2019.07.22-SPECIAL-Meeting-Courthouse-Roof-Windows-1

1 Gilchrist County Board of County Commissioners Special Meeting Minutes July 22, 2019 MINUTES OF A SPECIAL MEETING OF THE GILCHRIST COUNTY BOARD OF COUNTY COMMISSIONERS HELD JULY 22, 2019 The Gilchrist County Board of County Commissioners, in and for Gilchrist County, Florida, convened in an Special Meeting on Monday, July 22, 2019, at 9:00 a.m., in the Board of County Commissioners Meeting Facility, located at 210 South Main Street, Trenton, Florida, with the following members’ present to-wit: District I Commissioner Sharon A. Langford, Vice Chairman District II Commissioner Bill Martin District III Commissioner Todd Gray, Chairman District IV Commissioner Marion Poitevint District V Commissioner Kenrick Thomas Others in Attendance Todd Newton, Clerk of Court; Richard Romans, Finance Director; Patty McCagh, Board Secretary/Deputy Clerk; Bobby Crosby, County Administrator; David Lang, County Attorney; and Paul Stresing, Architect. Call to Order Chairman Todd Gray, called this Special Meeting to order at 9:04 a.m. Chairman Gray delivered the invocation and Commissioner Sharon A. Langford the pledge of allegiance. Purpose of this Special Meeting To review and consider bids received and funding, for the Courthouse Roof and Windows project. Discussion Mr. Bobby Crosby, County Administrator presented the Board with the bids that were received for the Courthouse Roof and Windows project. They were as follows: Roof: Perry Roofing $345,000.00 (Additive Alternate #3) $ 49,500.00 Roof Total $394,500.00 Windows: Olerich $165,952.00 Total Roof & Windows $560,452.00

2 Gilchrist County Board of County Commissioners Special Meeting Minutes July 22, 2019 Available Funding Capital Projects Fund <$177,074.00> Capital Impact Fee <$106,775.00> Court Facilities Fund <$50,000.00> Total needed by County $226,603.00 Additional Bids Windows ....... Shine & Company $215,000.00 Roof .............. Jenkins $470,549.00 Roof .............. O’Neal $408,060.00 Discussion took place. Mr. Paul Stresing, Architect for the County, addressed the Board and explained the nature of the project regarding a new roof and windows for the Courthouse. The bids and funding for the cost of the project were reviewed and considered for approval. Chairman Gray called for the pleasure of the Board. Motion made by Commissioner Kenrick Thomas, seconded by Commissioner Bill Martin to approve bid and award Perry Roofing the Courthouse Roof project, in the amount of $345,000.00 with alternate #3 in the amount of $49,500.00, totaling $394,500.00. Motion carried unanimously. Motion made by Commissioner Kenrick Thomas, seconded by Commissioner Sharon A. Langford, to approve and award Olerich for the Courthouse Window project, in the amount of $165,952.00. Motion carried unanimously. Mr. Crosby stated that we need approval for the additional funding source, after funds are taking from Capital Projects Fund, Capital Impact Fee Fund and Court Facilities Fund, as noted above, leaving the remaining total needed of $226,603.00. Discussion took place. It was the consensus of the Board to allow Staff to move forward with seeking bids for the remaining funding, in the amount of $226,603.00 and bring back results at a future meeting. Mr. Crosby asked that the County Attorney be allowed to review contracts and upon his satisfaction/approval, to allow Chairman to sign. Motion made by Commissioner Bill Martin, seconded by Commissioner Sharon A. Langford to approve moving forward with contract preparation and upon review and approval of County attorney, to allow the Chairman to sign. Motion carried unanimously.

3 Gilchrist County Board of County Commissioners Special Meeting Minutes July 22, 2019 Adjourn With there being no further business… a Motion was made by Commissioner Bill Martin, seconded by Commissioner Sharon A. Langford, to adjourn. Motion carried unanimously. Chairman Gray adjourned the meeting at 9:49 a.m. Board of County Commissioners Gilchrist County, Florida Attest: Approved: Todd Newton, Clerk of Court Todd Gray, Chairman