Finance Board

901 Ponce de Leon Blvd. Belleair, FL 33756Town of Belleair Meeting Minutes Finance Board 4:00 PM Town HallWednesday, March 20, 2024 Meeting called to order at 4:05 PM with Tom Kurey presiding. ROLL CALL John Hail, Kathleen Perrott, Lawrence Copp, and Tom KureyPresent 4 - Chairman Kevin PiccarretoAbsent 1 - CITIZENS COMMENTS None to be heard. APPROVAL OF MINUTES 24-0049 Approval of January 17, 2024 Meeting Minutes John Hail moved approval of the minutes. Seconded by Lawrence Copp. Aye: Hail, Perrott, Copp, and Kurey4 - Absent: Chairman Piccarreto1 - GENERAL AGENDA 24-0044 Review of Financial Management Policies Update Tina Porter-Finance Director-stated she included feedback received; requested any additional updates; would like to provide to the Commission at next meeting. Ms. Perrott stated she had nothing additional to add. Mr. Copp requested clarification on page 6 item regarding gift; conditions or considerations based on value, Commission approval may be appropriate if it is a substantial contribution. Ms. Porter questioned dollar amount; Mr. Copp spoke on not a number but more based on the nature of the donation. Discussion ensued regarding dollar amount; not having to approve various small items; some donations have obligations tied to them, give Commission option to accept. Ms. Porter provided comments; if designated no restrictions, up to $100k could be Town Manager approval; if there are restrictions, it could be Commission Page 1Town of Belleair Printed on 7/1/2024

March 20, 2024Finance Board Meeting Minutes approval. Mr. Kurey questioned programmatic language; Ms. Porter will remove and update. Kathleen Perrott moved for acceptance of the Financial Management Polices for presentation to the Town Commission. Seconded by John Hail. Aye: Hail, Perrott, Copp, and Kurey4 - Absent: Chairman Piccarreto1 - 24-0045 Review of Finance Advisory Board Budget Priorities and Town Commission Budget Priorities for FY 2024-2025 Ms. Porter stated priorities were discussed at a very high level at the last meeting; seeking board feedback on priorities. Ms. Perrott had nothing additional to list; questioned process for determining cost and prioritization. Ms. Porter addressed; all department budgets were received, using a conservative 6% property tax values; as far as commission priorities, will provide cost estimates as best as possible; anticipates having to cut some items, was prepared as a complete needs assessment on initial submission from departments, will pair down as necessary. Mr. Copp spoke on costs; household budgets facing increases; prudent to have consideration for opportunities to reduce costs. Mr. Hail spoke on talk of services being pushed to Pinellas County; people expect a high level of service and any changes should come to the board for review. Mr. Kurey spoke on building department; clarified that Town is still running it's own building services; discussion regarding permitted construction. Ms. Porter spoke on services; building department; water and waste services. Mr. Kurey stated these are Commission priorities; doesn't want to impact their items; very comprehensive, all issues seem to be addressed. Ms. Perrott was appreciative of being shown the priorities. 24-0046 Finance Department Update Ms. Porter stated audit is well under way, hoping for early June receipt; spoke on state revolving loan program for RO design engineering, plan is to have complete by October; RFP will be prepared for construction, will need to determine funding at an upcoming meeting; led service line inventory, resident campaign to assist in identifying all areas. Mr. Hail questioned records regarding replacement; Ms. Porter stated replacement documentation is limited. Page 2Town of Belleair Printed on 7/1/2024

March 20, 2024Finance Board Meeting Minutes Mr. Kurey questioned water fund reserve; Ms. Porter stated around $3 million, but will go quickly; Mr. Kurey stated this is what reserve is for, should be considered vs strictly a rate increase. Ms. Porter spoke on grant is for building of plant, doesn't include furnishings so will need to consider. Discussion ensued regarding cash flow monitoring, covering of costs; interconnects heavy burden on fund. Ms. Porter addressed question regarding use of ARPA funds; hope to use all funds this year; significant increases for additional costs such as building assessments; can use to offset general revenue and operating costs; benefit to using for general fund expenditure offset, which may help reserves in general fund; spoke on single audit which is addition to regular audit, will be facing this year with ARPA funds. Discussion ensued regarding ARPA funds, timeline for use; awarded approximately $2.1 million. Ms. Porter spoke on new payroll hire; may need to retain Aclarian for analysis; currently compiling department budgets; human resource manager assisting in preparing personnel budget; will forward budget summary to board. 24-0047 Decision Package: Special Events Coordinator Ms. Porter proposing to compile all changes in personnel and present together instead as a stand alone item. Mr. Kurey stated no action from board is requested in packet. Ms. Porter requested what the board would like to see if positions are brought before them. Ms. Perrott provided comments; Mr. Kurey provided commentary as well; spoke on number of staff. Mr. Copp stated it is part of the context in the budget, needs to be included in the context of the budget in it's entirety. OTHER BUSINESS Nothing from board members. Discussion ensured regarding North Pine Circle bridge. Ms. Porter inquired if they want to keep the April 17th meeting. Discussion on meeting schedule ensued; April canceled and moved to May 14th at 4:00 PM prior to Commission meeting. Cancel June meeting and hold either 23rd or 24th of July. ADJOURNMENT No further business; meeting adjourned in due form at 5:18 PM. Page 3Town of Belleair Printed on 7/1/2024

March 20, 2024Finance Board Meeting Minutes APPROVED: __________________________________ Chairman Page 4Town of Belleair Printed on 7/1/2024

Finance Board Town of Belleair Meeting Agenda 901 Ponce de Leon Blvd. Belleair, FL 33756 Town Hall4:00 PMWednesday, March 20, 2024 Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then step to the podium and state your name and address. We also ask that you please turn-off all cell phones. ROLL CALL CITIZENS COMMENTS (Discussion of items not on the agenda. Each speaker will be allowed 3 minutes to speak.) APPROVAL OF MINUTES Approval of January 17, 2024 Meeting Minutes24-0049 FB - 01-17-2024Attachments: GENERAL AGENDA Review of Financial Management Policies Update24-0044 Belleair Financial Management Policies 3-5-2024 DraftAttachments: Review of Finance Advisory Board Budget Priorities and Town Commission Budget Priorities for FY 2024-2025 24-0045 Town Commission Budget Priorities FY 2024-2025Attachments: Finance Department Update24-0046 Decision Package: Special Events Coordinator24-0047 Special Event Coordinator Job Description Decision Package SEC Proposal Attachments: OTHER BUSINESS ADJOURNMENT ANY PERSON WITH A DISABILITY REQUIRING REASONABLE ACCOMMODATIONS IN ORDER TO PARTICIPATE IN THIS MEETING, SHOULD CALL (727) 588-3769 OR FAX A WRITTEN REQUEST TO (727) 588-3767. Page 1 Printed on 3/13/2024

March 20, 2024Finance Board Meeting Agenda Page 2 Printed on 3/13/2024