BOARD OF COUNTY COMMISSIONERS

1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Amendments to the Agenda Request to PULL under Public Hearing: Item 10.a Approval of funding from a Due to Liability owed Midway Senior Center moved to FY 25-26 Budget Request to ADD under General Business: Item 11.o Approval of Resolution for Grant Agreement between Gadsden County and the Florida Department of Transportation. 5. Approval of Agenda. 6. Awards, Presentations and Appearances 7. Consent BOARD OF COUNTY COMMISSIONERS REGULAR MEETING AGENDA January 6, 2026 at 6:00 PM Edward J. Butler Governmental Complex 9-B East Jefferson Street Quincy, Florida AGENDA

7.a Ratification Memo (Clerk of Court) 7.b BOCC Meeting/Workshop Minutes: 1. December 11, 2025, Special Meeting 2. December 16, 2025, Regular BOCC Meeting 3. December 18, 2025, Special Meeting 8. Items Pulled for Discussion 9. Citizens Requesting to be Heard on Non-Agenda Items (3-Minute Limit) The Gadsden County Board of County Commissioners welcomes and encourages public participation at all meetings of the Board. Citizens are free to speak for up to three (3) minutes on non-agenda items. Public comments and participation are also encouraged for items on the agenda. Additionally, if you are unable to attend a meeting in person, comments from the Public can also be submitted via email to CitizensToBeHeard@gadsdencountyfl.gov until noon on the date of the meeting. Comments submitted after the deadline, but prior to the meeting, will be added to the official record, but the County cannot guarantee that Commissioners and staff will have adequate time to review comments prior to the meeting. Citizens are further encouraged to participate on the County’s website at www.gadsdencountyfl.gov. 10. Public Hearing 10.a Approval to reallocate funding from a Due to Liability (Reginald James, Interim County Administrator/Curtis Young, Public Works Director) 11. General Business 11.a Approval of Change Order No. 02 for Ben Bostick Road Resurfacing Project 7.a Agenda Item Ratification Memo.pdf 7.b.1 Agenda Item 20251211 Special Meeting MIN_unbound.pdf 7.b.3 Agenda Item 20251218 Special Meeting MIN_unbound.pdf 7.b.2 Agenda Item Regular Meeting MIN_unbound.pdf 10.a Agenda Item reallocate senior funds.pdf

(Reginald James, Interim County Administrator/ Curtis Young, Public Works Director) 11.b Board Direction for approval of a partnership Gadsden County Chamber of Commerce Agreement for FY2025 (Reginald James, Interim County Administrator/T.J. Lewis, Director, Economic Development) 11.c Approval of appointment of Antonio Jefferson to CareerSource Capital Region Board (Reginald James, Interim County Administrator) 11.d Approval of appointment of Daniel Jones to CareerSource Capital Region Board (Reginald James, Interim County Administrator) 11.e Approval to Renew Dietician Contract for Older American Act Title III Program (Reginald James, Interim County Administrator/Latoya Fryson, Elderly Affairs) 11.f Approval to Authorize Payment for Emergency Repairs on Drake Acres Road (Reginald James, Interim County Administrator/Curtis Young, Public Works Director) 11.g Board Approval to Begin the Negotiation Phase with Proposers Responding to Request for Qualifications (RFQ) 26-01 Professional Engineering Services for Road and Bridge Projects (Reginald James, Interim County Administrator/Rose Raynak, Finance Director) 11.h Board Approval to Begin the Negotiation Phase with Proposers Responding to Request for 11.a Agenda Item Ben Bostick Resurf.pdf 11.b Agenda Item Chamber of Commerce.pdf 11.c Agenda Item Jefferson Career Source.pdf 11.d Agenda Item Jones Career Source.pdf 11.e Agenda Item Dietitian Contract.pdf 11.f Agenda Item Drake Acres Rd.pdf 11.g Agenda Item RFQ 26-01Roads and Bridges.pdf

Board Approval to Begin the Negotiation Phase with Proposers Responding to Request for Qualifications (RFQ) 26-02 Professional Engineering Services for Facilities, Parks, and Other Structures (Reginald James, Interim County Administrator/Rose Raynak, Finance Director) 11.i Approval of the Supplemental Agreement for Charles Brown Road Over Dam Creek Bridge NO. 504024 Rehabilitation Repair (Reginald James, Interim County Administrator/Curtis Young, Public Works Director) 11.j Approval of Resolution for Safe Routes to School Application for DOT (Reginald James, Interim County Administrator/Curtis Young, Public Works Director) 11.k Approval of Public Works Heavy Equipment Lease Purchase (Reginald James, Interim County Administrator/Curtis Young, Public Works Director) 11.l Approval of Bid Award to Peavy & Son Construction Co. for Dogtown Rd widening and resurfacing project (Reginald James, Interim County Administrator/Curtis Young, Public Works Director) 11.m Approval of Bid Award to Peavy & Son Construction Co. for Providence Rd resurfacing Project (Reginald James, Interim County Administrator/Curtis Young, Public Works Director) 11.n Approval of Departmental Software Purchases (Reginald James, Interim County Administrator/Rose Raynak, Finance Director/ Jeronda Robinson, Director of Human Resources/Kassandra McGlonn, Grants Administrator) 11.h Agenda Item RFQ 26-02Facili,Parks,Bridge.pdf 11.i Agenda Item Charles Brown Rd.pdf 11.j Agenda Item Safe Routes to School.pdf 11.k Agenda Item Heavy Equipment.pdf 11.L Agenda Item Dogtown Road.pdf 11.m Agenda Item Providence Road.pdf

11.o Approval of Resolution for Grant Agreement between Gadsden County and the Florida Department of Transportation. (Reginald James, Interim County Administrator/Kassandra McGlonn, Grants Administrator and Director of Operations) 11.p County Administrator Position, Interim Administrator Position, Establishing a Process to Hire a Permanent County Administrator (Reginald James, Interim County Administrator/Louis J. Baptiste, Interim County Attorney) 12. Clerk of Court Updates (Nicholas Thomas, Clerk of Court) 13. County Attorney Updates (Louis J. Baptiste, Interim County Attorney) 14. County Administrator Updates (Reginald James, Interim County Administrator) 15. Discussion Items by Commissioners 15.a. Commissioner Shawn Wood, District 3 15.b. Commissioner Ronterious Green, District 5 15.c. Commissioner Alonzetta Simpkins, District 2 15.d. Commissioner Brenda A. Holt, District 4 15.e. Commissioner Eric F. Hinson, District 1 16. Motion to Adjourn 17. Receipt and File 11.n Agenda Item Software Purchases.pdf 11.o Agenda Item Res Grant Agree. FDOT.pdf

Nicholas Thomas Gadsden County, Florida Clerk of the Circuit Court TO: FROM: RE: DATE: Clerk to the Board of County Commissioners County Recorder County Auditor MEMORANDUM BOARD OF COUNTY COMMISSIONERS NICHOLAS THOMAS, CLERK RATtFICATION OF APPROVAL TO PAY COUNTY BILLS December 30, 2025 Clerk of the County Court Please ratify your approval for the payment of County bills as reflected in the warrant vouchers listed below: Accounts Payable Dated: Payroll Dated: Ph. (850) 875-8601 FAX (850) 875-8612 December 9, December 16, December 17 December 23 Website: www.gadsdenclerk.com Email: clerkofcourt@gadsdenclerk.com P.O. Box 1649 Quincy, FL 32353-1649 7.a

AT A SPECIAL MEETING OF THE BOARD OF COUNTY COMMISSIONERS HELD IN AND FOR GADSDEN COUNTY, FLORIDA ON DECEMBER 11, 2025 AT 6:00 P.M., THE FOLLOWING PROCEEDING WAS HAD, VIZ: Present: Eric F. Hinson, Chair, District 1 Ronterious Green, Vice-Chair, District 5 Alonzetta Simpkins, District 2 Brenda A. Holt, District 4 Shawn Wood, District 3 Reginald James, Interim County Administrator Louis Baptiste, Interim County Attorney Adriana Quijada, Deputy Clerk 1. Call to Order, Invocation and Pledge of Allegiance Chair Hinson called the meeting to order at 6:00 p.m. Commissioner Simpkins led into invocation and the Pledge of Allegiance. 4. Amendments to the Agenda Mr. Baptiste asked to move item 6, citizens requesting to be heard, after general business. It would be more pertinent to give the information first and then allow the citizens to be heard. Vice-Chair Green asked to add the County Administrator position to the agenda. VICE-CHAIR GREEN MADE A MOTION TO ADD THE COUNTY ADMINISTRATOR POSITION TO THIS AGENDA AND COMMISSIONER HOLT MADE THE SECOND. THE BOARD WENT INTO DISCUSSION. Chair Hinson stated normally, they stay on task for special meetings. Commissioner Green stated according to Ordinance 2021-015, for special meetings, they can add any other business that may come before the board. He stated the board voted to add the County Administrator position on the next regular meetings agenda; however, he did not see it on the agenda for the December 16 th meeting. Mr. Baptiste read Ordinance 2021-015 into the record. He stated Commissioner Green is correct in that they voted for it to be on the next meeting’s agenda and it should be on the agenda. They will not meet the Sunshine requirements if they attempt to amend this agenda now and talk about that here. Commissioner Green rescinded his motion and Commissioner Holt rescinded her second. 7.b

Gadsden County Board of County Commissioners December 11, 2025 - Special Mee�ng Page 2 of 7 5. Approval of Agenda 6. Citizens Requesting to be Heard on Non-Agenda Items (3-Minute-Limit) The Gadsden County Board of County Commissioners welcomes and encourages public participation at all meetings of the Board. Citizens are free to speak for up to three (3) minutes on non-agenda items. Public comments and participation are also encouraged for items on the agenda. Additionally, if you are unable to attend a meeting in person, comments from the Public can also be submitted via email to CitizensToBeHeard@gadsdencountyfl.gov until noon on the date of the meeting. Comments submitted after the deadline, but prior to the meeting, will be added to the official record, but the County cannot guarantee that Commissioners and staff will have adequate time to review comments prior to the meeting. Citizens are further encouraged to participate on the County’s website at www.gadsdencountyfl.gov. 7. General Business 7.a. Report on Elderly Affairs Mr. James stated on November 17, 2025, he received an email from the Clerk, Mr. Thomas, detailing improper financial activity within the Department of Elderly Affairs. On December 1, 2025, he received investigative documents between Elderly Affairs and the Senior Citizens Foundation related to unauthorized rent payments for use of county property. On December 2, 2025, at a regular meeting of the board, the board voted 4-0 to give interim County Attorney, Mr. Baptiste, the authority to investigate the situation. After the investigation was ordered, Mr. James felt it was his administrative responsibility to distance the director, Mrs. Fryson, from the investigation. Therefore, he transferred her to Project Manager, which did not impact her financially. The investigation report is complete and will be presented by Attorney Baptiste, followed by a brief financial overview of the Elderly Affairs Department by Mrs. Raynak. Mr. Baptiste stated he has passed out the investigate report related to the use of the facility at 79 Lasalle Leffall Drive by the Department of Elderly Affairs. He stated he was asked to examine the financial transactions conducted at this address. He received several documents from Mrs. Fryson and spoke with the Elderly Affairs staff. Attorney Baptiste stated he also did a historical analysis where he went back to the origination of Gadsden County providing Elderly services. Mr. Baptiste stated at no point did this county commission authorize any third-party to rent out that facility. The information they received suggested that the facility has been rented out to third-parties since May 2024 for a total amount of $6,095. Rental money was repeatedly deposited into the Gadsden County Senior Citizens Foundation bank account rather than the Board of County Commissioners’ accounts. He stated he had no difficulty getting information from staff and it was public record that can be provided. Mr. Baptiste stated the money received from renting to third-parties was transferred and deposited into a private account at Centennial Bank under the name Gadsden County Senior Foundation. It was a violation of Florida Law. The county commission and the Clerk have no control over that private account.

Gadsden County Board of County Commissioners December 11, 2025 - Special Mee�ng Page 3 of 7 Mr. Baptiste read an email into the record that was sent on April 17, 2024, where it states “We have to resolve the building rental donations for the facility here. All of the recent building use has been staff use wherein I deposited the funds as donations for facility use into the foundation account. We have an actual rental coming up in May; If we are renting the building, taxes must be paid to the Florida Department of Revenue. So, being that the building belongs to the county, should rental payments be made to the BOCC or continue to GCSCF?” Mr. Baptiste stated the problem was that this email was never acted on. In the email, Charles Hayes was referred to as the Operations Chief. He did not find any record in this county showing that Mr. Hayes was ever recognized by this board as being an Operations Chief. Although some staff reported that Charles Hayes and former County leadership verbally instructed them to deposit rental money into the Foundation account and not collect sales tax, such verbal directions cannot override state law or the Florida Constitution. Charles Hayes never had the ability to direct county funds. Mr. Baptiste stated the Board never approved different rental levels and has to look into whether it was legal or not. He also looked into overlapping duties; county staff would normally and routinely do foundation work on county time. He received information that there was a private credit card which belongs to the foundation. That private credit card is attached to a Centennial Bank that the monies for rent were transferred to. County employees were checking in and out this private credit card to use for items affiliated with county business, which was a problem under Sunshine Law. They do not have the ability to fulfill public records request for documents that they do not have access to and the Clerk cannot manage county funds if they are used on a private credit card. Mr. Baptiste mentioned that at no point did the county have a lease agreement with the Senior Foundation. Mr. Baptiste stated he was not able to confirm that this was an inherited process. From the information he received from staff, there were no rentals prior to May 2024. Prior to May 2024, the facility was only used by staff; they gave a donation and it was then deposited into the Senior Foundation account at Centennial Bank. The facility might have been rented by Gadsden Senior Services before then, but that was an entire separate legal analysis for Gadsden Senior Services due to them having a valid lease. That lease may have allowed GSS to rent the facility out to third-parties. In conclusion, Mr. Baptiste provided his recommendations: 1) Immediately suspend all rentals of County property by employees or third parties until a BOCC-approved Uniform Rental Policy is enacted. 2) Require all revenue associated with County Facilities to be: - Receipted through BOCC accounts - Deposited with the Clerk of Court 3) Enforce mandatory compliance with Florida Sales Tax obligations under 212.031. Future of Elder Affairs: Option 1: Gadsden County transfers all grants from the Elder Affairs Department to the Gadsden Senior Foundation, including employees and operations, and allows the Gadsden

Gadsden County Board of County Commissioners December 11, 2025 - Special Mee�ng Page 4 of 7 Senior Foundation to operate as a standalone organization without aid or interference from the County, similar to the operation of Gadsden Senior Services prior to the financial irregularities that caused the organization to cease operations. Option 2: Gadsden County continues to operate the Elder Affairs Department and to sever any official relationship with Gadsden Senior Foundation to avoid a conflict of interest, allowing the foundation to provide separate services to seniors, similar to other non-profits in the county. Commissioner Green stated there was no personal gain from the individual who was moved from the director position. In his opinion, this whole thing was done wrong. It should have come before the board and had meetings on this before the person was moved from her position. He stated that facility has been rented for years, and the money benefited the seniors. Commissioner Holt stated on March 17, 2025, there was an agenda item to address these issues but it was pulled and the attorney never came back with it. She stated Mrs. Fryson should have never been moved and the administrator should have notified them about the change. Commissioner Wood stepped out at 7:24 p.m. Commissioner Wood returned at 7:26 p.m. Commissioner Simpkins stated since she has been on this board, it has been in support of senior citizens. She stated to her fellow commissioners that they do not have to like the way she does business, but do not go out and taint her name with lies. She stated she has not tainted anyone’s name and will continue to advocate for all seniors in Gadsden County to receive services. She stated she did not agree with how all of this was done and asked for Mr. James to advise employees as to the reasoning for what he is doing. Mr. Baptiste advised to open the floor to any questions the citizens may have regarding this investigation. Roosevelt Rogers, 9260 FL-GA Hwy Mr. Rogers asked if Mrs. Fryson was notified of why she was being moved. He asked if Attorney Baptiste was aware that they moved the employee so that she can be removed from the investigation and was this board notified that this type of investigation was taking place and the employee was being moved. Mr. Baptiste stated he met with Mrs. Fryson yesterday and that was when he learned that she did not know why she was being moved. He stated the board did not know about the employee being moved as a part of the investigation; the board has no right to be involved in day-to-day activities. Emanuel Sapp, 821 2 nd St Mr. Sapp appeared before the board and stated the movement of her position should have never took place and the abstract should have been done.

Gadsden County Board of County Commissioners December 11, 2025 - Special Mee�ng Page 5 of 7 Mr. Baptiste stated the Elderly Affairs did not exist in its current capacity until 2022, so there is no historical analysis on Elderly Affairs renting out to third-parties because it did not exist. So, there is no abstract going back that far because the data does not exist. Commissioner Simpkins stepped out at 7:47 p.m. Anthony Viegbesie, 989 Barineau Rd. Havana, FL Mr. Viegbesie appeared before the board and stated he made the motion in 2019 to create the Department of Elderly Affairs. He asked why was Mrs. Fryson not told what was about to happen and why she was being reassigned. Commissioner Simpkins returned at 7:50 p.m. Clarence Tennell, 722 W. King St. Quincy, FL Mr. Tennell appeared before the board to express his concerns and stated they need to do better. Mrs. Fryson should not have been moved without knowing why. Mr. Tennell stated he heard that Mr. James had a list of people he was told to get rid of and Mrs. Fryson was #1 on the list. Jada Brown, 512 Norman St. Tallahassee, FL Ms. Brown appeared before the board to express her concerns. Patricia Tennell, 722 W King St. Quincy, FL Mrs. Tennell appeared and stated Mrs. Fryson deserved an apology. Willie Hickman, 160 Firefox Ct. Mr. Hickman appeared and stated this process was not done right. Tracey Stallworth, PO Box 1339 Quincy, FL Mr. Stallworth appeared and asked Mr. Baptiste how this could be fixed so that she could remain as the Director. Mr. Baptiste stated his roles is to investigate and provide the county legal advice. Jada Brown, 512 Norman St. Tallahassee, FL Ms. Brown appeared again and asked Mr. Baptiste if the investigation was over. Mr. Baptiste stated yes. She asked what are the plans for the funds put on hold for the investigation. Mr. Baptiste stated several months ago, funds were put on hold pending an audit. A week ago, he asked the board for authority to investigate relating to the use and rental of the facility. Those were 2 separate issues. Commissioner Holt stepped out at 8:15 p.m. Commissioner Holt returned at 8:16 p.m. Berta Kemp, 129 Fyre Rd. Havana Fl Ms. Kemp appeared before the board to express her concerns.

Gadsden County Board of County Commissioners December 11, 2025 - Special Mee�ng Page 6 of 7 Tim Mosley, 130 Ponderosa Cr. Midway, FL Mr. Mosley appeared before the board to express his concerns. Kathy Brown, 1592 Salley Brown Rd. Quincy, FL Ms. Brown appeared and asked Mr. James about his vision for Gadsden County. Mr. James stated they have 1.1 million that are putting into senior services, and he would like to see an expanded version of senior citizens. Commissioner Green stepped out at 8:32 p.m. Commissioner Green returned at 8:33 p.m. Andrew Fryson, 1875 MLK Blvd. Midway, FL Mr. Fryson appeared and asked if they knew how it felt for their wife to cry all night and be hurt by this. He stated she did not do anything wrong. He asked Mr. Baptiste if Mrs. Fryson did anything wrong or illegal. Mr. Baptiste stated yes, she was in charge of a system that allowed county funds to be directed to a private non-profit account with Centennial Bank. He did not believe Mrs. Fryson benefited from a single penny for personal use. Commissioner Simpkins stepped out at 8:36 p.m. Commissioner Simpkins returned at 8:37 p.m. Anthony Viegbesie, 989 Barineau Rd. Havana, FL Mr. Viegbesie appeared again to express his concerns. Linda Brown, 531 Lincoln St Ms. Brown appeared and asked the board to do the right thing. Kimblin NeSmith, PO Box 1515 Quincy, FL 32353 Mr. NeSmith appeared to express his concerns. Jasmar Sweet, 1343 Barack Obama Quincy, FL Mr. Sweet appeared to express his concerns. Stanley Sims, 109 E. 10 th Ave Havana, FL Mr. Sims appeared before the board to express his concerns. Mr. James stated he had concerns regarding money not being handled properly, however, he did take into consideration that there were no real policies that would guide how Mrs. Fryson dealt with the money. He stated it would be hard to hold her at fault for what has happened and it would be in the best interest of the county for Mrs. Fryson to return to her director position.

Gadsden County Board of County Commissioners December 11, 2025 - Special Mee�ng Page 7 of 7 8. Motion to Adjourn THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, CHAIR HINSON DECLARED THE MEETING ADJOURNED AT 9:22 PM. GADSDEN COUNTY, FLORIDA _______________________________ ERIC F. HINSON, Chair Board of County Commissioners ATTEST: ______________________________ NICHOLAS THOMAS, Clerk

AT A SPECIAL MEETING OF THE BOARD OF COUNTY COMMISSIONERS HELD IN AND FOR GADSDEN COUNTY, FLORIDA ON DECEMBER 18, 2025 AT 6:00 P.M., THE FOLLOWING PROCEEDING WAS HAD, VIZ: Present: Eric F. Hinson, Chair, District 1 Ronterious Green, Vice-Chair, District 5 Alonzetta Simpkins, District 2 Brenda A. Holt, District 4 Shawn Wood, District 3 Reginald James, Interim County Administrator Louis Baptiste, Interim County Attorney Adriana Quijada, Deputy Clerk 1. Call to Order, Invocation and Pledge of Allegiance Commissioner Holt called the meeting to order at 6:00 p.m. and led into a silent prayer and the Pledge of Allegiance. 4. Amendments to the Agenda 5. Approval of Agenda COMMISSIONER WOOD MADE A MOTION TO APPROVE THE AGENDA AND COMMISSIONER HOLT MADE THE SECOND. THE BOARD VOTED 3-0 TO APPROVE. 6. Citizens Requesting to be Heard on Non-Agenda Items (3-Minute-Limit) The Gadsden County Board of County Commissioners welcomes and encourages public participation at all meetings of the Board. Citizens are free to speak for up to three (3) minutes on non-agenda items. Public comments and participation are also encouraged for items on the agenda. Additionally, if you are unable to attend a meeting in person, comments from the Public can also be submitted via email to CitizensToBeHeard@gadsdencountyfl.gov until noon on the date of the meeting. Comments submitted after the deadline, but prior to the meeting, will be added to the official record, but the County cannot guarantee that Commissioners and staff will have adequate time to review comments prior to the meeting. Citizens are further encouraged to participate on the County’s website at www.gadsdencountyfl.gov. Commissioner Holt read aloud the above statement. 7. General Business 7.a. Bonding for Infrastructure (JoLinda Herring) JoLinda Herring, Bryant Miller Olive, appeared to discuss bonding and the process. Commissioner Green appeared at 6:05 p.m. 7.b.3

Gadsden County Board of County Commissioners December 18, 2025 - Special Meeting Page 2 of 3 Ms. Herring went over the different Bond types. Ms. Herring explained Revenue Bonds. Commissioner Green asked about last time they used bonds and if they used their company Bryant Miller Olive; Ms. Herring stated yes, back in 2018. Commissioner Simpkins asked about one bond for multiple projects; Ms. Herring stated you can issue one bond for multiple projects. Chair Hinson appeared at 6:15 p.m. Commissioner Holt asked about average interest rate; Ms. Herring stated it depends on the project but can range from 3 ½ to 4 ½ %. Commissioner Simpkins stated they need a plan and timeline on this. Commissioner Wood stepped out at 6:35 p.m. Commissioner Wood returned at 6:36 p.m. Commissioner Green mentioned identifying projects. Commissioner Green stepped out at 6:54 p.m. Commissioner Holt stated she doesn’t agree with what Chair Hinson said. Commissioner Simpkins asked if roads and lighting would be under one; Ms. Herring stated yes. Attorney Baptiste stated the board did not want a general obligation bond. Mr. James mentioned looking at what happened in the past and come back with it. Attorney Baptiste stated for each commissioner to identify 2 or 3 each so there will be a plan next time; Attorney Baptiste stated Ring power agreed to extension regarding agenda item for next Tuesday. COMMISSIONER WOOD MADE A MOTION TO CANCEL THE MEETING ON DECEMBER 23 AND MOVE IT TO JANUARY 6 AND COMMISSIONER HOLT MADE THE SECOND. THE BOARD VOTED 4-0 TO APPROVE. Attorney Baptiste stated to set a deadline; Chair Hinson stated January 2 nd . Commissioner Holt stepped out at 7:25 p.m.

Gadsden County Board of County Commissioners December 18, 2025 - Special Meeting Page 3 of 3 8. Motion to Adjourn THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, CHAIR HINSON DECLARED THE MEETING ADJOURNED AT 7:26 PM. GADSDEN COUNTY, FLORIDA _______________________________ ERIC F. HINSON, Chair Board of County Commissioners ATTEST: ______________________________ NICHOLAS THOMAS, Clerk

AT A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS HELD IN AND FOR GADSDEN COUNTY, FLORIDA ON DECEMBER 16, 2025 AT 6:00 P.M., THE FOLLOWING PROCEEDING WAS HAD, VIZ: Present: Eric F. Hinson, Chair, District 1 Ronterious Green, Vice-Chair, District 5 Alonzetta Simpkins, District 2 Shawn Wood, District 3 Brenda A. Holt, District 4 Reginald James, Interim County Administrator Louis Baptiste, Interim County Attorney Adriana Quijada, Deputy Clerk 1. Call to Order, Invocation and Pledge of Allegiance Chair Hinson called the meeting to order at 6 p.m. Commissioner Simpkins l ed into invocation and the Pledge of Allegiance. 4. Amendments to the Agenda Mr. James asked to pull item 11.c. and add items 11.f., 11.g., and 11.h. Commissioner Green stated his item was not on the agenda and he will address it in his comments. Chair Hinson stated they could add the county administrator position as item 11.i. COMMISSIONER SIMPKINS MADE A MOTION TO APPROVE THE ABOVE AMENDMENTS AND COMMISSIONER GREEN MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 5. Approval of Agenda COMMISSIONER SIMPKINS MADE A MOTION TO APPROVE THE AGENDA AS AMENDED AND COMMISSIONER HOLT MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. Commissioner Holt asked to add an amendment. She would like to add policy on ending meetings. COMMISSIONER HOLT MADE A MOTION TO AMEND THE AGENDA TO ADDRESS THE CLOSING OF THE REGULAR MEETINGS AND COMMISSIONER GREEN MADE THE SECOND. THE BOARD WENT INTO DISCUSSION COMMISSIONER GREEN RESCINDED HIS SECOND DUE TO NEEDING DOCUMENTATION ON IT FIRST BEFORE DISCUSSING. 7.b.2

Gadsden County Board of County Commissioners December 16, 2025 - Regular Mee�ng Page 2 of 7 6. Awards, Presentations, and Appearances 6.a. Major Projects Presentation Mr. James stated Ms. McGlonn will provide updates on projects. Ms. McGlonn appeared to present before the board. She mentioned the Public Safety Complex and stated they were at a good place. She stated the bid closed last month for the EMS building. They received 2 bids, however, neither were within the threshold of funding. They are in the process of getting an increase for that project. Chair Hinson recessed meeting at 6:26 p.m. and resumed at 6:34 p.m. 6.b. Economic Development Update Presentation T.J. Lewis appeared to provide an update on economic development. 7. Consent COMMISSIONER SIMPKINS MADE A MOTION TO APPROVE THE CONSENT AGENDA AND COMMISSIONER GREEN MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 7.a Ratification Memo 7.b BOCC Meeting/Workshop Minutes 1. December 2, 2025, Regular BOCC Mee�ng 8. Items Pulled for Discussion 9. Citizens Requesting to be Heard on Non-Agenda Items (3-Minute-Limit) The Gadsden County Board of County Commissioners welcomes and encourages public participation at all meetings of the Board. Citizens are free to speak for up to three (3) minutes on non-agenda items. Public comments and participation are also encouraged for items on the agenda. Additionally, if you are unable to attend a meeting in person, comments from the Public can also be submitted via email to CitizensToBeHeard@gadsdencountyfl.gov until noon on the date of the meeting. Comments submitted after the deadline, but prior to the meeting, will be added to the official record, but the County cannot guarantee that Commissioners and staff will have adequate time to review comments prior to the meeting. Citizens are further encouraged to participate on the County’s website at www.gadsdencountyfl.gov. Chair Hinson read aloud the above statement. Kate MacFall, 1206 Walton Dr. Tallahassee, FL Ms. MacFall appeared in regards to animal services. Kathy Brown, 1592 Brown Rd.

Gadsden County Board of County Commissioners December 16, 2025 - Regular Mee�ng Page 3 of 7 Patricia Tennell, 722 West King St. Quincy, FL Anthony Viegbesie, 989 Ames Barineau Rd Havana, FL 32333 Mr. Viegbesie appeared to ask them to disperse the $40k to Elderly Affairs. Derrick Elias, P.O. Box 2171 Quincy, FL Mr. Elias appeared before the board. ` 10. Public Hearing 10.a. Approval of Public Works Heavy Equipment Lease Purchase Mr. James presented the above item. Mr. Meeks appeared and provided an overview. Commissioner Holt asked if there was a certain certification needed to work on this equipment. Mr. Meeks stated they will get a PowerTrain Warranty extended for 3 years. Ringpower Rep., Jimmy Menta, appeared before the board and stated they do inspections for equipment and their goal was to try to predict premature failures. They have a training department as well. Commissioner Green wanted to verify that RingPower did the financing. Mr. Meeks stated yes. Commissioner Green asked if they checked with banks. Mr. Meeks stated they did not check with any local banks. Commissioner Green stated going forward, they should also consider the financial institutions. Chair Hinson stated he would like to see all options out there. He would rather gather all information first and then make the best decision. Commissioner Simpkins stated the money is due January 26 and they need to make a decision. Mr. Baptiste stated January 26 was the deadline but they have to give them 30 days of their notice of intent, so December 26 would be the deadline. Commissioner Wood stepped out at 7:51 p.m. Commissioner Wood returned at 7:52 p.m. COMMISSIONER GREEN MADE A MOTION TO TABLE ITEM 10.A. AND COMMISSIONER HOLT MADE THE SECOND. THE BOARD VOTED 4-1 TO APPROVE. COMMISSIONER SIMPKINS OPPOSED. 10.b. Approval of Adoption of Ordinance 2025-05 Mr. James presented. Commissioner Green asked for School Board Rep. Sylvia Jackson, from School Board, appeared. Commissioner Simpkins stepped out at 8:07 p.m.

Gadsden County Board of County Commissioners December 16, 2025 - Regular Mee�ng Page 4 of 7 Commissioner Simpkins returned at 8:10 p.m. COMMISSIONER GREEN MADE A MOTION TO APPROVE ITEM 10.B. AND COMMISSIONER HOLT MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11. General Business 11.a. Approval to reallocate funding from a Due To Liability Mr. James presented. Commissioner Holt stepped out at 8:22 p.m. Commissioner Holt returned at 8:25 p.m. Mr. Baptiste stated this needed a public hearing. COMMISSIONER SIMPKINS MADE A MOTION TO TABLE THIS ITEM AND COMMISSIONER GREEN MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11.b. Approval of Mosquito Control Updated Cer�fied and Detailed Work Plan Budget FY25-26 Mr. James presented the above item. COMMISSIONER HOLT MADE A MOTION TO APPROVE THIS ITEM AND COMMISSIONER GREEN MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11.c. Approval of Departmental So�ware Purchases for development and implementa�on of the Gadsden Management System (GMS) 11.d. Approval of CRA Work Authoriza�on #_____ for the Design Package for the Renova�ons of the Gadsden County Courthouse (DOS Agreement #25.h.sc.100.009) Mr. James presented the above item. COMMISSIONER HOLT MADE A MOTION TO APPROVE ITEM 11.D. AND COMMISSIONER SIMPKINS MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11.e. Approval of Change Order #01 Ben Bos�ck Road Resurfacing COMMISSIONER HOLT MADE A MOTION TO APPROVE ITEM 11.E. AND COMMISSIONER SIMPKINS MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11.f. Approval of Bid Award to Peavy & Son Construc�on Co. for Dogtown Rd widening and resurfacing project Mr. James presented the above item. COMMISSIONER SIMPKINS MADE A MOTION TO APPROVE ITEM 11.F. AND COMMISSIONER HOLT MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE.

Gadsden County Board of County Commissioners December 16, 2025 - Regular Mee�ng Page 5 of 7 Chair Hinson asked about adver�sement and if the requirements were met. Mr. Bap�ste suggested to pull items 11.f. and 11.g. due to adver�sement issues. COMMISSIONER SIMPKINS RESCINDED HER MOTION AND COMMISSIONER HOLT RESCINDED HER SECOND. 11.g. Approval of Bid Award to Peavy & Son Construc�on Co. for Providence Rd resurfacing Project COMMISSIONER SIMPKINS MADE A MOTION TO TABLE ITEMS 11.F. AND 11.G. AND COMMISSIONER GREEN MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11.h. Future Procedures for Elec�ng BOCC Chair/ Based on Board Vote Mr. Bap�ste stated they would need a workshop to amend the ordinance; the board could give direc�on and he could present this item at a future point. Commissioner Green stated his issues were roles and du�es of the chair, not process of elec�on for the Chairman. Mr. Bap�ste asked to table this item. COMMISSIONER HOLT MADE A MOTION TO REMOVE THIS ITEM FROM THE AGENDA AND COMMISSIONER GREEN MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 11.i. Update on Administra�ve Search Mr. James stated he check with HR, and the previous administrator did not conclude this process. Commissioner Simpkins stepped out at 8:56 p.m. Commissioner Simpkins returned at 8:58 p.m. COMMISSIONER HOLT MADE A MOTION TO TERMINATE THE INTERIM COUNTY ADMINISTRATOR. MOTION DIED DUE TO LACK OF SECOND. COMMISSIONER GREEN MADE A MOTION TO TERMINATE THE INTERIM COUNTY ADMINISTRATOR CONTRACT AT THE END OF DECEMBER AND ALLOW JUSTIN STIELL TO SERVE AS INTERIM COUNTY ADMINISTRATOR. COMMISSIONER HOLT MADE THE SECOND AND THE BOARD WENT INTO DISCUSSION. Mr. Bap�ste stated it was not on the agenda to terminate a contract; this item was just for an update on the County Administrator search. COMMISSIONER GREEN RESCINDED HIS MOTION AND COMMISSIONER HOLT RESCINDED HER SECOND. COMMISSIONER GREEN MADE A MOTION FOR THE COUNTY ADMINISTRATOR POSITION BE ON THE AGENDA FOR THE NEXT REGULAR MEETING AND COMMISSIONER HOLT MADE THE

Gadsden County Board of County Commissioners December 16, 2025 - Regular Mee�ng Page 6 of 7 SECOND. THE BOARD VOTED 3-2 TO APPROVE. COMMISSIONER WOOD AND HINSON OPPOSED. 12. Clerk of Court No updates. 13. County Attorney No updates. 14. County Administrator Mr. James stated he was in favor of them having a process to get a permanent county administrator. Mr. James mentioned the School Board offering the Magnet School property. Mr. James stated he spoke with the Clerk and the Clerk was still requesting receipts for the treasure hunt. Commissioner Holt asked Mr. James if he told the Clerk to contact the organization that he wrote the check to. 15. Discussion Items by Commissioners 15.a. Commissioner Shawn Wood, District 3 No updates. 15.b. Commissioner Ronterious Green, District 5 Commissioner Green mentioned outstanding invoices from Keenan Plumbing. Commissioner Green asked about Champs Chance update. Mr. Baptiste stated Champs Chance filed an appeal with Circuit Court and the county prevailed. The organization could apply for a variance to stay where they are at. He can put it on the agenda for the next meeting to get a vote on it. COMMISSIONER GREEN MADE A MOTION FOR THE $40K BE RELEASED TO THE SENIORS AND COMMISSIONER HOLT MADE THE SECOND. THE BOARD WENT INTO DISCUSSION. COMMISSIONER GREEN RESCINDED MOTION AND COMMISSIONER HOLT RESCINDED SECOND. 15.c. Commissioner Alonzeta Simpkins, District 2 Commissioner Simpkins wanted to apologize for the behavior displayed earlier. Commissioner Simpkins stated they need to have a discussion about policies in place regarding renting county buildings. Mr. Baptiste stated they could have it as an agenda item in the next meeting.

Gadsden County Board of County Commissioners December 16, 2025 - Regular Mee�ng Page 7 of 7 15.d. Commissioner Brenda A. Holt, District 4 Commissioner Holt asked for Ms. Fryson to appear to confirm where the $40k would go to. Ms. Fryson appeared and stated it was allocated in the department of Elderly Affairs budget for it to go to the founda�on. COMMISSIONER HOLT MADE A MOTION FOR THE $40K TO GO TO THE ELDERLY AFFAIRS. Mr. Bap�ste advised to not have the mo�on due to it not being on the agenda. COMMISSIONER HOLT MADE A MOTION TO PUT ON THE NEXT AGENDA FOR THE CHAMBER TO RECEIVE THEIR $50K AND COMMISSIONER GREEN MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 15.e. Commissioner Eric F. Hinson, District 1 Chair Hinson wanted to give credit to Mr. Morris and Mr. James because they almost lost funding for certain projects like Stevens School. 16. Motion to Adjourn THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, CHAIR HINSON DECLARED THE MEETING ADJOURNED AT 9:58 PM. GADSDEN COUNTY, FLORIDA _______________________________ ERIC F. HINSON, Chair Board of County Commissioners ATTEST: ______________________________ NICHOLAS THOMAS, Clerk

Board of County Commissioners Agenda Request Date of Meeting: Date Submitted: To: From: Subject: January 5, 2026 December 23, 2025 Honorable Chaiiman and Members of the Board Reginald James, Interim County Administrator Curtis Young, Public Works Director Approval of Change Order #02 for Ben Bostick Road Resurfacing Statement of Issue: This agenda item seeks Board approval to award for Ben Bostick - Change Order 02 to make the necessary adjustments for the additional needs due to the variation of deteriorating asphalt. Background: The proposed project is for the constmction and CEI services for County Road 275 (Ben Bostick Road) Widening & Resurfacing from I-10 Overpass to SR 10 (US 90). The project consists of widenii1g the existing 9' travel lanes to 12', pavement markings, and signage upgrades and drainage iinprovements. No additional right-of-way will be required for this project. Project Length and Mile Post Liinits: 2.470 Miles Analysis: The original plans were to excavate for the proposed widening. The CEI staff provided an alternative for review and approval to complete the widening operation, remove all loose asphalt material, then pave over the widening area and any areas where the asphalt came out. The production delay has been increased by 6 additional days. Approval was granted to allow the commencement of the constmction phase of the project to replace deteriorating/ breaking asphalt along Ben Bostic Rd. during the widening operation. Change order No. 2 will address the milling 1.25" of existing asphalt does not achieve a relatively crack-free, stable resmfacing area, increase the milling depth and FC layer respectively. 11.a

2 of 24

3 of 24

4 of 24

5 of 24

6 of 24

7 of 24

8 of 24

9 of 24

10 of 24

11 of 24

12 of 24

13 of 24

14 of 24

15 of 24

16 of 24

17 of 24