School Board Meeting

2 Monday, March 2, 2026 School Board Meeting 210 NE Duval Avenue Madison, FL 6:00 p.m. This agenda is subject to change up to one week prior to meeting date. VENUE CHANGED to MCHS GYM. 1. Welcome Subject 1.1 Call to Order Meeting Mar 2, 2026 - School Board Meeting Category 1. Welcome Type Information, Procedural File Attachments 2. Agenda Subject 2.1 Amendments to Agenda - Chair Meeting Mar 2, 2026 - School Board Meeting Category 2. Agenda Type Action Letter of Agreement for Daycare Services (add under consent as 4.7 - Daycare Services Agreement) RFP for Lawn and Landscaping (moved to 4.8) Action Restoration (move to 4.9) Personnel Changes (move to 4.10) Out of Field Teachers (move to 4.11) Move remaining items to Individual Consideration during a Special Called Meeting proposed for Monday, March 9 at 6 pm Avail Benefits LES/PES (Key Innovative Solutions proposal, list with a commercial realtor, or reopen the RFP process) Student Progression Plan Hearing & Adoption Burchfield Office Solutions Engineered Cooling Services Job Description Updates Fiscal Year 2025-26 Budget Amendments Internal Accounts File Attachments Daycare Services.docx (55 KB) Subject 2.2 Adoption of Agenda Meeting Mar 2, 2026 - School Board Meeting Category 2. Agenda Type Action File Attachments 3. Public Comment - Agenda Items Subject 3.1 Comments from the Public related to Agenda Items Meeting Mar 2, 2026 - School Board Meeting Category 3. Public Comment - Agenda Items Type Information Any member of the public who wishes to address the Board on any agenda item, or any other topic, must sign up using the BLUE SPEAKING REQUEST CARD (including the completion of required speaker forms, if any) with the Superintendent or his/her designee at the beginning of the meeting. During "Public Comment - Agenda Items", the Chair shall recognize those persons signed up to speak on agenda items. When recognized by the Chair during "Public Comment - Agenda Items", a speaker may request to be allowed to make his or her comments at the time the Board considers a particular agenda item. The Chair may grant or deny such request at the Chair's sole discretion. Unless granted by the Chair, all speakers will be limited to three (3) minutes. Any identifiable groups shall be encouraged to choose a representative to speak on its behalf. The Board may act upon (including reconsideration) any agenda item at any time during the meeting. The agenda may be changed only for good cause as determined by the Chair and stated in the record. If, after "Public Comment - Agenda Items", the agenda is amended to add an item for consideration, the Chair shall allow public comment on the added agenda item prior to the Board taking action thereon. All decisions of the Chair concerning parliamentary procedures, decorum, and rules of order will be final, unless they are overcome by a majority of the members of the Board in attendance. If any person decides to appeal any decision with respect to any action considered at the above referenced meeting and hearing, such person may need to ensure a verbatim record of the proceeding is made to include testimony and evidence upon which the appeal is made. File Attachments 4. Consent Agenda Subject 4.1 Minutes Meeting Mar 2, 2026 - School Board Meeting Category 4. Consent Agenda Type Action (Consent), Minutes Recommended Action Recommend approval of the minutes. 1. Minutes February 2, 2026 2. Minutes February 9, 2026- Special Meeting 3. Minutes February 17, 2026- Workshop- Agenda Review File Attachments Minutes February 2, 2026.docx (22 KB) Minutes- February 9, 2026- Special Session.docx (17 KB) Minutes February 17, 2026- Workshop Agenda Review.docx (16 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 4.2 Field Trip Request & Staff Travel - Dr. Karen Pickles Meeting Mar 2, 2026 - School Board Meeting Category 4. Consent Agenda Type Action Superintendent Travel - Title II FADSS - AI Edu Room, Orlando (March 12) 2026 Spring Leadership Conference, Orlando (April 8-10) Staff Travel . FASFEPA- Lisa Roderick- Nicolas Gonzales- St. Augustine- (March 29 -April 2) . VISIONS- Mary Lyras, Melissa Cherry, Renae Williams- Gainesville, FL. ( April 19-22, 2026) Student Fieldtrip Request . MCCS- Beta Club Leadership Conference- Jekyll Island Georgia- March 17-18, 2026 File Attachments Staff Trip Request Form- L. Roderick-FASFEPA.pdf (128 KB) Travel Request N. Gonzalez.docx (280 KB) Visions Travel Request.docx (280 KB) Student Fieldtrip Request Form- MCCS Beta.pdf (145 KB) Subject 4.3 Fundraising Request- Dr. Karen Pickles Meeting Mar 2, 2026 - School Board Meeting Category 4. Consent Agenda Type Action 1. MCHS- Junior Class- Donut Sale for Prom 2. MCCS- PBIS-Flower Sales, PTO- Tile Painting,Athletic Dept.-snacks and sports drinks, Softball- snacks, fill-in sheet for players, 3rd Grade- Talent show. Valentine Grams. meat sticks- End of the Year Trip, 1st Grade- Valentine Candy Grams- End of the year trip. File Attachments Fundraising Request Form- MCHS Prom-.pdf (69 KB) Student Fundraiser Request Forms- MCCS.pdf (735 KB) Subject 4.4 Willie Ann Glenn Act- 2026 Summer Nutrition Plan- Mrs. Iris Wynn Meeting Mar 2, 2026 - School Board Meeting Category 4. Consent Agenda Type Action 1. Willie Ann Glenn Act- Summer 2026 Nutrition Plan- Iris Wynn File Attachments Willie Ann Glenn Act- 2026 Summer Nutrition Plan.pdf (142 KB) Subject 4.5 PAEC Support Professional Learning Certfication Program- Dr. Karen Pickles Meeting Mar 2, 2026 - School Board Meeting Category 4. Consent Agenda Type Action 1. PAEC Support Professional Learning Certification File Attachments PAEC Support Professional Learning Certification Program.pdf (40 KB) Subject 4.6 Rice Agreement/Resignation - Mr. Reeves Meeting Mar 2, 2026 - School Board Meeting Category 4. Consent Agenda Type Action 1. Rice Agreement/Resignation- Mr. Reeves File Attachments DOAH Settlement Agreement-.pdf (541 KB) 5. Items for Individual Consideration Subject 5.1 RFP for Lawn and Landscaping - Mr. Reeves Meeting Mar 2, 2026 - School Board Meeting Category 5. Items for Individual Consideration Type Action, Discussion File Attachments RFP for Lawn and Landscape Care - COMBINED NOTICE AND BID SPECS.pdf (130 KB) Subject 5.2 Avail Benefits - Dr. Pickles & Mr. Copeland Meeting Mar 2, 2026 - School Board Meeting Category 5. Items for Individual Consideration Type Action, Discussion Ted Roush and Derren Bryan presented on Avail Benefits during our workshop. Avail Benefits are employee benefit consultants working directly with school districts providing many services, but most recently, specializing in clients that are or will be transitioning into the FLEHT (Florida Educators Health Trust) self-funded program. Avail Benefits is not an appointed insurance agency, nor do they sell or place any insurance products, and do not and cannot receive renumeration from insurance carriers. Avail Benefits works only directly with clients (most of whom are public sector governmental units). With the upcoming transition, Avail Benefits will assist Madison County Schools with preparing and/or aiding the move forward with our ITN process for the FLEHT program. File Attachments 2026.02.26 - MCSD ITN for Employee Benefits Agent or Record & Contract Effectuation Services - DRAFT.pdf (4,014 KB) 2026.02.26 - MCSD Proposed move to Self-Funded Health Insurance Plan.pdf (157 KB) Subject 5.3 Key Innovative Solutions Presentation - Dr. Pickles Meeting Mar 2, 2026 - School Board Meeting Category 5. Items for Individual Consideration Type Action, Discussion Karin Hoffman with Key Innovative Solutions will provide a presentation for using our existing space at LES and PES to create Centers for Innovation Hubs to support industry and economic development (workforce) programs. For more information, see Consideration of a Space Florida Academy Program to build and expand a workforce using a Space Florida Academy Program concept. File Attachments Key Innovative Solutions 2026 Agreement.pdf (251 KB) Feb 17 2026 District Strategies.pptx (19,315 KB) Subject 5.4 Student Progression Plan Hearing & Adoption - Dr. Holmes Meeting Mar 2, 2026 - School Board Meeting Category 5. Items for Individual Consideration Type Action Student Progression Plan Hearing and Adoption File Attachments MCSB 2025-26 Student Progression FINAL 1.6.26.pdf (1,159 KB) Subject 5.5 Burchfield Office Solutions- Mr. Tim Ginn Meeting Mar 2, 2026 - School Board Meeting Category 5. Items for Individual Consideration Type Action, Discussion Approve purchase of two sets of cubicles with power from IDEA for the ESE Annex (former Head Start) building. File Attachments AB2102026.pdf (836 KB) D- MADISON CO SCHOOLS-25.35-020926.pdf (605 KB) Subject 5.6 Engineered Cooling Services- Service Agreement- Mr. Tim Ginn Meeting Mar 2, 2026 - School Board Meeting Category 5. Items for Individual Consideration Type Action, Discussion 1. Service Agreements- MCHS-MCCS for HVAC Chiller Plant File Attachments Service Agreement- MCCS- Engineered Cooling Services.pdf (308 KB) Service Agreement- MCHS-Engineered Cooling Services.pdf (361 KB) Subject 5.7 Action Restoration - Tim Ginn & Dr. Pickles Meeting Mar 2, 2026 - School Board Meeting Category 5. Items for Individual Consideration Type Action, Discussion Approve payment to Action Restoration for mold remediation cleaning & stabilization in the amount of $379,696.00. Due to property damage, FSBIT Insurance has provided payment to District in the amount of $355,521.25. File Attachments FSBIT Insurance Payment (MCHS - Action Restoration).pdf (46 KB) MCHS - Action Restoration Invoice.pdf (15 KB) Subject 5.8 Job Descriptions Updates - Dr. Pickles Meeting Mar 2, 2026 - School Board Meeting Category 5. Items for Individual Consideration Type Action, Discussion Assistant Principal - based on approved staffing plan. Updates in red: NOTE : This is an 11-month position. ESE & Student Services Coordinator - based on approved staffing plan to have a Coordinator position. Updates in red: Items 51 - 53 were added. File Attachments ASSISTANT PRINCIPAL.docx (31 KB) 105 Coordinator of ESE & Student Services 2026.docx (26 KB) Subject 5.9 Fiscal Year 2025-2026 Budget Amedments- Mr. Walter Copeland Meeting Mar 2, 2026 - School Board Meeting Category 5. Items for Individual Consideration Type File Attachments Subject 5.10 Personnel Changes - Mr. Copeland Meeting Mar 2, 2026 - School Board Meeting Category 5. Items for Individual Consideration Type Action (Consent), Information Recommended Action Motion to Approve Personnel Changes Approved Volunteer List Personnel Changes File Attachments Personnel Form- March 2, 2026-updated.docx (39 KB) 2025-2026 District Volunteer List.xlsx (24 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 5.11 Out of Field Teachers - Mr. Copeland Meeting Mar 2, 2026 - School Board Meeting Category 5. Items for Individual Consideration Type Action, Discussion 1. Out of Field Teachers File Attachments OOF S26.docx (19 KB) Subject 5.12 Internal Accounts - Mr. Copeland Meeting Mar 2, 2026 - School Board Meeting Category 5. Items for Individual Consideration Type File Attachments 6. Other Items of Interest Subject 6.1 Superintendent Items Meeting Mar 2, 2026 - School Board Meeting Category 6. Other Items of Interest Type Information File Attachments Subject 6.2 Attorney Items Meeting Mar 2, 2026 - School Board Meeting Category 6. Other Items of Interest Type Action File Attachments Subject 6.3 Board Member Items Meeting Mar 2, 2026 - School Board Meeting Category 6. Other Items of Interest Type Information File Attachments 7. Public Comments - Non-Agenda Items Subject 7.1 Comments from the Public related to Non-Agenda Items Meeting Mar 2, 2026 - School Board Meeting Category 7. Public Comments - Non-Agenda Items Type Information Any member of the public who wishes to address the Board on a non-agenda item public comments , must sign up using the YELLOW SPEAKING REQUEST CARD found on the podium at the entrance to the boardroom, prior to the beginning of public comment on agenda items. Speakers will be called to come forward by the Chairman. Prior to making your remarks, please state your name and address for the record. Unless granted by the Chair, all speakers will be limited to three (3) minutes. Any identifiable groups shall be encouraged to choose a representative to speak on its behalf. All decisions of the Chair concerning parliamentary procedures, decorum, and rules of order will be final, unless they are overcome by a majority of the members of the Board in attendance. If any person decides to appeal any decision with respect to any action considered at the above referenced meeting and hearing, such person may need to ensure a verbatim record of the proceeding is made to include testimony and evidence upon which the appeal is made. I would also like want to remind everyone that this is a professional meeting of the board. The board is having a meeting to discuss the business of the school board. We ask that you address all comments to the school board. Please be respectful of the person speaking. We want to be fair and efficient, so please make sure you are ready to speak. To assist in accurate minutes, please make sure you clearly state your name and the agenda item you are speaking on. Also, please state if you are for or against the agenda item you are speaking on. Again, we are so glad you are here. File Attachments 8. Adjourn