Board Meeting 5:00PM

3 Tuesday, June 14, 2022 Board Meeting 5:00PM 5 PM Jim Miles Professional Development Center 4270 Wallace Rd Lakeland, FL 33812 A. Opening Items Subject 1. Pledge of Allegiance Meeting Jun 14, 2022 - Board Meeting 5:00PM Category A. Opening Items Type Procedural Khloe Simmons, 10 year old 4 th grader at Carlton Palmore Elementary. Khloe participates in competitive cheerleading with Champions in Motion outside of attending school. She also is quite the artist, she draws anime characters. Khloe is one of our school leaders. Her smile and positive attitude can brighten anyone’s day. File Attachments Subject 2. Call To Order Meeting Jun 14, 2022 - Board Meeting 5:00PM Category A. Opening Items Type Procedural File Attachments Subject 3. Acceptance of the June 14, 2022 School Board Agenda Meeting Jun 14, 2022 - Board Meeting 5:00PM Category A. Opening Items Type Action Recommended Action Motion to accept the School Board Agenda as presented. Revisions: B4 - Lincoln CDC Donation Recognition - Item Removed D2 - Approve Minutes for May 31, 2022 Work Session - Add Attachment F1 - New Administrators - Update Descriptions F2 - Administrative Moves - Update Attachment G4 - Resolution to Amend District School Budget 2021-2022 April - Add Attachment Q7 - School Staffing Allocation Plan - Item Removed File Attachments Motion & Voting Motion to accept the June 14, 2022 School Board Agenda as Revised. Motion by Sarah Fortney, second by Lisa Miller. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller B. Special Recognitions Subject 1. Recognition of Special Olympics Athletes Meeting Jun 14, 2022 - Board Meeting 5:00PM Category B. Special Recognitions Type Recognition DESCRIPTION: The Special Olympics USA Games took place in Orlando June 5- 12, 2022. Joshua Lutz, Assistant Superintendent of Learning Support, will recognize the Polk County athletes from our school district. Information about the event is at https://www.2022specialolympicsusagames.org . CONTACT: Joshua Lutz, Assistant Superintendent, Learning Support, 863-535-6488 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: n/a Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 2. Polk Pride Month Meeting Jun 14, 2022 - Board Meeting 5:00PM Category B. Special Recognitions Type Recognition DESCRIPTION: Scott Guira, President of Polk Pride, will receive the proclamation. CONTACT: Scott Guira, President, e-mail polkpridefl@gmail.com POWERPOINT Presentation: FINANCIAL IMPACT: Amount: n/a Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 2022 PRIDE Month.pdf (173 KB) Subject 3. Voter Registration Recognition: High Schools Meeting Jun 14, 2022 - Board Meeting 5:00PM Category B. Special Recognitions Type Recognition DESCRIPTION: Polk Supervisor of Elections Lori Edwards will recognize Winter Haven High as having the most registered students during a recent Voter Registration drive and Summerlin as having the highest percentage of the eligible student population registered to vote. CONTACT: Supervisor of Elections Lori Edwards, 863-534-5888 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: n/a Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 4. Donor Recognition Meeting Jun 14, 2022 - Board Meeting 5:00PM Category B. Special Recognitions Type Recognition DESCRIPTION: Susan Copeland, Executive Director of the Polk Education Foundation, will recognize a donor to the foundation. CONTACT: Susan Copeland, Director, Polk Education Foundation, 863-534-0519 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: n/a Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 5. Focused on Excellence Employee Recognition/ Business Partners Meeting Jun 14, 2022 - Board Meeting 5:00PM Category B. Special Recognitions Type Recognition DESCRIPTION: Jeanette Crowley, Senior Coordinator of Strategic Partnerships, will recognize Focused on Excellence program partners who support the campaign and PCPS CONTACT: Jeanette Crowley, Senior Coordinator, Public Relations & Strategic Partnerships, 863-457-4708 ext. 828 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 6. Business Partnership Recognition Meeting Jun 14, 2022 - Board Meeting 5:00PM Category B. Special Recognitions Type Recognition DESCRIPTION: Jeanette Crowley, Senior Coordinator of Strategic Partnerships, will recognize the partnership effort and support provided to our schools by the Junior League of Greater Lakeland. CONTACT: Jeanette Crowley, Senior Coordinator of Strategic Partnerships, 863-8457-4708, ext. 828 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: n/a Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments C. Public Comments on Agenda Items Subject 1. Public Comments Meeting Jun 14, 2022 - Board Meeting 5:00PM Category C. Public Comments on Agenda Items Type Information In accordance with Policy 0169.1 : The School Board recognizes the value to school governance of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. Members of the public shall be given a reasonable opportunity to be heard on a proposition before the Board. The opportunity to be heard is subject to policies adopted by the Board as follows: Guidelines regarding the amount of time an individual has to address the Board: Each statement made by a member of the public shall be limited to three (3) minutes duration. Persons will be recognized in the order in which the requests were received. The time period may be extended by the presiding officer. Procedures for allowing representatives of groups or factions on a proposition to address the Board: ​ Rather than all members of groups or factions for or against a proposition addressing the Board at meetings in which a large number of individuals wish to be heard, the Board encourages representatives of such groups or factions to address the proposition in their representative capacity. Procedures or forms for an individual to use in order to inform the Board of a desire to be heard: Attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting by completing a speaker's form at the entry of the meeting hall indicating his/her support, opposition, or neutrality on a proposition; and indicating his/her designation of a representative to speak for him/her or his/her group on a proposition if s/he so chooses. Designated period of time for public comment: The portion of the meeting during which the participation of the public is invited shall be limited to thirty (30) minutes, unless extended by a vote of the Board, except that all speakers who signed up to speak and who were outside of the thirty (30) minute time limit may address the Board at the end of the meeting. The presiding officer of each Board meeting at which public participation is permitted shall administer the rules of the Board for its conduct. The presiding officer shall be guided by the following rules: Public participation shall be permitted as indicated on the agenda and before the Board takes official position on any action item under consideration. Participants must be recognized by the presiding officer and will be requested to preface their comments by an announcement of their name, address, and group affiliation. All statements shall be directed to the presiding officer; no person may address or question Board members individually. Staff members shall not be expected to answer questions from the audience unless called upon by the Board Chair or the Superintendent. Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. The presiding officer may: interrupt, warn, or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant; request any individual to leave the meeting when that person does not observe reasonable decorum; request the assistance of law enforcement officers in the removal of a disorderly person when that person's conduct interferes with the orderly progress of the meeting; or call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action. No Board action shall be taken on requests made during public discussion unless the Board declares the matter to be an emergency in accordance with current law. Any other requests that the Board chooses to take action on shall be placed on an agenda for a subsequent meeting. File Attachments D. Approval of Minutes Subject 1. Approve Minutes of the May 31, 2022 School Board Meeting Meeting Jun 14, 2022 - Board Meeting 5:00PM Category D. Approval of Minutes Type Action, Minutes Recommended Action Motion to approve Minutes of the May 31, 2022 School Board Meeting Minutes View Minutes for May 31, 2022 - May 31, 2022 Board Meeting 10:30 AM Contact: Yvette Vega, Executive Assistant Board Office 863-534-0529 File Attachments Motion & Voting Motion to approve Minutes of the May 31, 2022 School Board Meeting Motion by Sarah Fortney, second by Kay Fields. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 2. Approve Minutes of the May 31, 2022 Work Session Meeting Meeting Jun 14, 2022 - Board Meeting 5:00PM Category D. Approval of Minutes Type Action, Minutes Recommended Action Motion to approve Minutes of the May 31, 2022 Work Session Meeting. Minutes View Minutes for May 31, 2022 - May 31, 2022 Work Session 9:00 AM File Attachments Motion & Voting Motion to approve Minutes of the May 31, 2022 Work Session Meeting. Motion by Sarah Fortney, second by William Allen. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller E. Approval of Consent Agenda Subject 1. Approval of Consent Agenda Items Meeting Jun 14, 2022 - Board Meeting 5:00PM Category E. Approval of Consent Agenda Type Action (Consent) Recommended Action Motion to approve Consent Agenda Items. File Attachments Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller F. New Administrators Subject 1. New Administrators Meeting Jun 14, 2022 - Board Meeting 5:00PM Category F. New Administrators Type Action (Consent) DESCRIPTION: Nicole Bennett, Principal, Hillsborough School District, New hire to PCPS as Senior Director, School Improvement. Katrina (Joette) Burse Acting Principal, Edgar Padgett Elementary promoted to Principal, Edgar Padgett Elementary. Tammy Cassels, Director of Exceptional Student Education, Sarasota, New hire to PCPS as Assistant Superintendent of Learning Support. Kendis (Denay) Clark, Assistant Principal, Southwest Middle, promoted to Principal, Sleepy Hill Middle. Jeanette Crowley, Senior Coordinator - Strategic Partnerships, promoted to Director - Strategic Partnerships. Robert Laubach, Senior Manager-IT-Lead ERP promoted to Director, Business Process Support. Dwight Marsh, Senior Coordinator, Maintenance promoted to Director, Maintenance Tara McDowell, Senior Manager - Payroll promoted to Director - Payroll Anne Pasco, Assistant Superintendent of Innovation, CUSD 300, Illinois, New to PCPS as Assistant Superintendent, Information Systems. Daniel Rawson, Administrative Assistant, George Jenkins Senior promoted to Assistant Director, Community Outreach, Learning Support. Lindsay Sharp, Executive Director of Curriculum 6-12, Community School District 301, New hire to PCPS as Senior Director, Digital Learning & Innovation. CONTACT: Brian Warren, Associate Superintendent, Human Resources Services (863) 534-0781 Tony Kirk, Senior Director, Human Resources Services (863) 534-0781 POWERPOINT Presentation: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Bio - Daniel Rawson.pdf (248 KB) Bio - Anne Pasco.pdf (228 KB) Bio - Lindsay Sharp.pdf (317 KB) Bio - Tammy Cassels.pdf (169 KB) Bio - Nicole Bennett.pdf (165 KB) Bio - Kendis Clark.pdf (302 KB) Bio - Katrina Burse.pdf (213 KB) Bio - Robert Laubach.pdf (49 KB) Bio - Jeanette Crowley.pdf (303 KB) Bio - Tara McDowell.pdf (180 KB) Bio - Richard (Dwight) Marsh.pdf (136 KB) Bio - Poinsetta Tillamn.pdf (303 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 2. Administrative moves Meeting Jun 14, 2022 - Board Meeting 5:00PM Category F. New Administrators Type Information DESCRIPTION: CONTACT: POWERPOINT Presentation: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Admin Moves 2022-2023.pdf (79 KB) G. Consent Agenda Subject 1. Resolutions to Amend District School Budget 2021 – 2022 (November 2021) Meeting Jun 14, 2022 - Board Meeting 5:00PM Category G. Consent Agenda Type Action (Consent) Recommended Action Recommend approval of Resolutions to Amend District School Budget 2021 – 2022 for the period November 1, 2021, through November 30, 2021, as detailed above and in the attachments. DESCRIPTION: Submission of Resolutions to Amend District School Budget for the period November 1, 2021, through November 30, 2021 CONTACT: JD Fout, Director, Budget, 863-457-4704 Heather Jenkins, Associate Superintendent - CFO, 863-534-0521 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments November 2021 Budget Amendments.pdf (1,328 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 2. Resolutions to Amend District School Budget 2021 – 2022 (December 2021) Meeting Jun 14, 2022 - Board Meeting 5:00PM Category G. Consent Agenda Type Action (Consent) Recommended Action Recommend approval of Resolutions to Amend District School Budget 2021 – 2022 for the period December 1, 2021, through December 31, 2021, as detailed above and in the attachments. DESCRIPTION: Submission of Resolutions to Amend District School Budget for the period December 1, 2021, through December 31, 2021 CONTACT: JD Fout, Director, Budget, 863-457-4704 Heather Jenkins, Associate Superintendent - CFO, 863-534-0521 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments December 2021 Budget Amendments.pdf (1,050 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 3. Resolutions to Amend District School Budget 2021 – 2022 (January 2022) Meeting Jun 14, 2022 - Board Meeting 5:00PM Category G. Consent Agenda Type Action (Consent) Recommended Action Recommend approval of Resolutions to Amend District School Budget 2021 – 2022 for the period January 1, 2022, through January 31, 2022, as detailed above and in the attachments. DESCRIPTION: Submission of Resolutions to Amend District School Budget for the period January 1, 2022, through January 31, 2022 CONTACT: JD Fout, Director, Budget, 863-457-4704 Heather Jenkins, Associate Superintendent - CFO, 863-534-0521 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments January 2021 Budget Amendments.pdf (1,828 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 4. Resolutions to Amend District School Budget 2021 – 2022 (February 2022) Meeting Jun 14, 2022 - Board Meeting 5:00PM Category G. Consent Agenda Type Action (Consent) Recommended Action Recommend approval of Resolutions to Amend District School Budget 2021 – 2022 for the period February 1, 2022, through February 28, 2022, as detailed above and in the attachments. DESCRIPTION: Submission of Resolutions to Amend District School Budget for the period February 1, 2022, through February 28, 2022 CONTACT: JD Fout, Director, Budget, 863-457-4704 Heather Jenkins, Associate Superintendent - CFO, 863-534-0521 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments February 202 Budget Amendments.pdf (2,341 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 5. Resolutions to Amend District School Budget 2021 – 2022 (March 2022) Meeting Jun 14, 2022 - Board Meeting 5:00PM Category G. Consent Agenda Type Action (Consent) Recommended Action Recommend approval of Resolutions to Amend District School Budget 2021 – 2022 for the period March 1, 2022, through March 31, 2022, as detailed above and in the attachments. DESCRIPTION: Submission of Resolutions to Amend District School Budget for the period March 1, 2022, through March 31, 2022 CONTACT: JD Fout, Director, Budget, 863-457-4704 Heather Jenkins, Associate Superintendent - CFO, 863-534-0521 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments March 202 Budget Amendments.pdf (1,956 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 6. Resolutions to Amend District School Budget 2021 – 2022 (April 2022) Meeting Jun 14, 2022 - Board Meeting 5:00PM Category G. Consent Agenda Type Action (Consent) Recommended Action Recommend approval of Resolutions to Amend District School Budget 2021 – 2022 for the period April 1, 2022, through April 30, 2022, as detailed above and in the attachments. DESCRIPTION: Submission of Resolutions to Amend District School Budget for the period April 1, 2022, through April 30, 2022 CONTACT: JD Fout, Director, Budget, 863-457-4704 Heather Jenkins, Associate Superintendent - CFO, 863-534-0521 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments April 202 Budget Amendments.pdf (2,073 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller H. Consent Agenda - Board Items I. Consent Agenda - Business Services Subject 1. Scholastic Insurance of Florida, LLC-Risk Management-Basic Student Accident Insurance Policy $293,350 Meeting Jun 14, 2022 - Board Meeting 5:00PM Category I. Consent Agenda - Business Services Type Action (Consent) Recommended Action Recommend approval of Scholastic Insurance of Florida, LLC-Risk Management - Basic Student Accident Insurance Policy $293,350. DESCRIPTION: The basic policy covers all Polk County School District students, Pre-K through 12th grades, during all school classes, sports and other specified school activities. Included are specified summer activities that are exclusively scheduled, sponsored, funded and supervised by the Polk County School Board. The BASIC Kid Guard policy provides a maximum medical benefit of $25,000.00 per covered accident, with no deductible. The BASIC policy is underwritten by Reliance Standard Life Insurance Company, (A+ rated), and is in compliance with the FHSAA (Florida High School Athletic Association) rule that all student athletes must be covered by insurance before engaging in FSHSAA sports. The premium rates are based on 86,000- 95,000 students being enrolled. The premium rate for Pre- K – 12 students during the 2021-2022 term is $2.90 and will continue to be $2.90 for the 2022-2023 school term. The premium rate is $11.90 per student for the adult education students. Currently, this plan is running at a 35-38% loss ratio. However, we have added coverage over the past couple of years and decreased the premium, meaning the experience may change in the future. Last year, we added all star games for each sport. This year the following will be added: bowling, girls flag football, boys volleyball and beach volleyball, plus coverage for Blake and Davenport Elementary childcare services. Because of the acceptable claims experience to date, we were able to negotiate a flat renewal rate of $2.90 per student. In addition, we have extended coverage under the policy for open gyms year-round for this year. The rate is $1,485 per high school. Students would be protected while exclusively participating on school grounds and during a Polk school supervised open gym. The estimated premium $22,275 for 15 high schools. CONTACT: Linda M. King Director of Risk Management & Employee Benefits 862-519-3858 ext. 477 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: $293,350 Funds Reservation Number or Requisition Number: 3200012516 Cost Center: 90000000000 Fund: 7730 Functional Area: 10021500 GL: 4329000 File Attachments Budget-Impact-Analysis.pdf (111 KB) Polk Basic Student Accident 2022 Option To Extend.pdf (133 KB) Polk Basic Student Accident 2022 Option To Extend-Application.pdf (119 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 2. Amendment to Purchase of Benefit Administration/Software Platform/Enrollment System - Benefitfocus Support Service Level Addendum $0 additional cost to District Meeting Jun 14, 2022 - Board Meeting 5:00PM Category I. Consent Agenda - Business Services Type Action (Consent) Recommended Action Recommend approval of amendment for Support Service Levels - Benefitfocus, Inc. $0 additional cost to District DESCRIPTION: This is an amendment to our contract with Benefitfocus. This amendment will give the School Board service credit per categories listed below if they do not meet the criteria stated. There is no cost to the School Board. Service Level Category Service Credit Client Case Response Time 5% Client Case Resolution 10% Software Services Availability 24/7 excluding scheduled outages 15% Internal Server Response Time 10% Inbound Demographic/Payroll Data Availability 20% Outbound Payroll & Deduction Data Availability 20% Outbound Carrier Data Transmission Availability 20% CONTACT: Linda M. King, Director Risk Management & Employee Benefits 863-519-3538 ext.477 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: No additional costs to school board. Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments School.SSLA.20220427.docx.pdf (586 KB) BenefitFocus Agreement.pdf (27,651 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 3. Bid Recommendations Meeting Jun 14, 2022 - Board Meeting 5:00PM Category I. Consent Agenda - Business Services Type Action (Consent) Recommended Action Motion to approve Bid Recommendations for June 14, 2022 School Board Meeting DESCRIPTION: Bid Recommendations for June 14, 2022 School Board Meeting. These are the business services contracts that require Board approval for spend over $250k. CONTACT: Michael A Kragh, Director, Purchasing & Printing Services 863-534-0576 ext. 692 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Bid Recs 6.14.2022.pdf (197 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 4. Emergency Resolution 2021/2022-10 Hurricane/Tropical Storm Fuel Meeting Jun 14, 2022 - Board Meeting 5:00PM Category I. Consent Agenda - Business Services Type Action (Consent) Recommended Action Motion to approve Emergency Resolution 2021/2022-10 DESCRIPTION: This agreement gives the Superintendent Emergency purchasing authority to restore the District to full operational status in the event of unusual fuel supply shortage during and after a hurricane or tropical storm. CONTACT: Michael A. Kragh, Director, Purchasing & Printing Services, 863-534-5706 ext. 692 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Emergency Resolution 20212022-10.pdf (83 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 5. Turnaround Leadership Pipeline Support $549,020.00 Meeting Jun 14, 2022 - Board Meeting 5:00PM Category I. Consent Agenda - Business Services Type Action (Consent) Recommended Action Motion to approve the Turnaround Leadership Pipeline Support Grant $549,020.00 DESCRIPTION: This allocation will provide funding to build and expand the district's Turnaround Leader Pipeline. As a requirement of Turnaround, principals must have a proven record of success in a previous Turnaround school. The Turnaround Leader Pipeline grant supports projects to develop and implement or enhance and implement a leadership pipeline that selects, prepares, places, supports and retains school leaders. CONTACT: Alyson Dort Director Title 1 863-457-4707 X 628 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: $549,020.00 Funds Reservation Number or Requisition Number: Cost Center: Fund: 42048122 Functional Area: GL: File Attachments Turnaround leadership Pipeline Support 549,020.00.pdf (319 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 6. School Improvement Supplemental Summer Professional Development $1,163,000.00 Meeting Jun 14, 2022 - Board Meeting 5:00PM Category I. Consent Agenda - Business Services Type Action (Consent) Recommended Action Motion to approve School Improvement Supplemental Summer Professional Development $1.163.000.00 DESCRIPTION: The mission of Bureau of School Improvement is to support our most vulnerable students at our most fragile schools through the implementation of sustainable systems through our three pillars of 1) transformational leadership, 2) standards-based planning, instruction and learning and 3) positive culture and environment. This allocation focuses on pillars 2 and 3 by providing additional professional development funding at eligible schools to center attention on ESSA subgroups who fall below the 41% federal Index and for professional development for instructional staff to focus on and refine their school-wide character and behavioral plans to include addressing attendance issues. CONTACT: Alyson Dort Director Title 1 863-457-4707 X 628 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: $1,163,000.00 Funds Reservation Number or Requisition Number: Cost Center: Fund: 42048222 Functional Area: GL: File Attachments Executive Summary and Budget Impact Analysis rev 01-2020 - Supp Summer PD (003).pdf (318 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller J. Consent Agenda - Deputy Superintendent Subject 1. Policy Updates - Technical Changes Only Meeting Jun 14, 2022 - Board Meeting 5:00PM Category J. Consent Agenda - Deputy Superintendent Type Action (Consent) Recommended Action Move Approval of policy numbers 3121.01, 1121.01 and 4121.01 - Criminal Background and Employment History Checks Move approval of policy numbers 3120.11, 1120.11 and 4120.11 - Preference for Veterans in Employment Move approval of policy numbers 3590, 1590, and 4590 - Personnel Files Move Approval of policy #5410.01 - Promotion, Acceleration, Placement, and Retention Move approval of policy #5460 - Graduation Requirements Move approval of policy #5500 - Student Contact Move approval of policy #5610 - Emergency Removal of Students Move approval of policy #5611 - Due Process Rights DESCRIPTION: In accordance with Board Bylaw 131.1 - Technical Corrections , the following policies have been updated with language that is technical in nature: 3121.01, 1121.01 and 4121.01 - Criminal Background and Employment History Checks 3120.11, 1120.11 and 4120.11 - Preference for Veterans in Employment 3590, 1590, and 4590 - Personnel Files 5410.01 - Promotion, Acceleration, Placement, and Retention 5460 - Graduation Requirements 5500 - Student Contact 5610 - Emergency Removal of Students 5611 - Due Process Rights CONTACT: Wendy M. Dodge Senior Director, Legislative Affairs and Policy wendy.dodge@polk-fl.net (863) 534-0658 ofc (863) 838-3632 cell @polkschoolsgov POWERPOINT Presentation: No FINANCIAL IMPACT: N/A Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 3120.01 Criminal Background and Employ checks revised.pdf (91 KB) 3590 Personnel File revised.pdf (638 KB) 5410 01 Promotion Accel Placement and Retention revised.pdf (156 KB) 5460 Grad Reqs revised.pdf (162 KB) 5500 Student Conduct revised TECH ONLY.pdf (115 KB) 5610 01 Emergency Removal revised TECH ONLY.pdf (96 KB) 5611 Due Process Rights revised.pdf (120 KB) 3120.11 Veterans Preference Instr revised TECHNICAL ONLY.pdf (686 KB) Neola Technical Only Policy Updates on Consent 6 14 22.pdf (143 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller K. Consent Agenda - Facilities Subject 1. C-322 - Bella Citta Elementary - Middle School Addition (Construction Manager Selection, Contract & Pre-Construction Services $30,000) Meeting Jun 14, 2022 - Board Meeting 5:00PM Category K. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to approve the selection committee's recommendation of Rodda Construction as the Construction Manager-at-Risk for Project C-322 - Bella Citta Elementary - Middle School Addition. Motion to approve the Construction Manager-at-Risk contract with Rodda Construction, which includes a pre-construction services fee of $30,000. DESCRIPTION: C-322 - Bella Citta Elementary - Middle School Addition The Guaranteed Maximum Price will be brought back to the Board at a later date for approval. CONTACT: Angela Usher Asst. Superintendent, Facilities & Operations 534-0620 x484 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: $30,000 pre-construction services Funds Reservation Number or Requisition Number: will submit after the Board Meeting. Cost Center: 2003000000 Fund: 39030000 Functional Area: 7400 GL: 4630000 File Attachments c-322 CMCONTRACT - Rodda.pdf (725 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 2. Short term lease agreement for $500.00 between the School Board and the World Wakeboard Association Meeting Jun 14, 2022 - Board Meeting 5:00PM Category K. Consent Agenda - Facilities Type Action (Consent) Recommended Action A motion to approve a short term lease agreement between the School Board and the World Wakeboard Association. DESCRIPTION: The World Wakeboard Association agrees to pay the School Board $500.00 for a short term lease agreement for the lease of the School Board owned Property on Berkley Road for parking for the annual National Wakeboard Contest at Elite Cable Park. The property was made available to them last year for the same event. The use of the property is from August 4 through August 7, 2022 from 8 a.m. to 5:00 p.m. CONTACT: Angela D. Usher, Associate Superintendent of Facilities & Operations, 534-0620 x 484 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: $500.00 payment to the School Board Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Property Use Agreement_WWA_Polk Schools_Signed.pdf (391 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 3. P-2055 - Daniel Jenkins Academy - Structural Walkway Repairs at Buildings 4 & 5 - (Create Project, $400,000) Meeting Jun 14, 2022 - Board Meeting 5:00PM Category K. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to create the project P-2055 - Daniel Jenkins Academy - Structural Walkway Repairs at Buildings 4 & 5 in the amount of $400,000. DESCRIPTION: P-2055 - Daniel Jenkins Academy - Structural Walkway Repairs at Buildings 4 & 5 CONTACT: Angela Usher Asst. Supt., Facilities & Operations 534-0620 x484 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: $400,000 Funds Reservation Number or Requisition Number: n/a Cost Center: 0311000000 Fund: 10039000 Functional Area: 7400 GL: 4682000 File Attachments Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 4. License Agreement between the School Board and the County Meeting Jun 14, 2022 - Board Meeting 5:00PM Category K. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to approve a license agreement between the School Board and the County which would allow the County access to improve the multi-use path in front of Jesse Keen Elementary School. DESCRIPTION: The license agreement would allow the County to access a 15,997 square foot area on the east side of Wabash Avenue South in front of Jesse Keen Elementary to slope, grade, ty in, and prepare the area with the school property for the use of a multi-use path to serve the school and surrounding communities. The license agreement will be valid until the completion of the project. CONTACT: Angela D. Usher, AICP, Associate Superintendent, Facilities and Operations, 863-534-0620 POWERPOINT Presentation: No FINANCIAL IMPACT: n/a Amount: N/A Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments License Agreement-Wabash Ave Multi Use Path-Jesse Keen Elem School.pdf (3,784 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 5. C-323 McLaughlin Middle Senior - New High School Gymnasium Meeting Jun 14, 2022 - Board Meeting 5:00PM Category K. Consent Agenda - Facilities Type Action (Consent) Recommended Action Motion to approve to create project C-323 McLaughlin Middle - Design and construct a new high school gymnasium and approve $717,500 for design and engineering. DESCRIPTION: This item is to create the project and approve the design fee of $678,000 and survey and engineering fees of $39,500. The construction budget will be brought back to the Board for approval. Total budget is estimated at $15,000,000 for the gymnasium. CONTACT: Angela Usher Asst. Supt., Facilities & Operations 534-0620 x484 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: $717,500 (design phase) Funds Reservation Number or Requisition Number: will be submitted after Board approval Cost Center: 1341000000 Fund: 39060018 Functional Area: 7400 GL: 4630000 File Attachments Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 6. An Easement Agreement between the School Board and the County Meeting Jun 14, 2022 - Board Meeting 5:00PM Category K. Consent Agenda - Facilities Type Action (Consent) Recommended Action A motion to approve an easement agreement granting the County's Utility Department an easement adjacent to Lake Gibson High School. DESCRIPTION: Polk County Public School will grant the County Water Utilities Department an easement along the north property line of Lake Gibson High School to upgrade the potable water service. The granting of the easement will allow for improved water quality and water pressure for the school and surrounding communities. CONTACT: Angela D. Usher, AICP, Associate Superintendent, Facilities & Operations, 863-534-0620 POWERPOINT Presentation: No FINANCIAL IMPACT: N/A Amount: N/A Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Polk County Utilities Easement-Lake Gibson High School.pdf (6,205 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller L. Consent Agenda - Human Resources Subject 1. Non-Instructional Personnel Actions Meeting Jun 14, 2022 - Board Meeting 5:00PM Category L. Consent Agenda - Human Resources Type Action (Consent) Recommended Action Motion to approve Non-Instructional Personnel Actions DESCRIPTION: Non-Instructional Personnel Actions CONTACT: Brian Warren, Associate Superintendent, Human Resource Services (863) 534-0781 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 6-14-22 HR Non-Instructional Personnel Recommendations.pdf (209 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 2. Administrative and Instructional Personnel Actions Meeting Jun 14, 2022 - Board Meeting 5:00PM Category L. Consent Agenda - Human Resources Type Action (Consent) Recommended Action Motion to approve Administrative and Instructional Personnel Actions DESCRIPTION: Administrative and Instructional Personnel Actions. CONTACT: Brian Warren, Associate Superintendent, Human Resource Services (863) 534-0781 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 6-14-22 HR Administrative and Instructional Personnel Recommendations.pdf (352 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 3. Temporary Duty Assignments Meeting Jun 14, 2022 - Board Meeting 5:00PM Category L. Consent Agenda - Human Resources Type Action (Consent) Recommended Action Motion to approve Temporary Duty Assignments DESCRIPTION: Temporary Duty Assignments CONTACT: Brian Warren, Associate Superintendent, Human Resource Services (863) 534-0781 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments TDA Board Agenda - 06-14-2022.pdf (598 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 4. Administrative Contract Reappointments for School Year 2022-2023 Meeting Jun 14, 2022 - Board Meeting 5:00PM Category L. Consent Agenda - Human Resources Type Action (Consent) Recommended Action Administrative Contract Reappointments for School Year 2022-2023 DESCRIPTION: Pursuant to Section 1012.22(1)(a), Florida Statutes, "The District School Board shall act upon written recommendations submitted by the District School Superintendent for positions to be filled, for minimum qualifications for personnel for the various positions, and for the persons nominated to fill such positions". Further, included in this recommendation are School and District Office Administrative Personnel. CONTACT: Brian Warren, Associate Superintendent, Human Resource Services, 863-534-0781 Tony Kirk, Senior Director, Human Resource Services, 863-534-0781 POWERPOINT Presentation: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Admin Reappoint 22.23.pdf (215 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 5. Instructional/Non-Instructional Contract Reappointments for School Year 2022-2023 Meeting Jun 14, 2022 - Board Meeting 5:00PM Category L. Consent Agenda - Human Resources Type Action (Consent) Recommended Action Instructional/Non-Instructional Contract Reappointments for School Year 2022-2023 DESCRIPTION: Pursuant to Florida Statutes 1012.22(1)(a), "the district school board shall act upon written recommendations submitted by the district school superintendent for positions to be filled, for minimum qualifications for personnel for various positions, and for the persons nominated to fill such positions". Further, the Teacher Collective Bargaining Agreement also defines in article 17.7-1 that "the Superintendent shall submit the contract renewal recommendations for employment to the Board". CONTACT: Brian Warren, Associate Superintendent, Human Resource Services, 863-534-0781 Tony Kirk, Senior Director, Human Resource Services, 863-534-0781 POWERPOINT Presentation: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Instructional_NonInstructional Reappoint 22.23.pdf (2,194 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller M. Consent Agenda - Information Technology Subject 1. Surplus Inventory Removal from SAP and Liquidation/ Recycling $0 Meeting Jun 14, 2022 - Board Meeting 5:00PM Category M. Consent Agenda - Information Technology Type Action (Consent) Recommended Action Motion to approve removal of obsolete inventory/ parts from SAP for liquidation/ recycling $0 DESCRIPTION: Parts listed on the attached spreadsheet are no longer needed for the service of Polk County Public Schools equipment. These parts have collected over a 10 year time frame. We ask the board for permission to have these items removed from SAP inventory and to subsequently be liquidated or recycled, if possible. This action would free up needed space and inventory dollars to bring in current items for inventory to be used to support our schools, students and staff. It would bring about a $43,000 reduction in inventory, with the potential to sell some items as scrap. CONTACT: Sid Lee Senior Manager, EERS sid.lee@polk-fl.net (863) 534-0860 POWERPOINT Presentation: No FINANCIAL IMPACT: $0 Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments SURPLUS INVENTORY PALLET 2.pdf (63 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 2. Jamf Software, $1,706,917.34 Meeting Jun 14, 2022 - Board Meeting 5:00PM Category M. Consent Agenda - Information Technology Type Action (Consent) Recommended Action Motion to approve Jamf Software for 5 years, in the amount of $1,706,917.34 for school Apple products. DESCRIPTION: Licensed software. Jamf Cloud seat of Jamf Pro for iOS, macOS, tvOS Jamf Connect, a Mac authentication and account management solution Renewal of Premium Support for Jamf Cloud customers, consisting of a dedicated Jamf Expert Jamf Connect Implementation - configuration and implementation of Jamf Connect for macOS, designed for new Jamf Connect Customers Contract Valid from June 10, 2022 - June 30, 2027 CONTACT: Tina Barrios tina.barrios@polk-fl.net (863) 519-7600, ext 400 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: $1,706,917.34 Funds Reservation Number or Requisition Number: 10827629 Cost Center: 9801000000 Fund: 10013700 Functional Area: 6500 GL: 4369000 File Attachments Q-517270 Polk County Schools - 5yr (lump sum)71.pdf (38 KB) Jamf Sole Source Letter.pdf (226 KB) Budget-Impact-Analysis-Jamf_2023-2027.pdf (95 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda Items. Motion by Sarah Fortney, second by Lynn Wilson. Final Resolution: Motion Carried Aye: William Allen, Sarah Fortney, Sara Beth Wyatt, Kay Fields, Lynn Wilson, Lisa Miller Subject 3. Flycast Partners, IST, $762,378.81 Meeting Jun 14, 2022 - Board Meeting 5:00PM Category M. Consent Agenda - Information Technology Type Action (Consent) Recommended Action Motion to approve the Renewal Ivanti Secure User Management Suite Software for 3 years DESCRIPTION: The Ivanti User Management Suite will provide Polk County Public Schools with unified management system for managing Windows devices. We will be able to remotely manage, deploy software and control devices that are off-network in the event of remote learning, or other circumstances. Sole Source: (14) A district school board, when acquiring, whether by purchase, lease, lease with option to purchase, rental or otherwise, information technology, as defined in Section 282.004 (11), F.S., may make any acquisition through the competitive solicitation process as described herein or by direct negotiation and contract with a vendor or supplier, as best fits the needs of the school district as determined by the district school board. CONTACT: Dr. Tina Barrios tina.barrios@polk-fl.net (863) 519-7600, ext 400 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: $762,378.81 Funds Reservation Number or Requisition Number: 10826654 Cost Center: 9801000000 Fund: 10013700 Functional Area: 8200 GL: Line 1 - 4692000 - Ivanti Secure User Management Suite FTE, $205,692.00 Line 2 - 4310000 - Ivanti Virtual Cloud Svcs Appliance Mnt, $1086.60 Line 3 - 4310000 - Enterprise Support Upgrade, $47,347.67 File Attachments FCPQ7187_Polk County Public Schools_Ivanti Suite Renewal w Ent Support_3 Year Option.pdf (90 KB) Budget-Impact-Analysis-Ivanti-2022-2025.pdf (27 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the June 14, 2022 Consent Agenda