Regular School Board Meeting

0 Tuesday, December 12, 2023 Regular School Board Meeting School Board of Hillsborough County 901 East Kennedy Boulevard, Tampa 4pm Meeting Opening Subject CALL TO ORDER Meeting Dec 12, 2023 - Regular School Board Meeting Type DESCRIPTION : GAP ANALYSIS : PREVIOUS OUTCOMES: EXPECTED OUTCOMES: STRATEGIC PLAN GOAL: RECOMMENDATION: CONTACT: FINANCIAL IMPACT: REVIEW COMMENTS: SUBMITTED BY : File Attachments Meeting Opening Subject MOMENT OF SILENCE Meeting Dec 12, 2023 - Regular School Board Meeting Type File Attachments Meeting Opening Subject PLEDGE OF ALLEGIANCE Meeting Dec 12, 2023 - Regular School Board Meeting Type File Attachments Meeting Opening Subject ADOPTION OF THE AGENDA Meeting Dec 12, 2023 - Regular School Board Meeting Type File Attachments Meeting Opening Subject ROLL CALL Meeting Dec 12, 2023 - Regular School Board Meeting Type File Attachments Meeting Opening Subject APPROVAL OF MINUTES Meeting Dec 12, 2023 - Regular School Board Meeting Type File Attachments Meeting Opening Subject BOARD GUIDELINES Meeting Dec 12, 2023 - Regular School Board Meeting Type File Attachments Meeting Opening Subject PUBLIC COMMENT Meeting Dec 12, 2023 - Regular School Board Meeting Type Guidelines for Public Comment The School Board will convene at 4:00 pm. Public comment will be heard prior to the Board’s Consent Agenda. Speakers will be granted three minutes to address the board. When 10 or more speakers wish to speak during public comment, the board may reduce the time per speaker. Speakers can sign up online or in person, all speakers must check in with the Communications staff at least 15 minutes prior to the start of public comment. The Board reserves the right to modify the speaking time based on the circumstances of any individual Board meeting. During the 30-minute time allotment, speakers who wish to address a particular agenda item will be given priority over those wishing to make general comments. Last modified: September 2019 SIGN UP TO SPEAK File Attachments Meeting Opening Subject EMPLOYEE INPUT - 6 p.m. Meeting Dec 12, 2023 - Regular School Board Meeting Type File Attachments A. Recognitions and Proclamations B. Consent Agenda Subject 1.01 RFP #23080-EST-IV Decodable Libraries Benchmark Education LLC Decodable Fluency Builders and Decodable Passage Books (Academic Services) Meeting Dec 12, 2023 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve RFP #23080-EST-IV Decodable Libraries Benchmark Education LLC Decodable Fluency Builders and Decodable Passage Books. DESCRIPTION : Benchmark Education Decodable Fluency Readers (for Grades K-1) and Decodable Passages (for Grade 2) accelerate mastery of foundational reading skills to transfer by delivering well-written, quality texts that are instructive, comprehensible, and engaging. Including both fiction and non-fiction texts, these decodable libraries have characters that are diverse and relevant and will provide students an array of voice and choice as they work on early reading skills. In addition to their systematic application of phonics skills, the non-fiction decodable texts have a content focus that supports students’ building of background knowledge across a range of high-interest topics. For each decodable text, Teacher Cards are included that support reading, writing, listening, and speaking, and teacher support for effective phonics instruction. The Decodable Fluency Readers and Decodable Passages are aligned with the University of Florida Literacy Institute (UFLI) Foundations curriculum currently in use in Grades K-2. The Decodable Fluency Readers for Kindergarten and First Grade are available in print, eBook, and take-home book formats to provide flexibility in meeting the needs of our learners. These decodable books support a wide range of learners, including English Language Learners, with efficient use of instructional time. The provided small group lessons are explicit and targeted to the element being taught. Each book’s text-specific cards provide a wealth of instruction, including phonemic awareness, phonics, and high frequency words, as well as reading tips for before, during, and after reading with book talks, discussion questions, and writing prompts. The Grade 2 Decodable Passages provide 60 decodable passages written to complement the instruction provided by the teacher for phonics and foundational skills application. These additional texts provide opportunities for students to apply, and practice learned phonics skills. Second grade transitions to multisyllabic words along with spiral review of previously learned phonics concepts. Grade 2 Decodable Passages are provided in consumable print format that allows students to annotate the text while practicing decoding. These texts are also available in fully interactive eBooks to engage students digitally. Once instruction has been delivered, students can take the Decodable Passages home for continued practice and to build a strong home-school connection. GAP ANALYSIS : The Florida Benchmark of Excellence in Student Thinking (B.E.S.T.) Standards for English Language Arts (ELA) brought foundational skills instruction to the forefront of literacy instruction. Grades K-2 are crucial to the development and mastery of foundational reading skills, which include phonemic awareness, phonics, and fluency. With the implementation of the UFLI Foundations curriculum in Grades K-2, Hillsborough County Public Schools (HCPS) is in the process of addressing foundational skills deficits. The Science of Reading research makes clear that ongoing and frequent application and practice of learned phonics skills is essential for building mastery and automaticity. Currently, teachers only have access to one decodable text per lesson in UFLI Foundations, which will not enable the application and practice of learned skills across a variety of texts at the frequency necessary for building automaticity in our readers. The Benchmark Decodables will help to fill this gap with additional texts for student application and practice that are aligned to the UFLI Foundations core curriculum. P REVIOUS OUTCOMES : On the Formative Assessment System for Teachers (FAST) PM3 in the Spring of 2023, 46 percent of third graders were a level 3 or higher. The reading difficulties reflected in our third grade proficiency rates are rooted in reading instruction students are provided in Grades K-2. Additionally, Kindergarten Readiness rates are below expectation, meaning our students are beginning their school career needing additional support in early literacy and foundational skills. Fall data from both DIBELS and STAR PM1 show high numbers of students in need of intervention. Currently, the beginning of the year DIBELS benchmarking data shows that 38 percent of students in Grades K-2 are in need of intensive intervention. Foundational reading skills are at the heart of K-2 intervention. EXPECTED OUTCOMES : Moving forward, scores across Grades K-2 will show that only 20 percent of students would need intervention in early literacy and foundational skills as measured by the fall DIBELS and STAR scores. In addition, at least 60 percent of third graders will end the 2024-2025 school year at a level 3 or higher on the final FAST assessment. RECOMMENDATION : That the Board approve RFP #23080-EST-IV Decodable Libraries purchase of the Benchmark Education LLC Decodable Fluency Builders and Decodable Passage books. CONTACT : Amy Zilbar, Executive Director, Elementary Education Department, amy.zilbar@hcps.net, (813) 272-4455 Tracie Bergman, Assistant Superintendent, Curriculum and Instruction, tracie.bergman@hcps.net, (813) 272-4221 FINANCIAL HISTORIC IMPACT : Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2023-24 Financial Impact Proposed Cost $2,200,000 2022-23 Financial Impact Proposed Cost 2021-22 Financial Impact Former Cost 2020-21 Financial Impact Former Cost FINANCIAL IMPACT: Revenue Source: Comprehensive Literacy State Development Program Grant (Basic Education, Instructional Materials) Expense Account: 420.9330.0571.102.5100.521 Amount: $100,000 Revenue Source: ESSER III (pending board approval) Expense Account: Amount: $2,100,000 REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Colleen Faucett , Chief Academic Officer, Academic Services , (813) 272-4221 File Attachments Quote-Benchmark Education.pdf (334 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 1.02 Increase in Expenditures for Sole Source #22304-ATS-IV Agreement for Technical Services Agreement with the University of Florida Board of Trustees (Academic Services) Meeting Dec 12, 2023 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the increase in expenditures for Sole Source #22304-ATS-IV Agreement for Technical Services with the University of Florida Board of Trustees. DESCRIPTION : On January 24, 2023, the Board approved Sole Source #22304-ATS-IV Agreement for Technical Services with the University of Florida Board of Trustees. At this time, expenditures have exceeded original expectations, requiring Board approval. On July 14, 2022, Hillsborough County Public Schools (HCPS) was awarded the High-Impact Reading Interventions and Targeted Supports grant through the Just Read! Florida office. The purpose of this funding is to provide supplemental support in the form of professional learning to promote high-quality reading and literacy strategies based in the science of reading, with a focus on providing intensive interventions at schools with 50 percent or more of students in Voluntary Prekindergarten (VPK) through Grade 3 scoring below grade level in reading. The University of Florida Lastinger Center (UFLC) provides, "Flamingo Small Group Literacy Instruction Model and Professional Development," which develops understanding of a specific model designed to help teachers translate reading research and theory into practice. This structured literacy model centers around small group instruction and serves as a tool to help teachers develop an i n-depth understanding of the reading process and how a child learns to read. The model includes explicit, systematic instruction in decoding, hands-on and multi-modal techniques, reading practices to build fluency, direct modeling, and guided practice on strategies to promote independence. The initial contract with the UFLC provide s professional learning and support to 660 educators, including hybrid learning experiences through face-to-face and virtual sessions, self-paced learning on the UFLC Flamingo Learning Platform , copies of the Flamingo Literacy Small Group Handbook, small group materials, coaching support for teachers, and support for district level implementation . Cost savings within the grant budget have allowed for the reallocation of resources to further extend the contract with the UFLC to meet the needs of educators and promote the sustainability of this effort . The costs associated with the proposed contract extension include professional learning and support for an additional 70 educators as well as the creation of a 20- person train-the-trainer cohort. For the train-the-trainer cohort, t he contract includes 18 hours of professional learning, 3 onsite implementation support visits with embedded coaching support, 2 co-facilitation planning sessions, and access to other tools and resources such as the online modules in the Flamingo Learning Platform, the Flamingo Reading App, small group materials, and copies of the Flamingo Literacy Small Group Handbook. The 20 trainers developed through the train-the-trainer cohort will continue providing professional learning experiences to HCPS educators aligned to the science of reading beginning in the summer of 2023, promoting the sustainability of the professional learning experiences begun under this grant funding. GAP ANALYSIS : While the district has provided core and supplemental programs to support teachers with the delivery of instruction, the scores continue to be stagnant in overall K-2 Literacy. As research around the science of reading becomes more prevalent, it is apparent that these instructional strategies and practices are not being used with confidence and fidelity by teachers in Grades VPK-3. This professional learning will provide teachers and coaches with the tools they need to support students in their development with early literacy and foundational skills. Implementation of this professional learning began in February 2023; 377 educators engaged in various professional learning activities and were provided resources during 2022-2023. Another 250 educators and literacy leaders are currently engaged in professional learning activities through this contract, with another 80 seats available at the end of 2023-2024. The revised contract would allow more educators to participate in these learning experiences within an earlier timeline. Additionally, over 900 educators have now attended a more condensed overview session for this small group model, while another 300 educators are currently on a waitlist to engage in the professional learning experience when it is available, demonstrating a desire by educators to deepen their understanding of practices aligned to the science of reading. HCPS does not currently have literacy leaders trained to deliver this professional learning or access to the slide decks utilized by the UFLC for training purposes. PREVIOUS OUTCOMES : On the Formative Assessment System for Teachers (FAST) PM3 in the Spring of 2023, 46 percent of third graders were a level 3 or higher. The reading difficulties reflected in our low third grade proficiency rates are rooted in the reading instruction students are provided in Grades K-2. Additionally, Kindergarten Readiness rates are also below expectation, meaning our students are beginning their school career needing additional support in early literacy and foundational skills. Fall data from both DIBELS and STAR PM1 show high numbers of students in need of intervention. Currently, the beginning of the year DIBELS benchmarking data shows that 38 percent of students in K-2 are in need of intensive intervention. On the FAST PM1 in the Fall of 2023, 55 percent of third grade students scored at a level 1, well below grade level on this end of year assessment. EXPECTED OUTCOMES : Scores across K-2 grades will show that only 20 percent of students will need intervention in early literacy and foundational skills as measured by the PM1 DIBELS and STAR scores. In addition, at least 55 percent of third graders will end the 2024-2025 school year at a level 3 or higher on the final FAST assessment. RECOMMENDATION : Approve the increase in expenditures for Sole Source #22304-ATS-IV Agreement for Technical Services with the University of Florida Board of Trustees. CONTACT: Amy Zilbar, Executive Director of Elementary Education, amy.zilbar@hcps.net, (813) 272-4455 Tracie Bergman, Assistant Superintendent, Curriculum and Instruction, tracie.bergman@hcps.net, (813) 272-4221 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2023-24 Financial Impact Proposed Cost $245,000 2022-23 Financial Impact Proposed Cost $1,400,000 2021-22 Financial Impact Former Cost 2020-21 Financial Impact Former Cost FINANCIAL IMPACT: Revenue Source: High Impact Reading Interventions and Targeted Supports (Grant-Restricted) Expense Account: 446.9330.0482.610.6400.319 Amount: $245,000 REVIEW COMMENTS: Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement. SUBMITTED BY : ________ ________________________________________________________________________________ Colleen Faucett, Chief Academic Officer, Academic Services , (813) 272-4221 File Attachments Sole Source #22304-ATS-IV UF Board of Trusties.12.12.23.pdf (5,692 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 1.04 Sole Source #23232-SSD-SK-IV ExploreLearning, LLC, a Division of LAZEL, Inc. Purchase of Gizmos Licenses (Academic Services) Meeting Dec 12, 2023 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve Sole Source #23232-SSD-SK-IV ExploreLearning, LLC, a Division of LAZEL, Inc. purchase of Gizmos licenses. DESCRIPTION : ExploreLearning, LLC will provide an online subscription service of science Gizmos for Grades 6-8. The license fees include annual site licenses for school administrators, science teachers, and students along with ongoing upgrades and maintenance, including newly produced Gizmos and Science, Technology, Engineering, Math (STEM) cases that are added to the available library throughout the year. Gizmos drive inquiry and exploration by providing students with a platform to collect and analyze data in real time, while developing a strong conceptual understanding of the science content. Gizmos are versatile instructional tools that are best used by teachers during whole class or small group instruction, as individual homework, and as formative assessment. The inquiry-based design allows students to experiment in a variety of ways, either through open or structured inquiry. Gizmos simulations and models are a "best-practice" for argumentative learning opportunities in alignment with traditional learning in science laboratories since students are able to conduct standards-based experiments through the simulation platform. All science students have access to Gizmos in Grades 6-8. The program provides continuity for students who may be learning in classrooms but also accelerating learning in out-of-school supports such as summer programming or after school mentoring and support. Students carry their own Gizmos license so the program may be utilized with Hillsborough County Public Schools (HCPS) students at community and cultural organizations such as the Boys and Girls Club of Tampa Bay or Museum of Science and Industry. During the 2022-2023 school year, students and teachers accessed over 361,295 Gizmos. Use of the product increased 39.8 percent from the previous year. Per Florida Administrative Code 6A-1.012(12)(d), commodities or contractual services available from a single source may be exempted from the competitive solicitation requirements. When a district school board believes that commodities or contractual services are available only from a single source, the district school board shall electronically or otherwise publicly post a description of the commodities or contractual service sought for a period of at least 7 business days. The description must include a request that the prospective vendors provide information regarding their ability to supply the commodities of contractual services described. If it is determined in writing by the school district board, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the district school board shall provide notice of its intended decision to enter a single source contract in the manner specified in Section 120.57(3), F.S., and may negotiate on the best terms and conditions with the single source vendor. Sole source purchases are reposted annually to verify there are no new suppliers in the applicable industry. This purchase was posted by Procurement Services from October 13, 2023, through October 26, 2023. GAP ANALYSIS : Through the use of Gizmos science simulations, students can predict, manipulate, and analyze data effectively and efficiently while communicating results using scientific and mathematical language as a means to develop literacy skills: Gizmos allow students to strengthen collaboration and evidence-based argumentation skills through shared lesson materials and STEM cases that other programs and instructional tools do not provide; Gizmos provide a virtual lab experience for students and allows for a seamless transition from a brick and mortar setting to a blended/virtual learning environment that augment our hands-on and inquiry-based experiences, and Gizmos can be used to whole group settings, for small group instruction, and in independent learning, all of which are integral parts of our Instructional Framework for Science Education. Gizmos provides the following research-proven instructional techniques that have a strong positive impact of student achievement: Representing new knowledge in graphic/nonlinguistic formats; Using manipulatives to explore new knowledge and practice applying it; Generating and testing hypotheses about new knowledge; and Direct presentation of new knowledge through demonstration and explanation. PREVIOUS OUTCOMES: In previous years, frequent use of Gizmos has been correlated to increased student achievement, particularly with concepts in 6-8 Science that are abstract and require modeling/simulations in order for our early adolescent learners to visualize the concepts. Teachers reported increased student engagement and conceptual understanding when Gizmos were used in 6-8 Science instruction. In the 2022-23 school year, HCPS experienced a 39.8 percent increase in logins to the platform by teachers and students to the year prior. EXPECTED OUTCOMES: As we strive to provide continuity for science experimentation and inquiry-based activities in middle grades science, the use of Gizmos in both in-school and out-of-school settings is expected to result in the following: Increased student engagement in learning in all learning models of instruction. Opportunities for students to visualize, manipulate, and compare while learning challenging concepts through an inquiry-based approach. Continued growth in conceptual learning contributing to student achievement. Collaboration with district content supervisor to provide professional learning opportunities for teachers to strengthen pedagogy and implement best practices. Increased support for teachers through virtual office hours and other virtual learning and face-to-face options. RECOMMENDATION: That the Board approve Sole Source #23232-SSD-SK-IV ExploreLearning, LLC, a Division of LAZEL, Inc. purchase of Gizmos licenses. CONTACT: Karen French, Executive Director, Middle School Education, karen.french@hcps.net, (813) 272-4762 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2023-24 Financial Impact Proposed Cost $118,477.88 2022-23 Financial Impact Proposed Cost $383,988.20 2021-22 Financial Impact Former Cost $365,425.00 2020-21 Financial Impact Former Cost $365,425.00 2019-20 Financial Impact Former Cost $349,709.00 FINANCIAL IMPACT: Revenue Source: Supplemental Academic Instruction/Gizmos Expense Account: 101.9320. 4628.102.5100.522 Amount: $118,477.88 REVIEW COMMENTS: NA SUBMITTED BY : ________________________________________________________________________________________ Colleen Faucett, Chief Academic Officer, Academic Services, (813) 272-4221 File Attachments Gizmos Evaluation & ExploreLearning Agreement #23232-SSD-SK-IV.12.12.23.pdf (47,629 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 3.01 Submissions of Grant Applications by the Grants and Research Operations Office between January 1, 2024, and December 31, 2024, and Accept Awarded Funds (Student Support and Federal Programs) Meeting Dec 12, 2023 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve Submissions of Grant Applications by the Grants and Research Operations Office between January 1, 2024, and December 31, 2024, and Accept Awarded Funds. DESCRIPTION : Board approval is requested to apply for grants released during the specified time period that support the District’s Strategic Plan and district priorities. The average turnaround time for grants is 30-45 calendar days from when the application is issued. Since the process for submitting items for Board consideration often exceeds this timeframe, approval of this agenda item will allow the Grants and Research Operations Office to continue to develop grants that meet each established deadline. The Grants and Research Operations Office utilizes the Board’s approved process for communication related to grant submissions. Each quarter, the Director of Grants and Research Operations updates the Board on grant submissions for the particular quarter in support of the District’s Strategic Plan and district priorities. In addition to this, the report identifies grants that could potentially be released in the upcoming quarter (based on the most current information available and past history), each of which will be analyzed to determine whether or not they will be pursued by the district. This report is historically accompanied by information from Special Revenue listing all active grants in the district and the approximate number of students impacted by each initiative. Should Board members have questions or concerns, they may contact the identified Project Director for any grant project, the Director of Grants and Research Operations, or the Supervisor(s) for Special Revenue. GAP ANALYSIS : In 2023, Florida ranked behind 40 other states, and the District of Columbia, in per-pupil allocations, so Hillsborough County Public Schools relies on funds from grants to fill gaps left by state and local funding. Additionally, grant funds address several areas of need within the district. For example, supplemental funds allow for the following: the purchase of tangible materials; the refining and improving of critical student services; the introduction and implementation of innovative programming designed to accelerate student learning; and improvements in teacher and administrator practice. PREVIOUS OUTCOMES: The work of the Grants and Research Operations Office has provided financial support that supplements the district’s general revenue funds. Over the last 13 years, the Grants & Research Operations Office has generated over $215,000,000 in competitive supplemental funding alone. In fiscal year 2023, the office assisted in the acquisition of over $45,000,000 in supplemental funding for the district. EXPECTED OUTCOMES: The Grants and Research Operations Office will continue to seek grant opportunities that align with the District’s Strategic Plan and district priorities. The Grants and Research Operations Office, working in cooperation with all district departments, will continue to ensure that grant applications accurately reflect the needs of students, educators, and/or support staff in the district. RECOMMENDATION: That the Board approve the submission of grant applications from the Grants and Research Operations Office and, if approved, accept all funds afforded by these grants. CONTACT: Hillary Paul, Director, Grants and Research Operations, hillary.paul@hcps.net , (813) 272-4880 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2023-24 Financial Impact Proposed Cost N/A 2022-23 Financial Impact Proposed Cost N/A 2021-22 Financial Impact Former Cost N/A 2020-21 Financial Impact Former Cost N/A 2019-20 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: N/A Expense Account: N/A Amount: N/A REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Tracye H. Brown, Chief of Student Support and Federal Programs, (813) 272-4879 File Attachments Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 4.01 Personnel Consent Agenda (Human Resources) Meeting Dec 12, 2023 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the Personnel Consent Agenda. DESCRIPTION : Florida Statutes, State Board Rules and Hillsborough County School Board Policies require Board notification and/or action regarding decisions and recommendations of the Superintendent related to Personnel matters. Actions regarding personnel have been recommended by Supervisors, approved by the Superintendent and are being forwarded to the Board for action or, if appropriate, for information. Instructional, Support, Out of Field Personnel Actions, Termination (failure to comply with Florida Department of Education Certification Requirement), and Job Descriptions. GAP ANALYSIS : These personnel actions are necessary for the effective operation of the school district. PREVIOUS OUTCOMES: The Hillsborough County School Board has approved each month a Personnel Consent Agenda which contains appointments, Instructional, Support, Out of Field personnel actions, Terminations (failure to comply with Florida Department of Education Certification Requirement), and Job Descriptions. EXPECTED OUTCOMES: Approval of the Personnel Consent Agenda. RECOMMENDATION: To approve the Personnel Consent Agenda. CONTACT: Craig Horstman, General Manager of Personnel Services, craig.horstman@hcps.net , (813) 840-7343 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost N/A 2023-24 Financial Impact Proposed Cost N/A 2022-23 Financial Impact Former Cost N/A 2021-22 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: N/A Expense Account: N/A Amount: N/A Personnel changes involving already allocated positions will result in salary impact per the current Board-approved Salary Schedule. This also includes supplemental positions. See current backup for allocation changes for impact of new positions. REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Dr. Charmion Patton, Chief Human Resources Officer, (813) 840-7328 File Attachments Personnel Consent Agenda 12.12.2023.pdf (1,537 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 4.01a Administrative Appointments/Transfers (Chief of Schools) Meeting Dec 12, 2023 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the administrative appointments/transfers. DESCRIPTION : School Board policy requires Board approval of administrative appointments/transfers recommended by the Superintendent. These positions are available due to the appointments/transfers and non-reappointment of administrators. GAP ANALYSIS : These positions are necessary for the effective operation of the school district. PREVIOUS OUTCOMES: N/A EXPECTED OUTCOMES: N/A RECOMMENDATION: That the Board a pprove the administrative appointments/transfers. CONTACT: Sue Burkett , Chief of Schools , susan.burkett @hcps.net, (813) 272-4071 FINANCIAL HISTORIC IMPACT: Personnel costs are reflected in the corresponding funding source for the position. Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost N/A 2023-24 Financial Impact Proposed Cost N/A 2022-23 Financial Impact Former Cost N/A 2021-22 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: N/A Expense Account: N/A Amount: N/A REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Sue Burkett , Chief of Schools, (813) 272-4071 File Attachments 12.12.23 4.01a FINAL (1).pdf (32 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 5.01 Students Attending Overnight or Out of State Field Trips (Chief of Schools) Meeting Dec 12, 2023 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the overnight and/or out of state field trips. DESCRIPTION : School Board Policy requires that student field trips that incorporate sound educational experiences be considered for approval. Trips that are out of state, require overnight lodging or involve an extended loss of instructional time must have the recommendation of the Region Superintendent and approval of the School Board. In addition, trips that are not on the Hillsborough County Public Schools approved trip list and are not listed in the curriculum guide, must also be approved by the School Board. Attached is a summary of recommended student field trips for consideration. GAP ANALYSIS : Field trips prove to enhance students’ educational experience and provide them with opportunities to represent their school and Hillsborough County Public Schools on a larger platform. PREVIOUS OUTCOMES: N/A EXPECTED OUTCOMES: Students approved by the principal, and with parent permission, will attend the listed field trips. RECOMMENDATION: That the Board approve the listed field trips. CONTACT: Sue Burkett, Chief of Schools, susan.burkett@hcps.net , (813)272-4071 FINANCIAL HISTORIC IMPACT: There is no financial impact to Hillsborough County Public Schools. All costs associated with this trip will be borne by the students and/or parent booster organization. Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost N/A 2023-24 Financial Impact Proposed Cost N/A 2022-23 Financial Impact Former Cost N/A 2021-22 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: N/A Expense Account: N/A Amount: N/A REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Sue Burkett, Chief of Schools, (813)272-4071 File Attachments 12.12.24 Trips.pdf (120 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 7.01 Approve Appointments of Architectural Design and Construction Management Firms for Continuing Service Contracts (Operations) Meeting Dec 12, 2023 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve appointments of architectural design and construction management firms for continuing service contracts. DESCRIPTION : Florida Statute authorizes continuing service contracts for professional Architectural Design and Construction Management Services for projects which construction costs do not exceed $4,000,000 and for study activities when the fee for such professional services does not exceed $400,000. The Board previously approved continuing service contracts for Architectural Design and Construction Management Services in 2021 for a maximum three-year term. New continuing service contracts for Architectural Design and Construction Management services are required for a three-year term from January 12, 2024, to January 11, 2027. Florida Statute and School Board Policy outlines the process and requirements for selection of professional service consultants. Attachment A summarizes the process which provides for identification of the most highly qualified firms by a Professional Services Selection Committee which includes representatives from several district divisions and the community. Attachment B identifies the specific committee members participating in this selection and the organization represented by each. A total of twenty-one (21) Architectural Design and twenty-four (24) Construction Management firms responded to the solicitation as shown in Attachment D. Subject to satisfactory performance, each contract shall extend for a maximum term of three years. GAP ANALYSIS : As permitted by Florida Statute and in an effort to expeditiously prosecute architectural design and construction work that has a value of less than $4,000,000, the Operations Division has determined that the use of Continuing Service Contracts is of great benefit to the district. PREVIOUS OUTCOMES: The district has historically hired Architectural Design and Construction Management firms, in a successful manner, on a continuing service basis. In years past, the term of service for these contracts has been five calendar years. The Operations Division has now determined that a recurring three-year interval has been a benefit to both the district and the architectural/construction community. EXPECTED OUTCOMES: Renewal of Architectural Design and Construction Management Continuing Service Contracts for a maximum term of three years from January 12, 2024, to January 11, 2027. RECOMMENDATION: Approval of the appointed Architectural Design and Construction Managements firms to be awarded and placed on the Continuing Service Consultants List for a three-year term from January 12, 2024, to January 11, 2027. CONTACT: Chuck Plante, Sr. Project Administrator, zzplantec@hcps.net, (813) 272-4112 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. N/A 2023-24 Financial Impact Proposed Cost N/A 2022-23 Financial Impact Proposed Cost N/A 2021-22 Financial Impact Former Cost N/A 2020-21 Financial Impact Former Cost N/A FINANCIAL IMPACT: Funding for each project will be established prior to authorization. REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Christopher Farkas, Deputy Superintendent of Operations, (813) 272-4004 File Attachments Attachment A - Visio-Selection Process.pdf (619 KB) Attachment B - Selection Committee Members.pdf (576 KB) Attachment C - Legal Advertisement.pdf (649 KB) Attachment D - DP & CM Final Ranking & Recommendation.pdf (708 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 7.02 Approve Guaranteed Maximum Price (GMP) for the Referendum (Year Six) Project at FishHawk Creek Elementary School - Project Number 100458 (Operations) Meeting Dec 12, 2023 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the GMP for the referendum (year six) project at FishHawk Creek Elementary School. DESCRIPTION : The district has determined the need to provide heating, ventilating, and air conditioning (HVAC) system replacements at several schools in the district. District staff selected Global Sanchez, Inc. and Charles Perry Partners, Inc. from the Approved Continuing Service Consultants List to provide design and construction management services, respectively. The scope of work provides for heating, ventilating, and air conditioning (HVAC) system repair/replacement at FishHawk Creek Elementary School. Approval of the GMP will establish the maximum cost for the project. Project substantial completion is scheduled for July 29, 2024. GAP ANALYSIS : The existing HVAC system is outdated and in need of constant repair. PREVIOUS OUTCOMES: Replacing an aging HVAC system proves to be both financially and physically beneficial to the students, staff and the district. EXPECTED OUTCOMES: Replacing the existing HVAC system with updated equipment will create a learning environment conducive to teaching and learning. RECOMMENDATION: Approve the GMP for the referendum (year six) project at FishHawk Creek Elementary School as presented by Global Sanchez, Inc. and Charles Perry Partners, Inc. CONTACT: Richard Scionti, Project Administrator, richard.scionti@hcps.net, (813) 272-4112 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. N/A 2023-24 Financial Impact Proposed Cost $3,433,560.00 2022-23 Financial Impact Proposed Cost N/A 2021-22 Financial Impact Former Cost N/A 2020-21 Financial Impact Former Cost N/A 2019-20 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: Sales Tax Referendum Expense Account: 392-0059-8893-610-7400-680 Amount: $3,433,560.00 REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Christopher Farkas, Deputy Superintendent of Operations, (813) 272-4004 File Attachments Attach. A - GMP Amendment.pdf (5,299 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 7.03 Approve Guaranteed Maximum Price (GMP) for the Referendum (Year Six) Project at Nelson Elementary School - Project Number 100465 (Operations) Meeting Dec 12, 2023 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the GMP for the referendum (year six) project at Nelson Elementary School. DESCRIPTION : The district's advertisement provided for heating, ventilating, and air conditioning (HVAC) system replacements at several schools in the district. District staff selected Engineering Professionals, Inc. and Reno Building, LLC from the Approved Continuing Services Consultants List to provide design and construction management services, respectively. The scope of work provides for the HVAC system repair/replacement and fire alarm system replacement at Nelson Elementary School. Approval of the GMP will establish the maximum cost for the project. Project substantial completion is scheduled for July 29, 2024. GAP ANALYSIS : The existing HVAC and fire alarm systems are outdated and in need of constant repair. PREVIOUS OUTCOMES: Replacing the aging HVAC and fire alarm systems prove to be both financially and physically beneficial to the students, staff, and the district. EXPECTED OUTCOMES: Replacing the existing HVAC and fire alarm systems with updated equipment will create a learning environment conducive to teaching and learning. RECOMMENDATION: Approve the GMP for the Referendum (Year Six) project at Nelson Elementary School as presented by Engineering Professionals, Inc. and Reno Building, LLC. CONTACT: Mario Bowleg, Project Administrator, zzbowlm@sc.hcps.net, (813) 272-4112 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. N/A 2023-24 Financial Impact Proposed Cost $5,825,564.00 2022-23 Financial Impact Proposed Cost N/A 2021-22 Financial Impact Former Cost N/A 2020-21 Financial Impact Former Cost N/A 2019-20 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: Sales Tax Referendum Expense Account: 392-3141-8247-610-7400-680 Amount: $5,825,564.00 REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Christopher Farkas, Deputy Superintendent of Operations, (813) 272-4004 File Attachments Attach. A - GMP Amendment.pdf (2,550 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 7.04 Approve Guaranteed Maximum Price (GMP) for the Referendum (Year Six) Project at Seminole Elementary School - Project Number 100453 (Operations) Meeting Dec 12, 2023 - Regular School Board Meeting Type Action (Consent)