Regular Board Meeting

4 Wednesday, October 23, 2024 Regular Board Meeting DATE: Wednesday, October 23, 2024 5:30 PM - Closed Session 6:00 PM - Open Session Education is an essential function, and we value your input. Therefore, the District is providing appropriate opportunities for public participation. Public viewing is available via regular broadcast on television and through internet live-stream on the CVUSD website at: http://www.conejousd.org/Board-of-Education/Board-Meeting-Videos-Watch-Live Members of the public may speak on a specific agenda item or during the Public Comments portion of the Board meeting on an item that is not listed on the agenda through the following process: - In Person Comment: If you would like to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary prior to the start of that agenda item. If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you intend to donate time to another speaker, please hand in both speaker cards at the same time to the recording secretary. The information on the speaker cards will assist the Board President in conducting the meeting and will become public record. Please note that if you have any materials to hand to Board members, please provide those materials to the recording secretary for distribution to the Board. - If you wish to register your concern on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will be provided with these statements after the Board meeting. When participating in person, please remember that you are participating in an official meeting of the District's Governing Board. Please present your comments in a factual, respectful, and dignified manner that models how we expect our children to participate in the democratic process. Know that your comments may be heard by students who are present in this room or students who may watch the broadcast of this meeting. You may also participate in the meeting by submitting your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line). To give the District adequate time to provide your comments to the Board of Education, please submit your comments prior to 3:00 p.m. on the day of the meeting (Wednesday, October 23, 2024). Board members will review these written comments prior to the Board meeting. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the Board of Education meeting, please contact the District at (805) 497-9511, extension 1101, within 48 hours of the meeting. Please be advised that communications directed to the Board of Education are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions; will be printed/posted as submitted. Pursuant to the Brown Act, the Board cannot enter into a formal discussion nor can a decision be made in regard to public comments. The Board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to place an item on a future agenda. PLEASE NOTE: Public comments will be limited to three minutes. On those occasions where there is an unusually large number of requests to speak, the President of the Board may make the decision to decrease the time for individual speakers and/or the total time. Thank you! 1. CLOSED SESSION Subject A. Comments - Public Meeting Oct 23, 2024 - Regular Board Meeting Category 1. CLOSED SESSION Type Procedural (On Closed Session Agenda Items Only) File Attachments Subject B. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Case OAH 2024070351 Meeting Oct 23, 2024 - Regular Board Meeting Category 1. CLOSED SESSION Type Action, Discussion, Information Goals Goal N/A (Closed Session Agenda Item) File Attachments 2. OPEN SESSION Subject A. Call the Meeting to Order Meeting Oct 23, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural File Attachments Subject B. Pledge of Allegiance Meeting Oct 23, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural File Attachments Subject C. Announcements from Closed Session and Open Session Procedures Meeting Oct 23, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural File Attachments Subject D. Approval of the Agenda Meeting Oct 23, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Action, Procedural File Attachments Subject E. Student Recognition - National Merit Scholarship Program Semifinalists Meeting Oct 23, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Information, Procedural The Board of Education and District staff will honor the 2025 National Merit Scholarship Program Semifinalists from Newbury Park High School, Thousand Oaks High School, and Westlake High School. The National Merit Scholarship Program is an annual academic competition for recognition and college undergraduate scholarships. File Attachments Subject F. Report from Parent Organization - District Advisory Council (DAC) Meeting Oct 23, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Information Report provided by Heather Spohr, DAC Chairperson File Attachments Subject G. Presentation: Conejo Recreation and Park District (CRPD) Partnership Programs Meeting Oct 23, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Information Presentation by: Rochelle Callis, Director of Recreation and Community Services for the Conejo Recreation and Park District File Attachments Subject H. Comments - Public Meeting Oct 23, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural Public Comments: The Board appreciates active and respectful participation by the public Comments on specific agenda items must be made when the agenda item is called Comments on topics not on the agenda should be made during the Public Comment segment of the meeting No action or discussion can be undertaken for items not on the agenda Board or staff can briefly respond or ask clarifying questions Be aware that all comments will be heard by those watching Please make comments factual and respectful Please respect the privacy rights of students and employees Public Comments - Process: If you wish to speak on a specific agenda item , submit a speaker card (blue) to the recording secretary prior to the start of that agenda item. If you wish to speak on a topic that is not on the agenda , submit your speaker card (blue) prior to the Public Comments segment of the meeting. Opportunity to speak will be closed once each agenda item begins All speakers will receive 3 minutes to speak File Attachments 3. ACTION ITEMS - GENERAL Subject A. Student Services - Adoption of Annual Resolution #24/25-12 in Support of Native American Heritage Month Meeting Oct 23, 2024 - Regular Board Meeting Category 3. ACTION ITEMS - GENERAL Type Action Recommended Action Adopt Annual Resolution #24/25-12 in support of November as Native American Heritage Month, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. ISSUE: Should the Board of Education adopt an annual resolution supporting November as Native American Heritage Month in the Conejo Valley Unified School District? INFORMATION: Native American Heritage Month is observed annually in the United States during November to raise awareness of our nation's original inhabitants and descendants' culture, traditions, and achievements. FISCAL IMPACT: None Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Dr. Shanna M. Egans Assistant Superintendent, Student Services MWM:SME:it File Attachments Native American Heritage Month 2024.pdf (149 KB) Subject B. Human Resources - Approval of Annual Resolution #24/25-13 - National School Psychology Week Meeting Oct 23, 2024 - Regular Board Meeting Category 3. ACTION ITEMS - GENERAL Type Action Recommended Action Adopt Resolution #24/25-13 declaring November 11-15, 2024, as National School Psychology Week. Goals Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. ISSUE: Should the Board of Education adopt a resolution declaring November 11-15 , 2024, as National School Psychology Week? INFORMATION: Districts are encouraged to adopt Board Resolutions commending School Psychologists and to publicize the role and essential contributions and services provided by School Psychologists in the educational process. It is appropriate that the Board of Education publicly recognize School Psychologists for the hard work and dedication of these individuals for our students, schools, and community. This resolution should be shared with each school and worksite to honor the District's School Psychologists. FISCAL IMPACT: None Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Shauna B. Ashmore Assistant Superintendent, Human Resources MWM:SBA:mj File Attachments Resolution 24.25.13 School Psychology Week.pdf (177 KB) 4. ACTION ITEMS – CONSENT Subject A. Board of Education - Approval of Minutes Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent), Minutes Recommended Action Approve the Board of Education meeting minutes, as submitted. These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items. Approval of the Minutes: Regular Meeting of October 9, 2024 File Attachments Board Minutes 10.09.24.pdf (230 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject B. Communications - Approval of Contract Under $5,000 Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the contract under $5,000 for the Communications department, as submitted. ISSUE: Should the Board of Education approve the contract under $5,000 listed below: INFORMATION: Education Code 17604 states " wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted." Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item. Company Activity School/Program Amount LCAP Goal Type Directional Ad-Vantage Holdings, LLC (dba Smartlite) Advertising for CVUSD Location: Oaks Mall CVUSD $3,395 3 New FISCAL IMPACT: See above. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Kimberly Gold Coordinator, Communications, Marketing, and Community Engagement MWM:KG:sf File Attachments Contract and RS_Smartlite_The Oaks 10.23.24.pdf (282 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject C. Human Resources - Personnel Assignment Orders Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Personnel Assignment Orders, as submitted. Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. 1. Certificated Service: A. Establishment / Modification / Elimination of Positions Order #: None B. New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists Order #: R24-419 - R24-490 C. Interns / Student Teachers / Agency Hires Order #: None 2. Certificated Service - Exempt: A. New Employment / Assignment Change / Change in Status: Coaches Order #: E24-132 - E24-133 B. New Employment / Assignment Change / Change in Status: Substitutes, Specialists, Others Order #: E24-134 - E24-142 3. Classified Service: A. Establishment / Modification / Elimination of Positions Order #: None B. New Employment (Prob to Perm) / Assignment Change / Change in Status Orders #: C24-204 - C24-216 C. Substitute / Provisional / Additional Assignment / Change in Status Orders #: C24-217 - C24-221 4. Classified Service - Exempt: A. Walk-on Coach Orders #: E24-302 - E24-327 B. Specialist, Proctor, Student Helper, Others Orders #: E24-328 - E24-361 File Attachments 10.23.24 Certificated.pdf (171 KB) 10-23-24 Classified.pdf (105 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject D. Human Resources - Approval of Amendments to Board Policy 4033 - Lactation Accommodation Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the amendments to Board Policy 4033 - Lactation Accommodation, as submitted. Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. ISSUE : Should the Board of Education approve the amendments to Board Policy 4033 - Lactation Accommodation? INFORMATION: The Board Policy has been updated to reflect new federal regulations (89 Fed. Reg. 33474) which (1) require districts to provide reasonable break time for employees to express breast milk or breastfeed, and to ensure that employees have access to a lactation space, as specified, (2) provide that "sex" for purposes of sex discrimination under Title IX includes lactation and related medical conditions or recovery, and (3) require a district with knowledge of alleged conduct, which occurs in a district program or activity on or after August 1, 2024, that reasonably may constitute sex discrimination under Title IX, including sex-based harassment, to follow Title IX grievance procedures when investigating and resolving a complaint based on the alleged conduct. Additionally, the policy has been updated to reflect the Providing Urgent Maternal Protections (PUMP) for Nursing Mother Act which (1) requires employers to provide reasonable break time for nursing employees to express breast milk for one year after the child's birth, and to ensure that employees have access to a lactation space, as specified, and (2) authorizes an employee to file a complaint with the Wage and Hour Division of the U.S. Department of Labor for violation of such act. In addition, the policy has been updated to reflect the Pregnant Worker's Fairness Act which (1) requires employers to provide reasonable accomodation to employees due to pregnancy, childbirth, or related medical conditions, including lactation, as specified, and (2) authorizes an employee to file a complaint with the Equal Opportunity Commission for failure to provide reasonable accommodations pursuant to the act. FISCAL IMPACT : None LEGEND: Red - Existing Notes Red/Bold - New GAMUT Notes Black/Bold - New GAMUT Language Black/Bold/Italics - New CVUSD Language Blue/Bold - New Federal Program Monitoring Language Blue/Bold/Italics - CVUSD Language Following Input Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Shauna B. Ashmore Assistant Superintendent, Human Resources MWM:SBA:mj File Attachments BP4033 Lactation Accommodation 10.9.2024.pdf (377 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject E. Instructional Services - Approval of Contracts Under $5,000 Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the contracts under $5,000, as submitted. Goals Goal N/A ISSUE: Should the Board of Education approve the contracts under $5,000 listed below? INFORMATION: Education Code 17604 states " wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted." Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item. Company Activity School Amount LCAP Goal Type Jolly Jumps School site events CYP $1,059.75 4 Renewal Good Sports Plus dba Arc Rock Wall WLH $1,978.76 4 New Magic Jump Obstacle Course WLH $1,949.81 4 Renewal Students for Eco-Education and Agriculture (SEEAG) Farm-to-Food Lab Program ETS $0.00 4 New DJ MoJoe DJ/MC services for school events SEQ $2,500.00 4 New Jolly Jumps Obstacle Course CAS $1,059.75 4 Renewal Mister Softee of Southern California Senior Sunset WHS $2,345.00 4 Renewal Rat Sound Systems, Inc Cable updates NPHS $996.02 1 New 3P Learning Inc. Software Licenses ACA $1,125.00 1 Renewal 3P Learning Inc. Software Licenses ETS $1,232.00 1 Renewal Between Your Ears Entertainment School Assembly - Character Education ACA $1,795.00 4 New MTI Enterprise Inc Show Kit SEQ $825.31 4 New Biz Global, LLC/Mathnasium Math Night SYC $0.00 4 New FISCAL IMPACT: See above. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:ss File Attachments Jolly Jumps Contract - CYP.pdf (6,541 KB) Good Sports Plus dba Arc Contract - WHL.pdf (7,237 KB) Magic Jump Rentals Contract - WHL.pdf (9,794 KB) SEEAG Contract - ETS.pdf (5,481 KB) DJ MoJoe_24-25_SEQ_v2.pdf (6,163 KB) Jolly Jumps Routing Sheet Signed 24-25 - CAS.pdf (251 KB) Mister Softee Contract SIGNED 24-25 - WHS.pdf (5,715 KB) Rat Sound Systems Contract SIGNED 24-25 - NPHS.pdf (5,604 KB) 3P Learning Inc. Contract - ACA.pdf (6,730 KB) Between Yours Ears Entertainment Contract - ACA.pdf (7,457 KB) 3P Learning Contract - ETS.pdf (12,243 KB) Agreement MTI Enterprises Inc. (Frozen Jr.) 24-25 - SEQ.pdf (6,121 KB) Mathnasium Contract - SYC.pdf (5,690 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject F. Instructional Services - Approval of New Agreement with Amplify Education, Inc. - Conejo Academy Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the new agreement with Amplify Education, Inc., for Conejo Academy, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve the new agreement with Amplify Education, Inc. for Conejo Academy? INFORMATION: Amplify Education creates high-quality programs that make it easier for teachers to teach inspiring, impactful lessons that celebrate and develop the brilliance of students. This contract will provide the following: Boost Reading, assistance for K–5 educators to meet the needs of every reader with personalized literacy instruction based in the Science of Reading; Boost Lectura, which is a program based on the Science of Reading built to accelerate Spanish literacy for K–2 students; and Boost Reading and Lectura Getting Started for Teachers guides. FISCAL IMPACT: NTE $7,000 to be paid with 0TRM funds. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Dena Sellers, Ed.D. Director, Elementary Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:DS:pm File Attachments Amplify Education Contract - CON.pdf (8,547 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject G. Instructional Services - Approval of Renewal Contract - In-N-Out Burger - Sequoia Middle School Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the renewal contract with In-N-Out Burger for Sequoia Middle School, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve a renewal contract with In-N-Out Burger for Sequoia Middle School? INFORMATION: In-N-Out Burger food truck will be providing food service at an after-school event at Sequoia Middle School for Principal's Challenge recipients. FISCAL IMPACT: NTE $5,992.59 from ASB Funds. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Shane Frank Director, Middle School Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:SF:hn File Attachments Contract COI In-N-Out Burger_SEQ_24-25_v2.pdf (5,707 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject H. Instructional Services - Approval of Renewal Contract - Fulcrum Learning Systems, Inc. Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the renewal contract with Fulcrum Learning Systems, Inc., as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve a renewal contract with Fulcrum Learning Systems, Inc.? INFORMATION: STAND PROUD is a program created by Fulcrum Learning offered to our fifth-grade students, which reaches approximately 1,050 students. The company has over 20 years of experience working with the youth and the Conejo Valley Unified School District Elementary Counselors. The program has two components - the on-site field days and the Ropes Course held at Camp Shalom in Malibu, CA. Some of the components that are covered through their program are Responsible Decision-Making, Social Emotional Learning, and Relationship Skills. The students are actively engaged with both components with hands-on activities to lead, solve problems, and work as a team. Strategizing to build leaders and promote team-building is the primary focus for our students.  FISCAL IMPACT: $162,800 paid from 0FSP and 0WTP Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Dena Sellers, Ed.D. Director, Elementary Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:DS:pm File Attachments Contract COI RS_Fulcrum-DEC 24-25.pdf (6,105 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject I. Instructional Services - Overnight Trip Request (Long Beach) - NPHS Dance Team Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the overnight trip request for the Newbury Park High School Dance Team, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. ISSUE: Should the Board of Education approve the overnight trip for the Newbury Park High School Dance Team, as described below? INFORMATION: Ms. Cameo Carolan, NPHS Dance Team Advisor, Ms. Julia Chessor, NPHS Dance Coach, and Mr. Guy Gauvin, Dance Booster President, request permission to take twenty-two (22) NPHS dance students to Long Beach, CA, for the WCE Nationals Dance Competition. The trip will take place Thursday, March 13, 2025, through Sunday, March 16, 2025. The students will miss two (2) days of school, and are required to obtain permission from their teachers in order to participate in this competition. Students will travel via charter bus for this event. No student will be excluded due to financial hardship. FISCAL IMPACT: $10,000.00 to be funded by NPHS Dance Boosters Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Nicole Judd Director, High School Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:NJ:jo File Attachments NPHS Dance Team WCE Nationals 3-13-25.pdf (830 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject J. Instructional Services - Overnight Trip Request (Anaheim) - NPHS Dance Team Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the overnight trip request for the Newbury Park High School Dance Team, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. ISSUE: Should the Board of Education approve the overnight trip for the Newbury Park High School Dance Team, as described below? INFORMATION: Ms. Cameo Carolan, NPHS Dance Team Advisor, Ms. Julia Chessor, NPHS Dance Coach, and Mr. Guy Gauvin, Dance Booster President, request permission to take twenty-two (22) NPHS dance students to Anaheim, CA, for the WCE Nationals Dance Competition. Students will compete against National teams and experience a higher level of competition. The trip will take place Thursday, March 20, 2025, through Sunday, March 23, 2025. The students will miss two (2) days of school, and are required to obtain permission from their teachers in order to participate in this competition. Students will travel via charter bus for this event. No student will be excluded due to financial hardship. FISCAL IMPACT: $10,000.00 to be funded by NPHS Dance Boosters Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Nicole Judd Director, High School Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:NJ:jo File Attachments NPHS Dance Team WCE Nationals 3-20-25.pdf (822 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject K. Instructional Services - Approval of Amendments to Administrative Regulation 5116.1 - Intradistrict Open Enrollment Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve amendments to Administrative Regulation 5116.1 - Intradistrict Open Enrollment, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. ISSUE : Should the Board of Education approve the amendments to Administrative Regulation 5116.1 - Intradistrict Open Enrollment? INFORMATION : California Education Codes 35160.5 and 48980 require that the Governing Board review the intradistrict board policy and administrative regulations annually. The School Choice Committee met and studied the current policy and regulations. The committee reviewed and discussed the following information in Administrative Regulation 5116.1: School of Choice timelines for 2025-2026, a new online process for School of Choice that streamlines communication and customer service, and an earlier deadline for returning students to submit School of Choice applications. With the School of Choice Committee's input, CVUSD Administrative Regulation 5116.1 includes proposed amendments based on staff and committee recommendations. CVUSD Board Policy 5116.1 includes no proposed changes. FISCAL IMPACT : No direct fiscal impact is anticipated. LEGEND: Red - Existing Notes Red/Bold - New GAMUT Notes Black/Bold - New GAMUT Language Black/Bold/Italics - New CVUSD Language Blue/Bold - New Federal Program Monitoring Language Blue/Bold/Italics - CVUSD Language Following Input Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:ss File Attachments AR 5116.1 - Intradistrict Open Enrollment 10.2024 Proposed.pdf (319 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject L. Student Services - Approval of Contracts Under $5,000 Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the contracts under $5,000, as submitted. Goals Goal N/A ISSUE: Should the Board of Education approve the contracts under $5,000 listed below? INFORMATION: Education Code 17604 states " wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted." Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item. Company Activity School Amount LCAP Goal Type Next Gen Community Consulting Guest Speaker, Substance Use Awareness TOHS $1,500.00 1, 3, 4 New Dr. Christopher Kerrigan Guest Speaker, Substance Use Awareness TOHS $0.00 1, 3, 4 New Dr. Mario Saldana Guest Speaker, Substance Use Awareness TOHS $0.00 1, 3, 4 New Ian Anderson Guest Speaker, Substance Use Awareness TOHS $0.00 1, 3, 4 New Childhood Matters Guest Speaker, Strategies for Resilience in Grief University $700.00 1 New Texthelp, Inc. Text-to-Speech Software All Sites $4,500.84 1 Renew FISCAL IMPACT: See above. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Dr. Shanna M. Egans Assistant Superintendent, Student Services MWM:SME:it File Attachments 2024-2025 Contract - Next Gen Community Consulting - Gabe Teran.pdf (180 KB) 2024-2025 Contract - Dr. Christopher Kerrigan.pdf (118 KB) 2024-2025 Contract - Dr. Mario Saldana.pdf (120 KB) 2024-2025 Contract - Ian Anderson.pdf (214 KB) 2024-2025 Contract -Childhood Matters.pdf (3,587 KB) Texthelp Contract_24-25.pdf (11,908 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject M. Business Services - Approval of Amendment to 2023-24 TOPASS Annual Compliance Report and 2024-25 TOPASS Expenditure Plan Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the amendment to the 2023-24 TOPASS Annual Compliance Report and the 2024-25 TOPASS Expenditure Plan, as submitted. ISSUE: Should the Board of Education approve the amendment of the Certificate for Compliance for the 2023-24 Thousand Oaks Plan to Assist School Sites (TOPASS) and the 2024-25 TOPASS Expenditure Plan? INFORMATION: This is an amendment from the October 9, 2024 Board meeting Agenda Item AA which included the incorrect attachment. FISCAL IMPACT: 2023-24 Annual Compliance Report TOPASS Fund: $1,432,360 2024-25 Proposed Project List TOPASS Fund: $670,629 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:tt File Attachments TOPASS Certificate for Compliance 2024-10-23 Amended.pdf (416 KB) 2024-10-23 BDR - TOPASS Projects List 2024-25.pdf (73 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject N. Business Services - Ratification of Workers' Compensation Claims (under $50,000) Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the ratification of the Workers' Compensation Claims for under $50,000, as submitted. ISSUE: Should the Board of Education approve the ratification of the September 2024 Workers' Compensation claims? INFORMATION: The District Workers' Compensation insurance plan is a self-insured plan run by the District. When losses occur, the District's third-party administrator handles the claims. Cases are reviewed, assessed, and brought forward for settlement based on the recommendation of our Director of Safety and Risk Management, our third-party administrator, and (when applicable) the attorney representing the District. As per Board Policy 3320 and in accordance with Government Code 935.4, the Board delegates to the Superintendent the authority to allow compromise or settle claims of $50,000 or less pursuant to any conditions of coverage in the District's JPA agreement or insurance coverage. The following case(s) are brought forward for ratification for the period September 1 through September 30, 2024. Claim Number Funding Amount 2093800039 $17,165 FISCAL IMPACT: Workers' Compensation Fund: $17,165 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Gary Bradbury, CSP, CSRM, CEA, CPSI Director, Safety and Risk Management On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:GB:tt File Attachments These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject O. Business Services - Approval of Indoor Heat Illness Prevention Plan Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Indoor Heat Illness Prevention Plan, as submitted. ISSUE: Should the Board of Education approve the Indoor Heat Illness Prevention Plan? INFORMATION: On June 20, 2024, the Occupational Safety and Health Standards Board approved California Code of Regulations, Title 8, section 3396, “Heat Illness Prevention in Indoor Places of Employment” . This standard applies to most workplaces where the indoor temperature reaches 82°F. It establishes required safety measures for indoor workplaces to prevent employee exposure to risk of heat illness. This standard went into effect on July 23, 2024. Based upon a model plan supplied by the VCSSFA, the district has developed the required plan with input form the district’s Safety Advisory Committee. FISCAL IMPACT: None Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Gary Bradbury, CSP, CSRM, CEA, CPSI Director, Safety and Risk Management On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:GB:tt File Attachments CVUSD Indoor Heat Illness Prevention Plan - ver 10-7-2024.pdf (285 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject P. Business Services - Notices of Completion Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the execution and filing of a Notice of Completion for the contracts, as listed. ISSUE: Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts, for projects awarded by the Conejo Valley Unified School District? INFORMATION: The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: Site Contract Date Type* Project Description Major Project # Purchase Order Number Contract Amount Funding Source Contractor Banyan ES Aug 29, 2024 MMR Asphalt Paving MP24/25-034-BAN B25-00686 $18,230 MI Finish Line Paving, Inc Colina MS Sep 11, 2024 SS Fencing – Safety MP24/25-042-COL B25-00703 $23,000 MI Fence Factory Madrona ES Aug 22, 2024 SS Fencing – Safety MP24/25-123-MAD B25-00630 $24,940 MI Carter Fence Co, Inc Newbury Park HS Jul 31, 2024 MMR Modernization – Electrical G3 G4 MP24/25-166-NPH B25-00531 $18,632 MI Zeller Electric Redwood MS Apr 17, 2024 MMR Mod-Sci-Data MP20/21-21-RED B24-01068 $19,625 MI Pacificom Redwood MS Apr 17, 2024 MMR Mod-Sci-Flooring MP20/21-21-RED B24-01067 $26,000 MI Reliable Floor Covering Redwood MS Apr 16, 2024 MMR Mod-Sci-Metal Stud Framing-Wall Insulation MP20/21-21-RED B24-01061 $151,000 MI Rutherford Co, Inc Redwood MS Apr 16, 2024 MMR Mod-Sci-HVAC MP20/21-21-RED B24-01060 $109,600 MI Western Allied Corp Thousand Oaks HS Jun 28, 2024 MMR Modernization – Electrical MP24/25-201-TOH B25-00425 $24,575 MI Scott and Sons Electric Thousand Oaks HS Jun 28, 2024 MMR Modernization – Flooring MP24/25-201-TOH B25-00389 $24,500 MI Reliable Floor Covering, Inc Thousand Oaks HS Jul 30, 2024 MMR Modernization – HVAC MP24/25-201-TOH B25-00526 $20,900 MI Western Allied Corporation Thousand Oaks HS Jul 24, 2024 DM Pump Replacement DM24/25-TOH B25-00608 $23,365 DM Horizon Mechanical Contractors Walnut ES Aug 22, 2024 MMR Concrete-Landscaping MP24/25-231-WAL B25-00681 $23,600 MI FS Contractors, Inc *ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security FISCAL IMPACT: Bond Measure I: $484,602 Deferred Maintenance: $23,365 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Tim McCabe, Director, Planning and Construction On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:TM:dmh File Attachments These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject Q. Business Services: Change Order 1 – Modernization - Science Labs - Acoustical Wall Panels - Wenger Corporation Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve Change Order 1 to modify the contract with Wenger Corporation for the modernization - science labs - acoustical wall panels project at Redwood Middle School, as submitted. ISSUE: Should the Board of Education approve Change Order 1 to the contract with Wenger Corporation, for the modernization – science lab – acoustical wall panels project at Redwood Middle School? INFORMATION: On May 2, 2024, the Conejo Valley Unified School District entered into a contract with Wenger Corporation, for the modernization – science lab – acoustical wall project. Details of this change order include a reduction in scope of work due to layout correction, and is a decrease to the contract. Reference purchase order B24-01084. Original contract amount $239,885 Change order amount -$3,636 New contract amount $236,249 FINANCIAL IMPACT: Measure I: -$3,636 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Tim McCabe, Director, Planning and Construction On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:TM:dmh File Attachments RED CO1 - Wenger SI.pdf (121 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject R. Business Services - Termination of Contract for Cause and Pursue All Legal Remedies Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Authorize the termination of the contract with EverFence, bar the contractor from bidding on future projects for a period of three (3) years, and pursue all legal contractual remedies, as submitted. ISSUE: Should the Board of Education ratify the termination of the contract listed below, and bar EverFence Corporation from bidding on any future projects for a period of three (3) years beginning October 10, 2024, until October 10, 2027, and pursue all legal contractual remedies? INFORMATION: The District issued a Notice To Proceed for the Thousand Oaks Cluster - Safety-Security Gates Project Number MP22/23-1-DW on May 17, 2024, to EverFence Corporation with a contractual completion date of August 16, 2024. Despite numerous conversations, and assurances from EverFence, the work has failed to progress in an acceptable manner, and within contract time to complete the work. As of October 10, 2024, EverFence is 57+ days overdue, with work not yet started on five (5) sites, and work partially complete on two (2) others. Only three (3) sites of ten (10) total have been completed. Of the three sites completed, there are numerous deficiencies to be corrected. FISCAL IMPACT: Measure I: Estimated fiscal impact will be dependent on new bid/contractor. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Tim McCabe Director, Planning and Construction On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:TM:dmh File Attachments TO CL CONTRACT - EVERFENCE EXE.pdf (1,471 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject S. Business Services - Approval of Transfer of Funds - September 2024 Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Transfer of Funds Summary for September 2024, as submitted. ISSUE: Should the Board of Education approve the Transfer of Funds Summary for the month of September 2024? INFORMATION: Transfers within the budget are necessary as District operations and demands change. Appropriations, expenditures, revenues, and carryover funds are moved within the budget and may affect fund balance. The Transfer of Funds Summary includes total funds moved within the General Fund for the period of September 1 to September 30, 2024. FISCAL IMPACT: Change to Fund Balance: ($260,688) Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Susan Tucker Director, Fiscal Services On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:ST:tt File Attachments Transfer of Funds - September 2024.pdf (227 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject T. Business Services - Ratification of Warrants - September 2024 Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the ratification of the warrant lists for September 2024, as submitted. ISSUE: Should the Board of Education approve the ratification of the warrant lists for September 2024? INFORMATION: The warrant summary for September includes warrants paid for the period September 1 through September 30, 2024. Expenditures outlined in the attachments are in accordance with the 2024/2025 Budget Parameters. Expenses recorded for each fund will increase by the dollar amount listed, including payroll reports. FISCAL IMPACT: As per attached reports. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Susan Tucker Director, Fiscal Services On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:ST:tt File Attachments Payroll Class-Cert - September 2024.pdf (58 KB) Warrant List - September 2024.pdf (215 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject U. Business Services - Acceptance of Donations/Gifts Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Accept the gift and donation report with intended location and purpose, as submitted. ISSUE: Should the Board of Education accept the donations and gifts as listed on the September 1 to September 30, 2024, gift and donation report? INFORMATION: In accordance with Conejo Valley Unified School District Board Policy 3290, gifts to the District must be approved and accepted by the Board of Education. The Conejo Valley Unified School District is grateful for the community support and appreciates each donation. The District thanks the community for the continued support of our schools! FISCAL IMPACT: Total deposited to the General Fund on this report: $277,364 Total deposited to the General Fund for 2024-25: $356,106 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:tt File Attachments 2024-2025 Gifts Log - September 2024.pdf (111 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject V. Business Services - Approval of Quarterly Report on Williams Uniform Complaints Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Quarterly Report on the Williams Uniform Complaints, as submitted. ISSUE: The Board of Education is required to approve the Quarterly Report on the Williams Uniform Complaints for the quarter ending September 30, 2024. INFORMATION: California Education Code 35186 requires that the Superintendent, or designee, report summarized data on the nature and resolution of Williams Uniform Complaints on a quarterly basis to the Board of Education and to the County Superintendent of Schools. The attached Quarterly Report includes the number of complaints by the general subject area with the number of resolved and unresolved complaints. FISCAL IMPACT: None Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:tt File Attachments 2024-10-23 UCP Quarterly Williams Report.pdf (144 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject W. Business Services - Approval of Purchase Order Report (POs exceeding $5,000) Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the over $5,000 Purchase Order Report, as submitted. ISSUE: Should the Board of Education approve the over $5,000 Purchase Order Report? INFORMATION: The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of September 30, 2024, through October 15, 2024, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program. FISCAL IMPACT: General Fund: $991,372 Adult Education Fund: $7,500 Deferred Maintenance Fund: $42,612 Bond Measure I: $707,158 Developer Donation Fund #2: $21,290 Health & Welfare Fund: $150,000 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Anthony Frutos, CPPB, CPSM Director, Purchasing On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:AF:ls File Attachments PO Board Report 5K+ 10-23-24.pdf (270 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject X. Business Services - Ratification of Purchase Order Report (POs under $5,000) Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the ratification of the under $5,000 Purchase Order Report, as submitted. ISSUE: Should the Board of Education approve the ratification of the under $5,000 Purchase Order Report? INFORMATION: The Board of Education expects that purchase orders under $5,000 will be brought forward for approval. The attached report for the period of September 1, 2024, through September 30, 2024, is presented for ratification. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program. FISCAL IMPACT: General Fund: $407,687 Adult Education Fund: $1,885 Child Development Fund: $15,279 Cafeteria Fund: $12,299 Deferred Maintenance Fund: $3,356 Bond Measure I: $59,391 Bond Measure I Endowment: $1,636 Surplus Property Fund: $743 Worker Compensation Fund: $4,880 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Anthony Frutos, CPPB, CPSM Director, Purchasing On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:AF:ls File Attachments PO Board Report Under 5K 10-23-24.pdf (1,425 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject Y. Business Services - Disposal of Surplus and Obsolete Equipment Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Disposal of Surplus and Obsolete Equipment List, as submitted. ISSUE: Should the Board of Education approve the disposal of surplus and obsolete equipment? INFORMATION: The items listed on the attached pages are surplus or obsolete. Some items have become unserviceable and/or cost more to repair than they are worth. Governing Board Policy 3270, Sale and Disposal of Personal Property, authorizes the Director of Purchasing to advertise, sell, auction, dispose, or donate obsolete and surplus District-owned personal property per the attached list. Unless otherwise directed, any proceeds from the sale of items will be deposited into the general fund.  FISCAL IMPACT: None Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Anthony Frutos, CPPB, CPSM Director, Purchasing On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:AF:lb File Attachments Obsolete Equipment Board Report - 10-23-24.pdf (133 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject Z. Business Services - Approval of Service Agreement Between Conejo Valley Unified School District and Athens Insurance Services, Inc. for Third-Party Claims Administration of the Self-Funded Workers' Compensation Program Meeting Oct 23, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Service Agreement with Athens, as the Third-Party Administrator for the District’s Self-Insured Workers’ Compensation Program, for Fiscal Years 2025 (prorated) through 2027, as submitted. ISSUE: Should the Board of Education approve an agreement between the Conejo Valley Unified School District and Athens Insurance Services, Inc. for third-party claims administration of the self-funded workers' compensation program? INFORMATION: Since 1979, the District has been self-insured for the workers' compensation program. The program is responsible for providing California state-required workers' compensation benefits to all District employees. The District has opted to piggyback on the current vendor partner contract between the Ventura County Schools Self-Funding Authority (VCSSFA) and Athens Insurance Services, Inc. (Athens Administrators). The agreement with Athens Insurance Services, Inc. will be effective from January 1, 2025, until June 30, 2027. FISCAL IMPACT: Workers' Compensation Fund: Program Year 1, 1/01/2025 - 6/30/2025: $100,419 Program Year 2, 7/01/2025 - 6/30/2026: $207,868 Program Year 3, 7/01/2026 – 6/30/2027: $215,143 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Tony Frutos, CPPB, CPSM Director of Purchasing On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:TF:tt File Attachments CVUSD - Athens Agreement January 2025 - 2024-10-07.pdf (766 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. 5. INFORMATION/DISCUSSION ITEMS - GENERAL Subject A. Student Services - Presentation: Update on Mental Health and Wellness Services Meeting Oct 23, 2024 - Regular Board Meeting Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL Type Discussion, Information Presentation by: Dr. Heather Chamberlin-Scholle, Director, Mental Health and Wellness Services File Attachments MH Wellness Board Presentation 10.23.24.pdf (24,017 KB) Subject B. Business Services - Approval of Resolution #24/25-14 Authorizing the Issuance of Conejo Valley Unified School District (Ventura County, California) 2024 General Obligation Refunding Bonds Meeting Oct 23, 2024 - Regular Board Meeting Category 5. INFORMATION/DISCUSSION ITEMS - GENERAL Type Discussion, Information INFORMATION: The Conejo Valley Unified School District (the “District”) has previously issued $37,199,279.10 of its Election of 2014 General Obligation Bonds, Series A (collectively, the “Prior Bonds”). The District now desires to issue up to $28,000,000 of general obligation refunding bonds (the “Bonds”) to refinance the outstanding Prior Bonds. All benefits from the refunding will be delivered to the property owners in the District . The final maturity of the Bonds will not be later than the final maturity date of the Prior Bonds. (a) Bond Resolution . This Resolution authorizes the issuance of the Bonds, in one or more series of federally taxable or federally tax-exempt bonds, specifies the basic terms, parameters and forms of the Bonds, and approves the forms of a Purchase Contract, Preliminary Official Statement, Continuing Disclosure Certificate, and Escrow Agreement. In particular, Section 1 of the Resolution establishes the maximum aggregate principal amount of the Bonds to be issued ($28,000,000). Section 3 of the Resolution authorizes the Bonds to be sold at a negotiated sale to Piper Sandler & Co. (the “Underwriter”), and Section 4 states the maximum underwriter’s discount (0.50%) with r