Board of Public Utilities

Council Chamber 100 Santa Rosa AvenueCity of Santa Rosa Board of Public Utilities Regular Meeting Minutes - Final 1:30 PMThursday, March 5, 2026 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting to order at 1:31 p.m. Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member Lisa Badenfort, Board Member Duane De Witt, Board Member J. Matthew Mullan, and Board Member Glen Wright Present 6 - Board Member Robin BartholowAbsent 1 - 2. REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8) None. 3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS None. 4. STUDY SESSION 4.1 HELP 2 OTHERS PROGRAM UPDATE Santa Rosa Water staff will present on the Help 2 Others (H2O) program which serves over 700 income-qualifying customers by offering financial assistance on the fixed portion of their monthly water and sewer service charges. Staff will provide an update on the program, an analysis of current and future funding, and proposed options for changes to the program to ensure program sustainability. The Board may discuss this item and provide direction to staff. Kevin Buchanan, Budget and Financial Analysis Manager, presented and received Board Member feedback. Santa Rosa Water and Real Estate staff answered Board Member questions. 5. MINUTES APPROVAL None. 6. STAFF BRIEFINGS

City of Santa Rosa Regular Meeting Minutes Page 2 of 6 March 5, 2026Board of Public Utilities Regular Meeting Minutes - Final 6.1 FIX-A-LEAK WEEK 2026 Staff will provide the Board with an overview of customer program and outreach efforts to promote “Fix-a-Leak Week”, including direct customer engagement at the Saint Patrick’s Day 5K race. The Board may discuss this item and give direction to staff. Lisa Cuellar, Water Use Efficiency Coordinator, presented and answered Board Member questions. 7. CONSENT ITEMS A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Badenfort, to approve Consent Items 7.1 and 7.2. The motion carried by the following vote: Yes: Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member De Witt, Board Member Mullan and Board Member Wright 6 - Absent: Board Member Bartholow1 - 7.1 MOTION - RECOMMENDATION TO CITY COUNCIL TO APPROVE SUMMARY VACATION OF PORTIONS OF PUBLIC SERVICE EASEMENT RECOMMENDATION: It is recommended by Santa Rosa Water and Real Estate Services that the Board of Public Utilities, by motion, recommend that City Council, pursuant to California Streets and Highways Code subsection 8333(a), approve summarily vacating the portion of an unused public service easement that runs across four parcels (collectively, the “Subject Properties”) located at 1927, 1931, 1935 and 1936 Lyon Court, Santa Rosa, CA (Assessor Parcel Numbers 173-630-014, 173-630-013, 173-630-012 and 173-630-010, respectively); and authorize the Assistant City Manager to make non-substantive changes to the vacation documents, subject to approval by the City Attorney, and execute the vacation documents. This Consent - Motion was approved. 7.2 MOTION - RECOMMENDATION TO CITY COUNCIL AUTHORIZING AN ADDITIONAL $7,592,708.81 IN REGIONAL WASTEWATER ENTERPRISE TRANSFER APPROPRIATIONS

City of Santa Rosa Regular Meeting Minutes Page 3 of 6 March 5, 2026Board of Public Utilities Regular Meeting Minutes - Final RECOMMENDATION: It is recommended by Santa Rosa Water and the Finance Department that the Board of Public Utilities, by motion, recommend that City Council approve an increase in transfer appropriations in the amount of $7,592,708.81 from the Regional Wastewater Enterprise Fund 1631 to the 2020 Wastewater Revenue Bond Construction Fund 1633, facilitating the replacement of Local Wastewater Enterprise funding currently supporting the expenditure budget for the Laguna Treatment Plant Disinfection Improvements Project. This Consent - Motion was approved. 8. REPORT ITEMS 8.1 REPORT - SONOMA WATER 2026/27 WATER TRANSMISSION BUDGET AND RATE INCREASE BACKGROUND: The City of Santa Rosa purchases approximately 95% of the water supplied to our customers from Sonoma Water, the region’s water wholesaler. Sonoma Water is proposing to raise the wholesale rate of water by 8.21 % from $1,400.86 per acre-foot to $1,515.87 per acre foot. There is a Water Advisory Committee (WAC) made up of elected officials of each of the eight prime contractors, including Santa Rosa, that purchase water from Sonoma Water. The WAC is an advisory committee to the Sonoma Water Board of Directors. The City’s WAC Representative is Council Member Natalie Rogers. On April 6, 2026, the WAC is scheduled to consider whether to recommend to the Sonoma Water Board of Directors Sonoma Water’s proposed 2026/27 Water Transmission System Budget and Rate increase. RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities consider Sonoma Water’s proposed 2026/27 Water Transmission Budget and Rate increase and, by motion, make a recommendation to the City Council regarding Council’s direction to its Water Advisory Committee (WAC) representative for the April 6, 2026 WAC vote on Sonoma Water’s proposed 2026/27 Water Transmission System Budget and Rate increase. Nick Harvey, Deputy Director - Administration, and Jake Spaulding, Finance Manager, Sonoma Water, presented and answered Board Member questions.

City of Santa Rosa Regular Meeting Minutes Page 4 of 6 March 5, 2026Board of Public Utilities Regular Meeting Minutes - Final Board Member Mullan left Council Chamber at 2:22 p.m. and returned to Council Chamber at 2:24 p.m. Board Member Badenfort left Council Chamber at 2:27 p.m. and returned to Council Chamber at 2:31 p.m. A motion was made by Board Member Wright, seconded by Board Member Mullan, to approve the recommendation by Santa Rosa Water that the Board of Public Utilities consider Sonoma Water's proposed 2026/27 Water Transmission Budget and Rate increase and make a recommendation to the City Council regarding Council's direction to its Water Advisory Committee (WAC) representative for the April 6, 2026 WAC vote on Sonoma Water's proposed 2026/27 Water Transmission System Budget and Rate increase. The motion carried by the following vote: Yes: Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort, Board Member Mullan and Board Member Wright 5 - No: Board Member De Witt1 - Absent: Board Member Bartholow1 - 9. PUBLIC COMMENTS ON NON-AGENDA MATTERS None. 10. REFERRALS None. 11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) None. 12. SUBCOMMITTEE REPORTS Board Member Badenfort reported that the Water Conservation Subcommittee met on February 11, 2026. Staff provided an overview of the 2025 Urban Water Management Plan, which will be presented to the BPU for consideration and Council for adoption in May and June. The Plan is due to the State by July 1st. Staff also presented the 2026 Water Use Efficiency award

City of Santa Rosa Regular Meeting Minutes Page 5 of 6 March 5, 2026Board of Public Utilities Regular Meeting Minutes - Final nominees and reviewed the upcoming Water Awareness Month activities. The four award nominees were unanimously approved by the Subcommittee and will be presented their awards at the May 12, 2026 City Council meeting. Finally, Staff presented information on the State Water Resources Control Board’s implementation of new regulations banning the irrigation of “non-functional turf.” HOAs, Commercial, Institutional, and Industrial customers will be required to self-report to the state their compliance with the regulation in the next few years. The city is required to update our building code by the end of this calendar year. Significant outreach to affected customers has begun and is ongoing. Board Member Wright reported that the Budget Subcommittee met on Tuesday, March 3, 2026 to do a first review of Santa Rosa Water's preliminary proposed Fiscal Year (FY) 2026-27 Water, Wastewater, Regional, and Storm water and Creeks operations and maintenance, capital improvement and debt service budgets. The Subcommittee will be reviewing the budget proposals again on March 18, 2026 to consider recommending the budget to the full Board for consideration prior to the BPU study session, which is scheduled to take place at the March 19, 2026 BPU meeting. 13. BOARD MEMBER REPORTS Vice Chair Arnone reported on his attendance at a celebration for Santa Rosa Water, which marked one year without any sanitary sewer overflows (SSOs). Board Member DeWitt reported on a housing forum that Generation H is presenting. 14. DIRECTORS REPORTS None.

City of Santa Rosa Regular Meeting Minutes Page 6 of 6 March 5, 2026Board of Public Utilities Regular Meeting Minutes - Final 15. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting at 2:53 p.m. The next Board of Public Utilities meeting is scheduled for March 19, 2026 at 1:30 p.m. Approved on: March 19, 2026 /s/ Michelle Montoya, Recording Secretary

City of Santa Rosa Council Chamber 100 Santa Rosa Avenue BOARD OF PUBLIC UTILITIES REGULAR MEETING AGENDA AND SUMMARY REPORT - FINAL MARCH 5, 2026 MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100 SANTA ROSA AVENUE. THE MEETING WILL ALSO BE LIVE STREAMED AT HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/82448675406, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 824 4867 5406. IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY BASED ON JUST CAUSE UNDER THE BROWN ACT, THE CITY WILL ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE. The public attending in person will be able to provide public comment on agenda items at the time an agenda item is discussed during the Board of Public Utilities Meeting. Public Comment may also be submitted via e-mail at bpu-comment@srcity.org. Deadlines and additional instruction for public comment are set forth below. If you have any questions regarding this meeting, please contact Michelle Montoya at mmontoya@srcity.org 1:30 P.M. (VIA IN-PERSON) 1. CALL TO ORDER AND ROLL CALL 2. REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8) This time is reserved for any Board Member to announce remote participation under the “Just Cause” provision of Government Code Section 54953.8.

Regular Meeting Agenda and Summary Report City of Santa Rosa Page 2 of 5 MARCH 5, 2026Board of Public Utilities - FINAL 3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS 4. STUDY SESSION 4.1 HELP 2 OTHERS PROGRAM UPDATE Santa Rosa Water staff will present on the Help 2 Others (H2O) program which serves over 700 income-qualifying customers by offering financial assistance on the fixed portion of their monthly water and sewer service charges. Staff will provide an update on the program, an analysis of current and future funding, and proposed options for changes to the program to ensure program sustainability. The Board may discuss this item and provide direction to staff. Presentation (Uploaded 03.03.2026)Attachments: 5. MINUTES APPROVAL None. 6. STAFF BRIEFINGS 6.1 FIX-A-LEAK WEEK 2026 Staff will provide the Board with an overview of customer program and outreach efforts to promote “Fix-a-Leak Week”, including direct customer engagement at the Saint Patrick’s Day 5K race. The Board may discuss this item and give direction to staff. Presentation (Uploaded 03.03.2026)Attachments: 7. CONSENT ITEMS 7.1 MOTION - RECOMMENDATION TO CITY COUNCIL TO APPROVE SUMMARY VACATION OF PORTIONS OF PUBLIC SERVICE EASEMENT RECOMMENDATION: It is recommended by Santa Rosa Water and Real Estate Services that the Board of Public Utilities, by motion, recommend that City Council, pursuant to California Streets and Highways Code subsection 8333(a), approve summarily vacating the portion of an unused public service easement that runs across four

Regular Meeting Agenda and Summary Report City of Santa Rosa Page 3 of 5 MARCH 5, 2026Board of Public Utilities - FINAL parcels (collectively, the “Subject Properties”) located at 1927, 1931, 1935 and 1936 Lyon Court, Santa Rosa, CA (Assessor Parcel Numbers 173-630-014, 173-630-013, 173-630-012 and 173-630-010, respectively); and authorize the Assistant City Manager to make non-substantive changes to the vacation documents, subject to approval by the City Attorney, and execute the vacation documents. Staff Report Exhibits A and B - Legal Description and Depiction - Vacation of Sanitary S Attachments: 7.2 MOTION - RECOMMENDATION TO CITY COUNCIL AUTHORIZING AN ADDITIONAL $7,592,708.81 IN REGIONAL WASTEWATER ENTERPRISE TRANSFER APPROPRIATIONS RECOMMENDATION: It is recommended by Santa Rosa Water and the Finance Department that the Board of Public Utilities, by motion, recommend that City Council approve an increase in transfer appropriations in the amount of $7,592,708.81 from the Regional Wastewater Enterprise Fund 1631 to the 2020 Wastewater Revenue Bond Construction Fund 1633, facilitating the replacement of Local Wastewater Enterprise funding currently supporting the expenditure budget for the Laguna Treatment Plant Disinfection Improvements Project. Staff Report Attachment 1 - History of the Regional Enterprise Refund Reserve Attachment 2 - City Council Resolution RES-2022-080 Attachments: 8. REPORT ITEMS 8.1 REPORT - SONOMA WATER 2026/27 WATER TRANSMISSION BUDGET AND RATE INCREASE BACKGROUND: The City of Santa Rosa purchases approximately 95% of the water supplied to our customers from Sonoma Water, the region’s water wholesaler. Sonoma Water is proposing to raise the wholesale rate of water by 8.21 % from $1,400.86 per acre-foot to $1,515.87 per acre foot. There is a Water Advisory Committee (WAC) made up of elected officials of each of the eight prime contractors, including Santa Rosa, that purchase water from Sonoma Water. The WAC is an

Regular Meeting Agenda and Summary Report City of Santa Rosa Page 4 of 5 MARCH 5, 2026Board of Public Utilities - FINAL advisory committee to the Sonoma Water Board of Directors. The City’s WAC Representative is Council Member Natalie Rogers. On April 6, 2026, the WAC is scheduled to consider whether to recommend to the Sonoma Water Board of Directors Sonoma Water’s proposed 2026/27 Water Transmission System Budget and Rate increase. RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of Public Utilities consider Sonoma Water’s proposed 2026/27 Water Transmission Budget and Rate increase and, by motion, make a recommendation to the City Council regarding Council’s direction to its Water Advisory Committee (WAC) representative for the April 6, 2026 WAC vote on Sonoma Water’s proposed 2026/27 Water Transmission System Budget and Rate increase. Staff Report Attachment 1 – Sonoma Water- Water Transmission FY 202627 Draft Bud Presentation (Uploaded 03.03.2026) Updated Presentation (Uploaded 03.04.2026) Attachments: 9. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address matters not listed on this agenda, but which are within the subject matter of the jurisdiction of the Board of Public Utilities. The public may comment on agenda items when the item is called. Each speaker is allowed up to three minutes. Live Public Comment: Members of the public can provide comment on an agenda item in-person from the Council Chamber at the time an agenda item is discussed during the Board of Public Utilities Meeting. Advance Public Comment via E-mail Public Comment: To submit an e-mailed public comment to the Board of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of Public Utilities meeting. Identify in the subject line of your e-mail the agenda item number(s) on which you wish to comment, provide your name in the body of the e-mail and your comment. Comments received by the deadline will be distributed to all Board Members, will be posted to the agenda documents on-line, and be made part of the archive packet.

Regular Meeting Agenda and Summary Report City of Santa Rosa Page 5 of 5 MARCH 5, 2026Board of Public Utilities - FINAL 10. REFERRALS None. 11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) None. 12. SUBCOMMITTEE REPORTS 13. BOARD MEMBER REPORTS 14. DIRECTORS REPORTS 15. ADJOURNMENT OF MEETING The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting, please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting. The City of Santa Rosa does not discriminate against individuals (including member(s) of a legislative body) with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the Recording Secretary at (707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. The e-mail subject line should read “ADA Accommodation Request” or “Language Assistance” and the email should include your name, address, telephone number, and a description of the request. If the request is received at least seven (7) business days prior to the board meeting, the copy shall be provided no later than two (2) business days prior to the board meeting. Meeting information can also be accessed via the internet at http://srcity.org.