Council Meeting

1 MINUTES REGULAR MEETING OF THE PERRY CITY COUNCIL Date: Location: December 16, 2025, 6:00 p.m. PERRY CITY HALL 808 CARROLL STREET, PERRY, GA 31069 Officials Present: Mayor Randall Walker Mayor Pro Tempore James Moody Council Member Darryl Albritton Council Member Phyllis Bynum-Grace Council Member Willie King Council Member Dan Peterson Officials Absent: Council Member Robert Jones Staff: Brooke Newby - City Attorney Robert Smith - City Manager Annie Warren - City Clerk Keyiera Johnson - Assistant City Clerk - Recording Clerk Holly Wharton - Economic Development Director Mitchell Worthington - Finance Director Joe Duffy - Director of Community Development Chief Lee Parker- Fire and Emergency Services Department Chief Alan Everidge - Police Department Ansley White - Public Works Superintendent Jenny Burdeshaw - Human Resources Director Amber Howell - Communications Specialist - Live Stream Operator Chad McMurrian - Engineering Services Manager _____________________________________________________________________ 1. Call to Order: Mayor Randall Walker, Presiding Officer, called to order the regular meeting of the Perry City Council held December 16, 2025 at 6:00 p.m. 2. Roll:

2 The above were in attendance for a quorum. 3. Invocation and Pledge of Allegiance to the Flag: Councilmember King rendered the invocation and Councilmember Albritton led the pledge of allegiance to the flag. 4. Citizens with Input relative to Agenda Items except Public Hearings: none 5. Recognition(s)/Presentation(s): 5.a Recognition of the Robins Regional Rockstar Award recipient, Jacques Whitfield - Ms. A. White. Ms. White recognized Jacques Whitfield for receiving the Robins Regional Rockstar Award, and Mayor Walker congratulated him on this achievement. 6. Review of Minutes: 6.a Council's Consideration: Minutes of December 1, 2025 work session, December 2, 2025 pre council, and December 2, 2025 regular meeting. (Councilmember Bynum-Grace was absent from both December 2, 2025 meetings and Councilmember Jones was absent from all meetings.) Councilmember King motioned to approve the minutes as presented. Councilmember Peterson seconded the motion, and it carried unanimously, with Councilmember Bynum-Grace abstaining. 7. Unfinished Business: 7.a Mayor Randall Walker none 7.b Councilmembers none 7.c City Attorney Brooke Newby none 7.d City Manager Robert Smith none

3 8. New Business: 8.a Matters referred from December 15, 2025 work session and December 16, 2025 pre council meeting. 1. Location request for phase 2 of the Placemaking Project at Welcome Park - Ms. H. Wharton. Ms. Wharton stated following concurrence at the December 15, 2025 work session, this is a request to place two picnic tables at Welcome Park as part of phase two of the Placemaking Project. Funding is provided by the Georgia Economic Placemaking Collaborative Year Two grant awarded to the city, totaling $2,000.00, with matching funds provided by the Main Street Advisory Board in the amount of $450.00. Councilmember Peterson asked if there is a committee responsible for deciding the locations for placemaking initiatives. Ms. Wharton responded that the placemaking committee is part of the Georgia Economic Placemaking Collaborative, a statewide program designed to identify and select relevant projects. Councilmember Peterson motioned to approve the location request for phase 2 of the Placemaking Project at Welcome Park as persented; Councilmember King seconded the motion and it carried unanimously. 8.b Resolution(s) for Consideration and Adoption: 1. Resolution amending the City of Perry Fee Schedule relative to locking containers and pickleball court fees - Mr. R. Smith. Administration reviewed a resolution to modify the City of Perry's Fee Schedule concerning the pricing of locking containers. Under the new contract with Ryland, this fee will rise from $7.00 per pull to $10.00 per month. After approval at the regular meeting scheduled for November 18, 2025, the amendment will also incorporate the suggested rental fees for pickleball courts as detailed by Mr. Coates. Adopted Resolution No. 2025-72 amending the City of Perry Fee Schedule relative to locking containers and pickleball court fees. Councilmember Bynum-Grace motioned to adopt the resolution amending the City of Perry Fee Schedule relative to locking containers and pickleball court fees as presented; Councilmember

4 King seconded the motion and it carried unanimously. (Resolution No. 2025-72 has been entered into the City's official book of record.) 8.c Contract with Tunnell, Spangler & Associates, Inc., relative to Comprehensive Plan Services - Mr. J. Duffy. Mr. Duffy stated that following the discussion during the work session on December 15, 2025, this contract is now presented for Council's approval. Eight submissions were received, and among the two finalists, the recommendation is to award the RFP to Tunnell, Spangler & Associates, Inc. (TSW) for the City of Perry’s specific Comprehensive Plan. The proposed amount for the contract is $222,827.00, covering two fiscal years. The City Attorney has reviewed the contract, and staff recommends its approval. The submission deadline to the state is April 2027. Mayor Pro Tempore Moody requested that Administration highlight reasons for the city to pursue an individual comprehensive plan. Administration stated that moving forward with a comprehensive plan specific to the City of Perry will help create a more detailed strategy that caters to the needs of our city and its residents. TSW, the planning firm we are considering, has previously collaborated with other cities to evaluate how improvements can be made. TSW has a highly qualified team that will implement a thorough process to identify the needs of the city, including a strong public engagement component. Councilmember Peterson motioned to approve the contract with Tunnell, Spangler & Associates, Inc., relative to comprehensive plan services as presented; Mayor Pro Tempore Moody seconded the motion and it carried unanimously. 8.d East Perry Wastewater Treatment Facility Owner's Representative Year 3 Proposal Amendment - Mr. C. McMurrian. Mr. McMurrian stated that this request is to extend the professional service contract with GWES, who has acted as our owner's representative throughout the project. The proposed extension would continue the contract until June 2026, with a maximum total of $180,000. Staff has reviewed the agreement and recommends that it be approved by the Council. Councilmember Peterson inquired whether the contract payment comes from the funds allocated for constructing the wastewater treatment plant or from the water sewer fund. Mr. Worthington explained that this specific

5 amendment to the contract was budgeted in the 2025 PPFA issuance, which is part of the $14.6 million budget. The two previous amendments were funded through a combination of PPFA borrowings and the water fund balance. Councilmember King motioned to approve the East Perry Wastewater Treatment Facility Owner's Representative Year 3 Proposal Amendment as presented; Councilmember Albritton seconded the motion and it carried unanimously. 8.e 2026 Local Maintenance and Improvement Grants (LMIG) recommended street list - Mr. C. McMurrian. Mr. McMurrian informed the city that it will receive $376,213.39 in LMIG (Local Maintenance and Improvements Grant) funds, which requires a city match of 30%. This match amounts to $112,864.02, bringing the total funding to $489,077.41. The recommended priority streets for the LMIG 2026 projects include Airport Road, Christine Circle, and four additional future projects: Lavender Lane, Keith Drive, and North Davis Drive. He noted that this list is an initial draft and may be adjusted as needed before submission to the state. Mr. McMurrian also stated that the city anticipates receiving the Local Road Activity (LRA) fund. The city has received the LRA for the past two years and hopes to use those funds to complete all, or part, of these future projects. Councilmember King motioned to approve the 2026 Local Maintenance and Improvement Grants (LMIG) recommended street list as presented; Mayor Pro Tempore Moody seconded the motion and it carried unanimously. 8.f 2026 Local Maintenance and Improvement Grants (LMIG) Memorandum of Agreement - Mr. C. McMurrian. Mr. McMurrian shared that this is the standard agreement that was established between the county and neighboring cities for the bid process. It ensures that we secure the most favorable bid for resurfacing. Staff and the city attorney’s office have thoroughly reviewed it and recommend its approval. Councilmember Bynum-Grace motioned to approve the 2026 Local Maintenance and Improvement Grants (LMIG) Memorandum of Agreement as presented; Councilmember Albritton seconded the motion and it carried unanimously.

6 8.g Amendment No. 5 with The Haskell Company relative to time extension for the East Perry Wastewater Treatment Facility project - Mr. C. McMurrian. Mr. McMurrian stated that Haskell has submitted a request for a time extension to move the substantial completion date from December 23, 2025, to March 6, 2026. Staff recommends approving this request. The change order is not due to Haskell's lack of effort; they have been meeting all of their requirements, and the need for an extension is beyond their control. Mayor Walker requested confirmation that there is no cost increase to the city for this amendment. Mr. McMurrian confirmed that this is correct. Councilmember King motioned to approve Amendment No. 5 with The Haskell Company relative to time extension for the East Perry Wastewater Treatment Facility project as presented; Councilmember Peterson seconded the motion, and it carried unanimously. 8.h Right of Entry Agreement with Southeastern Site Development, Inc. - Ms. A. White. Ms. White reviewed a request from Southeastern Site Development Inc. for a temporary easement to use a portion of Rotary Park, located south of the parking lot off Martin Luther King Drive. This area will be utilized for storing equipment and materials during the expansion project of the Courtney Hodges Bridge. The agreement includes liability coverage for the city and stipulates that the property must be restored to its original condition after the project is completed. Councilmember Peterson inquired about the start date for the bridge project. Mr. McMurrian reported that he attended the GDOT utility meeting earlier today, where it was mentioned that the actual construction of the lanes is expected to begin in late March or possibly April of 2026. The demolition of the bridge will not start until the initial steps of utility relocations are completed, which include water, sewer, storm drainage, gas, communications, and power lines. Mr. McMurrian also noted that there is an anticipation of a request for a six-month extension for the total project, with a potential completion date in 2028. Councilmember King motioned to approve the Right of Entry Agreement with Southeastern Site Development, Inc. as presented; Mayor Pro Tempore Moody seconded the motion and it carried unanimously.

7 9. General Public Items: none 10. Council Members Items: Councilmember Peterson requested an update on scheduled improvements for Cherokee Road and the maintenance of the stormwater pond in Greystone Subdivision. Ms. White reported that the repaving project is currently behind schedule. Since it is being managed on a county-wide basis, the city does not have direct oversight or authority over the prioritization of the roads being completed. Mr. McMurrian noted that their contract date has already passed, and while the county has contacted the contractor, there is no confirmed completion date available at this time. Ms. Newby mentioned that she has followed up with the developer and his attorney regarding the status of the deeds related to the Greystone Subdivision stormwater pond and greenspace. She also requested a copy of the meeting minutes from the homeowners' association that approved the conveyance of the property to the city. As of now, she has not received any response. Until these items are received and recorded, the city does not have ownership of the property. Councilmember King expressed gratitude to the Public Works Department for painting the fire hydrants. 11. Department Heads/Staff Items: Chief Parker announced that the newest fire engine will arrive on December 17, 2025. The Fire and Emergency Services Department plans to hold a push-in ceremony and will park the new engine in the city hall parking lot for Council to view before the next work session meeting. 12. Mayor Items: January 5, 2026 Work Session at 5 January 6, 2026 Pre Council at 5 pm January 6, 2026 Regular Meeting at 6 pm Mayor Walker wished everyone a Merry Christmas and a safe, Happy New Year. 13. Executive Session (If required): n/a

8 14. Action After Executive Session (As needed): n/a 15. Adjournment. There being no further business to come before Council in the regular meeting held December 16, 2025, Councilmember King motioned to adjourn the meeting at 6:32 p.m. Councilmember Peterson seconded the motion and it carried unanimously.