Regular Board Meeting

2 Tuesday, March 11, 2025 Regular Board Meeting Santa Ana Unified School District Board of Education Board Meeting Agenda Closed Session: 5:00 - 6:30 p.m. Open Session: 6:30 p.m. Hector Bustos: President, Katelyn Brazer Aceves: Vice President, Valerie Magdaleno: Clerk, Alfonso Alvarez, Ed.D.: Member, Brenda Lebsack: Member Jerry Almendarez: Secretary/Superintendent If special assistance is needed to participate in the Board meeting, please contact the Superintendent’s office, at (714) 558-5512. Please call prior to the meeting to allow for reasonable arrangements to ensure accessibility to this meeting, per the Americans with Disabilities Act, Title II. Mission Statement: We assure well-rounded learning experiences, which prepare our students for success in college and career. We engage, inspire, and challenge all of our students to become productive citizens, ethical leaders, and positive contributors to our community, country and a global society. Role of the Board: The Governing Board is elected by the community to provide leadership and citizen oversight of the District’s schools. The Board works with the Superintendent to fulfill its major role, including: 1. Setting a direction for the District. 2. Providing a basic organizational structure for the SAUSD by establishing policies. 3. Ensuring accountability. 4. Providing community leadership on behalf of the District and public education. Agenda Items provided to the Board of Education that include the description of items of business to be considered by the Board for approval at Board Meetings. These items contain recommendations; the Board may exercise action they believe is best for the SAUSD. Board Meeting Documentation: Any and all supporting materials are made available to the public by the Public Communication Office. They may be reached from 8:00 a.m. – 4:30 p.m. at (714) 558-5555. Public Comments at Board Meetings: The agenda shall provide members of the public the opportunity to address the Board regarding agenda items before or during the Board’s consideration of the item. The agenda also provides members of the public an opportunity to testify at regular meetings on matters which are not on the agenda but which are within the subject matter jurisdiction of the Board. Individual speakers are allowed three minutes to address the Board on agenda or non-agenda items. The Board may limit the total time for public input on each item to 20 minutes. With the Board’s consent, the Board President may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The Board President may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add. The Board urges that complaints and derogatory remarks against a District employee be made in writing on forms available in the Office of the Superintendent. This allows the District and the Board to examine more carefully the complaint and to initiate the appropriate investigation. Persons wishing to address the Board on an item on the agenda or an item of business in the Board’s jurisdiction are requested to complete a card. This card is to be submitted to the Executive Assistant. The Request to Address the Board of Education cards are located on the table in the foyer. Televised Meeting Schedule: The Regular Board of Education meetings are broadcast live on the second and fourth Tuesdays of each month. Please see the links below. Sausd.us - https://www.sausd.us/Page/42522 YouTube - https://www.youtube.com/@SantaAnaUnifiedSchoolDistrict The meeting is replayed on Tuesdays at 6:00 p.m. and Saturdays at 3:00 p.m., following the Board of Education meeting. Agenda and Minutes on District Website at http://www.sausd.us 1. CALL TO ORDER 2. RECESS TO CLOSED SESSION Subject 2.1 With respect to every item of business to be discussed in Closed Session pursuant to Government Code Section 54957.6: CONFERENCE WITH LABOR NEGOTIATOR: SAEA, CSEA, SASPOA, CWA Bargaining Units Jennifer Flores, District Negotiator Unrepresented Employees: Certificated and Classified Management, Supervisory, and Confidential Employees not represented by a Union Meeting Mar 11, 2025 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.2 With respect to every item of business discussed in Closed Session pursuant to Government Code Section 54957: PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/REASSIGNMENT/APPOINTMENTS: Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 File Attachments 2. RECESS TO CLOSED SESSION Subject 2.3 With respect to every item of business to be discussed in Closed Session pursuant to Paragraphs (2) to (5) of Subdivision (D) (E) of Government Code Section 54956.9 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: Case No. 30-2019-01068167-CU-WM-CSC; 30-2022-01282072-CU-WT-CJC; ADJ14226265, ADJ10825574, and ADJ1333635 Meeting Mar 11, 2025 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.4 With respect to every item of business to be discussed in Closed Session pursuant to Government code Section 54956.8: CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Ted Walstrom, District Representative; Assessor's Parcel Numbers: District-wide Real Property Disposition or Acquisition (Assessor’s Parcel Numbers: 408- 421-01, 988-068-97, 007-211-05, 398-151-01, 407-111-23, 403-174-06, 010-230-01, 405-121-01, 398-335-18, 412-471-01, 405-131-43, 405-233-35, 003-120-01, 109-101-02, 140-271-01, 014-161-06, 109-064-40, 010-011-05, 010-170-28, 014-431-01, 013-072-31, 016-035-12, 109-050-17, 396-023-01, 010-191-58, 404-061-38, 408-283-25, 410-111-03, 412-541-04, 404-061-40, 015-101-16, 405-293-13, 015-090-03, 398-275-20, 405-221-07, 001-111-09, 408-252-01, 013-140-01, 410-352-01, 412-341-01, 399-121-24, 396-211-11, 011-154-40, 398-583-01, 398-391-28, 014-162-07, 403-151-02, 109-611-31, 004-070-53, 405-054-04, 410-012-06, 008-202-01, 412-541-05, 408-301-01, 408-021-01, and 445-021-15) Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 File Attachments 3. RECONVENE TO REGULAR MEETING 4. PLEDGE OF ALLEGIANCE 5. LAND ACKNOWLEDGEMENT 6. REPORT OF ACTION TAKEN IN CLOSED SESSION 7. BOARD MEMBER RECOGNITION Subject 7.1 Santa Ana High School Girls Wrestling Team Meeting Mar 11, 2025 - Regular Board Meeting Type Recognition AGENDA ITEM BACKUP SHEET TITLE : Santa Ana High School Girls Wrestling Team & California Interscholastic Federation Qualifiers ITEM : Board Member Recognition SUBMITTED BY : Hector Bustos, Board President ITEM SUMMARY : Santa Ana High School Girls Wrestling Team & California Interscholastic Federation (CIF) Qualifiers BACKGROUND INFORMATION : The purpose of this agenda item is to recognize the Santa Ana High School Girls Wrestling Team for their outstanding performance during the wrestling season and for the achievements of team members who qualified for the CIF Championships. RATIONALE : The Santa Ana High School Girls Wrestling Team had an extraordinary season, dominating at various levels of competition: League Champions CIF Southern Section Dual-Meet Champions 2nd Place – CIF Individual Tournament 4th Place – CIF Southern Section Masters 14th Place – CIF State Championships Several individual wrestlers earned CIF and Masters titles, demonstrating exceptional skill, determination, and sportsmanship. Their success is a testament to the hard work of the student-athletes and coaching staff. FUNDING : No Fiscal Impact RECOMMENDATION : Recognize the Santa Ana High School Girls Wrestling Team. File Attachments 8. RECOGNITIONS/ACKNOWLEDGEMENTS Subject 8.1 Heartbeat of Santa Ana Unified School District - Recognition of Johnson, Romero, & Bautista Families Meeting Mar 11, 2025 - Regular Board Meeting Type Recognition AGENDA ITEM BACKUP SHEET TITLE : Heartbeat of Santa Ana Unified School District - Recognition of Johnson, Romero, & Bautista Families ITEM : Recognition SUBMITTED BY : Jerry Almendarez, Superintendent PREPARED BY : Fermin Leal, Chief Communications and Community Relations Officer ITEM SUMMARY : Heartbeat of Santa Ana Unified School District (SAUSD) Recognition of Johnson, Romero, & Bautista Families BACKGROUND INFORMATION : The purpose of this agenda item is to present the Johnson, Romero, & Bautista Families with the Heartbeat of SAUSD Recognition. RATIONALE : The Heartbeat of SAUSD recognizes staff members and their families who embody the deep and enduring connections that define our District. These individuals are the essence of SAUSD, dedicated employees who interweave family and community with generations of students and colleagues in a vibrant educational environment. FUNDING : No Fiscal Impact RECOMMENDATION : Present the Johnson, Romero, & Bautista Families with the Heartbeat of SAUSD Recognition. File Attachments 9. SUPERINTENDENT'S REPORT 10. PUBLIC PRESENTATIONS (Pursuant to Government Code 54954.3)-Individuals or groups may make presentations or bring matters to the Board's attention that is within the Board's subject matter jurisdiction. Individual speakers are allowed three minutes to address the Board on agenda or non-agenda items. 11. APPROVAL OF CONSENT CALENDAR Subject 11.1 Approval of Regular Board Meeting Minutes - February 25, 2025 Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 Fiscal Impact No Recommended Action Approve the Regular Board Meeting Minutes of February 25, 2025. File Attachments 2-25-25 Regular Board Meeting Minutes.pdf (818 KB) Motion & Voting Approve the Regular Board Meeting Minutes of February 25, 2025. Motion by Valerie Magdaleno, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Hector Bustos, Katelyn Brazer Aceves, Valerie Magdaleno, Alfonso Dr Alvarez, Brenda Lebsack 11. APPROVAL OF CONSENT CALENDAR Subject 11.2 Acceptance of Gifts in Accordance with Board Policy 3290 - Gifts, Grants, and Bequests Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 Recommended Action Accept gifts in accordance with Board Policy 3290 - Gifts, Grants, and Bequests Goals AGENDA ITEM BACKUP SHEET TITLE : Acceptance of Gifts in Accordance with Board Policy 3290 - Gifts, Grants, and Bequests ITEM : Consent SUBMITTED BY : Lorraine M. Perez, Ed.D., Deputy Superintendent, Educational Services ITEM SUMMARY : The Superintendent shall bring all gifts to the Board of Education for approval Total donated: $5,864.66 2024-2025 total donations-to-date: $447,489.91 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board acceptance of gifts, grants, and bequests on behalf of school sites and the District. For purposes determining the estimated value of a gift, the District does not perform an appraisal or other such valuation, rather simply reports the value of the gift as provided by the donor. RATIONALE : The Board of Education may accept and bequest or gift or money or property on behalf of the District. While greatly appreciating suitable donations, the Board of Education discourages any gifts which may directly or indirectly impair its commitment to provide equal educational opportunities for all District students. The Board of Education shall carefully evaluate any conditions or restrictions imposed by the donor in light of District philosophy and operations. If the Board of Education believes the District will be unable to fully satisfy the donor's conditions, the gift shall not be accepted. Gift books and instructional materials shall be accepted only if they meet District criteria. At the Superintendent's or Designee's discretion, a gift may be used at a particular school. FUNDING : No Fiscal Impact RECOMMENDATION : Accept gifts in accordance with Board Policy 3290 - Gifts, Grants, and Bequests File Attachments 03-11-25 Gifts.pdf (21 KB) Motion & Voting Accept gifts in accordance with Board Policy 3290 - Gifts, Grants, and Bequests Motion by Katelyn Brazer Aceves, second by Valerie Magdaleno. Final Resolution: Motion Carries Yes: Hector Bustos, Katelyn Brazer Aceves, Valerie Magdaleno, Alfonso Dr Alvarez, Brenda Lebsack 11. APPROVAL OF CONSENT CALENDAR Subject 11.3 Approval of Extended Field Trip(s) in Accordance with Board Policy (BP) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trip, and Board Policy (BP) 5145.31 – Transgender, Non-Binary, and Gender Nonconforming Students Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 Dollar Amount $38,200.00 Budget Source Various Funding Sources Recommended Action Approve the Extended Field Trip(s) in Accordance with Board Policy (BP) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trip, and Board Policy (BP) 5145.31 – Transgender, Non-Binary, and Gender Nonconforming Students. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Extended Field Trip(s) in Accordance with Board Policy (BP) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trip, and Board Policy (BP) 5145.31 – Transgender, Non-Binary, and Gender Nonconforming Students ITEM : Consent SUBMITTED BY : Bianca Barquin, Assistant Superintendent, K-12 Teaching and Learning ITEM SUMMARY : Field trip(s) for approval: 3 School(s)/Program(s) requesting: English Learner Program, Santa Ana, and Speech and Debate Program Student(s) in total: 34 8 certificated and 5 classified chaperones in total (At least 1 certificated staff member is assigned to each field trip per BP) Total cost of field trip(s): $38,200 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of extended field trip(s) for the school(s) listed. An extended school-sponsored trip requires the approval of the Board of Education. A trip is considered to be an extended school - sponsored trip when it takes students beyond neighboring counties or is over night. RATIONALE : The Board recognizes that school-sponsored trips are important components of student development. In addition to supplementing and enriching classroom learning experiences, such trips encourage new interests among students, make them more aware of community resources, and help students relate school experiences to the outside world. The Board believes that careful planning can greatly enhance the value and safety of such trips. All trips involving out-of-state or overnight travel shall require prior approval of the Board. Approval is contingent upon national and international safety and security at the time of the trip. Board Policy (BP) 6153 and Administrative Regulation (AR) 6153.1 require a parent waiver for school-sponsored trips. Trained staff will be employed by the hosting organization and will provide 24-hour supervision to the students. Parents have given permission for students to attend the trip under this provision. No eligible student will be denied the opportunity to attend. FUNDING : Various Funding Sources RECOMMENDATION : Approve the Extended Field Trip(s) in Accordance with Board Policy (BP) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trip, and Board Policy (BP) 5145.31 – Transgender, Non-Binary, and Gender Nonconforming Students. File Attachments FT List March 11 2025.pdf (79 KB) FT Summaries March 11 2025.pdf (215 KB) Motion & Voting Approve the Extended Field Trip(s) in Accordance with Board Policy (BP) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153 – School-Sponsored Trips, Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trip, and Board Policy (BP) 5145.31 – Transgender, Non-Binary, and Gender Nonconforming Students. Motion by Katelyn Brazer Aceves, second by Valerie Magdaleno. Final Resolution: Motion Carries Yes: Hector Bustos, Katelyn Brazer Aceves, Valerie Magdaleno, Alfonso Dr Alvarez No: Brenda Lebsack 11. APPROVAL OF CONSENT CALENDAR Subject 11.4 Approval of District Payment for 2024-25 Advanced Placement Exam Fees Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 Fiscal Impact Yes Dollar Amount $483,499.00 Budgeted Yes Budget Source Student Assessments Fees (General Fund) Recommended Action Approve the payment of the Advanced Placement exam fees for the 2024-25 school year. AGENDA ITEM BACKUP SHEET TITLE : Approval of District Payment for 2024-25 Advanced Placement Exam Fees ITEM : Consent SUBMITTED BY : Bianca Barquin, Assistant Superintendent, K-12 Teaching and Learning PREPARED BY : Celeste Migliaccio, Director, Secondary Student Achievement/Charter Schools ITEM SUMMARY : Approve Santa Ana Unified School District's payment for 2024-25 Advanced Placement exam fees for all students. BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval for the 2024-25 payment of all Advanced Placement Exam fees for students wishing to take an exam. The comprehensive high schools currently offers 27 Advanced Placement courses. Advanced Placement courses enable willing students to pursue college-level studies on their high school campuses. End-of-course exams are administered in May whereby students may earn advanced placement and/or college credit for qualifying scores. AP Exam fee payment will include : Full payment of exam fees for all Santa Ana Unified School District test takers. Coverage of potential late, cancellation, or unused test fees incurred by school sites. 2024-25 SAUSD Projected AP Exam Cost Site Number of Exams Projected Cost Advanced Learning Academy/Circulos 219 $13,847.00 Century High School 285 $18,135.00 Godinez Fundamental High School 1,043 $59,600.00 Saddleback High School 765 $47,510.00 Santa Ana High School 1,425 $88,998.00 Santa Ana Virtual Academy 76 $5,360.00 Segerstrom High School 1,770 $120,879.00 Valley High School 901 $83,170.00 Test Totals 6,484 $437,499.00 Projected Late/Canceled/Unused Fees Estimated at 10.5% $46,000.00 Total Estimated Fees $483,499.00 R ATIONALE : To eliminate barriers and meet the needs of various student groups, the District will provide payment of Advanced Placement exam fees for all students as determined by the available funding sources. The Advanced Placement exam fee program will: Be available to any high school student. Cover the cost of any and all Advanced Placement exam fees. Cover the cost of any late, canceled, or unused test fees incurred by the school site. FUNDING : Student Assessments Fees RECOMMENDATION : Approve the payment of Advanced Placement exam fees for the 2024-25 school year. File Attachments Motion & Voting Approve the payment of the Advanced Placement exam fees for the 2024-25 school year. Motion by Valerie Magdaleno, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Hector Bustos, Katelyn Brazer Aceves, Valerie Magdaleno, Alfonso Dr Alvarez, Brenda Lebsack 11. APPROVAL OF CONSENT CALENDAR Subject 11.5 Approval of Memorandum of Understanding with El Dorado County Charter SELPA for 2024-25 School Year Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 Fiscal Impact Yes Budgeted Yes Budget Source Special Education Recommended Action Approval of Memorandum of Understanding with El Dorado County Charter SELPA for 2024-25 School Year Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Memorandum of Understanding with El Dorado County Charter SELPA for 2024-25 School Year ITEM : Consent SUBMITTED BY : Lorraine M. Perez, Ed.D., Deputy Superintendent, Educational Services PREPARED BY : Rae Rice, Executive Director, Special Education ITEM SUMMARY : Memorandum of understanding is provided to El Dorado County Charter SELPA to set forth provisions for the enrollment of deaf or hard of hearing impaired students at Taft DHH Elementary School. BACKGROUND INFORMATION : The purpose of this agenda item is to seek approval of a Memorandum of Understanding (MOU) with El Dorado County Charter SELPA for 2024-25 school year to provide appropriate special education services for preschool and elementary age students who are deaf or hard of hearing impaired (DHH). The District has provided services to DHH students from other Orange County school districts at the Taft Elementary School DHH Program for more than 30 years without formal agreements. Staff recommends implementing MOUs with all school districts who wish their resident students to attend the Taft DHH Program. Students from other school districts can enter the Taft DHH Program at any time in the school year, and this enrollment will prompt the submission of an MOU to the Board for approval. RATIONALE : Approval of this MOU will provide services for DHH students from El Dorado County Charter SELPA in the Taft Elementary School DHH Program. The MOUs address services to students in accordance with each student's Individualized Education Program (IEP). In addition, it sets forth the funding and billing formulas and includes other items such as representation at students' IEP meetings, transportation, and appropriate hold harmless provisions. Incoming districts will pay tuition for their respective students to the District in accordance with the terms of their MOUs for each of its students enrolled in the DHH Program at Taft Elementary School. District Estimated Amount Per Student *based on 23/24 school year El Dorado County Charter SELPA $80,000 FUNDING : Revenue to the District per student. RECOMMENDATION : Approve the memorandum of understanding with El Dorado County Charter SELPA for 2024-25 School Year. File Attachments 24-25 MOU Inter-SELPA Contract DHH - El Dorado County Charter SELPA.pdf (97 KB) Motion & Voting Approval of Memorandum of Understanding with El Dorado County Charter SELPA for 2024-25 School Year Motion by Katelyn Brazer Aceves, second by Valerie Magdaleno. Final Resolution: Motion Carries Yes: Hector Bustos, Katelyn Brazer Aceves, Valerie Magdaleno, Alfonso Dr Alvarez, Brenda Lebsack 11. APPROVAL OF CONSENT CALENDAR Subject 11.6 Ratification of Master Contracts and/or Individual Service Agreements with Nonpublic Schools and/or Agencies for Students with Disabilities for 2024-25 School Year Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 Fiscal Impact Yes Dollar Amount $127,000.00 Budgeted Yes Recommended Action Ratify the master contracts and/or individual service agreements with nonpublic schools and/or agencies for students with disabilities for 2024-25 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Master Contracts and/or Individual Service Agreements with Nonpublic Schools and/or Agencies for Students with Disabilities for 2024-2025 School Year ITEM : Consent SUBMITTED BY : Lorraine M. Perez, Ed.D., Deputy Superintendent, Educational Services PREPARED BY : Rae Rice, Executive Director, Special Education ITEM SUMMARY : • 5 students with disabilities will be served per IEP team recommendation. • Vendors are certified nonpublic schools and/or agencies which serve students with disabilities per students’ IEPs. BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board ratification of master contracts and/or individual service agreements with nonpublic schools and/or agencies for students with disabilities. These students require services that address academic, social-emotional, and/or other unique needs as identified in each student’s Individualized Education Program (IEP) or settlement agreement. RATIONALE : The district is required to provide free and appropriate public education for all students with exceptional needs who reside within the district. If a program is not available, necessary contract services are required through a private provider. Student ID Amount Master Contract and Individual Service Agreement for Nonpublic School/Agency 414360 $24,000 Seneca Family of Agencies 488885 $26,000 Olive Crest Academy 446169 $25,000 Olive Crest Academy 443876 $25,000 Rossier Park JR./High School 431021 $27,000 Rossier Park JR./High School FUNDING : Special Education Funds: $127,000 RECOMMENDATION : Ratify the master contracts and/or individual service agreements with nonpublic schools and/or agencies for students with disabilities for 2024-25 school year. File Attachments Motion & Voting Ratify the master contracts and/or individual service agreements with nonpublic schools and/or agencies for students with disabilities for 2024-25 school year. Motion by Katelyn Brazer Aceves, second by Valerie Magdaleno. Final Resolution: Motion Carries Yes: Hector Bustos, Katelyn Brazer Aceves, Valerie Magdaleno, Alfonso Dr Alvarez, Brenda Lebsack 11. APPROVAL OF CONSENT CALENDAR Subject 11.7 Approval/Ratification of Listing of Agreements/Contracts with Santa Ana Unified School District for 2024-25 School Year Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve/Ratify the Listing of Agreements/Contracts with Santa Ana Unified School District for the 2024-25 School Year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Agreements/Contracts with Santa Ana Unified School District for 2024-25 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Agreements/Contracts for the 2024-25 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of agreements/contracts with Santa Ana Unified School District for 2024-25 school year. RATIONALE : Consultants have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. FUNDING : Various Funds RECOMMENDATION : Approve/Ratify the Listing of Agreements/Contracts with Santa Ana Unified School District for the 2024-25 School Year. File Attachments Consultant List.pdf (120 KB) 1. FAC-655 - PlaceWorks - signed.pdf (510 KB) 2. FAC-648 Amendment #6 - Tilden-Coil Constructors, Inc. - signed.pdf (1,388 KB) 3. FAC-656 Amendment #2 - The Solis Group - signed.pdf (373 KB) Motion & Voting Approve/Ratify the Listing of Agreements/Contracts with Santa Ana Unified School District for the 2024-25 School Year. Motion by Katelyn Brazer Aceves, second by Hector Bustos. Final Resolution: Motion Carries Yes: Hector Bustos, Katelyn Brazer Aceves, Valerie Magdaleno, Alfonso Dr Alvarez, Brenda Lebsack 11. APPROVAL OF CONSENT CALENDAR Subject 11.8 Approval/Ratification of Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for 2024-25 School Year Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Nov 12, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve/Ratify the Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for the 2024-25 School Year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for 2024-25 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : No-Cost Community Partnership Agreements for the 2024-25 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for 2024-25 school year. RATIONALE : Community Partnership Agreements have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. The attached list identifies various community partnership agreements that will provide services throughout the District. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/Ratify the Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for the 2024-25 School Year. File Attachments No-Cost Agreements List.pdf (79 KB) 1. 24-25-367 CTE - Achievement Institute for STEM Scholars - signed.pdf (656 KB) 2. 24-25-024 HUMAN RESOURCES - Point Loma Linda Nazarene University - signed.pdf (231 KB) 3. 24-25-360 SUPPORT SERVICES - Latino Health Access - signed.pdf (1,641 KB) Motion & Voting Approve/Ratify the Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for the 2024-25 School Year. Motion by Valerie Magdaleno, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Hector Bustos, Katelyn Brazer Aceves, Valerie Magdaleno, Alfonso Dr Alvarez Abstain: Brenda Lebsack 11. APPROVAL OF CONSENT CALENDAR Subject 11.9 Approval/Ratification of Listing of Grant Award Applications with Santa Ana Unified School District for the 2024-25 School Year Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 Fiscal Impact No Recommended Action Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2024-25 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Grant Award Applications with Santa Ana Unified School District for the 2024-25 School Year ITEM : Consent SUBMITTED BY : Ron Hacker , Associate Superintendent/Chief Business Official, Business Services ITEM SUMMARY : Grant Award Applications for the 2024-25 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of grant award applications with Santa Ana Unified School District for the 2024-25 school year. RATIONALE : Additionally, these grants will provide students with educational programs and provide professional development to improve student achievement. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2024-25 school year. File Attachments Grant Award Listing.pdf (145 KB) 1. GS 454 CDE CTE $79,200 Start 7.01.24 End 6.30.25.pdf (6,427 KB) 2. GS 453 CDE CTE $81,000 Start 7.01.24 End 6.30.25.pdf (6,527 KB) 3. GS 455 CDE CTE $81,000 Start 7.01.24 End 6.30.25.pdf (6,475 KB) 4. GS 440 BRCFC CHS $8,000 Start 9.01.24 End 6.30.25.pdf (45 KB) 5. GS 450 OCCF CHS $5,000 Start 1.01.25 End 6.30.25.pdf (574 KB) 6. GS 451 OCCF CHS $2,500 Start 1.01.25 End 6.30.25.pdf (571 KB) 7. GS 438 CDE ECE $499,680 Start 4.04.24 End NE.pdf (202 KB) 8. GS 439 CDE ECE $416,000 Start 10.07.24 End NE.pdf (189 KB) 9. GS 466 CDE ECE $446,400 Start 1.01.25 End 6.30.26.pdf (149 KB) 10. GS 464 OCCF EES $1,400 Start 1.01.25 End 6.30.25.pdf (186 KB) 11. GS 449 CDE ELP $10,015,792.36 Start 7.01.24 End 6.30.25.pdf (166 KB) 12. GS 460 PLF GF $1,000 Start 7.01.24 End 5.30.25.pdf (218 KB) 13. GS 458 PLTWL MES $5,000 Start 12.03.24 End 5.31.26.pdf (619 KB) 14. GS 456 OCCF MES $ 2,500 Start 1.23.25 End 6.30.25.pdf (438 KB) 15. GS 461 OCCF PPES $4,216 Start 1.14.25 End 6.30.25.pdf (199 KB) 16. GS 457 OCCF RCA $ 5,000 Start 1.24.25 End 6.30.25 .pdf (573 KB) 17. GS 447 CDE SPED $15,157 Start 7.01.24 End 9.30.26.pdf (285 KB) 18. GS 452 CDE SPED $4,827 Start 7.01.23 End 3.31.25.pdf (185 KB) 19. GS 459 OCCF VAPA $6,250 Start 1.21.25 End 6.30.25.pdf (271 KB) Motion & Voting Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2024-25 school year. Motion by Katelyn Brazer Aceves, second by Valerie Magdaleno. Final Resolution: Motion Carries Yes: Hector Bustos, Katelyn Brazer Aceves, Valerie Magdaleno, Alfonso Dr Alvarez, Brenda Lebsack 11. APPROVAL OF CONSENT CALENDAR Subject 11.10 Approval/Ratification of Listing of Software License Agreements with Santa Ana Unified School District for 2024-25 School Year Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve/Ratify the Listing of Software License Agreements with Santa Ana Unified School District for the 2024-25 School Year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Software License Agreements with Santa Ana Unified School District for 2024-25 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Software License Agreements for the 2024-25 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of software license agreements with Santa Ana Unified School District for the 2024-25 school year. RATIONALE : Software License Agreements have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. The attached list identifies various software license agreements that will provide services throughout the District. FUNDING : Various Funds RECOMMENDATION : Approve/Ratify the Listing of Software License Agreements with Santa Ana Unified School District for the 2024-25 S chool Year . File Attachments Software List.pdf (79 KB) Motion & Voting Approve/Ratify the Listing of Software License Agreements with Santa Ana Unified School District for the 2024-25 School Year. Motion by Hector Bustos, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Hector Bustos, Katelyn Brazer Aceves, Valerie Magdaleno, Alfonso Dr Alvarez, Brenda Lebsack 11. APPROVAL OF CONSENT CALENDAR Subject 11.11 Approval/Ratification of Listing of Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 Fiscal Impact No Budgeted Yes Budget Source Various Funds Recommended Action Approve/Ratify the Listing of Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture Pursuant to Board Policy 3270. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Jesse Ortega, Director, Logistics Beto Leal, Manager, Logistics ITEM SUMMARY : Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture Board Policy 3270 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the disposal of obsolete, unrepairable computer equipment, miscellaneous surplus equipment, and furniture pursuant to Board Policy 3270 . RATIONALE : Various school administrators have submitted requests for the disposal of surplus equipment and furniture that are no longer usable or needed at their sites. The items are obsolete and/or unrepairable. All obsolete or non-repairable equipment and furniture will be disposed of in the most appropriate manner. Authorization by the Board is required for disposal . FUNDING : No Fiscal Impact RECOMMENDATION : Approve/Ratify the Listing of Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture Pursuant to Board Policy 3270 . File Attachments Disposal of Miscellaneous Surplus Equipment and Furniture.pdf (26 KB) E-Waste.pdf (1,211 KB) Motion & Voting Approve/Ratify the Listing of Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture Pursuant to Board Policy 3270. Motion by Katelyn Brazer Aceves, second by Valerie Magdaleno. Final Resolution: Motion Carries Yes: Hector Bustos, Katelyn Brazer Aceves, Valerie Magdaleno, Alfonso Dr Alvarez, Brenda Lebsack 11. APPROVAL OF CONSENT CALENDAR Subject 11.12 Ratification of Expenditure Summary and Warrants Issued Over $25,000 for Period of February 12, 2025, through February 25, 2025 Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 Fiscal Impact No Recommended Action Ratify the expenditure summary report and detailed warrant listing report for all payments of over $25,000 for the period of February 12, 2025, through February 25, 2025. Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Expenditure Summary and Warrants Issued Over $25,000 for the Period of February 12, 2025, through February 25, 2025 ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Jennifer Cisneros, Interim Executive Director, Finance & Operations ITEM SUMMARY : Snapshot of all warrants issued for the period of February 12, 2025, through February 25, 2025 All expenditures were previously approved through prior Board action Board Policy 3300 Required by Education Code 17604 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board ratification of the Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000. Warrants are payments of expenditures previously approved through Board action. RATIONALE : The Expenditure Summary Report provides a summary of all warrants created during the period of February 12, 2025, through February 25, 2025 , by funding source. The Detailed Warrant Listing Report of expenditures $25,000 and over lists each individual warrant created by the vendor for the period of February 12, 2025, through February 25, 2025. Expenditures contained in these reports have been Board approved through prior Purchase Order agenda approval submissions. The warrants listed reflect payments against these Purchase Orders. FUNDING : No Fiscal Impact RECOMMENDATION : Ratify the expenditure summary report and detailed warrant listing report for all payments of over $25,000 for the period of February 12, 2025, through February 25, 2025. File Attachments Expenditure Summary Report.pdf (109 KB) Warrant Listing.pdf (777 KB) Motion & Voting Ratify the expenditure summary report and detailed warrant listing report for all payments of over $25,000 for the period of February 12, 2025, through February 25, 2025. Motion by Katelyn Brazer Aceves, second by Valerie Magdaleno. Final Resolution: Motion Carries Yes: Hector Bustos, Katelyn Brazer Aceves, Valerie Magdaleno, Alfonso Dr Alvarez, Brenda Lebsack 11. APPROVAL OF CONSENT CALENDAR Subject 11.13 Ratification of Purchase Order Summary and Listing of All Purchase Orders for the Period of February 12, 2025, through February 25, 2025. Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 Fiscal Impact No Budgeted Yes Budget Source Various Funds Recommended Action Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of All Purchase Orders Created during the period of February 12, 2025, through February 25, 2025. Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Purchase Order Summary and Listing of All Purchase Orders for the Period of February 12, 2025, through February 25, 2025. ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Snapshot of purchase orders issued between February 12, 2025, through February 25, 2025 Board Policy 3300 Education Code 17604 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board ratification of the Purchase Order Summary Report and Detailed Purchase Order Listing for all purchase orders created during the period of February 12, 2025, through February 25, 2025 . The Board, through individual agenda items, has previously approved purchase orders for contracts over $25,000. RATIONALE : The Purchase Order Summary Report provides a summary of all purchase orders created during the period of February 12, 2025, through February 25, 2025, by funding source. The Detailed Purchase Order Listing Report lists each purchase order created by the vendor for the period of February 12, 2025, through February 25, 2025 . Board Policy 3300 and Education Code 17604 specifically authorizes the Board to delegate signature authority on behalf of the District to the District Superintendent or designee. Such delegation of signature authority serves to expedite the financial transactions or any other contract. FUNDING : No Fiscal Impact RECOMMENDATION : Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of All Purchase Orders Created during the period of February 12, 2025, through February 25, 2025. File Attachments PO Summary Report.pdf (245 KB) PO Listing.pdf (385 KB) Motion & Voting Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of All Purchase Orders Created during the period of February 12, 2025, through February 25, 2025. Motion by Katelyn Brazer Aceves, second by Valerie Magdaleno. Final Resolution: Motion Carries Yes: Hector Bustos, Katelyn Brazer Aceves, Valerie Magdaleno, Alfonso Dr Alvarez, Brenda Lebsack 11. APPROVAL OF CONSENT CALENDAR Subject 11.14 Approval of Personnel Calendar Including the Transition of Specific Staff Members with such Topics as: Hiring, Promotions, Transfers, Resignations, Retirements, and Leaves Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 Recommended Action Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. AGENDA ITEM BACKUP SHEET TITLE : Approval of Personnel Calendar Including the Transition of Specific Staff Members with such Topics as: Hiring, Promotions, Transfers, Resignations, Retirements, and Leaves ITEM : Consent SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Contained within the Personnel Calendar are 15 new hires for SAUSD, including: After School Instructional Provider – 1 Autism Paraprofessional – 3 Before School Instructional Provider – 3 Instructional Assistant Biliterate – 2 Public Safety Dispatcher – 1 Risk Management Technician – 1 Site Clerk - 1 SSP Special Ed – 3 Contained within the Personnel Calendar is a certain Promotional Appointment that will create the following 1 new vacant position: District Centrex Operator at District Office – 1 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. RATIONALE : Board approval of the Personnel Calendar is required for all Certificated and Classified personnel reports, non-confidential leaves of absences, and effective dates of resignations and retirements. FUNDING : No Fiscal Impact RECOMMENDATION : Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. File Attachments CE Personnel Calendar - March 11, 2025.pdf (300 KB) CL Personnel Calendar - March 11, 2025.pdf (206 KB) Motion & Voting Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. Motion by Katelyn Brazer Aceves, second by Valerie Magdaleno. Final Resolution: Motion Carries Yes: Hector Bustos, Katelyn Brazer Aceves, Valerie Magdaleno, Alfonso Dr Alvarez, Brenda Lebsack 12. PRESENTATIONS Subject 12.1 Construction Project Delivery Options and Methods for California Schools Meeting Mar 11, 2025 - Regular Board Meeting Type Presentation Goals AGENDA ITEM BACKUP SHEET TITLE : Construction Project Delivery Options and Methods for California Schools ITEM : Presentation SUBMITTED BY : Ted Walstrom, Assistant Superintendent, Facilities and Governmental Relations ITEM SUMMARY : Provide an overview of Construction Project Delivery Options and Methods for California Schools BACKGROUND INFORMATION : The purpose of this agenda item is to provide information on Construction Delivery Options and Methods for California Schools. RATIONALE : The presentation will provide an overview of the Construction Delivery Options and Methods for California Schools. FUNDING : No Fiscal Impact RECOMMENDATION : Presented for Information. File Attachments Construction Project Delivery Methods Presentation.pdf (1,289 KB) 12. PRESENTATIONS Subject 12.2 2024-25 Second Interim Report Meeting Mar 11, 2025 - Regular Board Meeting Type Presentation Goals AGENDA ITEM BACKUP SHEET TITLE : 2024-25 Second Interim Report ITEM : Presentation SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Jennifer Cisneros, Interim Executive Director, Finance & Operations ITEM SUMMARY : This presentation will provide an update on the financial and budgetary status ending January 31, 2025 Education Code 42130 Education Code 42131 BACKGROUND INFORMATION : The purpose of this agenda item is to present the certification of the Second Interim report to the Board. Education Code Section 42130 requires the District Superintendent to prepare and submit the Second Interim report covering the period ending January 31 to the Governing Board. The Board must also certify to the County Superintendent of Schools whether the School District can meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, for the subsequent fiscal years. Staff will present and provide the Board with the Second Interim financial report, highlight significant changes since budget adoption, and provide an update on the financial obligations for the remainder of the fiscal year. RATIONALE : The California Education Code Sections 42130 and 42131 require that the Governing Board approve and certify the Second Interim financial report covering July 1, 2024, through January 31, 2025. Education Code Section 42131 requires the Board to certify whether or not the District can meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, for the subsequent fiscal years. FUNDING : No Fiscal Impact RECOMMENDATION : Presented for information. File Attachments SAUSD 2024-2025 Second Interim.pdf (1,375 KB) 13. REGULAR AGENDA - ACTION ITEMS Subject 13.1 Approval of Certification of Second Interim Report Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 Fiscal Impact No Recommended Action Approve a positive certification of the Second Interim Report. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Certification of Second Interim Report ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Jennifer Cisneros, Interim Executive Director, Finance & Operations ITEM SUMMARY : Financial and Budgetary status ending January 31, 2025 Education Code 42130 Education Code 42131 BACKGROUND INFORMATION : The purpose of this agenda item is to seek a positive Board certification of the Second Interim report. Education Code Section 42130 requires the District Superintendent to prepare and submit the Second Interim report covering the period ending January 31 to the Governing Board. A Certification by the Governing Board of whether the School District can meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, for the subsequent fiscal years is required to be submitted to the County Superintendent of Schools. RATIONALE : California Education Code Sections 42130 and 42131 require that the Governing Board approve and certify the Second Interim report covering July 1, 2024, through January 31, 2025. Education Code Section 42131 requires the Board to certify whether or not the District can meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, for the subsequent fiscal years. The report shows that the District will be able to meet its financial obligations through the remainder of this fiscal year and the subsequent two years. Upon approval by the Board, the District Certification of the Second Interim Report will be forwarded to the Orange County Department of Education. The detailed Fund schedules for revenues, expenditures, cash flow, criteria, standards, and supplemental information will also be forwarded. FUNDING : No Fiscal Impact RECOMMENDATION : Approve positive certification of the Second Interim Report. File Attachments Second Interim Report. 2024-2025.pdf (41,913 KB) Motion & Voting Approve a positive certification of the Second Interim Report. Motion by Katelyn Brazer Aceves, second by Valerie Magdaleno. Final Resolution: Motion Carries Yes: Hector Bustos, Katelyn Brazer Aceves, Valerie Magdaleno, Alfonso Dr Alvarez, Brenda Lebsack 13. REGULAR AGENDA - ACTION ITEMS Subject 13.2 Authorization to Increase the Purchase Order for Legal Services for the 2024-25 Fiscal Year Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 Fiscal Impact Yes Dollar Amount $445,000.00 Budgeted Yes Budget Source Various Funds Recommended Action Authorize staff to increase the Purchase Order for Atkinson, Andelson, Loya, Rudd & Romo for the 2024-25 Fiscal Year. Goals AGENDA ITEM BACKUP SHEET TITLE : Authorization to Increase the Purchase Orders for Legal Services for the 2024-25 Fiscal Year ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Provides legal services to Departments as needed Authorizes staff to increase Purchase Orders for legal services BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board authorization to increase the Purchase Order for legal services with Atkinson, Andelson, Loya, Rudd & Romo for the 2024-25 Fiscal Year. RATIONALE : On June 25, 2024, the Board of Education approved contracts with legal firms to provide services for the 2024-25 fiscal year. Each department listed the estimated dollar amount they would spend with each firm, and staff issued Purchase Orders based on the approved amounts. Based on the District's needs, there is an increase in legal services for the current fiscal year. Staff is requesting Board approval for the increases since the Board approved a list outlining the legal firm's name, Department, Summary of Work, Funding Source, and a Dollar amount. The following department has requested an increase in their Purchase Orders through the end of the fiscal year. Name Department Purchase Order Number Amount Revised Amount Atkinson, Andelson, Loya, Rudd & Romo Superintendent's Office 431206 $445,000 $750,000 FUNDING : General Fund RECOMMENDATION : Authorize staff to increase the Purchase Orders for Atkinson, Andelson, Loya, Rudd & Romo for the 2024-25 Fiscal Year. File Attachments Motion & Voting 13. REGULAR AGENDA - ACTION ITEMS Subject 13.3 Authorization to Award Request For Proposal #04-25 Wide Area Network Service - E-Rate Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 Fiscal Impact Yes Dollar Amount $848,400.00 Budgeted Yes Budget Source ERATE & General Fund Recommended Action Authorize staff to award Crown Castle Fiber LLC a contract for Wide Area Network Services districtwide, under E-Rate, in the amount of $848,840.00 annually for five years, pursuant to RFP No. 04-25. Goals AGENDA ITEM BACKUP SHEET TITLE : Authorization to Award Request For Proposal #04-25 Wide Area Network Service - E-Rate ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : On January 9, 2025, the District released RFP#04-25 Wide Area Network (WAN) Service - E-Rate The bid was advertised in the Orange County Register on January 9, 2025. On January 16, 2025 One (1) firm submitted a proposal Authorize staff to award Crown Castle Fiber LLC a contract for Wide Area Network services districtwide, under E-Rate BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board authorization to award Request For Proposal (RFP) 04-25 to Crown Castle Fiber LLC for Wide Area Network (WAN) Service - E-Rate . RATIONALE : On January 9, 2025, the District released RFP#04-25 Wide Area Network (WAN) Service - E-Rate . As legally required, the bid was advertised in the Orange County Register on January 9, 2025. On January 16, 2025, the RFP was also posted on PlanetBids and the USAC website as required by E-Rate. Twelve (12) firms downloaded the RFP documents, and one (1) submitted a proposal. The proposal was evaluated per the criteria established in the RFP documents, and the award is recommended to Crown Castle Fiber LLC. Vendor selection complies with the Public Contract Code (PCC), Board Policy, and Education Code (EC) 39802. The District received and evaluated one (1) proposal for this opportunity. Based on the evaluation criteria established in the RFP, the proposal received was deemed responsive and responsible. Staff found it fair and competitive and adhered to the specifications listed in the RFP documents. District staff conducted outreach to encourage bidders to submit a bid. The RFP is awarded to the contractor who meets the specifications and obtains the highest score during the evaluation process. The District is anticipated to receive WAN services funding under the current E-Rate funding year beginning on July 1, 2025. Additional funds will be budgeted to cover costs not eligible under E-Rate during the term of this agreement. The contract amount awarded to Crown Castle Fiber LLC . will be fixed for the 60-month agreement term through June 30, 2030. Under the E-Rate funding rules, the District can contract services for up to five years under this RFP. FUNDING : ERATE & General Fund: Total Estimated E-Rate Contribution All Sites Annually: $763,560.00 Total District Contribution Budgeted Funds Annually: $84,840.00 Annual Cost: $848,400.00 RECOMMENDATION : Authorize staff to award Crown Castle Fiber LLC a contract for Wide Area Network services districtwide, under E-Rate, in the amount of $848,840.00 annually for five years, pursuant to RFP No. 04-25. File Attachments Motion & Voting 13. REGULAR AGENDA - ACTION ITEMS Subject 13.4 Approval of Deductive Change Order No. 1 for the Basketball Court Surfacing Fraction Ball Project at Davis, Diamond, Edison, Madison, Jackson, Jefferson, Kennedy, Lowell, Martin, Roosevelt-Walker Academy, Wilson Elementary Schools, and Heninger and Santiago K-8 Schools Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 Fiscal Impact Yes Dollar Amount $10,611.35 Budgeted Yes Budget Source UCI Regents Donation: Credit Recommended Action Approve Deductive Change Order No. 1 for the Basketball Court Surfacing Fraction Ball Project at Davis, Diamond, Edison, Madison, Jackson, Jefferson, Kennedy, Lowell, Martin, Roosevelt-Walker Academy, Wilson Elementary Schools, and Heninger and Santiago K-8 Schools. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Deductive Change Order No. 1 for the Basketball Court Surfacing Fraction Ball Project at Davis ES, Diamond ES, Edison ES, Madison ES, Jackson ES, Jefferson ES, Kennedy ES, Lowell ES, Martin ES, Roosevelt-Walker Academy, Wilson ES, and Heninger K-8 and Santiago K-8 Schools ITEM : Action SUBMITTED BY : Ted Walstrom, Assistant Superintendent, Facilities and Governmental Relations PREPARED BY : Dennis Chavez, Director, Construction ITEM SUMMARY : At the October 22, 2024 meeting, the Board approved the initial contract Cost savings were due to unused allowance Requesting Board consideration to approve the deductive change order BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of Deductive Change Order No. 1 for the Basketball Court Surfacing Fraction Ball Project at Davis, Diamond, Edison, Madison, Jackson, Jefferson, Kennedy, Lowell, Martin, Roosevelt-Walker Academy, Wilson Elementary Schools, and Heninger and Santiago K-8 Schools. RATIONALE : At its October 22, 2024 meeting, the Board awarded a contract for the Basketball Court Surfacing Fraction Ball Project. The cost savings were due to the unused allowance for the bid package listed below. Bid Package Contractor Project Description Contract Amount Change Order Amount Revised Contract Amount 1 Creative Paving Solutions Pavement Striping $242,937.29 ($10,611.35) $232,325.94 FUNDING : UCI Regents Donation: Credit $10,611.35 RECOMMENDATION : Approve Deductive Change Order No. 1 for the Basketball Court Surfacing Fraction Ball Project at Davis, Diamond, Edison, Madison, Jackson, Jefferson, Kennedy, Lowell, Martin, Roosevelt-Walker Academy, Wilson Elementary Schools, and Heninger and Santiago K-8 Schools. File Attachments Deductive CO #1 for Basketball Court Surfacing Fraction Ball Project.pdf (83 KB) Motion & Voting 13. REGULAR AGENDA - ACTION ITEMS Subject 13.5 Approval of Deductive Change Order No. 1 to Bid Package No. 5, Deductive Change Order No. 2 to Bid Packages No. 6, 8, 11, 12, 13, 19, and 21, Deductive Change Order No. 3 to Bid Packages No. 14, 20, 22, and 23 and Deductive Change Order No. 5 to Bid Package No. 3 for the Auditorium Renovation Project at Valley High School Meeting Mar 11, 2025 - Regular Board Meeting Type Action Preferred Date Mar 11, 2025 Absolute Date Mar 11, 2025 Fiscal Impact Yes Dollar Amount $151,467.30 Budgeted Yes Budget Source Measure I: Credit Recommended Action Approve Deductive Change Order No. 1 to Bid Package No. 5, Deductive Change Order No. 2 to Bid Packages No. 6, 8, 11, 12, 13, 19, and 21, Deductive Change Order No. 3 to Bid Packages No. 14, 20, 22, and 23 and Deductive Change Order No. 5 to Bid Package No. 3 for the Auditorium Renovation Project at Valley High School. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Deductive Change Order No. 1 to Bid Package No. 5, Deductive Change Order No. 2 to Bid Packages No. 6, 8, 11, 12, 13, 19, and 21, Deductive Change Order No. 3 to Bid Packages No. 14, 20, 22, and 23 and Deductive Change Order No. 5 to Bid Package No. 3 for the Auditorium Renovation Project at Valley High School ITEM : Action SUBMITTED BY : Ted Walstrom, Assistant Superintendent, Facilities and Governmental Relations PREPARED BY : Dennis Chavez, Director, Construction ITEM SUMMARY : At the May 24, 2022 meeting, the Board approved the initial contract The cumulative amount of the change order demonstrates project savings Requesting Board consideration to approve the deductive change order BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of Deductive Cha