 Funding Source: District Funds-Special Education Consider approval of EMT to transport English Language students to the ROE. Cost: $50,000.00 Funding Source: District Consider approval of payment to DOMO, Inc. for a one-year subscription renewal. Cost: $77,567.87 Funding Source: Title IV Consider approval of an agreement with ROE #50 to provide a PD Co-op membership for staff at Unity Lutheran School during the 2025-2026 school year. Cost: $1,300.00 Funding Source: Title I Consider approval of an agreement with ROE #50 to provide a PD Co-op membership for staff at Jackie Joyner Kersee Academy during the 2025-2026 school year. Cost: $1,244.00 Funding Source: Title I Consider approval of the FY26 Title I Schoolwide Plan at Vivian D. Adams E.C. Center. Cost: $0 Consider approval of the FY26 Title I Schoolwide Plan at James Avant Elementary School. Cost: $0 Consider approval of the FY26 Title I Schoolwide Plan at Paul Laurence Dunbar Elementary School. Cost: $0 Consider approval of the FY26 Title I Schoolwide Plan at Annette Officer Elementary School. Cost: $0 Consider approval of the FY26 Title I Schoolwide Plan at Dr. Katie Harper Wright Elementary School. Cost: $0 Consider approval of the FY26 Title I Schoolwide Plan at Lincoln Middle School. Cost: $0 Consider approval of the FY26 Title I Schoolwide Plan at Mason/Clark Middle School. Cost: $0 Consider approval of the FY26 Title I Schoolwide Plan at East St. Louis Senior High. Cost: $0 Consider approval of the FY26 Title I Schoolwide Plan at Wyvetter Younge School of Excellence. Cost: $0 Consider approval of the FY26 Title I Schoolwide Plan at Gordon Bush Alternative Center. Cost: $0 Consider approval of the School Year 2025-2026 Student Handbook and Code of Conduct. The content is subject to modifications through updates in laws, policies, and/or procedures and will be updated to ensure timely compliance. The Board and stakeholders will be notified of such changes. Cost: $0 Addendum 6-27-25 Previously Approved March 2025 (Change Funding Source and Requester) Consider approval of 25-26 One Goal Contract. Cost: $23,500.00 Funding Source: District Title IV Previously Approved March 2025 (Change Funding Source and Requester) Consider approval of NWEA Growth and Reading Fluency licenses for K-2. Cost: $60,350.00 Funding Source: District Title IV Previously Approved November 2024 (Change Funding Source and Requester) Consider approval of Intergovernmental Cooperation Agreement for the 2025-2026 school year between East St. Louis Senior HS - District 189 and Southwestern Illinois College for the Running Start Program. Cost: $4,318.00 per student (x 15 Students = $64,770.00) Funding Source: District Title IV Addendum 6-30-25 Consider approval of the agreement with HLERK to provide PD on Hot Topics in Special Education for the Administrators Institute on July 23, 2025. Cost $3,500 Funding Source FY 25 IDEA Flow Through Grant Consider approval of a memorandum of agreement with Brightpoint for Stronger Beginnings for Families for referrals. Cost: $0 Consider approval of the FY26 Title I Schoolwide Plan at SIUE Charter. Cost: $0 Consider approval of a memorandum of understanding with Go Green Initiative for Indoor Air Quality (IAQ) Improvement and Greenhouse Gas Reduction Program Implementation. Cost: $0 Consider approval of the Agreement with Transitional Center Inc. (TCI) for staff monitoring support at district schools for the 2025-2026 school year . Cost: $0 Total: $300,231.87 Total: $303,731.87 File Attachments 7A Report_Curric Action Items_Addendum 07.02.25 - 6-30-25.pdf (19 KB) 7A. 1 MOU with Girls on the Run-Avant.pdf (148 KB) 7A. 2 MOU with Brown School of Social Work.pdf (347 KB) 7A. 3 Agreement iwth East Side Health District-Substance Abuse.pdf (124 KB) 7A. 4 Intergovernmental Agreement with South Macoupin Assoc..pdf (958 KB) 7A. 5 Contract with Region III Spec. Ed. Co Op for Audiological Serv..pdf (93 KB) 7A. 6 Contract with EMT.pdf (263 KB) 7A. 7 DOMO-Renewal.pdf (175 KB) 7A. 8 Agreement with ROE 50 PD Co-op Membership-Unity Lutheran.pdf (96 KB) 7A. 9 Agreement with ROE 50 PD Co-op Membership-Jackie Joyner Kersee Academy.pdf (98 KB) 7A. 10 FY26 Title I Schoolwide Plan at Vivian Adams EC Center.pdf (1,796 KB) 7A. 11 FY26 Title I Schoolwide Plan at James Avant Elem..pdf (1,752 KB) 7A. 12 FY26 Title I Schoolwide Plan at Paul Laurence Dunbar Elem..pdf (1,556 KB) 7A. 13 FY26 Title I Schoolwide Plan at Annette Officer Elem..pdf (2,208 KB) 7A. 14 FY26 Title I Schoolwide Plan at Dr. Katie Harper Writht Elem..pdf (1,530 KB) 7A. 15 FY26 Title I Schoolwide Plan at Lincoln Middle School.pdf (1,330 KB) 7A. 16 FY26 Title I Schoolwide Plan at Mason-Clark Middle School.pdf (1,107 KB) 7A. 17 FY26 Title I Schoolwide Plan at East St. Louis Sr. High School.pdf (1,520 KB) 7A. 18 FY26 Title I Schoolwide Plan at Wyvetter Younge School of Excellence.pdf (1,873 KB) 7A. 19 FY26 Title I Schoolwide Plan at Gordon Bush Alternative Center.pdf (1,284 KB) 7A. 24 Hodges Loizzi Eisenhammer Rodick and Kohn LLP Quotation-HLERK (1).pdf (164 KB) 7A. 25 MOA with 2025-2026 Brightpoint (1).pdf (622 KB) 7A. 26 FY26 Title I Schoolwide Plan at SIUE Charter School (1).pdf (1,047 KB) 7A. 27 MOU with Go Green Initiative-GGI (1).pdf (508 KB) 5. OLD BUSINESS Subject A. Old Business Meeting Jul 8, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 5. OLD BUSINESS Type Discussion File Attachments 6. ADJOURNMENT Subject A. Motion to Adjourn the Meeting Meeting Jul 8, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 6. ADJOURNMENT Type Action Recommended Action Motion to Adjourn the meeting. File Attachments 7. FINANCE COMMITTEE MEETINGS Subject A. Finance Committee Meetings: August 12, 2025; September 9, 2025; October 7, 2025; November 12, 2025; December 9, 2025; January 13, 2026; February 10, 2026; March 10, 2026; April 14, 2026; May 12, 2026; June 9, 2026 Meeting Jul 8, 2025 - FINANCE COMMITTEE MEETING (JOINT MEETING WITH PERSONNEL) Category 7. FINANCE COMMITTEE MEETINGS Type Information File Attachments