Regular School Board Meeting

0 Thursday, August 1, 2024 Regular School Board Meeting School Board of Hillsborough County 901 East Kennedy Boulevard, Tampa 4pm Meeting Opening Subject CALL TO ORDER Meeting Aug 1, 2024 - Regular School Board Meeting Type DESCRIPTION : GAP ANALYSIS : PREVIOUS OUTCOMES: EXPECTED OUTCOMES: STRATEGIC PLAN GOAL: RECOMMENDATION: CONTACT: FINANCIAL IMPACT: REVIEW COMMENTS: SUBMITTED BY : File Attachments Meeting Opening Subject MOMENT OF SILENCE Meeting Aug 1, 2024 - Regular School Board Meeting Type File Attachments Meeting Opening Subject PLEDGE OF ALLEGIANCE Meeting Aug 1, 2024 - Regular School Board Meeting Type File Attachments Meeting Opening Subject ADOPTION OF THE AGENDA Meeting Aug 1, 2024 - Regular School Board Meeting Type File Attachments Meeting Opening Subject ROLL CALL Meeting Aug 1, 2024 - Regular School Board Meeting Type File Attachments Meeting Opening Subject APPROVAL OF MINUTES Meeting Aug 1, 2024 - Regular School Board Meeting Type File Attachments Meeting Opening Subject BOARD GUIDELINES Meeting Aug 1, 2024 - Regular School Board Meeting Type File Attachments Meeting Opening Subject PUBLIC COMMENT Meeting Aug 1, 2024 - Regular School Board Meeting Type Guidelines for Public Comment The School Board will convene at 4:00 pm. Public comment will be heard prior to the Board’s Consent Agenda. Speakers will be granted three minutes to address the board. When 10 or more speakers wish to speak during public comment, the board may reduce the time per speaker. Speakers can sign up online or in person, all speakers must check in with the Communications staff at least 15 minutes prior to the start of public comment. The Board reserves the right to modify the speaking time based on the circumstances of any individual Board meeting. During the 30-minute time allotment, speakers who wish to address a particular agenda item will be given priority over those wishing to make general comments. Last modified: September 2019 SIGN UP TO SPEAK File Attachments Meeting Opening Subject EMPLOYEE INPUT - 6 p.m. Meeting Aug 1, 2024 - Regular School Board Meeting Type File Attachments A. Recognitions and Proclamations Subject A01 Recognition of Hillsborough County Council PTA/PTSA 100 Year Anniversary and Family & Community Engagement (FACE) PTA/PTSA Meeting Aug 1, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action The School Board will recognize the Hillsborough County Council PTA/PTSA 100 Year Anniversary and Family & Community Engagement (FACE) PTA/PTSA. DESCRIPTION : In celebration of a century of dedicated advocacy and service, we honor the Hillsborough County Council PTA/PTSA for 100 years of unwavering commitment to the health, welfare, and educational excellence of our children and community. The Hillsborough County Council PTA and HCPS' Department of Family and Community Engagement are proud to lead a monthly recognition program, FACE/PTA, that showcases the National PTA Standards for family-school partnerships aligned with the High Reliability School Framework. The FACE/PTA will acknowledge and commend PTA/PTSAs at all grade levels, from elementary to high schools, for their exceptional efforts in promoting parent engagement, open communication, inclusive decision-making processes, and creating access and opportunities that increase learner outcomes. GAP ANALYSIS : N/A PREVIOUS OUTCOMES: N/A EXPECTED OUTCOMES: N/A RECOMMENDATION: N/A CONTACT: Sandra Misciasci, Supervisor, Family & Community Engagement, (813) 679-6670 Owen Young, Chief of Student, Family & Community Engagement, (813) 273-7125 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost N/A 2023-24 Financial Impact Proposed Cost N/A 2022-23 Financial Impact Former Cost N/A 2021-22 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: Expense Account: Amount: REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Owen Young, Chief of Student, Family & Community Engagement, (813) 273-7125 File Attachments Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 4.01 Personnel Consent Agenda (Human Resources) Meeting Aug 1, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the Personnel Consent Agenda. Goals Exceptional Talent DESCRIPTION : Florida Statutes, State Board Rules and Hillsborough County School Board Policies require Board notification and/or action regarding decisions and recommendations of the Superintendent related to Personnel matters. Actions regarding personnel have been recommended by Supervisors, approved by the Superintendent and are being forwarded to the Board for action or, if appropriate, for information. Instructional, Support, Out of Field Personnel Actions, Termination (failure to comply with Florida Department of Education Certification Requirement), and Job Descriptions. GAP ANALYSIS : These personnel actions are necessary for the effective operation of the school district. PREVIOUS OUTCOMES: The Hillsborough County School Board has approved each month a Personnel Consent Agenda which contains appointments, Instructional, Support, Out of Field personnel actions, Terminations (failure to comply with Florida Department of Education Certification Requirement), and Job Descriptions. EXPECTED OUTCOMES: Approval of the Personnel Consent Agenda. RECOMMENDATION: Approval of the Personnel Consent Agenda. CONTACT: Craig Horstman, General Manager of Personnel Services, craig.horstman@hcps.net , (813) 840-7343 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost N/A 2023-24 Financial Impact Former Cost N/A 2022-23 Financial Impact Former Cost N/A 2022-21 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: N/A Expense Account: N/A Amount: N/A Personnel changes involving already allocated positions will result in salary impact per the current Board-approved Salary Schedule. This also includes supplemental positions. See current backup for allocation changes for impact of new positions. SUBMITTED BY : ________________________________________________________________________________________ Dr. Charmion Patton, Chief Human Resources Officer, (813) 840-7328 File Attachments Personnel Consent Agenda 8.1.2024.pdf (1,308 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 4.01a Administrative Appointments/Transfers (Chief of Schools) Meeting Aug 1, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the administrative appointments/transfers. Goals Exceptional Talent DESCRIPTION : School b oard policy requires b oard approval of administrative appointments/transfers recommended by the Superintendent. These positions are available due to the appointments/transfers and non-reappointment of administrators. GAP ANALYSIS : These positions are necessary for the effective operation of the school district. PREVIOUS OUTCOMES: N/A EXPECTED OUTCOMES: N/A RECOMMENDATION: That the b oard a pprove the administrative appointments/transfers. CONTACT: Rick Grayes , Ed.D. , Chief of Schools, richard.grayes@hcps.net , (813) 272-4071 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost N/A 2023-24 Financial Impact Former Cost N/A 2022-23 Financial Impact Former Cost N/A 2022-21 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: N/A Expense Account: N/A Amount: N/A SUBMITTED BY : ________________________________________________________________________________________ Rick Grayes , Ed.D. , Chief of Schools, (813) 272-4071 File Attachments 8.1.24 4.01a FINAL.pdf (25 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 5.01 Students Attending Overnight or Out of State Field Trips (Chief of Schools) WITHDRAWN Meeting Aug 1, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the overnight and/or out of state field trips. Goals Academic Excellence DESCRIPTION : School Board Policy requires that student field trips that incorporate sound educational experiences be considered for approval. Trips that are out of state, require overnight lodging or involve an extended loss of instructional time must have the recommendation of the Region Superintendent and approval of the School Board. In addition, trips that are not on the Hillsborough County Public Schools approved trip list and are not listed in the curriculum guide, must also be approved by the School Board. Attached is a summary of recommended student field trips for consideration. GAP ANALYSIS : Field trips prove to enhance students’ educational experience and provide them with opportunities to represent their school and Hillsborough County Public Schools on a larger platform. PREVIOUS OUTCOMES: N/A EXPECTED OUTCOMES: Students approved by the principal, and with parent permission, will attend the listed field trips. RECOMMENDATION: That the b oard approve the listed field trips. CONTACT: Rick Grayes, Ed.D., Chief of Schools, richard.grayes@hcps.net , (813) 272-4071 FINANCIAL HISTORIC IMPACT: There is no financial impact to Hillsborough County Public Schools. All costs associated with field trips will be borne by the students and/or parent booster organization. Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost N/A 2023-24 Financial Impact Former Cost N/A 2022-23 Financial Impact Former Cost N/A 2022-21 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: N/A Expense Account: N/A Amount: N/A SUBMITTED BY : ________________________________________________________________________________________ Rick Grayes, Ed.D., Chief of Schools, (813) 272-4071 File Attachments Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 5.03 Contract Between Hillsborough County Public Schools (HCPS) and PACE Center for Girls (Chief of Schools) Meeting Aug 1, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the contract between Hillsborough County Public Schools (HCPS) and PACE Center for Girls. Goals Academic Excellence DESCRIPTION : PACE provides a 230-day, non-residential Dropout Prevention Program for 75 at-risk girls, some of whom have been adjudicated delinquent by the courts and are under the supervision of the Department of Juvenile Justice. PACE provides the facility and all personnel for the educational program, with support and oversight by the District's Youth Services Program. GAP ANALYSIS : PACE provides holistic and gender-specific prevention programming for girls who have experienced varying degrees of trauma. PACE works to keep girls from entering the juvenile justice system. PREVIOUS OUTCOMES: PACE provides academic education through individualized progress monitoring plans and daily instruction taught by certified teachers. All educational initiatives align with the requirements of the school district. EXPECTED OUTCOMES: PACE works cooperatively with Youth Services to educate, support, and prepare girls to lead responsible and fulfilling lives. RECOMMENDATION: That the board approve the contract between Hillsborough County Public Schools (HCPS) and PACE Center for Girls. CONTACT: Chrissy Dorion, DJJ Transition Specialist, Non-Traditional Programs, Chrissy.Dorion@hcps.net, (813) 629-6666 Dr. Rick Grayes, Chief of Schools, richard.grayes@hcps.net, (813) 272-4071 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost $601,276.67 2023-24 Financial Impact Former Cost $608,246.81 2022-23 Financial Impact Former Cost $608,246.81 FINANCIAL IMPACT: Revenue Source: General Fund Expense Account: 101 5054 4507 120 5100 310 Amount: $601,276.67 SUBMITTED BY : ________________________________________________________________________________________ Dr. Rick Grayes, Chief of Schools, (813) 272-4071 File Attachments PACE Contract (1).pdf (1,239 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 6.01 Disposal of Tangible and Intangible Personal Property (Finance) Meeting Aug 1, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the disposal of obsolete tangible and intangible personal property. Goals Fiscal and Operational Responsibility DESCRIPTION : Disposal will be by auction to the highest bidder or by salvaging parts. Tangible and intangible personal property requested for removal from property records no longer serves a district purpose, is nonfunctional (obsolete), damaged beyond economical repair, or harvested for parts. Operations Department (reported by Jay Houghton, Spec. 2) There are two classroom portables identified for disposal with a remaining net book value of $4,701.32, that were part of renovation/ construction at district site. Surplus Department (reported by Diana Melendez, Accountant 4) There are 7,037 tangible and intangible personal properties identified for disposal, that will be auctioned to the highest bidder, scrapped or used for salvageable parts. Out of the 7,037 items, only 745 have a remaining book value of $86,589.24. Technology Operations Center (reported by Denny Gay, Dept. Manager) There are eight stock items/parts that are consumable (non-depreciable), with an acquired cost of $14,400 that are nonfunctional, outdated or damaged beyond economical repair. These will be traded in for new consumable parts. Transportation Department (reported by Nigel Burrell, Fleet Manager) There are 125 vehicles (buses and white fleet) with a $0 remaining net book value, that will be auctioned to the highest bidder or used for salvageable parts. GAP ANALYSIS : Generally Accepted Accounting Principles require that assets which are nonfunctional or damaged beyond economical repair be removed from the property records. State Statute 274.05, 274.06, and 274.07 states the governmental unit shall have discretion to classify property as surplus and with consideration of what is in the best interests of the district, may lawfully dispose of it. The authority for disposal shall be recorded in the governmental unit's minutes. PREVIOUS OUTCOMES: This information had previously been presented quarterly basis and helps manage our district fleet according to the safety regulations. EXPECTED OUTCOMES: The Board to approve the disposal of obsolete tangible and intangible personal property. RECOMMENDATION: Approve the disposal of obsolete tangible and intangible personal property. CONTACT: Diana Melendez, Accountant 4, diana.melendez@hcps.net, (813)744-8874 Stephanie Heaton, General Manager, Payment and Accounting Services, stephanie.heaton@hcps.net, (813) 272-4292 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost Fixed Assets Master File reduced by $105,690.56 2023-24 Financial Impact Former Cost N/A 2022-23 Financial Impact Former Cost N/A 2022-21 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: Expense Account: Amount: $105,690.56 There are no additional costs to the district; however, the Fixed Assets/ Inventory will be reduced by $105,690.56, which is the net book value of the assets. Governmental agencies, per Governmental Accounting Standard Board (GASB) statement 34, are required to utilize depreciation in reporting net assets. All proceeds received from the auction will be deposited into the appropriate funding source. SUBMITTED BY : ________________________________________________________________________________________ Romaneir Johnson, Chief Financial Officer, (813) 272-4270 File Attachments DisposalForm_Cisco8500_WirelessControllers (2).pdf (69 KB) Agenda Item 6.01.pdf (28,935 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 7.01 Approve the Bus Routes for the 2024-2025 School Year (Operations) Meeting Aug 1, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action To approve the bus routes for the 2024-2025 school year. DESCRIPTION : Florida Statute 1006.21 state that annual bus routes require authorization by the School Board. As of July 1st, 2024, the District was able to maintain the same amount of 837 bus routes from last year for the 2024-2025 school year. This number of bus routes includes the estimated growth in the southern region of the district but does not include possible additions that should be expected due to the changes and or additions to Special Needs programs. A copy of these routes will be available to over 85,000 families that are eligible for transportation services at the beginning of August 2024. GAP ANALYSIS : Each year the number of routes can fluctuate based on student needs and attendance rates. Once FTE counts are complete in October, staff analyzes student counts and consolidates as many routes as possible to reduce overall operating costs. PREVIOUS OUTCOMES: 2017-2018 Started the year with 882 routes 2018-2019 Started the year with 842 routes 2019-2020 Started the year with 837 routes 2020-2021 Started the year with 837 routes 2021-2022 Started the year with 837 routes 2022-2023 Started the year with 837 routes 2023-2024 Started the year with 837 routes EXPECTED OUTCOMES: Routes are designed to ensure students arrive on time for classroom instruction on a daily basis. RECOMMENDATION: Approve the 2024-2025 School Bus Routes CONTACT: Laura Hill, General Manager Transportation, laura.hill@hcps.net, (813) 982-5511 FINANCIAL HISTORIC IMPACT: Transportation is a State Categorical, which provides approximately $.44 cents on the dollar to school districts. The balance is taken from the district's operating budget. Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost N/A 2023-24 Financial Impact Former Cost N/A 2022-23 Financial Impact Former Cost N/A 2022-21 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: N/A Expense Account: N/A Amount: N/A SUBMITTED BY : ________________________________________________________________________________________ Christopher Farkas, Deputy Superintendent of Operations, (813) 272-4004 File Attachments Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 7.02 Invitation to Bid #24089-ITB-DST Large Food Service Equipment (Operations) Meeting Aug 1, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the lowest responsive responsible bids from multiple vendors - Invitation to Bid (ITB) #24089-ITB-DST Large Food Service Equipment. DESCRIPTION : On May 10, 2024, Procurement Services in conjunction with Student Nutrition Services (SNS), issued an Invitation to Bid (ITB) in order to obtain firm fixed pricing from vendors for various equipment items necessary for the operation of food service kitchens district wide. Items purchased under this agreement include, but are not limited to, reach-in freezers, ice machines, ovens, ranges, refrigerators, skillets, steam tables, and storage units. The initial term of this agreement shall be for a one (1) year period with no option to renew. There is a 30-day termination for convenience clause included in this agreement. GAP ANALYSIS : Large food service equipment is used in all Student Nutrition kitchens for preparation, refrigeration, and storage of food service items throughout the district. PREVIOUS OUTCOMES: Contracts for large food service equipment have been successfully implemented during prior years. EXPECTED OUTCOMES: Upon approval, we expect the vendors to provide awarded items according to the terms and conditions listed in the ITB. The awarded vendors are: Big Bend Restaurant Supply Innovative Food Service Group, Inc. Johnson-Lancaster and Associates Inc. Russo's Restaurant Equipment & Supply Sam Tell & Son Inc. RECOMMENDATION: Approve ITB #24089-ITB-DST Large Food Service Equipment. CONTACT: Shani Hall, General Manager, Student Nutrition Services, shani.hall@hcps.net, (813) 605-5192 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Cost $ 1,600,000 2023-24 Financial Impact Former Cost $ 1,400,000 2022-23 Financial Impact Former Cost $ 750,000 2021-22 Financial Impact Former Cost $ 500,000 Due to aging equipment in cafeterias, SNS anticipates our expenditure for large food service equipment items will increase by 14% in the 2024-2025 school year. FINANCIAL IMPACT: Revenue Source: Federal and State Expense Account: 410.XXXX9999.610.7600.641 Amount: $1,600,000 SUBMITTED BY : ________________________________________________________________________________________ Christopher Farkas, Deputy Superintendent of Operations, (813) 272-4004 File Attachments Attachment - Tabulation ITB24089-ITB-DST Food Service Large Equipment.pdf (984 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 7.04 Approve Amendment of Firm's Agreement for Building Code Inspection Services on a Continuing Basis - Project Number N/A (Operations) Meeting Aug 1, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the amendment of firm's agreement for building code inspection services on a continuing basis. Goals Fiscal and Operational Responsibility DESCRIPTION : Universal Engineering Sciences, LLC is currently under contract to provide Building Code Inspection Services for miscellaneous projects on a continuing basis. As a result of the recent transfer of all its operations to a new entity, Universal Engineering Sciences, LLC has officially changed their name and requests that their agreement for the referenced services be amended to reflect the legal name of UES Professional Solutions, LLC. Amendment of the referenced agreement will allow payments to be issued in the firm's legal name. GAP ANALYSIS : The transfer of operations to a new entity, UES Professional Solutions, LLC, requires that any existing contracts between the district and Universal Engineering Services be recharacterized to account for this ownership change. PREVIOUS OUTCOMES: The Board has agreed, in the past, to the assignment of contracts when firms have either been acquired or gone through any type of name change. These reassignments have not had a negative impact for the district. EXPECTED OUTCOMES: This contract reassignment will change the agreements between parties to correctly reflect the new entity and will reflect the correct contracting parties going forward. New agreements going forward, if any, will be issued only to UES Professional Solutions, LLC. RECOMMENDATION: Approve the amendment of the firm's agreement for Building Code Inspection Services as presented by UES Professional Solutions, LLC. CONTACT: Scott Andersen, Building Code Manager, scott.andersen@hcps.net, (813) 272-4117 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. N/A 2024-25 Financial Impact Proposed Cost N/A 2023-24 Financial Impact Former Cost N/A 2022-23 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: N/A Expense Account: N/A Amount: N/A SUBMITTED BY : ________________________________________________________________________________________ Christopher Farkas, Deputy Superintendent of Operations, (813) 272-4004 File Attachments Attach. A - Articles of Amendment to Articles of Organization.pdf (631 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 7.06 Approve Guaranteed Maximum Price (GMP) for the Media Center Upgrades at Two Sites - Project Number 100585 (Operations) Meeting Aug 1, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the GMP for the media center upgrades at two sites. Goals Fiscal and Operational Responsibility DESCRIPTION : The Media Centers at Brandon High and Sligh Middle Schools have not been updated in several years. District staff selected Barr & Barr, Inc. from the approved Continuing Services Consultants List to provide construction management services. The scope of work provides for assessment, removal, repair, and installation of a new Media Center at Brandon High and Sligh Middle Schools. Approval of the GMP will establish the maximum cost for the project. Project substantial completion is scheduled for October 8, 2024, for Brandon High School and September 25, 2024 for Sligh Middle School. GAP ANALYSIS : Updates to the electrical, flooring, paint, casework, and security film in these spaces will support the function of these spaces and allow for a successful installation of the furniture. The result of this work and the new furniture and technology will be an enhanced learning environment for students and staff. PREVIOUS OUTCOMES: HCPS has been successful in completing Media Center renovations through Continuing Service Contracts on several prior occasions. EXPECTED OUTCOMES: These updates will allow the space to function at its optimal capacity and support the technology that will be used. In addition, the pre-installation work will help create a welcoming environment that supports learning for students and staff. RECOMMENDATION: Approve the GMP for the Media Center upgrades project at two sites as presented by Barr & Barr, Inc. CONTACT: Tran Phan-Li, Project Administrator, tran.phan-li@hcps.net, (813) 272-4112 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. N/A 2024-25 Financial Impact Proposed Cost $718,842.00 2023-24 Financial Impact Former Cost N/A 2022-23 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: Sales Tax Referendum Expense Account: 392-Multi-8968-610-7400-680 Amount: $385,273.00 (Brandon) Amount: $333,569.00 (Sligh) REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Christopher Farkas, Deputy Superintendent of Operations, (813) 272-4004 File Attachments Attach A. Brandon GMP Amendment.pdf (2,359 KB) Attach B. Sligh GMP Amendment.pdf (2,415 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 7.07 Approve Acceptance of Project for the Referendum (Year Five) Project at Frost Elementary School - Project Number 100467 (Operations) Meeting Aug 1, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the acceptance of project for the referendum (year five) project at Frost Elementary School. Goals Fiscal and Operational Responsibility DESCRIPTION : The district has determined the need to provide heating, ventilating and air conditioning (HVAC) system repairs and replacements at several schools in the district. On March 29, 2022, district staff selected Carruthers & Associates-Architects, P.A. and Gilbane Building Company to provide design and construction management services, respectively, through a selection committee. The award was made based upon the score granted by the selection committee. The scope of work provided for replacement and equipment upgrades to the HVAC system and electrical infrastructure to support it at Frost Elementary School. The design professional has certified that the work is now fully complete in accordance with the plans and specifications and other contract documents and recommends Board Acceptance. GAP ANALYSIS : The HVAC system at Frost Elementary School has needed a system upgrade and equipment replacement for quite some time. PREVIOUS OUTCOMES: The Operations Division has been successful in completing summer HVAC renovation project for many prior years. EXPECTED OUTCOMES: With completion of the system upgrade and new equipment, the students and staff are experiencing an enhanced learning environment. RECOMMENDATION: Approve the Acceptance of Project for the Referendum (Year Five) Project at Frost Elementary School as presented by Carruthers & Associates-Architects, P.A. and Gilbane Building Company. CONTACT: Lauren Otero, General Manager of Construction, lauren.otero@hcps.net, (813) 272-4112 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. N/A 2024-25 Financial Impact Proposed Cost $2,385,897.73 2023-24 Financial Impact Former Cost N/A 2022-23 Financial Impact Former Cost N/A FINANCIAL IMPACT: Revenue Source: Sales Tax Referendum Expense Account: 392-0070-8900-610-7400-680 Amount: $2,385,897.73 Contract Status: Guaranteed Maximum Price: $2,714,080.00 Approve Change Orders: $1,178,182.27 Credit (See Attachment) Revised Guaranteed Maximum Price: $1,535,897.73 Payments to Date: $1,488,464.50 Balance Due: $47,443.23 Revised Construction Cost: $2,385,897.73 Required Substantial Completion Date: July 28, 2023 Substantial Completion Date: July 28, 2023 SUBMITTED BY : ________________________________________________________________________________________ Christopher Farkas, Deputy Superintendent of Operations, (813) 272-4004 File Attachments Attach. A - Change Order Summary.pdf (559 KB) Attach. B - Certificate of Final Inspection.pdf (702 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 7.08 Approve Resolution 24-02 for Impact Fee Fund Disbursement from The Hillsborough County Board of County Commissioners for Construction of the New Plant City Career Center (Operations) Meeting Aug 1, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve Resolution 24-02 for Impact Fee Fund Disbursement from The Hillsborough County Board of County Commissioners for Construction of the New Plant City Career Center. DESCRIPTION : To support the growing student population in Hillsborough County, the School Board of Hillsborough County is in the process of constructing a new 9-12 High School Career Center with 900 proposed student stations, and a scheduled 2025-2026 school year opening. The new high school/career center will assist in absorbing high school students from the northeast/Plan City County area. This project is reflected in the School Board’s 2023-2024 Final Educational Facilities Plan. The Plant City Career Center will be located at 1690 E. Park Road, Plant City, Florida. The district is requesting a disbursement of impact fees of $29,755,805. The project cost is based upon the State of Florida, Department of Education Student Station Cost Factor per the project’s opening date. The cost per high school student station is $40,393 x 900 which equals a total project cost of $36,353,700. As of June 20, 2024, the School District has collected proportionate share mitigation payments of $6,597,895 to construct 163 high school student stations. This amount has been deducted from the overall impact fee disbursement request noted above. Any additional payments made thereafter will be deducted and returned to Hillsborough County as part of existing accounting practices to prevent the double payment for the same improvement. GAP ANALYSIS : The impact fee disbursements are requested from Hillsborough County. The new Plant City Career Center will support the continuing growth within the Northeast/Plant City Hillsborough County. PREVIOUS OUTCOMES: When requests are made by the School District, Hillsborough County has disbursed the funds. EXPECTED OUTCOMES: Hillsborough County will disburse the impact fee funds for the new Plant City Career Center as these funds become available. RECOMMENDATION: Approve Resolution 24-02 for the impact fee fund disbursement from the Hillsborough County Board of County Commissions for Construction. CONTACT: Michelle Orton, General Manager, Growth Management, michelle.orton@hcps.net , (813) 272-4896 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. 2024-25 Financial Impact Proposed Revenue $29,755,805 2023-24 Financial Impact Proposed Revenue N/A 2022-23 Financial Impact Former Revenue N/A 2021-22 Financial Impact Former Revenue N/A FINANCIAL IMPACT: Revenue Source: Impact Fees Expense Account: 399-680.3433.8882.7400-610 Amount: $29,755,805 SUBMITTED BY : ________________________________________________________________________________________ Christopher Farkas, Deputy Superintendent of Operations, (813) 272-4004 File Attachments Resolution 24-02.pdf (45 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 7.09 Request For Proposal (RFP) #24069-RFP-MST Mirror, Window and Glass Replacement Services (Operations) Meeting Aug 1, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the lowest responsive, responsible bid(s) submitted by Livingston Glass & Mirror, LLC., 24069-RFP-MST Mirror, Window and Glass Replacement Services. Goals Fiscal and Operational Responsibility DESCRIPTION : On June 13, 2024 , Procurement Services, in conjunction with Maintenance Operations Department , issued a competitive solicitation for mirror, window and glass replacement services , purchase and installation services. The initial term of this agreement shall be for one ( 1 ) year (s) with four 4 , 1 -year renewal options . There is a thirty ( 30 ) day termination for convenience clause included in this agreement . This agreement will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications. GAP ANALYSIS : Hillsborough County Public Schools requires vendors for the provision of providing mirror, window and glass replacement services, purchase, and install ation services on an as needed basis district wide. PREVIOUS OUTCOMES: Agreements for the required goods and services have been successfully implemented during previous years. EXPECTED OUTCOMES: Upon approval, the awarded vendor(s) are to supply the required goods and services per the terms and conditions listed in the competitive solicitation. The awarded vendors shall be identified as: Livingston Glass & Mirror, LLC. RECOMMENDATION: A pprove RFP # 24069-RFP-MST Mirror, Window and Glass Replacement Services CONTACT: Benjamin Moore, General Manager, Maintenance, b enjamin.moore@hcps.net, (813) 635-1101 FINANCIAL HISTORIC IMPACT: Financial Historic Impact If Financial Impact is greater than 10% from prior year, explain why. Due to the increase in raw materials, shipping and site repairs. 2024-25 Financial Impact Proposed Cost $200,000.00 2023-24 Financial Impact Former Cost $130,000.00 2022-23 Financial Impact Former Cost $92,000.00 2022-21 Financial Impact Former Cost $78,800.00 FINANCIAL IMPACT: Revenue Source: Capital Expense Account: 374-XXXX-80 48-610-7400-680 /680 Amount: $200,000.00 REVIEW COMMENTS: Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement. SUBMITTED BY : ________________________________________________________________________________________ Christopher Farkas, Deputy Superin tendent of Operations, (813) 272- 4004 File Attachments RFP Board Tabulation-24069-RFP-MST Mirror, Window and Glass Replacement Services.pdf (284 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 11.01 Approve the Legal Services Agreement Between the School Board of Hillsborough County, Florida and GRAYROBINSON, P.A. (Chief of Staff) Meeting Aug 1, 2024 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the Legal Services Agreement between The School Board of Hillsborough County, Florida and GRAYROBINSON, P.A. Goals Fiscal and Operational Responsibility DESCRIPTION : Since 2015 Jeffrey W. Gibson has provided legal services, counsel, consultation and advice for the Superintendent and staff with the law firm of MacFarlane Ferguson & McMullen, P.A. Effective August 3, 2024, Mr. Gibson has accepted an opportunity to work with the law firm of GRAYROBINSON. As part of the agreement, the Superintendent agrees to provide a dedicated office space for the sole use of the Firm/Jeffrey W. Gibson at the Raymond O. Shelton School Administrative Center (ROSSAC) during the term of this agreement. The Firm agrees that Jeffrey W. Gibson will make himself available for a minimum of 120 hours per month of in person service on District property. Additionally, the Firm agrees to provide staff to adequately cover the legal services needed by the Superintendent and his staff. The Firm will provide at least four (4) shareholder attorneys, two (2) associate attorneys, one (1) paralegal and two (2) legal assistants to ensure smooth and continued representation of the district. The agreement pricing includes a $22,500 flat fee per month for ongoing, daily, and ordinary course of business legal matters (General Counsel to Superintendent and staff) and rates for the work on other matters in the contract outside of the control of the District (such as real estate, zoning, land use, labor and employment/human resources matters, administrative matters or matters that may be heard by the Division of Administrative Hearings (DOAH) or any administrative law judge)