Regular Meeting of the Board of Education

2 Wednesday, March 22, 2023 Regular Meeting of the Board of Education Fremont Unified School District Education Center Board Room 4210 Technology Drive, Fremont CA 94538 March 22, 2023 Closed Session, 4:30 PM - Regular Meeting, 6:30 PM ------ PLEASE TAKE NOTICE: This Board meeting will be held in-person and allow the opportunity for members of the public to observe the Board meeting via Live Stream or view the Board Meeting via Fremont Comcast Cable, channel 26 (and 1084). The public live-stream link is located on this page and will be posted online at https://fusd-ca.schoolloop.com/boardmeetingstream. PUBLIC COMMENT: Written public comment will continue to be accepted in advance of the meeting, from those attending in person and from individuals participating remotely during the live meeting. Public Comment during Closed Session, Open Communication and Agendized Items will be accepted during the live Board meeting. If you wish to provide public comment, please complete a speaker card located at the entrance to the meeting room. Speaker cards for public comment on any agendized item will be accepted prior to the item being called by the Board President. Although the Board President may seek additional information, participation in debate on any item before the Board shall be limited to the Board and staff. For additional information on how to provide public comment from a remote location, please see Guidelines for Public Comment during Closed Session and Agendized Items under the Library tab. SPECIAL ACCOMMODATIONS: In compliance with the Americans with Disabilities Act (ADA) and upon request, Fremont Unified School District may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact Patty Sandoval at (510) 659-2542 by noon on the Monday preceding the schedule board meeting. 1. OPENING ACTIVITIES- 4:30 P.M. Subject 1.1 Call Meeting to Order Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 1. OPENING ACTIVITIES- 4:30 P.M. Type Procedural Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. Click Here to Stream the Board Meeting Live Board Meeting Written Public Comment - Comments for this meeting will be available the Tuesday (afternoon) preceding the Board Meeting. BOARD FOCUS GOALS Goal 1: Reduce the achievement gap Goal 2: Ensure Measure E is implemented as planned and develop a Facilities Master Plan Goal 3: Support personnel development to assist student learning Goal 4: Improve communications across the district Goal 5: Demonstrate responsible fiscal stewardship Goal 6: Develop Government Handbook BOARD COMMITMENTS Start meetings on-time and keep breaks on-time; Scheduling items for effective flow; Complete research, preparation and reading before the meeting; Keep comments and questions succinct; Have board president offer thanks (to presenters) for the entire board; Give presenters a set amount of time to speak, remind them and enforce respectful limits. File Attachments 2. APPROVAL OF AGENDA Subject 2.1 Approval of the Board Agenda for March 22, 2023 Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 2. APPROVAL OF AGENDA Type Action/Vote Recommended Action Approve the Board of Education Agenda. File Attachments Motion & Voting Approve the Board of Education Agenda. Amendment to pull Item 15.16, RGM Kramer. Motion by Sharon Coco, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Subject 3.1 Open Communications for Closed Session Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. Click Here to Stream the Board Meeting Live File Attachments 4. CLOSED SESSION - 4:30 P.M. Subject 4.1 Closed Session Agenda Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 4. CLOSED SESSION - 4:30 P.M. Type Action Recommended Action Action(s) taken in Closed Session will be reported out in Open Session. The Board of Education will meet in Closed Session prior to the regular meeting to consider items listed in this agenda. If a Second Closed Session is necessary, the Board will adjourn following the open meeting. Any action taken in the Second Closed Session will be reported at the end of the Second Closed Session. 4.1.A Conference with Legal Counsel - Anticipated Litigation -Significant Exposure to litigation pursuant to (Subdivision (d)(2) of Government Code Section 54956.9): - One Case 4.1.B. Conference with Legal Counsel - Anticipated Litigation Significant exposure to litigation pursuant to Gov. Code, § 54956.9, subd. (d)(2) (3): One Case 4.1.C Conference with Legal Counsel – Existing Litigation (Gov. Code 54956.9(d)(1)) - One case OAH Case No. 2023010129 4.1.D Possible Public Employee Appointment, (Government Code Section 54957) - Possible Board appointments - Certificated (4) 4.1.E Discuss and Give Direction to Labor Negotiator, CJ Cammack, et. al regarding FUDTA, SEIU, FSMA, CSEA File Attachments 5. RECONVENE TO OPEN SESSION - 6:30 P.M. Subject 5.1 Pledge of Allegiance Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:30 P.M. Type Procedural File Attachments Subject 5.2 Roll Call - Board Trustees Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:30 P.M. Type Procedural Roll Call: Trustee Prasad, President Trustee Zhang, Vice President Trustee Sweeney, Clerk Trustee Jones, Member Trustee Coco, Member Student Member Sissi Zhang File Attachments Subject 5.3 Introduction of Staff Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:30 P.M. Type Procedural Administrative Staff CJ Cammack, Superintendent Daniel Hillman, Associate Superintendent Leticia Salinas, Assistant Superintendent, Instruction Zack Larsen, Assistant Superintendent, Human Resources Patty Sandoval, Executive Assistant to the Superintendent and Board of Education File Attachments 6. COMMUNITY LEADERSHIP Subject 6.1 Teacher of the Year Recognition Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 6. COMMUNITY LEADERSHIP Type Recognition File Attachments Subject 6.2 Science Fair Recognition Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 6. COMMUNITY LEADERSHIP Type Presentation, Recognition File Attachments Subject 6.3 Superintendent Report Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 6. COMMUNITY LEADERSHIP Type Information File Attachments Subject 6.4 Student Member Report Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 6. COMMUNITY LEADERSHIP Type Information File Attachments 7. REPORT OUT CLOSED SESSION Subject 7.1 Report on Action taken in Closed Session Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 7. REPORT OUT CLOSED SESSION Type File Attachments 8. CONSENT CALENDAR Subject 8.1 Consent Calendar Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 8. CONSENT CALENDAR Type Action (Consent) Recommended Action Take action to approve the Consent Calendar These items are generally considered to be routine and appropriate for consent. If there are any questions about an item, that item will be removed from the Consent Calendar and considered at the end of the agenda under "Items Pulled From Consent Calendar". Consent Items are considered Action items unless otherwise stated. File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 9. CONSENT CALENDAR - BOARD OF EDUCATION Subject 9.1 Minutes of the March 8, 2023, Board of Education Meeting Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 9. CONSENT CALENDAR - BOARD OF EDUCATION Type Action (Consent), Minutes Recommended Action Approve the Minutes of the March 8, 2023, Board of Education Meeting. Minutes View Minutes for Mar 8, 2023 - Regular Meeting of the Board of Education File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Subject 10.1 Approve Study Trips Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Mar 22, 2023 Absolute Date Mar 22, 2023 Recommended Action Approve study trips as listed. Background Board Policy and Administrative Regulation 6153 define these study trips requiring Board approval. Overnight trips comply with all Alameda County and State of California requirements put in place to ensure protections from Covid-19. Current Status There are six (6) study trips currently needing Board approval. American High School School (1) Irvington High School School (2) Kennedy High School School (2) Brookvale Elementary School (1) Staff recommends approval of the study trips. Policy Implications This action is consistent with Board Policy 6153. Prepared by : Dr. Jesus A. Jimenez, Director of Secondary Education File Attachments Overnight Trips for Board Approval 2022-2023 - March 22, 2023.pdf (63 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 10.2 Authorize Staff to Approve Additional Funding for Non-Public Schools / Non-Public Agencies for 2022-2023 School Year Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Mar 22, 2023 Absolute Date Mar 22, 2023 Fiscal Impact Yes Dollar Amount $134,464.00 Budgeted Yes Budget Source Non-Public Agencies / Non-Public Schools Recommended Action Authorize staff to approve additional funding for Non-Public Schools / Non-Public Agencies for 2022-2023 school year. Background At the August 24, 2022 Board Meeting Special Education requested authorization to enter into agreements with Non- Public Schools (NPS) and Non-Public Agencies (NPA). We also stated that we would return to the Board to request authorization for increases in prior contracts or for new contracts if the need for service support providers increases and/or additional Non-Public School placements are agreed upon through the IEP process. Current Status We currently have 1 student who will be placed in a Non-Public School setting. FUSD currently needs to contract out for additional services through Non-Public Agencies despite efforts to employ district staff. At this time, Special Education is requesting an authorization to enter into an agreement with NPS/NPA, listed on the attached reports. Funding was previously approved at the June 29, 2022 Board Meeting. The cost of this new request is included in spring budget projections. Even with additional contracts coming to the Board, we do not anticipate that we will exceed 2022/23 NPS/NPA projected costs. As a point of reference and perspective, pending approval of tonight's agenda item, we will still be under the budget allocation for this year. The chart below shows the estimated totals. For NPA/NPSs this year, the following budgeting information is provided: Adopted Budget Encumbrances Expenditures Balance $14,610,190.00 $5,600,514.00 $6,475,315.00 $2,534,361.00 Policy Implications The proposed action is consistent with Board Policy 6170. Prepared by: Fran English, Director of Special Education File Attachments NPA Total 3-22-2023.pdf (99 KB) NPS Total 3-22-2023 v2.pdf (124 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 11. CONSENT CALENDAR - FINANCE/FACILITIES Subject 11.1 Approve Purchase Orders as Listed by Number Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 22, 2023 Absolute Date Mar 22, 2023 Fiscal Impact Yes Dollar Amount $6,822,289.26 Budgeted Yes Budget Source Multiple Budget Sources Recommended Action Staff recommends that the Board of Education approve the purchase orders as listed by number. Background Education Code Section 42631 states that all payments from the funds of a school district shall be made by written order of the governing board of the district. Current Status The attached report consists of purchase orders from multiple funds Policy Implications None. Prepared by : Dena Palmer, Purchasing Director File Attachments PO Board Report February.pdf (178 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.2 Quarterly Investment Report Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Information Background In compliance with Government Code Section 53646, the Fremont Unified School District presents the investment report to the Board of Education on a quarterly basis. The Government Code 53646 (b)(1) cites: The treasurer or chief fiscal officer may render a quarterly report to the chief executive officer, the internal auditor, and the legislative body of the local agency. The quarterly report shall be so submitted within 30 days following the end of the quarter covered by the report. This report shall include the type of investment, issuer, date of maturity, par and dollar amount invested on all securities, investments and moneys held by the local agency, and shall additionally include a description of any of the local agency's funds, investments, or programs, that are under the management of contracted parties, including lending programs. With respect to all securities held by the local agency, and under management of any outside party that is not also a local agency or the State of California Local Agency Investment Fund, the report shall also include a current market value as of the date of the report, and shall include the source of this same valuation. Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury “to be placed to the credit of the proper fund of the district." School districts in Alameda County deposit all of their funds to the Alameda County Treasury. The County Treasurer makes investment decisions for the school districts, which is a common practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County “investment pool”, called Pooled Money Investment Account (PMIA) and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Current Status The attached exhibits show the quarterly report of investments by PMIA. The table below shows Fremont Unified School District's share of these investment pools: Instrument FUSD Investment Market Value as of December 31, 2022 Average Maturity of the Portfolio (days) Annualized Rate of Return Pooled Money Investment Account (PMIA) - EXHIBIT A-1, A-2, A-3, A-4, A-5 $ 341,003,417.69 538 1.318% The 1.318% annualized rate of return represents the average earnings (annualized) of the Fremont Unified School District cash in the pool. The amount generated from the pool has been accounted for in the District's budget under local revenue (Interest Income) for each fund. Policy Implications As per Government Code Section 53646 Prepared by: James Arcala File Attachments Exhibit 1 - August 2022.pdf (1,876 KB) Exhibit 2 - September 2022.pdf (1,882 KB) Exhibit 3 - October 2022.pdf (1,887 KB) Exhibit 4 - November 2022.pdf (1,885 KB) Exhibit 5 - December 2022.pdf (1,688 KB) Subject 11.3 Quarterly Financial Report for the Measure E Bond Program Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 22, 2023 Absolute Date Mar 22, 2023 Recommended Action Receive and accept the Quarterly Financial Report for the Measure E Bond Program. Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E General Obligation Bond Initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes and standards; fixing and replacing leaky roofs, aged plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites and facilities.On June 3, 2014, the voters of Fremont approved the $650 million Measure E General Obligation Bond Initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes and standards; fixing and replacing leaky roofs, aged plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites and facilities. Current Status The projects are proceeding according to the timeline and budgets outlined in the implementation plan as revised by Board action. The attached report reflects the current transactions and budget revisions as of March 2, 2023. The Measure E Financial Report was presented to the Citizens’ Bond Oversight Committee (CBOC) on March 1, 2023 and provides the required checks and balances required by the Measure E Ballot language. Staff recommends that the Board receive and accept the Quarterly Financial Report for the Measure E Bond Program. Policy Implications This report complies with the requirements of Measure E and Proposition 39 (2000) Prepared by: Daniel Hillman, Associate Superintendent File Attachments Measure E Quarterly Financial Report to the BOE 3-22-23.pdf (458 KB) Measure E Detailed Report to BOE 3-22-23.pdf (2,095 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.4 Approval of New Positions Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 22, 2023 Fiscal Impact Yes Dollar Amount $237,281.00 Budgeted No Budget Source Unrestricted General Fund Recommended Action The Board is asked to approve the new positions. Background Staff frequently analyzes and assesses the staffing needs across the district. As a result, position changes are requested to meet the requirements of existing programs. Position changes are first brought forth to the Executive Cabinet for review and approval, and then to the Board for review and approval. Current Status Mid-Year Staffing Changes for General and Categorical Funds Special Education is requesting one new 1.0 FTE SDC teacher and three new 0.75 FTE Special Education Para 2 positions for new classrooms due to an increase in enrollment at Rix-Glankler. The cost of the following staff is $237,281. Fund 01 Job Classification FTE Unrestricted - Estimated Budget (including Statutory Benefits) Restricted - Estimated Budget (including Statutory Benefits) SPED Moderate Severe SDC Teacher - Rix Glanker 1.0000 $75,752 SPED Para 2 - Rix Glanker 0.7500 $53,843 SPED Para 2 - Rix Glanker 0.7500 $53,843 SPED Para 2 - Rix Glanker 0.7500 $53,843 Total Projected Cost $237,281 *Contribution from General Fund to Special Education Staff recommends that the Board approve the new positions as requested by the departments and school sites. Policy Implications The agenda item follows our internal policy and procedures of receiving board approval on all new FTEs. Prepared by: James Arcala File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.5 Agreement with the Nutrition Policy Institute, University of California Agriculture and Natural Resources, for Research on the Transition to Freshly Prepared School Meals Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 22, 2023 Absolute Date Mar 22, 2023 Recommended Action Approve the agreement with the Nutrition Policy Institute, University of California Agriculture and Natural Resources, to conduct research on the transition to freshly prepared school meals. Background The Child Nutrition Services Department is planning on serving more scratch cooked items using fresh, whole, and minimally processed ingredients in SY 23-24. The department goal is to have 40% of the menu offerings for breakfast and lunch meet the California Department of Education (CDE) definition for scratch cooked. Fremont Unified School District ( FUSD) Child Nutrition Services would like to partner with the University of California Agriculture and Natural Resources Nutrition Policy Institute in conducting a study titled "Impacts on Meal Appeal, Student Participation, Intake, Food and Packaging Waste & School Finances". This study will be funded by a competitive federal grant from the United States Department of Agriculture (USDA) National Institute of Food and Agriculture. Current Status The proposed 10 elementary school sites study will document how "students react to the transition to fresh, locally-prepared meals" and will also incorporate the FUSD Reusable Tray and Utensil Pilot Program (now called: 'ReThink Foodware'), "to understand how that transition can support efforts to reduce single-use food packaging and improve school meal participation rates". The objectives of this study are to assess if meal participation and food insecurity decrease by providing more fresh, unpackaged menu items, if healthy meal promotion will lead to increased consumption of fruits and vegetables, measure packaging waste reduction from reducing single-use and prepackaged items, and assess the cost in transitioning to more freshly prepared meals. Objectives will be obtained by researchers in collaboration with the Child Nutrition Services staff and District Recycling Coordinator through school site meal promotion, student surveys, parent focus groups, measuring aggregate food waste and food packaging waste at school lunch, and Child Nutrition Services department financial review. Staff requests approval of the agreement with the Nutrition Policy Institute, University of California Agriculture and Natural Resources, to conduct research on the transition to freshly prepared school meals. Policy Implications This proposed project is consistent with Board Policy 6162.8. Prepared by : Johannes van der Pool, Director, Child Nutrition Services File Attachments IRB determination letter.pdf (118 KB) FUSD School Meals Transition Research Application (1).pdf (163 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.6 Resolution 033-2223, Authorize the Acceptance of the California Schools Healthy Air, Plumbing, and Efficiency (CalSHAPE) Grant Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 22, 2023 Absolute Date Mar 22, 2023 Fiscal Impact Yes Dollar Amount $1,433,303.92 Budgeted No Budget Source Fund 40 (Revenue) Recommended Action Approve Resolution 033-2223 to authorize the acceptance of the California Schools Healthy Air, Plumbing and Efficiency (CalSHAPE) Grant. Background In April 2022, Fremont Unified School District's (FUSD) Facilities and Maintenance Departments worked with Solid Rock Development to apply for grant funding from the California Energy Commission's California Schools Healthy Air, Plumbing and Efficiency Program (CalSHAPE). This grant is to provide funding for ventilation and plumbing needs within California School Districts and will consist of four (4) rounds of funding. The rounds are broken up into two (2) categories: One (1): Non-Compliant Plumbing Fixtures and Two (2): HVAC Assessment and Maintenance. During the first two rounds of funding, FUSD was awarded grant funds in the amount of $677,000 for Cabrillo Elementary School, Thornton Junior High School, and Mission San Jose High School. Current Status As part of round 3, FUSD has been granted awards in the amount of $1,433,303.92 for seventeen (17) sites to include: American, Irvington and Kennedy High Schools; Brier, Durham, Glenmoor, Grimmer, Green, Hirsch, Maloney, Oliveira, Patterson, and Warwick Elementary Schools; and Centerville Jr. High, Hopkins Jr. High, Horner Middle School, and Walters Middle School. Staff recommends that the Board of Education approve resolution 033-2223 to authorize acceptance of the CalSHAPE Grant funding. Policy Implications Board Policy and Administrative Regulation 3280 – Gift, Grants and Bequests Prepared by: Daniel Hillman, Associate Superintendent File Attachments Resolution 033-2223.pdf (213 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.7 Ratify the Allowance Expenditure for the Modernization Project at Kennedy High School Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 22, 2023 Absolute Date Mar 22, 2023 Fiscal Impact No Dollar Amount $96,724.08 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Ratify the allowance expenditure directive (AED) with Rodan Builders (Rodan) for the Modernization Project at Kennedy High School. Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. When awarding the contract to Rodan, the Board of Trustees (Board) also approved the budget for the project which included a project contingency allowance. This contingency allowance was established to facilitate the processing of potential change orders by District staff and the project team up to a certain dollar amount. Once approved, potential change orders via allowance expenditure directives (AED's) are to be presented to the Board for ratification in order to officially update the construction contingency allowance used. Unless otherwise noted, the AED's presented in this item are covered under the existing project budget as shown in the tables below. In most cases, the work outlined in the following change orders has already been completed. Current Status The details of AED #1 is linked below for reference. The table below summarizes the contingency allowance expenditure directives by type. This is a ratification rather than an approval. The Board delegated the allocation of these funds to District staff as part of the original project budget approval: AED# Owner Request Unforeseen Condition Contract Document Error Contract Document Omission Other AED Total AED #1 $96,724.08 $96,724.08 Total $96,724.08 $96,724.08 Contract Total Amount Previously Applied Current Amount Balance Remaining Contingency $2,890,000.00 $0.00 $ 96,724.08 $2,793,275.92 Staff requests the Board ratify AED #1 for the Kennedy High School project in the amount of $ 96,724.08 . These costs will be paid from the project contingency allowance as noted above and will not impact the overall project budget. No additional funds are required at this time. Policy Implications Board Policy 3301 - Delegation of Authority Prepared by Priscilla Wong, Bond Program Manager File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.8 Ratify the Change Orders with Lathrop Construction Associates for the New Construction and Modernization Project at Hopkins Middle School Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 22, 2023 Absolute Date Mar 22, 2023 Fiscal Impact No Dollar Amount $199,957.03 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Authorize staff to ratify the change orders with Lathrop Construction Associates (Lathrop) for the New Construction and Modernization Project at Hopkins Middle School. Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites and facilities. When awarding the contract to Lathrop, the Board of Trustees (Board) also approved the budget for the project which included a project contingency. This contingency was established to facilitate the processing of change orders by district staff and the project team up to a certain dollar amount. Once approved, change orders are to be presented to the Board for ratification in order to officially update the construction contract. Unless otherwise noted, the change orders presented in this item are covered under the existing project budget as shown in the tables below. In most cases, the work outlined in the following change orders has already been completed. Current Status The Board previously ratified Change Orders #1-15, and the details of Change Orders #16-17 are hyperlinked to this item for reference. The table below summarizes the change order directives by type. This is a ratification of change orders rather than an approval. The Board delegated the allocation of these funds to District staff as part of the original project budget approval: CO# Owner Request Unforeseen Condition Contract Document Error Contract Document Omission Other CO Total CO #16 $38,607.99 $16,714.92 $110,377.21 $165,700.12 CO #17 $34,256.91 $34,256.91 Total $38,607.99 $16,714.92 $144,634.12 $199,957.03 Contract Total Amount Previously Applied Current Amount Balance Remaining Contingency $4,862,600.00 $4,184,756.39 $199,957.03 $477,886.58 Staff requests the Board's approval to ratify Change Orders #16-17 for the Hopkins Middle School Project in the amount of $199,957.03. These costs will be paid from the contracted contingency allowance as noted above and will not impact the overall project budget. No additional funds are required at this time. Policy Implications Board Policy 3301 - Delegation of Authority Prepared by: Daniel Hillman, Associate Superintendent File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.9 Authorize Furniture Procurement Quote with One Workplace for the New Construction and Modernization Project at Thornton Middle School Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 22, 2023 Absolute Date Mar 22, 2023 Fiscal Impact Yes Dollar Amount $250,443.10 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Authorize One Workplace to provide furniture procurement for the Library/Administration Building for the new construction and modernization project at Thornton Middle School (Thornton). Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing, and restrooms; removing asbestos; and repairing, constructing, and acquiring equipment, classrooms, sites, and facilities. On June 15, 2022 , the Board authorized staff to enter into an agreement with One Workplace to provide furniture services and to ratify previous furniture purchases for Measure E Bond projects. Current Status One Workplace provided a quote for furniture procurement services for Buildings 1, 3, and 4 at Thornton. Thornton Buildings 1, 3, 4 Furniture $250,443.10 Pending Board Approval 03/22/23 Staff requests Board authorization for One Workplace to provide furniture procurement for Buildings 1, 3, and 4 for the project at Thornton Middle School in the amount of $250,443.10 The cost of this work is within the budget for this project. Policy Implications Board Policy 3301 - Delegations of Authority Prepared by: Priscilla Wong, Bond Program Manager File Attachments Thornton MS_One Workplace Quote 698848_Bldg 1, 3, 4_03.22.23 BOE.PDF (767 KB) THOR One Workplace Bldg 1, 3, 4 CTC_BOE 03.22.23.pdf (108 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.10 Consideration of Approval of Contracts and Purchases Over $25,360 Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Mar 22, 2023 Absolute Date Mar 22, 2023 Fiscal Impact Yes Budgeted Yes Budget Source Multiple Budget Sources Recommended Action Authorize staff to execute contracts and purchases over $25,360. Background All contracts and purchases over $25,360 are routinely brought to the Board for approval. Copies of the contracts are available to the Board and public upon request. Current Status The below list consists of contracts and purchases over $25,360. Vendor Description Contract/Quote Amount Funding Source Business Services Frontline Education Approve the renewal of the Tipweb License for the 2023-2024 school year. Frontline Education Q-140604 $32,776.21 General Fund Avalon Transportation LLC Increase Open Purchase Order for Athletic and Activity Field Trips Fee Structure Not to exceed $95,000 General Fund San Jose Charters Inc. Increase Open Purchase Order for Athletic and Activity Field Trips Fee Structure Not to exceed $95,000 General Fund A-Z Bus Sales Increase Open Purchase Order for Vehicle Parts and Supplies Not to exceed $85,000 General Fund Ninyo & Moore Provide Additional Geotechnical and Testing Services for New Construction and Modernization Project at Thornton Middle School Quote Amendment #4 Cost to Complete (CTC) $29,216 Fund 21 - Measure E Vista Environmental Provide Services for Underground Radar Utility Locating for Removal of Second Underground Storage Tank at Centerville Middle School Quote Amendment #6 Cost to Complete (CTC) $3,240 Fund 21 - Measure E Cordoba Corporation Provide additional construction management services for extended construction schedule for the Modernization Project at Kennedy High School Amendment #2 Cost to Complete (CTC) $99,675 Fund 21 - Measure E One Workplace Provide labor for furniture stair carry for the New Construction and Modernization project at Centerville Middle School Quote Cost to Complete (CTC) $6,985.23 Fund 21 - Measure E Policy Implications This proposed action is consistent with existing Board of Education Policy 3301 Prepared by: Daniel Hillman, Associate Superintendent File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Subject 12.1 Approve Certificated Personnel Actions Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve certificated personnel actions. Background All personnel activities including new hires, resignations, Assistant Superintendent approved leaves, and retirements are routinely submitted for Board approval. Current Status The activities summarized on the attached worksheet reflects recommended action on certificated personnel actions. Policy Implications All assignments, or changed assignments, and actions conform with Board Policy and the Collective Bargaining Agreement (CBA). Prepared by: Zachary Kahn, Director, Certificated Personnel File Attachments Certificated Personnel Actions_03.22.23.pdf (73 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.2 Approve Classified Personnel Actions Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve classified personnel actions. Background The Board of Education has delegated authority to the District staff to take certain actions on its behalf related to Classified Personnel activities such as appointments, change of status, resignations, requests for leaves and retirement. All such actions must conform to the Rules and Regulations of the Classified Services as established by the Fremont Unified School District Personnel Commission. Current Status The activities summarized on the attached page(s) reflect recommended action on classified personnel activities. Policy Implications All assignments and changes conform to Board Policy and Personnel Commission Rules. Prepared by: Angela Bianchini, Executive Director, Human Resources File Attachments Classified Personnel Action_03.22.23.pdf (39 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.3 Approve Athletic Coaches - Spring 2023 Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve recommended Athletic Coaches for Spring 2023 Background All personnel activities, including new hires to various athletic coaching positions, are routinely submitted to the Board of Education for approval. Current Status The activities summarized on the attached spreadsheets reflect recommended actions on spring athletic coach personnel hires. The summary is derived from the "District Paid Coaches Name Confirmation" memo, submitted and approved by site Principals for Board approval. Policy Implications All assignments, or changed assignments, conform with Board of Education Policy and are consistent with requirements of our Collective Bargaining Agreements. Prepared by: Zachary Khan, Director, Certificated Personnel File Attachments Athletic Coaches_03.22.23_Spring.pdf (17 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 13. ITEMS PULLED FROM CONSENT CALENDAR 14. OPEN COMMUNICATIONS Subject 14.1 Open Communications begins at approximately 7:00-7:30 p.m. Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 14. OPEN COMMUNICATIONS Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. Click Here to Stream the Board Meeting Live File Attachments 15. REGULAR AGENDA ITEMS Subject 15.1 School Spotlight Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Action/Vote, Discussion Recommended Action Staff recommends the Board review and consider approval of a template and structure for a school showcase program during the 2023-2024 school year and related Board Meetings. Background The Fremont Unified School District's Board of Education Mission and Tenets are guideposts for the alignment of the FUSD Framework of Focus, which will drive outcomes and goals for our FUSD's Local Control Accountability Plan and allocation of resources. As part of the Teaching and Learning framework, the district supports a well-balanced, comprehensive educational program that values creativity, collaboration, critical thinking, and communication. Current Status Fremont Unified School District's Board of Education requested an agenda item to discuss how a school can spotlight its respective work while reflecting the perspectives of students, staff, and families. On February 8, 2023, staff presented the Board with three (3) optional formats and structures to accomplish this goal. After discussion, the Board directed staff to bring back a model and template aligned with option one (1), outlined below, and to seek input from various groups on how this might be accomplished. The model and template are listed below and attached for review and consideration. Individual School Site Presentations: At each meeting, one school will present to the Board a brief presentation - 10 minutes - highlighting the school's accomplishments, areas of focus, unique characteristics, student perspective, and family engagement. A standard template will be provided to allow for a common structure. This would also be an opportunity to invite school community members to attend the meeting. Schools will be scheduled at the beginning of the year and rotated through meeting cycles. Showcases would not be planned for Board Meetings taking place when schools are not in session or during the immediate start/end of the instructional year. (June, July, August). Tonight, staff will share a template for the Board's review and consideration and discuss the feedback provided by various groups on this matter. Staff recommends the Board review, discuss, and take action to approve the model outlined above. Policy Implications Tenets 1-14 Coherence of Goals and Actions Prepared by: CJ Cammack File Attachments School Showcase Template.pdf (132 KB) Motion & Voting Staff recommends the Board review and consider approval of a template and structure for a school showcase program during the 2023-2024 school year and related Board Meetings. Motion to approve the item as recommended and to start the first spotlight in September, 2023. Further, modify slide 5 to read "Parent, Guardian and Community Perspective" Student Board Member Zhang votes in favor of the item. Motion by Larry Sweeney, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 15.2 Appoint Three (3) Members to Serve on the African American Parent Advisory Committee (AAPAC) Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date Mar 22, 2023 Recommended Action Staff requests the Board appoint three (3) members to serve on the African American Parent Advisory Committee (AAPAC). Background At the recommendation of the African American Achievement Task Force, the African American Parent Advisory Committee (AAPAC) was established. This committee is responsible for advising the Fremont Unified School District Board of Education on areas that will address the African American achievement gap and present tools and resources recommended by AAPAC to assist with student achievement. On March 28, 2018, the format and makeup of the committee was approved by the Board of Education. During the 2018-19 school year, AAPAC created bylaws for the Committee. On April 10, 2019, the Board of Education voted to approve the AAPAC bylaws with changes. During the May 8, 2019 Board Meeting, staff received further input from Trustees. The third reading of the revised African American Parent Advisory Committee bylaws was approved at the May 22, 2019 Board Meeting. In October 2019, the bylaws were amended to adjust the makeup of the committee to include up to two (2) Board members to serve a two-year term as liaisons (non-voting members) on the African American Parent Advisory Committee (AAPAC). Current Status The African American Parent Advisory Committee (AAPAC) meets several times a year to discuss the needs of the African American students in the Fremont Unified School District. Staff requests the Board appoint three (3) members to serve on the African American Parent Advisory Committee (AAPAC). Policy Implications This proposed action is consistent with Board Policy 9130. Prepared by: Greg Bailey, Director of Student Support Services File Attachments 3.22.2023 AAPAC Ballot__IHS_KHS_WHS Attendance Area.pdf (134 KB) 2022.23 AAPAC Members.pdf (130 KB) Subject 15.3 Appointment of Fremont Unified School District Measure I Citizens' Oversight Committee Member Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date Mar 22, 2023 Absolute Date Mar 22, 2023 Recommended Action Tally votes by the Board Members and announce the results. Appoint applicant(s) as member(s) to the Measure I Citizens' Oversight Committee. Background On June 7, 2016, the citizens of Fremont approved to continue a local funding measure, Measure I, an annual tax of $73 per parcel that will generate approximately $4.3 million annually for nine (9) years. Measure I includes a requirement that the District establish a Citizens' Oversight Committee to ensure that the revenue received is spent in accordance with the commitment made to the voters. The Board of Education selects and appoints committee members. The members of the committee should be representative of the residents of the District and should reflect the diversity of the Fremont Unified School District (FUSD) community. The committee will consist of 11 seats as follows: Two (2) Local Business/Community Members who live or conduct business in Fremont, Six (6) Parent/Guardian Members of current FUSD students, One (1) Student Representative, and Two (2) Senior Members (age above 65 years) Current Status For the 2022-2023 term, there are currently three (3) vacancies on the Measure I Citizens' Oversight Committee. The vacancies are in the following categories: One (1) Business/Community Member One (1) Parent/Guardian Member One (1) Senior Member A list of current members is attached. The District has received one (1) application for the Business/Community Member, one (1) application for the Parent/Guardian category, and one (1) application for the Senior Member category. Staff has prepared a ballot for the Board's use. Staff is requesting the Board to vote, tally the votes, record, and announce the results. Policy Implications BP 9130 Measure I Accountability Measures Prepared by: Robert Pascual, Director, Accounting Services File Attachments Measure I_Member List_09142022.pdf (627 KB) FUSD Measure I Committee Ballot_03222023.pdf (70 KB) Subject 15.4 Feasibility and Action Steps for a Potential Future Parcel Tax Extension and/or Bond Initiative Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Information, Presentation, Report Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000), the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. On June 7, 2016, the citizens of Fremont approved to continue a local funding measure (parcel tax), Measure I, an annual tax of $73 per parcel. Measure I passed with a 70.28% approval rate. Measure I generates approximately $4.3 million per year in local revenue and expires in June 2025. On October 28, 2020 , the District entered into an agreement with AE3 Partners to assist the District with updating and preparation of a long-range facilities plan. Current Status At its March 8, 2023 Board of Education meeting, a request was made to bring forward a feasibility study to explore the potential for a future bond and a parcel tax. District staff in collaboration with the District's financial advisor Keygent will be able to offer insight on what districts across the state are seeing, what they are seeing as patterns, and what they are projecting for both the primary and the regular elections of 2024 and beyond. The Board is asked to review the presented feasibility study, timeline and discuss next steps to explore a future facilities bond and/or parcel tax. Policy Implications Board of Education Tenet #11, Fiscal responsibility is an essential element of providing a solid education for generations to come. All decisions must be made in light of our educational priorities and our fiscal realities. Prepared by: Daniel Hillman, Associate Superintendent File Attachments Fremont USD - Revenue Options (2.23.2023) v.7.pdf (1,362 KB) Subject 15.5 Authorize Staff to Enter Into an Agreement with Godbe Research to Conduct a Revenue Measure Feasibility Survey Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Action/Vote Fiscal Impact Yes Dollar Amount $41,000.00 Budgeted No Budget Source General Fund Recommended Action Staff recommends Board authorization to enter into an agreement with Godbe Research to conduct a Revenue Measure Feasibility Survey. Background On November 2, 2010, the citizens of Fremont approved a local funding measure (parcel tax), Measure K, an annual tax of $53 per parcel. Measure K passed with a 70.09% approval rate. Measure K generated approximately $3.2 million per year in local revenue and expired in June 2016. On June 7, 2016, the citizens of Fremont approved to continue a local funding measure (parcel tax), Measure I, an annual tax of $73 per parcel. Measure I passed with a 70.28% approval rate. Measure I generates approximately $4.3 million per year in local revenue and expires in June 2025. Current Status Godbe Research has crafted a recommended scope of work to illustrate the types of considerations that go into each of the bond and parcel tax measure (and other revenue measure) feasibility surveys. The proposed scope of services is included in the attached proposal. Upon assessing these topics, Godbe Research will provide the District with specific recommendations for moving forward and will work with the District’s legal and financial advisors to prepare a successful measure for the ballot. Staff recommends Board authorization to enter into an agreement with Godbe Research to conduct a Revenue Measure Feasibility Survey. Policy Implications Board Policy 3301, Delegation of Authority, Contracts Prepared by: CJ Cammack File Attachments Godbe Fremont USD Revenue Measure Survey Proposal 3.8.23.pdf (217 KB) Motion & Voting Staff recommends Board authorization to enter into an agreement with Godbe Research to conduct a Revenue Measure Feasibility Survey. Student Board Member Zhang votes in favor of the motion. Motion by Larry Sweeney, second by Rachel Zhang. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 15.6 Approve First Reading of Revised Board Policy 5141.21, Administering Medication And Monitoring Health Conditions, and Review Administrative Regulation; Retire Obsolete Administrative Regulation 5141.21.1, Health Procedures Related to Management of Serious Health Conditions, including Diabetes, Asthma and Life Threatening Allergies, at School Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date Mar 22, 2023 Recommended Action Approve the first reading of revised Board Policy 5141.21, Administering Medication and Monitoring Health Conditions, and review Administrative Regulation; Retire obsolete Administrative Regulation 5141.21.1, Health Procedures Related to Management of Serious Health Conditions, including Diabetes, Asthma and Life Threatening Allergies, at School. Background Board Policies are periodically reviewed and updated to reflect changes to current language, laws, and practices. Board Policy and Administrative Regulation 5141.21, Administering Medication, was established on August 24, 1983 and was last revised on May 22, 2013 and Administrative Regulation 5141.21.1, Health Procedures Related to Management of Serious Health Conditions, including Diabetes, Asthma and Life Threatening Allergies, at School, was established on August 24, 1983 and was last revised on September 26, 2007. Current Status Updates to Board Policies and Administration Regulation should reflect changes in government and education codes, as well as Board bylaws and policies. Staff recommends the approval of the first reading of revised Board Policy 5141.21, Administering Medication and Monitoring Health Conditions, and review of its Administrative Regulation. In addition, the Board is asked to retire obsolete Administrative Regulation 5141.21.1, Health Procedures Related to Management of Serious Health Conditions, including Diabetes, Asthma and Life Threatening Allergies, at School. Policy Implications This action is in alignment with BP 9310, Board Bylaws, Board Policies. Prepared by: Greg Bailey, Director of Student Support Services File Attachments BP 5141.21_First Read_3.22.2023.pdf (163 KB) AR 5141.21_First Read_3.22.2023.pdf (228 KB) BP 5141.21 AdministeringMedication_STRIKETHRU_3.22.23.pdf (92 KB) AR 5141.21 AdministeringMedication_STRIKETHRU_3.22.23.pdf (175 KB) AR 5141.21.1 Administering Medication Injections_RETIRE 3.22.23.pdf (102 KB) Motion & Voting Approve the first reading of revised Board Policy 5141.21, Administering Medication and Monitoring Health Conditions, and review Administrative Regulation; Retire obsolete Administrative Regulation 5141.21.1, Health Procedures Related to Management of Serious Health Conditions, including Diabetes, Asthma and Life Threatening Allergies, at School. Student Board Member Zhang votes in favor of the motion. Motion by Larry Sweeney, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 15.7 Approve First Read of Board Policy 5148.3, Preschool/Early Childhood Education and Review Administrative Regulations; Retire Board Policy 6340.06, State Preschool Education Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date Mar 22, 2023 Absolute Date Mar 22, 2023 Recommended Action Approve First Read of Board Policy 5148.3, Preschool/Early Childhood Education and Review Administrative Regulations; Retire Board Policy 6340.06, State Preschool Education. Background Board Policies are periodically reviewed and updated to reflect changes to current language, laws, and practices. 6340.06, State Preschool Education was last revised in February 1984 and the Administrative Regulation was last revised in March 1989. California School Board Association (CSBA) recommends the adoption of 5148.3, Preschool/Early Childhood Education to reflect the current Education Code. Current Status Updates to Board Policies should reflect changes to the Education Code. The adoption of BP 5148.3, Preschool/Early Childhood Education, will replace the retirement of BP 6340.06, State Preschool Education, to make FUSD Board Policies reflect current laws and regulations. Staff recommends the Board approve the first reading of Board Policy 5148.3, Preschool/Early Childhood Education, and review Administrative Regulations; And, retire Board Policy 6340.06, State Preschool Education Policy Implications This action is in alignment with BP 9310, Board Bylaws, Board Policies. Prepared by: Christie Rocha, Director, Federal & State Programs File Attachments BP 5148.3 Preschool Early Childhood Education First Read.pdf (670 KB) AR 5148.3 Preschool-Early Childhood Education _First Read .pdf (1,220 KB) 6340.6State Preschool Education_ Retire .docx.pdf (52 KB) Motion & Voting Approve First Read of Board Policy 5148.3, Preschool/Early Childhood Education and Review Administrative Regulations; Retire Board Policy 6340.06, State Preschool Education. Modify language specifying "at risk" and replace with "at promise". Student Board Member Zhang vote in favor of the motion. Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 15.8 Approve the Staff-Recommended Textbook Adoption for AP Environmental Science Meeting Mar 22, 2023 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date Mar 22, 2023 Absolute Date Mar 22, 2023 Fiscal Impact Yes Dollar Amount $103,711.00 Budgeted Yes Budget Source General Fund Recommended Action Approve the staff-recommended textbook adoption for AP Environmental Science. Background The College Board requires that Advanced Placement (AP) Environmental Science courses have curricula with a copyright year within 10 years of the current date. The current text was adopted in 2013. Therefore, the existing AP Environmental Science curriculum needs to be replaced with a more current edition for the 2023-2024