City Council Meeting

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org City Council REGULAR MEETING AGENDA – AMENDED Date: 9/22/2020 Time: 5:00 p.m. Regular Meeting Location: Joinwebinar.com – ID# 824-212-843 This amended agenda includes a revised staff report for item H1. Summary of options for forming re- districting commission following release of 2020 census information (Staff Report #20-207-CC). NOVEL CORONAVIRUS, COVID-19, EMERGENCY ADVISORY NOTICE On March 19, 2020, the Governor ordered a statewide stay-at-home order calling on all individuals living in the State of California to stay at home or at their place of residence to slow the spread of the COVID-19 virus. Additionally, the Governor has temporarily suspended certain requirements of the Brown Act. For the duration of the shelter in place order, the following public meeting protocols will apply. Teleconference meeting: All members of the City Council, city staff, applicants, and members of the public will be participating by teleconference. To promote social distancing while allowing essential governmental functions to continue, the Governor has temporarily waived portions of the open meetings act and rules pertaining to teleconference meetings. This meeting is conducted in compliance with the Governor Executive Order N-25-20 issued March 12, 2020, and supplemental Executive Order N-29-20 issued March 17, 2020. • How to participate in the meeting • Submit a written comment online: menlopark.org/publiccommentSeptember22* • Record a comment or request a call-back when an agenda topic is under consideration: Dial 650-474-5071* • Access the regular meeting real-time online at: joinwebinar.com – Regular Meeting ID 824-212-843 • Access the regular meeting real-time via telephone (listen only mode) at: (415) 655-0060 Regular Meeting ID 449-349-599 (# – no audio pin) *Written and recorded public comments and call-back requests are accepted up to 1-hour before the meeting start time. Written and recorded messages are provided to the City Council at the appropriate time in their meeting. Recorded messages may be transcribed using a voice-to-text tool. • Watch special meeting: • Cable television subscriber in Menlo Park, East Palo Alto, Atherton, and Palo Alto: Channel 26 • Online: menlopark.org/streaming Note: City Council closed sessions are not broadcast online or on television and public participation is limited to the beginning of closed session.

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org City Council Regular Meeting Agenda September 22, 2020 Page 2 Subject to Change: Given the current public health emergency and the rapidly evolving federal, state, county and local orders, the format of this meeting may be altered or the meeting may be canceled. You may check on the status of the meeting by visiting the City’s website www.menlopark.org. The instructions for logging on to the webinar and/or the access code is subject to change. If you have difficulty accessing the webinar, please check the latest online edition of the posted agenda for updated information (menlopark.org/agenda). According to City Council policy, all regular meetings of the City Council are to end by midnight unless there is a super majority vote taken by 11:00 p.m. to extend the meeting and identify the items to be considered after 11:00 p.m. Regular Meeting (Joinwebinar.com – ID# 824-212-843) A. Call To Order B. Roll Call C. Public Comment Under “Public Comment,” the public may address the City Council on any subject not listed on the agenda. Each speaker may address the City Council once under public comment for a limit of three minutes. Please clearly state your name and address or political jurisdiction in which you live. The City Council cannot act on items not listed on the agenda and, therefore, the City Council cannot respond to non-agenda issues brought up under public comment other than to provide general information. D. Presentations and Proclamations D1. Certificate of Recognition: John Butler (Attachment) E. Consent Calendar E1. Accept the City Council meeting minutes for August 18 and 25, 2020 (Attachment) F. Regular Business – no staff presentations F1. Adopt Resolution No. 6588 to approve amendments to the salary schedule as of September 19, 2020 (Staff Report #20-209-CC) F2. Adopt Resolution No. 6589 to amend the fiscal year 2020-21 budget to allocate carried over capital funds to capital improvement plan projects (Staff Report #20-215-CC) F3. Review and confirm the need for continuing the local emergency (Staff Report #20-216-CC) F4. Amend the agreement with Black & Veatch Management Consulting to develop the 2021 Water rate study for Menlo Park Municipal Water (Staff Report #20-210-CC) F5. Adopt Resolution No. 6590 proposing to abandon Alto Lane public right-of-way adjacent to 201 El Camino Real (Staff Report #20-217-CC) Web form public comment on item F5.

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org City Council Regular Meeting Agenda September 22, 2020 Page 3 F6. Appoint a new alternate representative to the County of Santa Clara Community Resources Group for Stanford University (Staff Report #20-211-CC) F7. Adopt Resolution No. 6591 authorizing the city manager to accept the MTC OneBayArea Grant in the amount of $647,000 and execute program supplement agreement No. 017-F with Caltrans and subsequent amendments necessary for the construction of the Santa Cruz and Middle Avenues street rehabilitation project (Staff Report #20-218-CC) F8. Service adaptation update - childcare services (Staff Report #20-214-CC) G. Regular Business G1. Waive formal bid requirements and authorize the city manager to enter into a five-year agreement with OpenGov for financial accounting software-as-a-service for a total of $814,700 and appropriate funds (Staff Report #20-212-CC) (Presentation) G2. Reaffirm prior direction to acquire and install three air quality monitoring sensors and provide direction on use of data collected (Staff Report #20-208-CC) H. Informational Items H1. Summary of options for forming re-districting commission following release of 2020 census information (Staff Report #20-207-CC) H2. City Council agenda topics: October 2020 to November 2020 (Staff Report #20-213-CC) I. City Manager's Report I1. Update on Santa Cruz Avenue closure (Presentation) J. City Councilmember Reports K. Adjournment At every regular meeting of the City Council, in addition to the public comment period where the public shall have the right to address the City Council on any matters of public interest not listed on the agenda, members of the public have the right to directly address the Council on any item listed on the agenda at a time designated by the chair, either before or during the City Council’s consideration of the item. At every special meeting of the City Council, members of the public have the right to directly address the City Council on any item listed on the agenda at a time designated by the chair, either before or during consideration of the item. For appeal hearings, appellant and applicant shall each have 10 minutes for presentations. If you challenge any of the items listed on this agenda in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City of Menlo Park at, or prior to, the public hearing. Any writing that is distributed to a majority of the City Council by any person in connection with an agenda item is a public record (subject to any exemption under the Public Records Act) and is available by request by emailing the city clerk at jaherren@menlopark.org. Persons with disabilities, who require auxiliary aids or services in attending or participating in City Council meetings, may call the City Clerk’s Office at 650-330-6620. Agendas are posted in accordance with Government Code Section 54954.2(a) or Section 54956. Members of the public

City of Menlo Park 701 Laurel St., Menlo Park, CA 94025 tel 650-330-6600 www.menlopark.org City Council Regular Meeting Agenda September 22, 2020 Page 4 can view electronic agendas and staff reports by accessing the City website at menlopark.org/agenda and can receive email notification of agenda and staff report postings by subscribing to the “Notify Me” service at menlopark.org/notifyme. Agendas and staff reports may also be obtained by contacting City Clerk at 650-330-6620. (Posted: 9/17/2020)