Board Meeting

2 Monday, August 18, 2025 Board Meeting 210 NE Duval Avenue Madison, FL 6:00 p.m. This agenda is subject to change up to one week prior to meeting date. 1. Welcome Subject 1.1 Call to Order Meeting Aug 18, 2025 - Board Meeting Category 1. Welcome Type Information, Procedural File Attachments 2. Agenda Subject 2.1 Amendments to Agenda - Chair Meeting Aug 18, 2025 - Board Meeting Category 2. Agenda Type Action, Discussion, Information 1. Consolidation- Eagle Tree Amendment 2. NSLP Equipment Grant (2023-2024) File Attachments Subject 2.2 Adoption of Agenda Meeting Aug 18, 2025 - Board Meeting Category 2. Agenda Type Action File Attachments 3. Public Comment - Agenda Items Subject 3.1 Comments from the Public related to Agenda Items Meeting Aug 18, 2025 - Board Meeting Category 3. Public Comment - Agenda Items Type Information Any member of the public who wishes to address the Board on any agenda item, or any other topic, must sign up using the BLUE SPEAKING REQUEST CARD (including the completion of required speaker forms, if any) with the Superintendent or his/her designee at the beginning of the meeting. During "Public Comment - Agenda Items", the Chair shall recognize those persons signed up to speak on agenda items. When recognized by the Chair during "Public Comment - Agenda Items", a speaker may request to be allowed to make his or her comments at the time the Board considers a particular agenda item. The Chair may grant or deny such request at the Chair's sole discretion. Unless granted by the Chair, all speakers will be limited to three (3) minutes. Any identifiable groups shall be encouraged to choose a representative to speak on its behalf. The Board may act upon (including reconsideration) any agenda item at any time during the meeting. The agenda may be changed only for good cause as determined by the Chair and stated in the record. If, after "Public Comment - Agenda Items", the agenda is amended to add an item for consideration, the Chair shall allow public comment on the added agenda item prior to the Board taking action thereon. All decisions of the Chair concerning parliamentary procedures, decorum, and rules of order will be final, unless they are overcome by a majority of the members of the Board in attendance. If any person decides to appeal any decision with respect to any action considered at the above referenced meeting and hearing, such person may need to ensure a verbatim record of the proceeding is made to include testimony and evidence upon which the appeal is made. File Attachments 4. Consent Agenda Subject 4.1 Minutes Meeting Aug 18, 2025 - Board Meeting Category 4. Consent Agenda Type Action (Consent), Minutes Recommended Action Recommend approval of the minutes. 1. Minutes- August 4, 2025 File Attachments Minutes August 4, 2025.pdf (96 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 4.2 Engagement Letter - Union Negotiations - Mr. Copeland Meeting Aug 18, 2025 - Board Meeting Category 4. Consent Agenda Type Action, Discussion 1. Engagement Letter-negotiations File Attachments Engagement Letter-Negotiations.pdf (48 KB) Subject 4.3 Engagement Letter - Schools Internal Funds-Mr. Copeland Meeting Aug 18, 2025 - Board Meeting Category 4. Consent Agenda Type Action, Discussion 1. Engagement Letter- Schools Internal Funds File Attachments Engagement Letter-Schools Internal Funds.pdf (611 KB) Subject 4.4 2025-2026 Assessment Calendar / Adult Education Calendar- Ms. Barbara Thomas Meeting Aug 18, 2025 - Board Meeting Category 4. Consent Agenda Type Action 1. 2025-2026- Assessment Calendar 2. 2025-2026- Adult Education Calendar 3. 2025-2026- Uniform Assessment Calendar File Attachments Madison County Assessment Calendar 2025_2026.pdf (179 KB) Adult Education 2025_2026 Calendar (1) (3) (2).pdf (391 KB) K12UniformAssessmentCalendar2526.pdf (361 KB) Subject 4.5 Fundraising Request- Dr. Karen Pickles Meeting Aug 18, 2025 - Board Meeting Category 4. Consent Agenda Type Action 1.Fundraising Request- MCHS Band- Drawstring Bags 2.Fundraising Request- MCHS Volleyball- Pick a date, bannes, T-shirts 3.Fundraising Request- MCHS Volleyball- Boston Butt 4. Fundraising Request- MCHS Band- Discount Cards File Attachments Fundraising Request-MCHS-Band.pdf (67 KB) Fundraiser Request-MCHS- Volleyball.pdf (111 KB) Fundraiser Request-MCHS Band- Discount Cards.pdf (64 KB) 5. Consent Agenda Items - Curriculum and Grant Awards Subject 5.1 Title V Project Award Notification- Lisa Roderick Meeting Aug 18, 2025 - Board Meeting Category 5. Consent Agenda Items - Curriculum and Grant Awards Type Action, Discussion 1. DOE Project Award Notification- Project #400-1106C-6CR01 File Attachments 400-1106C-6CR01 - Madison - Title V Part B - 26A007.pdf (2,546 KB) Subject 5.2 School Improvement Plan- Ms. Barbara Thomas Meeting Aug 18, 2025 - Board Meeting Category 5. Consent Agenda Items - Curriculum and Grant Awards Type Action, Discussion 1. MCCS School Improvement Plan 2. MCHS School Improvement Plan File Attachments madison-madison-county-central-school-2025-26-sip.pdf (254 KB) madison-madison-county-high-school-2025-26-sip (1).pdf (255 KB) Subject 5.3 North Florida Child Development MOU- Dr. Karen Pickles Meeting Aug 18, 2025 - Board Meeting Category 5. Consent Agenda Items - Curriculum and Grant Awards Type File Attachments Subject 5.4 Florida Tutoring Advantage Amendment- Dr. Karen Pickles Meeting Aug 18, 2025 - Board Meeting Category 5. Consent Agenda Items - Curriculum and Grant Awards Type Action 1. Florida Turtoring Advantage Amendment File Attachments Madison Amendment 1 for MOA.pdf (196 KB) 6. Consent Agenda Items - Financial & HR - Mr. Walter Copeland Subject 6.1 Financial Statement Meeting Aug 18, 2025 - Board Meeting Category 6. Consent Agenda Items - Financial & HR - Mr. Walter Copeland Type Action (Consent) File Attachments Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 6.2 Staffing Plan Updates Meeting Aug 18, 2025 - Board Meeting Category 6. Consent Agenda Items - Financial & HR - Mr. Walter Copeland Type Action (Consent) Staffing change at MCHS: Convert current 12-mth Assistant Principal position to 11-month Dean position. This would provide two Dean positions and no AP as part of the Leadership Team. This would be a cost savings of approximately $15,000 Move Bridge Assistant Principal position to District-level position. Reallocation of this administrative position would provide for better oversight at not only Bridge, but more importantly, WayPoint. With such a change, there have been other duties included in Item 6.4 - Coordinator of Special Projects job description as a way of making the best use of our resources. The AP and Coordinator position are both paid at a Level II. Staffing change at MCCS: Convert current 12-mth Assistant Principal position to 10-month Dean position. This change would eliminate the third AP position and provide staffing for a fourth Dean as part of the Leadership Team. This would be a cost savings of approximately $17,000. File Attachments Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 6.3 Coordinator of Special Projects job description Meeting Aug 18, 2025 - Board Meeting Category 6. Consent Agenda Items - Financial & HR - Mr. Walter Copeland Type Action (Consent) File Attachments COORDINATOR OF SPECIAL PROJECTS.pdf (96 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 6.4 Personnel Changes Meeting Aug 18, 2025 - Board Meeting Category 6. Consent Agenda Items - Financial & HR - Mr. Walter Copeland Type Action (Consent) Recommended Action Motion to Approve Personnel Changes 1. Personnel Changes 2. Volunteers File Attachments Personnel Changes for August 18, 2025--update (3)-1.docx (46 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. 7. Travel and Trips for Consideration - Dr. Karen Pickles Subject 7.1 Staff Travel - Dr. Karen Pickles Meeting Aug 18, 2025 - Board Meeting Category 7. Travel and Trips for Consideration - Dr. Karen Pickles Type Action, Discussion SBOE Meeting (Pickles) Provide an update regarding the reassignment of the GES students. FADSS 2025 Fall Leadership Conference (Pickles & White) Theme is Advocating for all Public School Stakeholders. File Attachments Staff Trip Request - Pickles.docx (288 KB) Staff Trip Request - Pickles & White.pdf (316 KB) 8. Items for Individual Consideration - Dr. Pickles Subject 8.1 MCHS Refrigeration - Tim Ginn Meeting Aug 18, 2025 - Board Meeting Category 8. Items for Individual Consideration - Dr. Pickles Type Action 1. Estimate for Condenser and evaporator File Attachments Bill_20250731_0001.pdf (77 KB) Subject 8.2 Ratification and Approval of 2025-26 Salary Schedule - Dr. Pickles & Mr. Copeland Meeting Aug 18, 2025 - Board Meeting Category 8. Items for Individual Consideration - Dr. Pickles Type Effective 2025-26; not payable in the December 2026 to allow staff time to resubmit verification of past experience. Union will ratify on Monday. File Attachments SKM_C450i25081214210.pdf (834 KB) Subject 8.3 Board Member Items Meeting Aug 18, 2025 - Board Meeting Category 8. Items for Individual Consideration - Dr. Pickles Type Information File Attachments 9. Other Items of Interest Subject 9.1 Request to Advertise Board Polices Meeting Aug 18, 2025 - Board Meeting Category 9. Other Items of Interest Type Action (Consent), Information Request to Advert: 0100 - Definitions (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL2X547ADC) 0124 - Standards of Ethical Conduct (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSUC7425D9) 0131 - Legislative Policymaking (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFST27423A8) 0131.1 - Technical Corrections (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFST37423B6) 0143 - Election (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL32547B1A) 0143.1 - Residence Areas (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFT4X7553F8) 0155 - Committees (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFST67423E0) 0641 - Notice of Meetings, Workshops, and Hearings (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL35547B54) 0165 - School Board Meetings (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL36547B69) 0169.1 - Public Participation (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFTMW7819B5) 1120 - Employment of Administrators (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSUH74261E) 1121.01 - Background Screening and Employment History Checks (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSUK742636) 1124 - Drug-free Workplace (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL3B547BC6) 1139 - Educator Misconduct (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSUN742652) 2120 - School Improvement (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTG74246D) 2125 - School Advisory Councils for School Improvement and Accountability (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTH74247A) 2266 - Nondiscrimination on the Basis of Sex in Education Programs and Activities (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKNHJW48C9BA) 2280 - Physical Education (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL3H547C47) 2340 - Field and Other School-Sponsored Trips (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL3J547C5D) 2411 - Career and Technical Education (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTN7424C2) 2423 - Career and Technical Education Work-Based Opportunities (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTP7424D0) 2455 - Dropout Prevention and Academic Intervention Programs (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTQ7424DF) 2460 - Exceptional Student Education (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTR7424EC) 2520 - Selection and Adoption of Instructional Materials (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL3Q547CD4) 2800 - Educational Services for Students in Department of Juvenile Justice Education Programs (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTT742507) 3430.03 - Sick Leave (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTZ74255D) 5330 - Use of Medications (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKNHTF4A0910) 5330.01 - Self - Administered Medications (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSX5742946) 5330.03 - Medical Marijuana (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKNJ4Q4B6556) 5330.04 - Administration of Short Acting Bronchodilators (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKNJG54D1087) 5410.01 - Promotion, Acceleration, Placement, and Retention (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSU87425A5) 5460 - Graduation Requirements (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL45547DC5) 5463 - Credits from Other Schools (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL46547DD7) 5530 - Drug Prevention (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSXX74299D) 6144 - Investments (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4B547E0F) 6234 - Use of Discretionary Lottery Funds (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4D547E37) 6840 - Auditor Selection Committee (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4E547E49) 7101 - Building Permits and the Code Enforcement Office (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4H547E7E) 7230 - Gifts to the School District (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSUZ7426F4) 7240 - Site Acquisition (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4N547EDF) 7440.03 - Small Unmanned Aircraft Systems (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKNJNG4DFF0E) 8280 - Nursing Mothers (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSVA742755) Renumbered 8405 - School Safety and Security (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSVC74276E) 8406 - Reports of Suspicious Activity and Potential Threats to Schools (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4R547F15) 8407 - Safe-School Officers (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSYC742A05) 8410 - Crisis Event Intervention and Response (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKNJXN4F5555) 8415 - Emergency and Crisis Management (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSYD742A12) 8420 - Emergency Management Preparedness and Response (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSYE742A20) 8431 - Preparedness for Toxic Hazard and Asbestos Hazard (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4T547F37) 8500 - Food Service Program (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4U547F4F) 8531 - Free and Reduced-Price Meals (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4V547F61) 9140 - Citizens' Advisory Committees (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL4Y547FA5) Technical Correction: 0165.1 - Agendas (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFST974240B) 1210 - Standards of Ethical Conduct (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL3C547BDB) 1362 - Anti-Harassment (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTF74245F) 2411 - Guidance and Counseling (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL3K547C6F) 3124 - Drug-Free Workplace (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTV742523) 3210 - Standards of Ethical Conduct (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTW742532) 3362 - Anti-Harassment (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSTX742542) 4210 - Standards of Ethical Conduct (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DDSL3Z547D7B) 4362 - Anti-Harassment (https://go.boarddocs.com/fl/madcofl/Board.nsf/goto?open&id=DKFSU4742587) Rescind: 0165.2 - Regular Meetings RESCIND 0165.3 - Special and Emergency Meetings RESCIND 0166 - Exempt Meetings RESCIND 4425 - Nursing Mothers 7110 - Student Accommodation 8540 - Vending Machines 8550 - Competitive Food Sales 9141 - Business Advisory Council File Attachments Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 9.2 Superintendent Items Meeting Aug 18, 2025 - Board Meeting Category 9. Other Items of Interest Type Information File Attachments Subject 9.3 Attorney Items Meeting Aug 18, 2025 - Board Meeting Category 9. Other Items of Interest Type Action File Attachments 10. Public Comments - Non-Agenda Items Subject 10.1 Comments from the Public related to Non-Agenda Items Meeting Aug 18, 2025 - Board Meeting Category 10. Public Comments - Non-Agenda Items Type Information Any member of the public who wishes to address the Board on a non-agenda item public comments , must sign up using the YELLOW SPEAKING REQUEST CARD found on the podium at the entrance to the boardroom, prior to the beginning of public comment on agenda items. Speakers will be called to come forward by the Chairman. Prior to making your remarks, please state your name and address for the record. Unless granted by the Chair, all speakers will be limited to three (3) minutes. Any identifiable groups shall be encouraged to choose a representative to speak on its behalf. All decisions of the Chair concerning parliamentary procedures, decorum, and rules of order will be final, unless they are overcome by a majority of the members of the Board in attendance. If any person decides to appeal any decision with respect to any action considered at the above referenced meeting and hearing, such person may need to ensure a verbatim record of the proceeding is made to include testimony and evidence upon which the appeal is made. I would also like want to remind everyone that this is a professional meeting of the board. The board is having a meeting to discuss the business of the school board. We ask that you address all comments to the school board. Please be respectful of the person speaking. We want to be fair and efficient, so please make sure you are ready to speak. To assist in accurate minutes, please make sure you clearly state your name and the agenda item you are speaking on. Also, please state if you are for or against the agenda item you are speaking on. Again, we are so glad you are here. File Attachments 11. Adjourn 12. Workshop Subject 12.1 School Parcel Review Meeting Aug 18, 2025 - Board Meeting Category 12. Workshop Type Review of parcels for LES, PES, and GES schools. File Attachments Subject 12.2 Board Meeting Streaming Meeting Aug 18, 2025 - Board Meeting Category 12. Workshop Type File Attachments